CITY MANAGER'S AGENDA
February 12, 2019
I. 15th AVENUE CLOSURE AND ABANDONMENT:
Approval is requested to authorize the changing of the Official Street Maps and
Tax Maps of the Columbus Consolidated Government of Columbus, Georgia by
officially closing and abandoning a section of right of way for 15th Avenue
beginning at the North Right of Way Line of 55th Street and 15th Avenue and
running northerly for a distance of 150.0 ft. as shown on map or plat titled
"Part of 15th Avenue Right-Of-Way"; authorize the disposal of the said right of
way in accordance with applicable State Law; reserving easements; and for other
purposes.
II. THE TOGETHER 2016 FUND, CFCV, MARTIN LUTHER KING, JR. OUTDOOR LEARNING
TRAIL:
Approval is requested to participate in a grant, in the amount of $16,000.00,
from the Together 2016 Fund, Community Foundation of the Chattahoochee Valley
(CFCV) to the Omega Lambda Iota Social Action & Scholarship Foundation
(OLISASF), to provide markers along city right of way for the Martin Luther
King, Jr. Outdoor Learning Trail, accept funds from the grant for the
installation of the markers and accept the terms of the grant agreement. The
City has assisted with identifying the specific location of the markers and
will be responsible for the installation of the markers. The OLISASF is
responsible for the maintenance of the markers and the marker sites including
replacement/repair if a marker is damaged.
III. JEANETTE AVENUE CLOSURE AND ABANDONMENT:
Approval is requested to authorize the changing of the Official Street Maps and
Tax Maps of the Columbus Consolidated Government of Columbus, Georgia by
officially closing and abandoning a section of right of way for Jeanette
Avenue beginning at the north right of way Line of Buena Vista Road and
Jeanette Avenue and running northerly for a distance of approximately ft. to
the south right of way line of Wynnton Road as shown on map or plat titled
"Part of Jeanette Avenue Right-Of-Way"; authorize the disposal of the said
right of way in accordance with applicable State Law; reserving easements; and
for other purposes.
IV. PURCHASES:
Approval is requested of items "A" to "F":
A. Membership Dues for Georgia Municipal Association
B. Body Worn Cameras and Subscription Agreement for the Police
Department
C. Dial-A-Ride Buses - Georgia Statewide Contract
D. Traffic Incident Management Services (Annual Contract) - DELAYED
E. Amendment 1 for Architectural and Engineering Services for Mott's
Green Plaza Enhancement - DELAYED
F. Ford F-150 With Additional Options - GEMA 1122 Procurement Program
Emergency Purchases ? Information Only
MUSCOGEE COUNTY JAIL SHOWER REPAIRS:
At the January 29, 2019 Council Work Session, the Engineering Department
presented the following information regarding the current condition of the
Muscogee County Jail Showers:
? There are 36 showers located in the south tower which was constructed in 2003.
? Showers are constructed of tile walls and floors with no waterproofing
membrane.
? Anytime the showers are used, water leaks down the walls and from the ceiling
into the showers below.
? Various repairs have been attempted but nothing has been successful in
stopping the water leakage.
The proposed repairs include the following:
? Contractors will demolish the existing tile down to the concrete structure.
? New waterproofing membrane will be installed on top of existing structure to
seal the area.
? New tile with epoxy grout will be used to finish the area.
? Plumbing and drain lines will be inspected and replaced as necessary.
? Project will also include work in the stockade to allow for the housing of
inmates to create the necessary space in the jail to complete the shower
repairs.
The Engineering Department received quotes from the following vendors:
C.T Bone Construction $594,655.20
Principal Construction $738,695.00
The total amount required will be $700,000. This will cover any unexpected
costs such as plumbing repairs or issues when the Stockade work begins.
The City Manager approved the emergency purchase on February 5, 2019.
The funding source is OLOST Public Safety Reserves.
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A. J. MCCLUNG MEMORIAL STADIUM REPAIRS:
At the January 29, 2019 Council Work Session, the Engineering Department
presented the following information regarding the current condition of the A.
J. McClung Memorial Stadium:
? Existing concrete steps/bleachers are original to the stadium and over 100
years old.
? Stadium is used today for youth, high school, and collegiate football games.
? Most recent large renovation was completed in 1997 and included demolition of
a portion of the existing bleachers, repair of expansion joints, ADA
improvements, renovation of press box, restrooms, etc.
? In October 2018, Parks and Recreation requested the Engineering and Public
Works Departments review soil erosion around existing stairwells. During this
review, it was noticed that there was soil loss from under the concrete
bleachers.
? In December 2018, Public Works completed selective demolition at the
stairwells and bleachers to allow for investigation of the soil loss.
? Upon completion of the demolition, it was discovered that there are voids
underneath the concrete bleachers and the slab between the press box and
bleachers.
? The voids are anywhere from 1? to 7? deep and range in total volume.
? Two stairwells were also found to have large voids underneath.
? Overall size and amount of voids raises significant questions about the
overall structural condition of the stadium bleachers.
