Agenda Item # 4
Columbus Consolidated Government
Council Meeting
August 28, 2018
Agenda Report # 21
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) INMATE MEDICAL & PHARMACY SERVICES FOR MUSCOGEE COUNTY JAIL (ANNUAL
CONTRACT) ? RFP NO. 18-0019
It is requested that Council authorize the execution of an annual contract with
CorrectHealth Muscogee, LLC (Atlanta, GA) for comprehensive medical and
pharmacy services for inmates incarcerated in the Muscogee County Jail.
CorrectHealth Muscogee, LLC will provide necessary staffing, supplies,
in-clinic contracts, systems, and administration to provide the services at a
level of quality that meets the standards published in the NCCHC Guidelines for
both Jails and Prisons. The medical and pharmacy services shall be provided in
accordance with all state and federal laws and guidelines.
The initial term of this contract shall be for two years, with the option to
renew for three additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractors.
Annual Contract History:
The previous five-year contract was awarded on July 23, 2013 (Resolution No.
247-13) to Correctional Healthcare Companies (Nashville, TN).
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on April 6, 2018. This RFP has been
advertised, opened and evaluated. Four proposals were received on May 18, 2018
from the following vendors:
CorrectHealth Muscogee, LLC (Atlanta, GA)
Centurion Detention Health Services (Vienna, VA)
Correct Care Solutions formerly Correctional Healthcare Companies (Nashville,
TN)
Correctional Medical Associates, Inc. (Atlanta, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 05/23/18 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting 06/06/18 Committee members discussed the proposals and determined
clarifications should be requested from all four (4) firms, and letters of
recommendations should be requested from clients of two (2) firms.
Letters of Recommendation Requested 06/12/18 Requests for letters of recommendation were
forwarded to clients of two (2) firms.
Letters of Recommendation Received and Forward 06/15/18 Letters of recommendation
received from clients of two (2) firms and were forwarded to the committee
members.
Clarification Requested 06/19/18 Requests for clarification were forwarded to the four (4)
firms.
Clarification Received & Forwarded 06/21/18 Clarification responses received from the five
(5) firms and forwarded to the committee members.
Evaluation Forms Sent 06/22//18 Evaluation forms were forwarded to voting committee
members.
Evaluation Forms Return 07/02/18 Evaluation forms were completed and returned to
Purchasing for compilation of results.
Evaluation Results 07/05/18 Evaluation results were forwarded to the Evaluation
Committee for review; the committee unanimously elected to short-list and
interview the three (3) top-rated firm.
Presentation/Interview 07/25/18 The three (3) short-listed firm provided
presentations, which was followed by question/answer sessions with the
committee.
Award Recommendation 07/25/18 Immediately after the last team provided their presentation, a
final ballot was taken of each voting committee member?s preference for award.
By a vote of 2 to 1, the voting committee members recommended award to
CorrectHealth Muscogee, LLC.
Additional Interview 08/21/18 Three (3) additional Muscogee County Sheriff?s Office
advisors, to include upper management, met with CorrectHealth Muscogee, LLC.
Evaluation Committee:
Proposals were reviewed by the Evaluation Committee members, which consisted of
two voting members from Muscogee County Sheriff?s Office (MCSO) and one voting
member from the Information Technology Department. Two additional MCSO
representatives and a City Attorney?s Office representative served as
non-voting advisors.
Award Recommendation:
? This vendor has 18 years of experience and currently provides services to
five (5) other agencies similar to our needs at the Muscogee County Jail. Due
to CorrectHealth being a Georgia-based company, the number of providers and
healthcare staff is ideal to our current needs. The accreditations achieved
and maintained are positive attributes our facility would strive to achieve as
well. Our facility is familiar with Diamond Pharmacy, as it is our current
provider for medications and we are satisfied with their services.
? CorrectHealth's recommendation letters were positive, especially Sheriff Tim
Burkhalter's from Rome, GA. I thought it as terrific to see the majority of
clients given by CorrectHealth were long-term clients and existing clients.
Their transition plan was thorough and in great detail. CorrectHealth's cost
proposal is competitive and fair.
? The vendor's president, Dr. Carlo Musso, has a background in emergency
medicine with several hospitals in Georgia, which translates well given the
unique characteristics of inmate medical care. Furthermore, it appears that
several of the vendor's executives are licensed in Georgia and have medical
backgrounds in the state of Georgia, which could be an asset in knowing what
medical problems exist in the population within the state of Georgia.
? In regards to the service plan, there are several positive ideas the vendor
presents. The vendor proposes medication distribution only two (2) times a
day, and given the fact that we currently conduct three (3) medication
distributions, this would lighten the burden on security staff. The vendor
also specifies that medical grievances will be responded to within five (5)
days, we are currently facing difficulties with current vendor responding to
medical grievances in an acceptable time frame. The vendor also states that
annual performance reviews are conducted with their staff, which shows the
vendor is committed to maintaining the desired inmate medical care. Vendor
provides an in-depth 7-week transition plan but states that it can be
compressed to three (3) to four (4) weeks if necessary. This shows that the
vendor is flexible with the desires of the client, which is looked upon
positively.
Vendor Experience/Qualifications:
? CorrectHealth Muscogee, LLC (CorrectHealth) is a physician owned and operated
correctional healthcare company that was organized in June 2000.
? Currently services five (5) agencies that have a capacity of over 1,000
inmates. The company has provided services to nearly 20,000 maximum, medium,
and minimum security; pre-release; and transitional inmates in over sixty (60)
prisons and jails.
? The company has approximately 350 providers and healthcare staff in Georgia
alone.
? In the company?s 18-year history, they have successfully achieved and
maintained Medical Association of Georgia (MAG), American Correctional
Association (ACA) and National Commission on Correctional Health Care (NCCHC)
accreditations and reaccreditations in many of their facilities.
? Numerous CorrectHealth staff members have achieved the distinction of
becoming Certified Correctional Health Professionals through NCCHC. The
company also has five (5) accreditation surveyors for NCCHC and MAG on their
staff, all of whom are available to consult at any CorrectHealth facility.
? The founder and president of CorrectHealth is a former emergency medicine
physician, and is licensed in Georgia, Florida, Louisiana and Tennessee.
