Agenda Item # 5
Columbus Consolidated Government
Council Meeting
February 10, 2015
Agenda Report # 81
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) FLATBED DUMP TRUCK
It is requested that Council authorize the purchase of one (1) Flatbed Dump
Truck (12,500 GVWR Cab & Chassis, 2015 Ford F-350 Crew Cab, with CTVFB10X96
Dump Body), from Wade Ford (Smyrna, GA), in the amount of $34,628.00, via
Georgia State Contract #99999-SPD-SPD0000039-0003.
The vehicle was approved in the FY15 Budget and will be used by the staff of
the Recycling Division, of the Public Works Department, to deliver and pick up
recycle bins. It is a new vehicle.
Funds are budgeted in the FY15 Budget as follows: Integrated Waste Management
Fund ? Public Works ? Recycling ? Heavy Trucks; 0207-260-3520-RCYL-7723.
* * * * * * * *
(B) FEDERAL REIMBURSEMENT RECOVERY SERVICES
CONTRACT EXTENSION
It is requested that Council approve the contract with Justice Benefits, Inc.,
(JBI) (Dallas, TX), for federal reimbursement recovery services. The services
will be utilized by the Sheriff?s Office to recover federal reimbursements
regarding special circumstance inmates, including: medical expenses, mental
health expenses, translator, transportation expenses, as well as, food and
housing expenses.
Many of the services provided by the Jail are funded directly by local and
state funds when, in fact, some of those services are eligible for Federal
Financial Participation (FFP). In essence, the federal government will
reimburse a percentage of local dollars spent for services currently provided
by the Sheriff?s Department. The vendor will provide professional expertise,
technology and manpower to assist the City in securing the appropriate federal
reimbursements. JBI will perform the following services:
A. Review the policies and procedures used by the County to identify such
additional Federal and other revenue sources, if any, as may be available to
the County through participation in new programs or expansion of existing FFP.
These efforts may include any of the following activities: advising the County
of the reimbursement opportunity, preparing or enhancing the claim, preparing
or assisting with submittal packages, preparing audit files, assisting the
County with submittals, assisting the County should it be audited for claims on
which the Company assisted, or other related federal revenue enhancement
activities.
B. Continually monitor for new opportunities of funding. Whenever a new
federal reimbursement opportunity arises, JBI may notify the County of that
opportunity. JBI will strive to identify and optimize all federal
reimbursement opportunities for the County; but is not obligated to make the
County aware of all possible opportunities and shall have no liability for any
omission to identify the same. Upon the County signing an Initiative with JBI
for the claiming of federal dollars, then JBI will be entitled to compensation
for that Initiative.
Council approved the previous contract extension for one year with the option
to renew for three additional years (per Resolution #77-07). At this time
there is no other known vendor providing these services. Therefore, the vendor
is considered an Only Known Source, per the Procurement Ordinance, Article
3-114.
The initial term of contract shall be for one year, with the option to renew
for three (3) additional twelve-month periods.
The vendor will be compensated, twenty-two percent (22%), from new revenues
received by the City that are expressly deemed to be a result of JBI?s efforts.
Revenue funds will be deposited into: General Fund Supported Capital Projects,
Office of Justice-SCAAP; 0508-660-1000-CPGF-4328-22180 -20010. Expenditures
will be paid from: General Fund Supported Capital Projects, Other Purchased
Prof & Tech Services ? Office of Justice-SCAAP,
0508-660-1000-CPGF-6444-22180-20010.
* * * * * * * *
(C) JUVENILE DRUG COURT TREATMENT PROVIDERS ? (ANNUAL CONTRACT) - RFP NO.
11-0011
It is requested that Council authorize the contract with A Way Out, Inc.,
(Columbus, GA), to provide In-Home Counseling to Juvenile Drug Court
participates. It is also requested that Council amend Resolution No. 343-12,
which previously awarded the contract to Betty King (Phenix City) to provide
In-Home Counseling.
Per Resolution No. 343-12, Betty King (Phenix City, AL), was awarded the
contract, on November 27, 2012, to provide treatment for In-Home Counseling.
