CITY MANAGER'S AGENDA
9/13/2011
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I. TALBOTTON ROAD - WARMS SPRING ROAD WIDENING PROJECT - GEORGIA DEPARTMENT OF
TRANSPORTATION:
Authorization is requested to execute an Option for Right-of-Way Agreement with
the Georgia Department of Transportation for the quit claiming of city
property located at 1708 Warm Springs Road for the Talbotton Road/Warms Spring
Road Widening Project. An agenda report, agreement and resolution are
attached. Click link to access documents. (Approved)
II. WILLIAMS ROAD -- LIMITED ACCESS BREAK:
Authorization is requested for the relocation of the existing break in Limited
Access along Williams Road, between Fortson Road and Veterans Parkway, to
provide access to the development for east bound traffic on Williams Road. An
agenda report, map and resolution are attached. Click link to access
documents. (Approved)
III. FY12 OTHER LOCAL OPTION SALES TAX REALLOCATION - SHERIFF'S OFFICE:
Authorization is requested to reallocate $18,000 of the FY12 Budget-Other Local
Option Sales Tax from the Jail Needs Assessment to the Sheriff's Office
Training Facility-Telephone Installation ($12,000), Metal Detector replacement
for East Wing ($4,000) and ID Card Printer replacement ($2,000). An agenda
report, agreement and resolution are attached. Click link to access
documents. (Approved)
IV. PURCHASES: Click link to access documents.
Approval is requested of items "A thru "I":
A. Kubota 4WD Tractor and Flex Wing Mower (Approved)
B. Two Dodge Chargers with Police Package
Marshal's Office (Approved)
C. Commercial Logging Trash Loaders (Approved)
D. Bus Advertising Services (Annual contract) (Approved)
E. Paint (Interior/Exterior) and Associated Supplies (Approved)
F. Cisco/Avvid Phone System - Annual Maintenance (Approved)
G. IBM DS5100 Storage Capacity Upgrade (Approved)
H. Replacement Furniture for the CCG Annex (Approved)
I. Radio System Upgrade and Spare Parts (Approved)
CITY MANAGER'S AGENDA
9/13/2011
Page 2
ADD-ON:
V. 2011 VICTIMS OF CRIME ACT (VOCA) - GEORGIA CRIMINAL JUSTICE COUNCIL - GRANT:
Authorization is requested to submit an application and, if approved, accept a
grant for $84,838 from the Georgia Criminal Justice Coordinating Council along
with $16,968 from the Five Percent Crime Victim Surcharge Fund allocated in the
FY12 Budget to provide funding for Crime Victim Assistance in the Chattahoochee
Judicial Circuit from October 1, 2011 to September 30, 2012. An agenda report
and resolution are attached. (Approved)
Emergency Purchase ? Information Only
Emergency Replacement of Security Gate at Muscogee County Prison:
On August 29, 2011, Warden Adamson, Muscogee County Prison, requested an
emergency purchase to replace a security gate that was damaged by a Public
Services vehicle. The 12? high x 14? wide gate normally ?latches? at the top
with only 1 inch of clearance between the gate pole and the stationary pole.
The damage to the gate caused about a one-foot opening at the top of the gate
between the two poles, allowing enough space for a prisoner to escape.
Additionally, the gate is an electric sliding gate on wheels requiring
hydraulic power to open and close the gate. The hydraulic operator is
inoperable and needs replacing and the hard plastic wheels on the gate are
cracking, as well. The gate is located in the area where prisoners return
from work detail daily before being led back into the building.
Muscogee County Prison staff obtained the following prices quotes for the gate
repair:
Denny Enterprises (Columbus Georgia) $10,041.00
Lowery Fence (Waverly Hall, Georgia) $13,481.00
Georgia Fence Wholesale (Columbus, Georgia) $14,000.00
The City Manager approved the emergency gate replacement, on August 29, 2011,
for the quoted amount of $10,041.00 from Denny Enterprises.
Funds are budgeted in the FY12 Budget:
CITY MANAGER'S AGENDA
9/13/2011
Page 3
Bid Advertisements
(Schedule opening bid dates)
September 14, 2011
1. Britt David Park Fencing Project - Baseball ? RFB No. 12-0011
Scope of Bid
Replace fencing around two (2) baseball fields at Britt David Park, which is
located at 2700 West Britt David Road, Columbus, GA 31909.