? Listed below are the last three (3) agencies for which CorrectHealth has
provided similar services:
o Chatham County Detention Center (Savannah, GA) 09/01/2016 - present
Comprehensive inmate medical, mental health and dental services. The facility
has an 1800 inmate capacity and was MAG accredited in October 2017.
o Jefferson Parish Detention Center (Gretna, AL) 01/01/2016 - present
Comprehensive inmate medical, mental health and dental services. The facility
has a 1200 inmate capacity and was NCCHC accredited in October 2017.
o Douglas County Detention Center (Douglasville, GA) 12/01/2010 - present
Comprehensive inmate medical, mental health and dental services. The facility
has an 875 inmate capacity and was MAG accredited in June 2012.
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds will be budgeted each fiscal year for this ongoing expense: General Fund
? Sheriff ? Medical ? Consulting, Medical Services-Inmates and Pharmacy
Services; 0101-550-2650-MEDD-6315, 6320 and 6323.
* * * * * *
(B) INMATE MEDICAL & PHARMACY SERVICES FOR MUSCOGEE COUNTY PRISON
(ANNUAL CONTRACT) ? RFP NO. 18-0022
It is requested that Council authorize the execution of an annual contract with
CorrectHealth Muscogee, LLC (Atlanta, GA) for comprehensive medical and
pharmacy services for inmates incarcerated in the Muscogee County Prison.
CorrectHealth Muscogee, LLC will provide necessary staffing, supplies,
in-clinic contracts, systems, and administration to provide the services at a
level of quality that meets the standards published in the NCCHC Guidelines for
both Jails and Prisons. The medical and pharmacy services shall be provided in
accordance with all state and federal laws and guidelines.
The initial term of this contract shall be for two years, with the option to
renew for three additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractors.
Annual Contract History:
The previous five-year contract was awarded on August 27, 2013 (Resolution No.
279-13) to Correctional Healthcare Companies (Nashville, TN)
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on April 13, 2018. This RFP has been
advertised, opened and evaluated. Five proposals were received on May 22, 2018
from the following vendors:
CorrectHealth Muscogee, LLC (Atlanta, GA)
Centurion Detention Health Services (Vienna, VA)
Correct Care Solutions, formerly Correctional Healthcare Companies (Nashville,
TN)
Correctional Medical Associates, Inc. (Atlanta, GA)
Southern Health Partners (Chattanooga, TN)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 06/05/18 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting 06/27/18 Committee members discussed the proposals and determined
clarifications should be requested from all five (5) firms.
Clarification Requested 06/28/18 Requests for clarification were forwarded to the five (5)
firms.
Clarification Received 07/13/18 Clarification responses received from the five (5) firms.
Clarification Forwarded 07/13/18 Clarification Responses forwarded to the committee
members.
Evaluation Forms Sent 07/13/18 Evaluation forms were forwarded to voting committee
members.
Additional Clarification Requested 07/27/18 A committee member required additional
clarification from one (1) vendor before completing the evaluation form for
said vendor.
Additional Clarification Received 07/27/18 Clarification response received from the one
(1) vendor.
Clarification Forwarded 07/30/18 Clarification Response forwarded to the committee members.
Evaluation Forms Return 07/30/18 Evaluation forms were completed and returned to
Purchasing for compilation of results.
Evaluation Results 08/01/18 Evaluation results were forwarded to the Evaluation
Committee for review; the committee unanimously elected to short-list and
interview the top-rated firm, CorrectHealth Muscogee, LLC.
Presentation/Interview 08/09/18 The short-listed firm provided a presentation,
which was followed by a question/answer session with the committee.
Evaluation Committee:
Proposals were reviewed by the Evaluation Committee members, which consisted of
two voting members from Muscogee County Prison and one voting member from the
Internal Auditor?s Office. One City Attorney?s Office representative served as
non-voting advisor.
Award Recommendation:
? CorrectHealth is highly competitive in the amount of experience and
qualifications of the firm. They are accredited and present a more than
adequate management team. The vendor has experience working with county
prisons that are comparable to this facility.
? CorrectHealth?s work history currently has three county prisons that they
serve: Jackson, Athens-Clarke and Floyd counties as well as a detention
center. CorrectHealth?s experience at these other county facilities would be a
great asset to Muscogee County Prison.
? CorrectHealth?s service plan proposes to conduct intake 24 hours a day, 7
days a week. Sick call will be conducted Monday thru Friday. Nursing
assessments will be received and approved by the Medical Director annually.
CorrectHealth understands the impact of security with sending officers to
off-site appointments and will ensure services are available on-site.
? The vendor submitted the lowest annual contract amount and an excellent
pharmacy management fee.
Vendor Experience/Qualifications:
? CorrectHealth Muscogee, LLC (CorrectHealth) is a physician owned and operated
correctional healthcare company that was organized in June 2000.
? Currently services five (5) agencies that have a capacity of over 1,000
inmates. The company has provided services to nearly 20,000 maximum, medium,
and minimum security; pre-release; and transitional inmates in over sixty (60)
prisons and jails.
? The company has approximately 350 providers and healthcare staff in Georgia
alone.
? In the company?s 18-year history, they have successfully achieved and
maintained Medical Association of Georgia (MAG), American Correctional
Association (ACA) and National Commission on Correctional Health Care (NCCHC)
accreditations and reaccreditations in many of their facilities.
? Numerous CorrectHealth staff members have achieved the distinction of
becoming Certified Correctional Health Professionals through NCCHC. The
company also has five (5) accreditation surveyors for NCCHC and MAG on their
staff, all of whom are available to consult at any CorrectHealth facility.
? The founder and president of CorrectHealth is a former emergency medicine
physician, and is licensed in Georgia, Florida, Louisiana and Tennessee.
? Listed below are the last three (3) agencies for which CorrectHealth has
provided similar services:
o Chatham County Detention Center (Savannah, GA) 09/01/2016 - present
Comprehensive inmate medical, mental health and dental services. The facility
has an 1800 inmate capacity and was MAG accredited in October 2017.
o Jefferson Parish Detention Center (Gretna, AL) 01/01/2016 - present
Comprehensive inmate medical, mental health and dental services. The facility
has a 1200 inmate capacity and was NCCHC accredited in October 2017.
o Douglas County Detention Center (Douglasville, GA) 12/01/2010 - present
Comprehensive inmate medical, mental health and dental services. The facility
has an 875 inmate capacity and was MAG accredited in June 2012.