Betty King has been notified in writing, that the Juvenile Drug Court has
decided not to renew the final year of the contract due to failure to render
the services in accordance with the specifications. Therefore; the contract
will end on February 28, 2015. A Way Out, Inc. was the next highest ranked,
responsive bidder to provide to provide In-Home Counseling. A Way Out, Inc.
has agreed to provide the respective treatment services under the RFP
requirements, for the remaining term of the contract.
The Juvenile Drug Court Program is a voluntary program for juveniles charged
with drug-related non-violent crimes. The Drug Court will empower juvenile
offenders to live drug-free lives and become law-abiding citizens by:
? involving the juvenile's family
? providing intensive court supervision, counseling, school performance
monitoring, and linkage to community resources
? measuring these objectives by drug screens, recidivism rates, school records,
and periodic assessments
? salvaging a life, one juvenile at a time
Funds are budgeted each fiscal year for these ongoing services: Multi-Gov?t
Project Fund ? Police ? ARRA Recovery Jag Grant ? Contractual Services;
0216-400-3400-RJAG-6319. Lost-Public Safety ? Executive ? Crime Prevention
Programs ? Contractual Services; 0102-110-9903-LOST-6319.
* * * * * * * *
(D) PRE-EMPLOYMENT PSYCHOLOGICAL EVALUATION SERVICES (ANNUAL CONTRACT) ? RFP
NO. 15-0016
It is requested that Council authorize the execution of an annual contract with
AVS Consulting, LLC, d/b/a Stone, McElroy & Associates (Smyrna, GA) for
pre-employment psychological evaluation services, on an as needed basis.
Stone, McElroy & Associates will provide specialized examinations of
applicants? psychological suitability for a public safety position, which
include, but are not limited, to positions that provide incumbents with arrest
authority or the legal authority to detain and confine individuals. The
contractor will conduct written and verbal assessments of applicants before
providing a written assessment to the Columbus Police Department.
Approximately 70-100 evaluations will be required each year by the Department.
The initial term of the contract shall be for one year, with the option to
renew for four additional twelve-month periods. The contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
On November 14, 2014, request for proposals postcards were mailed to eighteen
(18) vendors and RFP specifications were posted on the web pages of the
Purchasing Division and Georgia Procurement Registry. The RFP has been
advertised and opened. Proposals were received on December 12, 2014 from the
following two (2) offerors:
AVS Consulting, LLC d/b/a Stone, McElroy & Associates (Smyrna, GA)
?Stephen J. Sampson, PhD. (Buckhead, GA)
?Dr. Stephen Sampson did not provide the required Client Work History, Contract
Signature Page, Business License, E-Verify/GSICA Affidavit and W-9 Form. Dr.
Sampson provided the omitted information within the two (2) day time period
wherein he had to respond. However, after the Evaluation Committee reviewed
and discussed the proposal, the voting members of the Evaluation Committee
deemed the proposal non-responsive. The decision was based on the fact that
although Dr. Sampson addressed Qualifications & Experience, Service Plan, and
Client Work History, the proposal did not adequately address key components of
the sections that were specified in the Request for Proposal. The inadequately
addressed components, which were necessary for the evaluation process,
consisted of:
? Detailed description of experience in providing the services described in the
RFP specifications.
? Proof of membership in Psychology or Psychiatry professional.
? The proposed manner/methods that will be utilized to satisfy the requirements
of the RFP specifications.
? A sample of the complete testing packet for the proposed pre-employment
screening.
? An estimated timeline for completion of the services.
The remaining proposal was reviewed by the Evaluation Committee, which
consisted of representatives from Columbus Police Department and Human
Resources Department. A representative from the Information Technology
Department and an additional representative from Columbus Police Department
served as non-voting advisors.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
The cost information has been submitted to the City Manager in a separate memo
for informational purposes.
Funds are budgeted each fiscal year for this ongoing service: Police ?
Administrative Services ? Other Employee Benefits; 0101-400-2800-ADMS-6268.
* * * * * *
(E) PAVEMENT MARKING SERVICES (ANNUAL CONTRACT) - RFB NO. 15-0019
It is requested that Council approve the purchase of pavement marking services
from Peek Pavement Marking, Inc., (Columbus, GA). The department has budgeted
$200,000.00 for pavement marking services for the first year of this contract.