2. Dial-A-Ride Buses ? RFB No. 12-0010
Scope of Bid
Provide two (2) Dial-A-Ride para-transit buses to be used by the METRA
Department of Transportation. The buses will be 26-foot low floor medium duty
buses. The buses will be used by METRA to provide ADA Complementary
Paratransit Service to eligible persons with disabilities who are, because of
their disability, unable to board, ride or disembark from an accessible vehicle
in METRA's regular bus service. Service is provided with special lift-equipped
buses on a curb-to-curb, shared ride basis. The vehicles are replacement units.
3. Office Furniture ? RFB No. 12-0012
Scope of Bid
The Columbus Consolidated Government wishes to purchase the following office
furniture for the Sheriff?s Department:
Option 1: Professional VeraFlex Fabric Chair, OSP 13V44N1WA, or equivalent
(Qty: 19)
Option 2: Right Pedestal Desk (Steel), HON? P3265RNS, or equivalentand Right
Pedestal Return (Steel), HON? P3235RNS, or equivalent (Qty: 9 each)
Option 3: Left Pedestal Desk (Steel), HON? P3266LNS, or equivalent, and Left
Pedestal Return (Steel), HON? P3236LNS, or equivalent (Qty: 8 each)
Option 4: Slide-a-way Laminate Keyboard Platform, HON? 4022N, or equivalent
(Qty: 17)
Option 5: Low Pile Economy Chair Mat, Lorell? LLR 69163, or equivalent (Qty:
17)
Vendors may bid on one or all items.
September 16, 2011
1. Household Hazardous Waste Sorting & Disposal Services (Annual
Contract) ? RFP No. 12-0004
Scope of RFP
Provide household hazardous waste sorting and disposal services for two events
per year. The service allows the citizens of Columbus, Georgia the opportunity
to discard household hazardous waste. The contract term shall be for three
years, with the option to renew for two (2) additional twelve-month periods.
Renewal will be contingent upon the mutual agreement of the City and the
Contractor.
September 21, 2011
1. Back Support Safety Belts & Safety Vests (Annual Contract) ? RFB No. 12-0006
Scope of Bid
Provide approximately 200 back support safety belts and approximately 5,750
safety vests and approximately 2,500 safety t-shirts to Columbus Consolidated
Government (the City) on an "as needed" basis. The contract term will be for
three years.
CITY MANAGER'S AGENDA
9/13/2011
Page 4
Bid Advertisements
(Schedule opening bid dates)
(cont'd)
September 28, 2011
1. Traffic Citation/Police (Annual Contract) ? RFB No. 12-0009
Scope of Bid
Provide an initial order of ninety three thousand seven hundred and fifty
(93,750) traffic citations to be used by the Columbus Police Department. (There
should be three thousand seven hundred and fifty (3,750) books of twenty-five
(25) using the following specifications:
Five carbonless copies (transferable) with cardboard flap
Perforated
Numbered from G280000 to G373749)
Template for new Uniform Traffic Citation (UTC) can be found at
http://www.gachiefs.com/pdfs/NEWS_Ticket.pdf. The term of the contract shall
be for three (3) years for additional ?as needed? purchases.
2. Heating & Refrigeration (Annual Contract) ? RFB No. 12-0007
Scope of Bid
Provide heating and refrigeration supplies on an ?as needed basis? to
be picked up and delivered to Columbus Consolidated Government. The term of
the contract shall be for three (3) years
3. Various Vehicles ? RFB No. 12-0008
Scope of Bid
The Columbus Consolidated Government wishes to purchase the following
vehicles to be used by various departments of the City:
Option 1: Chevrolet Tahoe SUVs (Quantity of Thirty-eight)
Option 2: Chevrolet Impalas (Quantity of Fifteen)
Option 3: 15 Passenger Vans (Quantity of Two)
Option 4: ? Ton Crew Cab, 4x4 Pickup Trucks (Quantity of Two)
Vendors may bid on any or all options.
Attachments
No attachments for this document.