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds will be budgeted each fiscal year for this ongoing expense: General Fund
? MCP ? Warden ? Consulting; 0101-420-1000-MCCI-6315.
* * * * * *
(C) ALCOHOL MANAGEMENT SERVICES/COLUMBUS CIVIC CENTER (ANNUAL CONTRACT) ? RFP
NO. 18-0020
It is requested that Council authorize the execution of a contract with
Ovations Food Services, LP d/b/a Spectra Food Services & Hospitality
(Philadelphia, PA) to provide all equipment and personnel necessary to provide
alcohol (beer/wine/liquor) beverage management services at the Columbus Civic
Center. The alcohol management services shall include the following:
A. Ovations Food Services shall have the exclusive right to sell Alcoholic
Beverages to include: Beer, Wine and Liquor.
B. Ovations Food Services must possess a ?Mixed Drink, Beer, Wine
consumption on premises alcohol beverage license that has been approved to sell
alcohol beverages on Sunday?. This license will be transferred for event dates
at the Civic Center until the new license can be issued (40-60 day process.).
C. Ovations Food Services will have the exclusive right to sell
Alcoholic Beverages on the premises except where the Civic Center has approved
a caterer for a catered private event. During catered events, the host or food
caterer may ask the vendor to serve alcohol as part of the event; however the
percentage identified for the Civic Center must remain intact.
D. Alcoholic beverages are to be offered for sale by Ovations Food
Services to the extent permitted by applicable laws, and subject to the
regulations by the Director of the Civic Center. The final decision, as to
whether or not Alcoholic Beverages may be sold at an event, or in a designated
area of the facilities, shall be the sole responsibility of the Director. The
decision to serve or refuse service of Alcoholic Beverage to any individual
shall be the sole responsibility of the Ovations Food Services
E. Ovations Food Services will demonstrate a process of auditing at
each event the amount of alcohol sold, inventory controls and remediation in
the event of loss.
The term of this contract shall be for three (3) years, with the option to
renew for two (2) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
Previous contract was awarded to Ovations Food Service, LP (Lutz, FL) on
September 9, 2014 per Resolution 289-14.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on March 28, 2018. This RFP has been
advertised, opened and evaluated. Proposals were received on April 27, 2018
from the following two (2) vendors:
Ovations Food Services L.P. d/b/a Spectra Food Services & Hospitality
(Philadelphia, PA)
B&B Bartending (Opelika, AL)
The following events took place after receipt of the proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation 05/17/18 The Purchasing Manager advised evaluation committee of
the RFP rules and process. The proposals were distributed to committee members
for review. Project Head advised committee of the RFP goal. The next meeting
was scheduled for July 18, 2018.
1st Evaluation 07/18/18 Committee members discussed the proposals from both vendors.
Questions were identified that needed to be sent to both vendors for
clarification.
Clarification Letters 07/23/18 Letters were forwarded to both vendors for clarification
of questions submitted by committee.
Vendor Responses 07/26/18 Vendor responses were provided to committee for review.
Committee members advised that they were ready to begin evaluations.
Evaluation Forms Sent to Committee 08/02/18 Evaluation forms were forwarded to voting
committee members.
Evaluation Forms Completed by Committee Members 08/09/18 Committee members
completed and returned their evaluation forms to Purchasing.
Evaluation Results forwarded to Committee 08/15/18 The Evaluation Results were compiled,
completed and forwarded to Committee members for review and Recommendation.
Recommendation Received 08/15/18 Via email, the committee members unanimously voted to
award to the highest ranked vendor, Ovations Food Services, L.P. d/b/a Spectra
Food Services & Hospitality (Philadelphia, PA).
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of one
(1) voting member from The Trade Center, two (2) voting members from The
Columbus Civic Center, one (1) non-voting advisory member from the Revenue
Division, and one (1) non-voting advisory member from The Columbus Civic Center.
Award Recommendation:
? Ovations has provided alcoholic beverage services for the Civic Center since
2014. They have superior service and are always ready to assist. They have a
local office and can meet needs at any time. They have proposed a marketing
plan that will greatly benefit the Civic Center. Spectra has extensive
experience with indoor events and arenas.
? Ovations is willing to make a $25,000.00 capital investment for the
presentation and growth within the food and beverage department. This can also
contribute towards marketing strategies to benefit both parties in the
production, presentation, and selling of food and beverage items. The
investment can assist with modernization of equipment throughout the building
and should increase the quality of guest service.
? Ovations has a team that is supported by years of skilled, communicative, and
dedicated leadership throughout its chain of command. The team is very
familiar with the needs and wants of patrons of Columbus and surrounding
areas. Their dedication goes far and beyond the expectations of many patrons.
For example, at each event a patron can have the choice of a nationally brewed
beer or one of our local breweries, giving our local vendors a chance to
promote their product. Another example is the signature drinks created to
promote each event.
? The organization plan was presented very professionally and provided a great
snap shot on what to expect from the client. All management and team members
who will be involved have had credible years of service in this industry and
are local. Manager, Weezy Wingo, has already been managing the alcohol
services since 2014.
Vendor Experience/Qualifications:
? Ovations Food Services & Hospitality is a food service contractor providing
food, beverage, and related services to sports and recreation facilities in
North America that was founded in 1996.
? The company operates 250 properties, including 57 arenas, 44 convention
centers, and 22 performing arts centers.
? The company has been providing food and beverage services to both the
Columbus Civic Center and the Columbus Georgia Trade and Convention Center
since 2014.
Client Work History:
? Columbus Convention and Trade Center (Columbus, GA): Providing concessions,
catering, alcohol service, and premium services for a total average attendance
of 210,000 guests per year for notable events including ThesCon, Blanchard
Forum, and 2017 Georgia Organics Conference.