The contractor will perform pavement marking services, on an as needed basis,
on City streets in accordance with the Federal Manual of Uniform Traffic
Control Devices, or as specified by the Traffic Engineer or appointed agent.
The contract period is for one (1) year, with the option to renew for four (4)
additional twelve-month periods. Renewal is contingent upon mutual agreement
of the City and the Contractor.
Bid postcard invitations were mailed to one hundred and forty-six vendors and
bid specifications were posted on the web pages of the Purchasing Division and
Georgia Procurement Registry. One bid was received on January 14, 2015. This
bid has been advertised, opened and reviewed. The bidder was:
Vendor Estimated Bid Amount
Peek Pavement Marking, Inc. (Columbus, GA) *$3,997,211.00
*NOTE: The vendor bid on numerous anticipated line-items, with estimated usage
quantities, per the bid specifications. The grand total of all the vendor?s
line items equal to $3,997,211.00. However, usage of the contract will be
contingent upon the need for specific line-items and the department?s budget
for pavement marking services. This bid is devised to provide the department
with unit pricing for items, as needed.
Funds are budgeted each fiscal year for this ongoing expense: Paving Fund -
Engineering - Highways & Road ? Engineering-Highways & Roads-Road Maintenance
Materials; 0203-250-2200-ROAD-6726.
* * * * * *
(F) PLUMBING & IRRIGATION SUPPLIES (ANNUAL CONTRACT) - RFB NO. 15-0017
It is requested that Council approve the purchase of plumbing and irrigation
supplies from West Georgia Plumbing Supply, (Columbus, GA) on an ?as needed?
basis, for the estimated annual contract value of $73,714.45. Plumbing and
Irrigation Supplies will be used for maintenance and installation at city
facilities.
The contract period shall be for two years with the option to renew for three
additional periods.
Bid postcard invitations were mailed to seventy-seven vendors and bid
specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry. Four bids were received on January 14. This bid
has been advertised, opened and reviewed. The bidders were: (See attachment
tab below)
Funds are budgeted each fiscal year for this on-going expense: General Fund -
Public Services - Other Maintenance/Repairs ? Building Maintenance ? Parks &
Recreation; Building Maintenance - Public Safety; Building Maintenance ?
General Government; 0101-260-3710-REPA-6527, 6528, 6529.
* * * * * *
(G) COPIER RENTAL SERVICES (ANNUAL CONTRACT)
It is requested that Council approve the contract for copier rental services
with Ricoh Americas Corporation via U. S. Commodities contract number
4400003732. The Contractor will provide, repair, and maintain copiers, as well
as, provide all other expendable supplies, excluding paper. The US Communities
contract term with Ricoh Americas Corporation is February 11, 2013 through June
30, 2016, with the option to renew for six (6) additional 1 year periods.
On February 22, 2011, per Resolution Number 89-11, Council approved the City?s
contract with IKON Business Solution, now doing business as RICOH, for copier
rental and maintenance services, for two years, with an automatic renewal for
three (3) additional twelve-month periods. The City is in the fourth year of
the contract. Currently, some departments are in need of major technology
upgrades to their copiers. However, at the time the City?s contract was
awarded, the departments selected copiers that will not support the upgrades
that are now needed. Since the City leases the copiers, and we are in the
latter years of the contract, it is not financially feasible for the City, or
the vendor, to provide new copiers under the current contract, without
increasing the rental fees substantially. As a solution, Ricoh is recommending
to bring the City under the umbrella of their US Communities Contract (which
they were awarded after the inception of their contract with the City). The
benefits of updating to the US Communities contract include the following:
1. The US Communities Contract is a publicly bid contract specifically for
government, education and nonprofit entities. Over 95,000 local, city and
state entities purchase off of this contract to meet their copier and printer
needs without having to go through the rigorous process of bidding. This
contract was nationally negotiated for either leasing or purchasing
equipment/software. The City is a member of US Communities and the RFP, #
2000000264, issued by US Communities meets the City?s Procurement
requirements. Here is a partial listing of some of the numerous Georgia
entities currently utilizing the contract: City of Albany, City of Americus,
City of Atlanta, City of Buford, City of Rome, City of Roswell, City of
Savannah, Gwinnett County, Cobb County, Harris County, University of Georgia,
and Columbus State University.