The proposed repairs include the following:
? All existing joints (cracks, expansion joints, etc.) need to be resealed to
prevent water infiltration. This is approximately 10,000LF of joints.
? Additional demolition of the area between the press box and bleachers will be
completed to fill large voids with suitable backfill material. Compromised
stairwells will also be demolished and replaced.
? Holes will be cored in the bleachers to allow for voids to be filled with a
flowable material. There is an estimated 300cy of voids underneath the
bleachers.
The Engineering Department recommends using Brasfield and Gorrie for the
project as the vendor is already working at South Commons and will be able to
use the same subcontractors to complete the stadium work. The estimated cost
is $236,825.00; however, $300,000 is required for any unforeseen items.
The City Manager approved the emergency purchase on February 5, 2019.
The funding source is OLOST Infrastructure Reserves.
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PURCHASE OF FORKLIFT FOR RECYCLING CENTER:
The Public Works Department reported that in July 2018, the Recycling Center
Forklift, #11200, stopped working due to transmission issues and the Department
began to lease a forklift on a month-to-month basis to take its place.
Pratt provided one forklift, per their Recycling Marketing contract, with the
City. When the Recycling Center began operation, Public Works discovered it
takes two (2) forklifts to operate the facility due to the volume of recycling
material. Consequently, Public Works moved an old forklift used at the Victory
Drive location to the new Recycling Center.
In November of 2018, Pratt removed the forklift they were providing. Now, the
City?s forklift, #11200, has became non-operational. The entire transmission
needs to be repaired, and the forklift is also making a knocking noise from the
engine. The Doosan dealer will charge extra to take apart the forklift to
determine what is making this noise or if it needs new baring?s.
Public Works is currently leasing a forklift to handle the loss of the
non-operational forklift, so the facility is still down one forklift. The
monthly lease cost is $1,364.00.
The average life of a forklift is 5 years ? 12,000 hours. Public Work?s
forklift is 9 years old and has well over 12,000 hours of use. The Department
has consistently requested a new forklift in previous years? budgets, but has
been denied during the budget process.
Public Works obtained quotes from the following vendors:
Doosan - $37,225.00
Manitou - $40,000.00
Other vendors contacted could not meet specifications.
The Public Work?s forklift is a Doosan and it has served well. Outside of
standard maintenance the Department had no major problems with this make/model
of forklift. All staff are very familiar with this make/model of forklift and
there will be no training curve for staff.
The City Manager approved the emergency purchase on January 25, 2019.
Funds are available in the FY19 Budget: Integrated Waste Management Fund ?
Public Works ? Recycling ? Operating Materials; 0207 ? 260 ? 3520 ? RCYL ? 6728.
V. UPDATES AND PRESENTATIONS:
-- Census Update - Rick Jones, Planning Director
-- Transportation Update - Pam Hodge, Deputy City Manager
-- Road Maintenance/Pothole Repair/Workorder Process - Kyle McGee,
Assistant Public Works Director
-- Trails Update - Pam Hodge, Deputy City Manager
-- Uptown Entertainment District Update - Rick Jones, Planning Director
Bid Advertisements
(Schedule opening bid dates)
February 13, 2019
1. Electric Motor Repair Services (Annual Contract) ? RFB No. 19-0031
Scope of Bid
Provide repair services for electric motors. The repairs will include all
single and three phase electric motors up to 150 HP to include, but not limited
to, Belt-Drive A/C Blower Motors, Direct-Drive A/C Blower Motors and Water
Circulators.
2. Animal Control Truck ? RFB No. 19-0027
Scope of Bid
Columbus Consolidated Government (the City) is seeking bids from qualified
vendors to provide one (1) animal control truck.
February 18, 2019
1. Double Churches Pool Resurfacing
A Mandatory Site Visit is scheduled at 12:00 PM (Eastern) on Monday, February
18, 2019. Vendors shall convene in the parking lot at the entrance to Double
Churches Pool, which is located at 2300 Double Churches Road, Columbus, Georgia
31904.
February 20, 2019
1. Hot Asphalt & General Road Repair Services (Annual Contract) ? RFB No.
19-0032
Scope of Bid
Provide hot asphalt and general road repair services to include: removing old
asphalt, resurfacing roads, asphalt patching, concrete patching, mill asphalt
paving and etc., on an ?as needed? basis, to the Columbus Consolidated
Government (the City). The contract term will be for three years, with the
option to renew for two additional twelve-month periods.
2. Swim Gear (Annual Contract) ? RFB No. 19-0030
Scope of Bid
Provide various types of swimming gear on an ?as needed? basis to the Columbus
Parks and Recreation Division. The contract term shall be for two (2) years,
with the option to renew for three (3) additional twelve-month periods.
March 6, 2019
1. Double Churches Pool Resurfacing
Scope of Bid
Provide all labor, equipment and materials to resurface the pool at Double
Churches Park. Time is of the essence; work must be completed by May 10, 2019.
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