? Augusta Entertainment Complex (Augusta, GA): Providing concessions, catering,
alcohol service, merchandise, and premium services for a total average
attendance of 200,000 guests per year for celebrity concerts, bands, and beer
fests among others. Notable concerts include Elton John, Alan Jackson and the
Zac Brown Band.
? Durham Performing Arts Center (Durham, NC): Providing concessions, catering
and alcohol service since 2016 for this 2,700 seat theater. The theater has
been listed five times in the top 5 in Pollster?s annual worldwide theater
attendance rankings and is currently the #4 ranked theater in the US, as well
as, listed four consecutive years as the #1 performing arts organization in the
region by the Triangle Business Journal.
? Ocean Center (Daytona Beach, FL): Providing concessions and catering since
2007 for a total average attendance of 200,000 guests per year.
? RP Funding Center (Lakeland, FL): Providing concessions, catering, facility
design, marketing and branding, purchasing, and data and analytics since 2003
with a total average attendance of 225,000 guests per year.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the Procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening and
no proposal responses are made public, due to the possibility of negotiated
components of the proposals. If Council does not approve the recommended
offeror, the RFP specifications will be re-advertised. The evaluation results
and cost information has been submitted to the City Manager in a separate memo
for informational purposes.
Revenue will be deposited into the following Revenue Account: Civic Center
Fund ? Civic Center ? Civic Center Operations ? Food Service Contract;
0757-160-1000-4587.
* * * * * *
(D) PLOTTER PRINTER & SCANNER SERVICES (ANNUAL CONTRACT) - RFB NO. 19-0002
It is requested that Council approve the contract for the rental of plotter
printer & scanner services from Repro Products, Inc. (Smyrna, GA) for the
monthly rental rate of $307.00 per month and a plotting charge of $0.25 per
square foot.
The Contractor will provide, repair, and maintain the plotter printer &
scanner, as well as, provide all expendable supplies, excluding the plotter
paper. The plotter printer & scanner will be utilized by Geographic
Information Systems Division to draw charts and blue prints.
The contract term shall be for sixty (60) months. The contract will be
automatically renewed (without the need for any further action) every 12 months
until the end of such 60-month term.
Bid information was posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry on June 29, 2018. Two (2) bids were received on
August 1, 2018. This bid has been advertised, opened and reviewed. The bidder
was:
Description/Vendor Repro Production, Inc.
(Smyrna, GA) The Overby Co.
(Columbus, GA)
Plotter Rental Rate $159.00
Plus $0.25 Per Sq. Foot $202.00
Plus $0.30 Per Sq. Foot
Scanner Rental Rate $148.00 $245.00
Rental Rate Total per Mo. $307.00 $447.00
Total 5-year Rental Cost $18,420.00 $26,820.00
?NO BID? Responses: Southern Computer Warehouse, Inc.
Funds will be budgeted each fiscal year for this on-going expense: Paving Fund
? Engineering ? Highways & Road ? Contractual Services;
0203-250-2200-ROAD-6319.
* * * * * *
(E) AGRICULTURAL CHEMICALS (ANNUAL CONTRACT) ? RFB NO. 18-0046
It is requested that Council approve the purchase of agricultural chemicals on
an ?as needed? basis from Helena Chemical Company (Suwanee, GA), Howard
Fertilizer and Chemical (Thomasville, GA), Delta Landscape (Norcross, GA), and
Site One Landscape (Cleveland, OH) for the estimated combined annual contract
value of $408,023.05. These chemicals will be utilized by Parks and Recreation
to maintain athletic turf, and Public Works to maintain City right of ways.
The initial term of the contract shall be for two (2) years, with the option to
renew for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor(s).
Bid specifications were posted on the web page of the Purchasing Division and
the Georgia Procurement Registry. Four (4) bids were received on May 16,
2018. This bid has been advertised, opened and reviewed. The low, responsive
bidders per line-item were:
VENDOR/DESCRIPTION EST. USAGE UNIT EXTENDED
Helena Chemical Company (Suwanee, GA)
Three Way Ester II
Chelated Iron Plus 12-0-0
Pre-m 0.86% 0-0-7
Pre-m 3.3 EC 0.86% 0-0-7
Pre-m 0.86% 25-2-5
Reward Landscape/Aquatic Herbicide
Rodeo
Sedge Hammer
Drive 75DF
Sevin 4F
60 Cs
10 Gals
1400 Bags
100 Gals
1400 Bags
20 Gals
200 Gals
80 Oz
100 Lbs
300 Gals
61.00
7.50
9.45
28.00
13.95
43.00
21.00
56.00
38.00 35.50
$18,300.00
75.00
13,230.00
2,800.00
19,530.00
860.00
4,200.00
3,360.00
3,800.00
10,650.00
$76,805.00
Howard Fertilizer & Chemical (Thomasville, GA)
Three Way Selective Herbicide
24-2-11
18-24-12
20-1-5
25-5-11
Dolimitic Lime
Manicure 6FL
Simazine 4L
Spectacle
Primo Maxx
Roundup Quick Pro
Lesco-Fate
Up-Star Gold
Headline
Dimension Ultra
Trimec 992
Manor 60DF
Crosscheck Plus
Liquid Iron
Spreader Sticker/Surfactant
G-Pro 2.32%
Induce
Target 6.6 (MSMA)
Fertilizer 13-13-13
Rodeo
Aquatic Adjuvant Non-Ionic Surfactant
1000 Gals
2400 Bags
20 Bags
20 Bags
1200 Bags
360 Bags
25 Gals
5 Gals
1 Gals
20 Gals
400 Gals
5 Lbs
50 Gals
2 Gals
200 Oz
1000 Gals
50 Oz
300 Bags
50 Gals
40 Gals
80 Bags
50 Gals
10 Gals
120 Bags
200 Gals
200 Gals
23.00
13.74
13.53
8.89
11.12
4.83
31.30
15.40
1,638.50 123.49 61.92
6.99
28.50
394.00
3.13
23.00
4.47
12.49
7.32
8.59
66.49
21.58
24.99
9.94
19.58
16.76
$23,000.00
32,976.00
270.60
177.80
13,344.00
1,738.80
782.50
77.00
1,638.50
2,469.80
24,768.00
34.95
1,425.00
788.00
626.00
23,000.00
223.50
3,747.00
366.00
343.60
5,319.20
1,079.00
249.90
3,916.00
1,192.00
3,352.00
$146,904.35
Delta Landscape (Norcross, GA)
Pellitized Lime
5-10-15
Fertilizer, Mulch 70/30
240 Bags
120 Bags
80 Bags
3.90
9.05
12.50
936.00
1,086.00
1,000.00
$3,022.00
SiteOne Landscape (Cleveland, OH)
Revolver
Garlon *3A
Top Choice Insecticide
Foam Marker
Monument 75WG
Celcius WG
Spray Tank Cleaner
Spray Dye, Tracker Blue
60 Cs
100 Gals
100 Bags
15 Gals
20 Oz
100 Lbs
50 Gals
100 Gals
2,308.00
60.816
125.00
35.50
220.00
100.00
8.72
60.50
138,480.00
6,081.60
12,500.00
532.50
5,060.00
16,000.00
218.00
2,420.00
$181,292.10
For vendor cost comparison, see complete tabulation on the following link:
Parks and Recreation has budgeted $64,000.00 each fiscal year for this ongoing
expense: General Fund ? Parks & Recreation ? Park Services ?