2. Upgrading to the US Communities contract will now, rather than waiting 17
months when the City?s contract ends, allow departments that are desperate for
technology upgrades, like printing/scanning and faxing, the ability to get
exactly what they need. Currently, some copiers used by department cannot
accommodate the new technology. The upgrade will also allow departments that
do not have the right fit copier, volume wise, to get exactly what they need
from a production standpoint. This will also save time and funds regarding
how some departments are currently accomplishing various tasks. Additionally,
this contract includes color copiers; the City?s current contract does not
include color copiers.
3. Allows access to the best software technology. If a department wishes to
add a software that will give them the ability to scan and edit documents, for
example, or to be able to highlight documents or OCR them, this software is on
the contract and can be leased as part of the agreement.
4. The purchase of specialized staples will no longer be required. The current
contract requires departments to purchase specialized staples to be used with
the copier. Those staples are included in the US Communities Contract at no
additional cost.
5. Departments will no longer have the need to buy separate fax machines and
separate printers or desktop scanners, as all devices will have these standard
features. This will reduce the cost of expensive toner cartridges and will
also eliminate the need for Information Technology to work on these devices, as
they will part of Ricoh?s responsibility.
6. Under Ricoh?s US Communities contract the City?s per copy cost will be
reduced from .0069 to .006 for black and white copies. This equates to a
savings of approximately $1,000 per month for the rental fee. The City?s
entire fleet of copiers will be replaced with new copiers, so each department?s
monthly rental fee will increase by approximately $40 per month. The per copy
savings will help offset some of the expected increase in the rental fees.
Funds are budgeted each fiscal year for this ongoing expense: Various
departments ? Copier Charges; 6632.
* * * * * * * *
(H) AERIAL & GROUND LADDER INSPECTION & TESTING SERVICES (ANNUAL
CONTRACT) ? RFB NO. 15-0016
It is requested that Council approve the execution of an annual contract with
Diversified Inspections/ITL (Phoenix, AZ), to provide aerial and ground ladder
inspection and testing services to the Columbus Fire & EMS Department for the
estimated annual contract value of $6,695.00. The contract term will be for
one (1) year, with the option to renew for four (4) additional twelve-month
periods. Contract renewal is contingent upon the mutual agreement of the City
and the contracted vendor.
The Contractor shall furnish all labor, materials, supplies, supervision and
transportation to provide inspection and testing services on aerial and ground
ladders for Columbus Fire & EMS Department in accordance with the latest
edition of NFPA Standard 1911 for aerial ladders and 1932 for ground ladders.
This test shall be conducted during the month of November each year before the
prior year?s test expires.
Request for bid postcard invitations were mailed to thirty-one (31) vendors and
specifications were posted on the webpage of the Purchasing Division and the
Georgia Procurement Registry. Four bids were received on January 14, 2015.
This bid has been advertised, opened and reviewed. The bidders were:
Diversified Inspection/ITL (Phoenix, AZ) $ 6,695.00
Consolidated Fleet Services, Inc. (Searcy, AZ) $ 6,950.00
Badger Fire Inspection, LLC (Clintonville, WI) $7,286.00
Underwriters Laboratories (Northbrook, IL) $14,350.00
Funds are budgeted each fiscal year for this on-going expense: General Fund ?
Fire & EMS ? Fire/EMS Special Operation ? Operating Materials;
0101-410-2600-SPCO-6728.
?ITEM A?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FLATBED DUMP TRUCK
(12,500 GVWR CAB & CHASSIS, 2015 FORD F-350 CREW CAB, WITH CTVFB10X96 DUMP
BODY), FROM WADE FORD (SMYRNA, GA), IN THE AMOUNT OF $34,628.00, VIA GEORGIA
STATE CONTRACT #99999-SPD-SPD0000039-0003.
WHEREAS, the new vehicle was approved in the FY15 Budget and will be
used by the staff of the Recycling Division, of the Public Works Department, to
deliver and pick up recycle bins.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) flatbed
dump truck (12,500 GVWR Cab & Chassis, 2015 Ford F-350 Crew Cab, with
CTVFB10X96 Dump Body), from Wade Ford (Smyrna, GA), in the amount of
$34,628.00, via Georgia State Contract #99999-SPD-SPD0000039-0003. Funds are
budgeted in the FY15 Budget as follows: Integrated Waste Fund ? Public Works ?