Horticulture/Landscaping Supplies, 0101-270-2100-PSRV-6727; General Fund ?
Parks & Recreation ? Park Services ? Grounds Maintenance,
0101-270-2100-PSRV-6576. Public Works has budgeted $217,690.00 for this
ongoing expense: Sewer Fund ? Public Works?Sewer Maintenance ? Horticulture/
Landscaping Supplies, 0202-260-3210-SRWM-6727; Paving Fund ? Public Works ?
Right of Way Maintenance ? Horticulture/Landscaping Supplies,
0203-260-3120-ROWM-6727.
* * * * * *
(F) TASERS AND RELATED ACCESSORIES FOR MARSHAL?S OFFICE
It is requested that Council approve the purchase of Tasers and related
accessories from Axon Enterprise, Inc., (Scottsdale, AZ) in the amount of
$20,518.00 for the Marshal?s Office.
The Marshal?s Office is requesting to purchase 16 Tasers with related
accessories, which will be used to replace outdated equipment. Tasers provide
the option to temporarily incapacitate a violent or combative person,
preventing the necessity for ?deadly force.? Thereby possibly preventing
serious injury to an officer, or a citizen taken into custody.
Axon Enterprise, Inc., (formerly Taser International) is the manufacturer of
the Taser cartridges. Therefore, this purchase is considered an only know
source procurement, per the Procurement Ordinance, Section 3-114.
Funds are available in the FY19 Budget as follows: Multi-Government Project
Fund ? Finance ? 17 EBM Justice Assistance Grant ? Operating Materials; 0216 -
200 ? 4121 ?LLEG ? 6728 and General Fund ? Municipal Court ? Marshal ?
Operating Materials; 0101-530-3000-MRSH-6728.
* * * * * * * *
(G) GEORGIA SUBSEQUENT INJURY TRUST FUND (SITF)ANNUAL ASSESSMENT
It is requested that Council authorize payment to the Georgia Subsequent Injury
Trust Fund (SITF) in the amount of $81,459.14 for the 2016 and 2017 Assessment.
The SITF is funded by assessments paid by self-insured employers and insurance
carriers. The City should have been receiving a form each January asking for
the City?s total claims expenses. The assessment is based on that figure, and
every employer has to pay an assessment for the SITF, even if they have no SITF
claims. When new SITF staff came on board they realized that not everyone was
paying the assessments, and also realized that in some cases (such as the
City?s) entities had never been asked to pay an assessment.
Per O.C.G.A. 34-9-358, the SITF is permitted to go back only one year to recoup
unpaid assessments. Consequently, the City has received an assessment invoice
for 2016 and 2017 in the amount of $81,459.14.
Funds are available in the FY19 Budget: Risk Management Internal Services Fund
? Human Resources ? Workers Compensation ? Contractual Services; 0860 ? 220 ?
3820 ? WCOM ? 6319.
* * * * * * * *
(H) UPGRADE OF THE BUSINESS LICENSING/OCCUPATION TAX SYSTEM AND PERMIT
MANAGEMENT SYSTEM
It is requested that Council approve a five-year agreement to upgrade EnerGov,
the Business Licensing/Occupation Tax and Permit Management System provided by
Tyler Technologies (Plano, TX). The total cost of the five year agreement is
estimated $1,022,613. Each year is denoted as follows:
Summary of Costs Year 1 ? FY19
(October 1, 2018 to September 30, 2019 Year 2 ? FY20
(October 1, 2019 to September 30, 2020 Year 3- FY21
(October 1, 2020 to September 30, 2021 Year 4 ? FY22
(October 1, 2021 to September 30, 2022 Year 5 ? FY23
(October 1, 2022 to September 30, 2023
SaaS Migration & Annual Maintenance Support
(5 Year Agreement) $178,552.00 *187,480.00 *$196,854.00 *$206,696.00 *$217,031.00
Virtual Lab Subscription (Annual Subscription) $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,200.00
Annual Costs $185,752.00 $194,680.00 204,054.00 $213,896.00 $224,231.00
*approximate cost due to 5% standard increase for the term of the SaaS
agreement (5 years) *approximate cost due to 5% standard increase for the term of the
SaaS agreement (5 years) *approximate cost due to 5% standard increase for the term of
the SaaS agreement (5 years) *approximate cost due to 5% standard increase for the
term of the SaaS agreement (5 years)
The upgrade will provide an internet based licensing and permitting system as
well as provide online training software from Tyler Technologies via EnerGov?s
Software as a Service (SaaS) Solution. The upgrade will allow the Finance
Department-Occupation Tax Section, Inspections and Code Department, Engineering
Department and Planning Department to be managed within one centralized
enterprise database and allow users to connect to and use cloud-based
applications over the internet. EnerGov?s SaaS Solution includes all EnerGov
application access, hosting, operational infrastructure, software maintenance
and future releases and managed services/managed upgrades.
Per Resolution #655-05, Council approved the contract with Evergov Solutions to
Business Licensing and Occupation Tax software; and Per Resolution #234-08,
Council approved the contract with EnerGov solutions to provide a Permit
Management System. In November, 2012 Tyler Technologies acquired EnerGov
Solutions. The upgrade will provide much needed functional system enhancements
for the Finance, Inspections and Code, Engineering and Planning Departments, to
include:
? Citizen Access Web Portals;
? On-line license renewals;
? On-line payment remittance;
? System hosting and management by the Vendor;
? Improve efficiency for business license and permit processing;
? Information sharing among internal departments and citizens through one
centralized enterprise database;
? Live on-line training.
Funding in the amount of $185,752.00 is available in the FY19 Budget for the
first year of the agreement: LOST/Infrastructure Fund ? Information Technology
? Infrastructure/LOST ? Software Lease ? EnerGov Upgrade;
0101-210-9901-ISS-6541-90003-20190. Funding for the remaining four years will
be budgeted in appropriate subsequent fiscal years.
* * * * * * * *
(I) HEAVY DUTY CHAIRS FOR THE E911 CENTER
It is requested that Council approve the purchase of twelve (12) heavy duty
chairs from Seating Inc, c/o Malone Office Environments (Columbus, GA), in the
amount of $10,465.86, for the E911 Center. The purchase will be accomplished
by Cooperative Purchase, via Georgia statewide contract # 99999?001?SPD0000100?
0079.
The chairs are needed to replace worn chairs in the E911 Center. Heavy duty
chairs are required since E911 operators must sit for longer periods of time.
This purchase is part of the upgrade to the E911 Center resulting from a cash
donation, for Columbus 911 Dispatch and 911 Operators, from the estate of Ms.
Melinda Melbourne; the donation was accepted per Resolution #106-18.
Funds are available in the FY19 Budget: Emergency Telephone Fund ? Police ?
E911- Other Purchased Services; 0209 ? 400 ? 3220 ? E911 ? 6699.
* * * * * * * *
Emergency Purchase ? Information Only
(J) MOVING SERVICES
Due to the recent flooding event at the Government Center, furniture and other
miscellaneous items, in the Judges? offices, located on the 9th, 10th and 11th
floors, need to properly protected and moved to another location until
necessary repairs are completed. Some of the items will be stored in the
surplus storage area on the 2nd Floor of the East Wing. Other items will be
stored in the newly acquired Public Works building located at 1511 Cusseta
Road.
To expedite the process, the Purchasing Division solicited price quotes from
the following local vendors:
? Affordable Moving
? Best Price Movers
? Coleman American
? Davenport Moving Company
? McCarley Moving and Storage
? Two Men and a Truck
? Phelps Moving and Storage
The price quote request was emailed to vendors on August 3, 2018. A site visit
was scheduled for 8:30 AM on Wednesday, August 8, 2018. The following vendors
confirmed attendance prior to the site visit:
? Affordable Moving, LLC ? 2 attendees
? Coleman Worldwide Moving ? 2 attendees
? Two Men and a Truck ? 1 attendee
? Best Price Movers ? 1 attendee (arrived late/was unable to join the visit)
Quotes were received from the following vendors on August 15th:
1. Coleman Worldwide - $16,039.00
2. Affordable Moving, LLC - $19,750.00
3. Two Men and a Truck - $45,240.00
Public Works and Deputy City Manager Goodwin were informed of the results.
The City Manager approved the emergency purchase on August 16, 2018.
Funding is available in the FY19 Budget: Special Project/Capital Project Fund
? Capital Projects ? General Fund Supported Capital Project ? Other Purchased
Services ? Government Center Flooding Repairs;
0508-660-1000-CPGF-6699-22953-20180.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A NEGOTIATED ANNUAL CONTRACT
WITH CORRECTHEALTH MUSCOGEE, LLC (ATLANTA, GA) FOR COMPREHENSIVE MEDICAL AND
PHARMACY SERVICES FOR INMATES INCARCERATED IN THE MUSCOGEE COUNTY JAIL.
WHEREAS, an RFP was administered (RFP No. 18-0019) and four proposals
were received; and,
WHEREAS, the proposals submitted by CorrectHealth Muscogee, LLC met all
proposal requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the initial term of the contract shall be for two (2) years
with the option to renew for three (3) additional twelve-month periods. The
contract renewals will be contingent upon the mutual agreement of the City and
the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a negotiated
annual contract with CorrectHealth Muscogee, LLC (Atlanta, GA) for
comprehensive medical and pharmacy services for inmates incarcerated in the
Muscogee County Jail. Funds are budgeted each fiscal year for this ongoing
expense: General Fund ? Sheriff ? Medical ? Consulting, Medical
Services-Inmates and Pharmacy Services; 0101-550-2650-MEDD-6315, 6320 and 6323.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________
__________________________
Lindsey Glisson, Deputy Clerk of Council Teresa
Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH
CORRECTHEALTH MUSCOGEE, LLC (ATLANTA, GA) FOR COMPREHENSIVE MEDICAL AND
PHARMACY SERVICES FOR INMATES INCARCERATED IN THE MUSCOGEE COUNTY PRISON.
WHEREAS, an RFP was administered (RFP No. 18-0022) and five proposals
were received; and,
WHEREAS, the proposals submitted by CorrectHealth Muscogee, LLC met all
proposal requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the initial term of the contract shall be for two (2) years
with the option to renew for three (3) additional twelve-month periods. The
contract renewals will be contingent upon the mutual agreement of the City and
the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with CorrectHealth Muscogee, LLC (Atlanta, GA) for comprehensive
medical and pharmacy services for inmates incarcerated in the Muscogee County
Prison. Funds are budgeted each fiscal year for this ongoing expense: General
Fund ? MCP ? Warden ? Consulting; 0101-420-1000-MCCI-6315.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________
__________________________
Lindsey Glisson, Deputy Clerk of Council Teresa
Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH OVATIONS FOOD
SERVICES, L.P. D/B/A SPECTRA FOOD SERVICES & HOSPITALITY (PHILADELPHIA, PA) TO
PROVIDE ALL EQUIPMENT AND PERSONNEL NECESSARY TO PROVIDE ALCOHOL
(BEER/WINE/LIQUOR) BEVERAGE MANAGEMENT SERVICES AT THE COLUMBUS CIVIC CENTER.