Recycling ? Heavy Trucks; 0207-260-3520-RCYL-7723.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING A CONTRACT WITH JUSTICE BENEFITS, INC., (JBI) (DALLAS,
TX), FOR FEDERAL REIMBURSEMENT RECOVERY SERVICES.
WHEREAS, the vendor will provide professional expertise, technology and
manpower to assist the City in securing the appropriate federal reimbursements;
and,
WHEREAS, the vendor will be compensated, twenty-two percent (22%), from
new revenues received by the City that are expressly deemed to be a result of
Justice Benefits, Inc., (JBI) efforts; and,
WHEREAS, Council approved the previous contract extension for one year
with the option to renew for three additional years (per Resolution #77-07).
At this time there is no other known vendor who provides these services.
Therefore, the vendor is considered an Only Known Source, per the Procurement
Ordinance, Article 3-114; and,
WHEREAS, the contract term shall be for one year, with the option to
renew for three (3) additional twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to extend the contract with
Justice Benefits, Inc., (JBI), to provide federal reimbursement recovery
services. Revenue funds will be deposited into: General Fund Supported
Capital Projects, Office of Justice-SCAAP; 0508-660-1000-CPGF-4328-22180
-20010. Expenditures will be paid from: General Fund Supported Capital
Projects, Other Purchased Prof & Tech Services ? Office of Justice-SCAAP,
0508-660-1000-CPGF-6444-22180-20010.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ______________, 2015 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE CONTRACT WITH A WAY OUT, INC., (COLUMBUS,
GA) TO PROVIDE IN-HOME COUNSELING TO JUVENILE DRUG COURT PARTICIPATES. IT IS
ALSO REQUESTED THAT COUNCIL AMEND RESOLUTION NO. 343-12, WHICH AWARDED THE
CONTRACT TO BETTY KING TO PROVIDE IN-HOME COUNSELING.
WHEREAS, per Resolution No. 343-12, Betty King was awarded the
contract, on November 12, 2012 to provide treatment for In-Home Counseling.
Betty King been has notified in writing, that the Juvenile Drug Court has
decided not to renew the final year of the contract due to failure to render
the services in accordance with the specifications. Therefore; the contract
will end on February 28, 2015; and,
WHEREAS, A Way Out, Inc. was the next highest ranked, responsive bidder
to provide to provide In-Home Counseling. A Way Out, Inc., has agreed to
provide the respective treatment services under the RFP requirements, for the
remaining term of the contract.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
I
That the City Manager is hereby authorized to enter into a contract
with A Way Out, Inc., (Columbus, GA) to provide In-Home Counseling to Drug
Court participates. Funds are budgeted each fiscal year for these ongoing
services: Multi-Gov?t Project Fund ? Police ? ARRA Recovery Jag Grant ?
Contractual Services; 0216-400-3400-RJAG-6319. Lost-Public Safety ? Executive
? Crime Prevention Programs ? Contractual Services; 0102-110-9903-LOST-6319.
II
Resolution # 343-12 is hereby amended.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ________________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH AVS
CONSULTING, LLC, D/B/A MCELROY & ASSOCIATES FOR PRE-EMPLOYMENT PSYCHOLOGICAL
EVALUATION SERVICES AS-NEEDED BASIS.
WHEREAS, an RFP was administered (RFP No. 15-0061) and proposals were received
from two offerors; and,
WHEREAS, the proposal submitted by AVS Consulting, LLC d/b/a McElroy &
Associates was evaluated most responsive to the RFP; and,
WHEREAS, the term of contract shall be for one year with the option to
renew for four additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with AVS Consulting, LLC d/b/a Stone, McElroy & Associates (Smyrna,
GA) for pre-employment psychological evaluation services on an as needed
basis. Funds are budgeted each fiscal year for this ongoing service: Police ?
Administrative Services ? Other Employee Benefits; 0101-400-2800-ADMS-6268.