WHEREAS, an RFP was administered (RFP No. 18-0020) and two (2)
proposals were received; and,
WHEREAS, the proposal submitted by Ovations Food Services, L.P., d/b/a
Spectra Food Services & Hospitality met all proposal requirements and was
evaluated responsive to the RFP; and,
WHEREAS, the term of this contract shall be for three years, with an
option to renew for two additional twelve-month periods. Contract renewal will
be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute contracts for
right of way acquisition services with Ovations Food Services, L.P., d/b/a
Spectra Food Services & Hospitality (Philadelphia, PA) to provide all equipment
and personnel necessary to provide alcohol (beer/wine/liquor) beverage
management services at the Columbus Civic Center. Revenue will be deposited
into the following Revenue Account: Civic Center Fund ? Civic Center ? Civic
Center Operations ? Food Service Contract; 0757-160-1000-4587.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________
__________________________
Lindsey Glisson, Deputy Clerk of Council Teresa
Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR THE RENTAL OF PLOTTER
PRINTER & SCANNER SERVICES FROM REPRO PRODUCTIONS, INC. (SMYRNA, GA) FOR THE
MONTHLY RENTAL RATE OF $307.00 PER MONTH, AND A PLOTTING CHARGE OF $0.25 PER
SQUARE FOOT.
WHEREAS, the Contractor will provide, repair, and maintain the plotter printer
& scanner, as well as, provide all expendable supplies, excluding the plotter
paper; and,
WHEREAS, the plotter & scanner will be utilized by Geographic Information
Systems Division to draw charts and blue prints; and,
WHEREAS, the contract term shall be for sixty (60) months. The contract will
be automatically renewed (without the need for any further action) every 12
months until the end of such 60-month term.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract for the rental
of plotter printer & scanner services from Repro Productions, Inc. (Smyrna, GA)
for the monthly rental rate of $307.00 per month, and a plotting charge of
$0.25 per square foot. Funds will be budgeted each fiscal year for this
on-going expense: Funds will be budgeted each fiscal year for this on-going
expense: Paving Fund ? Engineering ? Highways & Road ? Contractual Services;
0203-250-2200-ROAD-6319.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________
__________________________
Lindsey Glisson, Deputy Clerk of Council Teresa
Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO. _______
A RESOLUTION AUTHORIZING THE PURCHASE OF AGRICULTURAL CHEMICALS FROM
HELENA CHEMICAL COMPANY (SUWANEE, GA), HOWARD FERTILIZER AND CHEMICAL
(THOMASVILLE, GA), DELTA LANDSCAPE SUPPLY (NORCROSS, GA), AND SITE ONE
LANDSCAPE (CLEVELAND, OH) ON AN ?AS NEEDED? BASIS FOR THE ESTIMATED COMBINED
ANNUAL CONTRACT VALUE OF $ 408,023.45.
WHEREAS, the contractors will provide agricultural chemicals to be used by
Parks and Recreation to maintain athletic turf and Public Works to maintain
City right of ways; and,
WHEREAS, the contract term shall be for two (2) years, with the option to renew
for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor(s).
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase agricultural
chemicals from Helena Chemical Company (Suwanee, GA), Howard Fertilizer and
Chemical (Thomasville, GA), Delta Landscape Supply (Norcross, GA), and Site One
Landscape (Cleveland, OH) for the estimated combined annual contract value of
$408,023.45. Parks and Recreation has budgeted $64,000.00 each fiscal year for
this ongoing expense: General Fund ? Parks & Recreation ? Park Services ?
Horticulture/Landscaping Supplies, 0101-270-2100-PSRV-6727; General Fund ?
Parks & Recreation ? Park Services ? Grounds Maintenance,
0101-270-2100-PSRV-6576. Public Works has budgeted $217,690.00 for this
ongoing expense: Sewer Fund ? Public Works?Sewer Maintenance ? Horticulture/
Landscaping Supplies, 0202-260-3210-SRWM-6727; Paving Fund ? Public Works ?
Right of Way Maintenance ? Horticulture/Landscaping Supplies,
0203-260-3120-ROWM-6727.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________
__________________________
Lindsey Glisson, Deputy Clerk of Council Teresa
Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TASERS AND RELATED ACCESSORIES
FROM AXON ENTERPRISE, INC., (SCOTTSDALE, AZ), IN THE AMOUNT OF $20,518.00, FOR
THE MARSHAL?S OFFICE.
WHEREAS, the Marshal?s Office is requesting to purchase 16 Tasers with
related accessories, which will be used to replace outdated equipment. Tasers
provide the option to temporarily incapacitate a violent or combative person,
preventing the necessity for ?deadly force.? Thereby, possibly preventing
serious injury to an officer, or a citizen taken into custody; and,
WHEREAS, Axon Enterprise, Inc, (formerly Taser International) is the
manufacturer of the Taser cartridges. Therefore, this purchase is considered
an only know source procurement, per the Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase Tasers and
related accessories from Axon Enterprise, Inc., (Scottsdale, AZ), in the amount
of $20,518.00, for the Marshal?s Office. Funds are available in the FY19
Budget as follows: Multi-Government Project Fund ? Finance ? 17 EBM Justice
Assistance Grant ? Operating Materials; 0216 - 200 ? 4121 ?LLEG ? 6728 and
General Fund ? Municipal Court ? Marshal ? Operating Materials;
0101-530-3000-MRSH-6728.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________
__________________________
Lindsey Glisson, Deputy Clerk of Council Teresa
Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA SUBSEQUENT INJURY TRUST
FUND (SITF) IN THE AMOUNT OF $81,459.14 FOR THE 2016 AND 2017 ASSESSMENT.
WHEREAS, the SITF is funded by assessments paid by self-insured employers and
insurance carriers. The City should have been receiving a form each January
asking for the City?s total claims expenses. The assessment is based on that
figure, and every employer has to pay an assessment for the SITF, even if they
have no SITF claims. When new SITF staff came on board they realized that not
everyone was paying the assessments, and also realized that in some cases (such
as the City?s) entities had never been asked to pay an assessment; and,
WHEREAS, Per O.C.G.A. 34-9-358, the SITF is permitted to go back only one year
to recoup unpaid assessments. Consequently, the City has received an assessment
invoice for 2016 and 2017 in the amount of $81,459.14.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to the
Georgia Subsequent Injury Trust Fund (SITF) in the amount of $81,459.14 for the
2016 and 2017 Assessment. Funds are available in the FY19 Budget: Risk
Management Internal Services Fund ? Human Resources ? Workers Compensation ?
Contractual Services; 0860 ? 220 ? 3820 ? WCOM ? 6319.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________
__________________________
Lindsey Glisson, Deputy Clerk of Council Teresa
Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING A FIVE-YEAR AGREEMENT FOR THE UPGRADE OF
ENERGOV WHICH IS UTILIZED FOR THE BUSINESS LICENSING/OCCUPATION SYSTEM AND
PERMIT MANAGEMENT SYSTEM FROM TYLER TECHNOLOGIES (PLANO, TX): AND AUTHORIZE THE
CITY MANAGER TO SIGN ALL RESULTING AGREEMENTS. THE UPGRADE COST IS AS
FOLLOWS:
Summary of Costs Year 1 ? FY19
(October 1, 2018 to September 30, 2019 Year 2 ? FY20
(October 1, 2019 to September 30, 2020 Year 3- FY21
(October 1, 2020 to September 30, 2021 Year 4 ? FY22
(October 1, 2021 to September 30, 2022 Year 5 ? FY23
(October 1, 2022 to September 30, 2023
SaaS Migration & Annual Maintenance Support
(5 Year Agreement) $178,552.00 *187,480.00 *$196,854.00 *$206,696.00 *$217,031.00
Virtual Lab Subscription (Annual Subscription) $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,200.00
Total $185,752.00 $194,680.00 204,054.00 $213,896.00 $224,231.00
*approximate cost due to 5% standard increase for the term of the SaaS
agreement (5 years) *approximate cost due to 5% standard increase for the term of the
SaaS agreement (5 years) *approximate cost due to 5% standard increase for the term of
the SaaS agreement (5 years) *approximate cost due to 5% standard increase for the
term of the SaaS agreement (5 years)
WHEREAS, the upgrade will provide an internet based licensing and permitting
software and online training software from Tyler Technologies. The upgrade
will allow the Finance Department-Occupation Tax Section, Inspections and Code
Department, Engineering Department and Planning Department to be managed within
one centralized enterprise database and allow users to connect to and use
cloud-based applications over the internet via EnerGov?s Software as a Service
(SaaS) Solution. EnerGov?s SaaS Solution includes all EnerGov application
access, hosting, operational infrastructure, software maintenance and future
releases and managed services/managed upgrades; and,
WHEREAS, Per Resolution #655-05, Council approved the contract with EnerGov
Solutions to Business Licensing and Occupation Tax software; and Per Resolution
#234-08, Council approved the contract with EnerGov solutions to provide a
Permit Management System. In November, 2012 Tyler Technologies acquired
EnerGov Solutions.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into the five-year
agreement for the upgrade of the EnerGov Software utilized for the Business
Licensing/Occupation and Permit Management System from Tyler Technologies
(Plano, TX): and authorize the City Manager to sign all resulting agreements.
The upgrade cost is as follows:
Summary of Costs Year 1 ? FY19
(October 1, 2018 to September 30, 2019 Year 2 ? FY20
(October 1, 2019 to September 30, 2020 Year 3- FY21
(October 1, 2020 to September 30, 2021 Year 4 ? FY22
(October 1, 2021 to September 30, 2022 Year 5 ? FY23
(October 1, 2022 to September 30, 2023
SaaS Migration & Annual Maintenance Support
(5 Year Agreement) $178,552.00 *187,480.00 *$196,854.00 *$206,696.00 *$217,031.00
Virtual Lab Subscription (Annual Subscription) $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,200.00
Total $185,752.00 $194,680.00 204,054.00 $213,896.00 $224,231.00
*approximate cost due to 5% standard increase for the term of the SaaS
agreement (5 years) *approximate cost due to 5% standard increase for the term of the
SaaS agreement (5 years) *approximate cost due to 5% standard increase for the term of
the SaaS agreement (5 years) *approximate cost due to 5% standard increase for the
term of the SaaS agreement (5 years)
Funding in the amount of $185,752.00 is available in the FY19 Budget for the
first year of the agreement: LOST/Infrastructure Fund ? Information Technology
? Infrastructure/LOST ? Software Lease ? EnerGov Upgrade;
0101-210-9901-ISS-6541-90003-20190. Funding for the remaining four years will
be budgeted in appropriate subsequent fiscal years.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________
__________________________
Lindsey Glisson, Deputy Clerk of Council Teresa
Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TWELVE (12) HEAVY DUTY CHAIRS
FROM SEATING INC., C/O MALONE OFFICE ENVIRONMENTS (COLUMBUS, GA), IN THE AMOUNT
OF $10,465.86, FOR THE E911 CENTER. THE PURCHASE WILL BE ACCOMPLISHED BY
COOPERATIVE PURCHASE, VIA GEORGIA STATEWIDE CONTRACT # 99999?001?SPD0000100?
0079.
WHEREAS, the chairs are needed to replace worn chairs in the E911 Center.
Heavy duty chairs are required since E911 operators must sit for longer periods
of time; and,
WHEREAS, this purchase is part of the upgrade to the E911 Center resulting from
a cash donation, for Columbus 911 Dispatch and 911 Operators, from the estate
of Ms. Melinda Melbourne; the donation was accepted per Resolution #106-18.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase of twelve (12)
heavy duty chairs from Seating Inc., c/o Malone Office Environments (Columbus,
GA), in the amount of $10,465.86, for the E911 Center. The purchase will be
accomplished by Cooperative Purchase, via Georgia statewide contract # 99999?
001?SPD0000100?0079. Funds are available in the FY19 Budget: Emergency
Telephone Fund ? Police ? E911- Other Purchased Services; 0209 ? 400 ? 3220 ?
E911 ? 6699.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________
__________________________
Lindsey Glisson, Deputy Clerk of Council Teresa
Pike Tomlinson, Mayor
Attachments