______________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2015 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF PAVEMENT MARKING SERVICES, ON AN AS
NEEDED BASIS, FROM PEEK PAVEMENT MARKING, INC., (COLUMBUS, GA) FOR THE TOTAL
ESTIMATED CONTRACT VALUE OF $3,997,211.00. CONTRACT VALUE IS BASED ON THE
GRAND TOTAL OF THE VENDOR?S PRICING ON NUMEROUS LINE ITEMS. TRAFFIC
ENGINEERING HAS BUDGETED $200,000.00, ANNUALLY, FOR PAVEMENT MARKING SERVICES.
WHEREAS, the contractor will perform pavement marking services on an ?as needed
basis,? in accordance with the Federal Manual of Uniform Traffic Control
Devices, or as specified by the Traffic Engineer or appointed agent; and,
WHEREAS, the contract period is for one (1) years with option to renew for four
(4) additional twelve month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase pavement marking
services, on an as needed basis, from Peek Pavement Marking, Inc., (Columbus,
GA) for the total estimated contract value of $3,997,211.00. Contract value is
based on the grand total of the vendor?s pricing on numerous line items.
Traffic Engineering has budgeted $200,000.00, annually, for pavement marking
services. Funds are budgeted each fiscal year for this ongoing expense: Paving
Fund - Engineering - Highways & Road ? Engineering-Highways & Roads-Road
Maintenance Materials; 0203-250-2200-ROAD-6726.
_________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ___________________, 2015 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF PLUMBING AND IRRIGATION
SUPPLIES FROM WEST GEORGIA PLUMBING SUPPLY, (COLUMBUS, GA) ON AN ?AS NEEDED?
BASIS, FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $73,714.45.
WHEREAS, plumbing and irrigation supplies will be used for maintenance
and installation at city facilities; and,
WHEREAS, the contract period shall be for two years with the option to
renew for three additional periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase plumbing and
irrigation supplies from West Georgia Plumbing Supply, (Columbus, GA) on an ?as
needed basis,? for the estimated annual contract value of $73,714.45. Funds
are budgeted each fiscal year for this on-going expense: General Fund - Public
Services - Other Maintenance/Repairs ? Building Maintenance ? Parks &
Recreation; Building Maintenance - Public Safety; Building Maintenance ?
General Government; 0101-260-3710-REPA-6527, 6528, 6529.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2015 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH RICOH
AMERICAS CORPORATION, VIA U. S. COMMODITIES CONTRACT NUMBER 4400003732, FOR
COPIER RENTAL SERVICES.
WHEREAS, on February 22, 2011, per Resolution Number 89-11, Council
approved the contract with IKON Business Solution, now doing business as RICOH,
for copier rental and maintenance services for two years, with an automatic
renewal for three (3) additional twelve-month periods; and,
WHEREAS, the City is in the fourth year of its contract with Ricoh.
Currently, some departments are in need of major technology upgrades to their
copiers. However, at the time the City?s contract was awarded, the departments
selected copiers that will not support the upgrades that are now needed. Since
the City leases the copiers, and we are in the latter years of the contract, it
is not financially feasible for the City, or the vendor, to provide new copiers
under the current contract, without increasing the rental fees substantially.
As a solution, Ricoh is recommending to bring the City under the umbrella of
their US Communities Contract (which they were awarded after the inception of
their contract with the City); and,
WHEREAS, under the US Communities contract, the contractor will provide,
repair, and maintain copiers, as well as, provide expendable supplies excluding
copier paper. The US Communities contract term with Ricoh Americas Corporation
is February 11, 2013 through June 30, 2016, with the option to renew for six
(6) additional 1 year periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with RICOH Americas Corporation via U. S. Commodities contract number
4400003732 for copier rental services. Funds are budgeted each fiscal year for
this ongoing expense: Various departments ? Copier Charges; 6632.
_________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ___________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH
DIVERSIFIED INSPECTIONS/ITL (PHOENIX, AZ) TO PROVIDE AERIAL AND GROUND LADDER
INSPECTION AND TESTING SERVICES TO THE COLUMBUS FIRE & EMS DEPARTMENT FOR THE
ESTIMATED ANNUAL CONTRACT VALUE OF $6,695.00.
WHEREAS, the contract term will be for one (1) year, with the option to renew
for four (4) additional twelve-month periods. Contract renewal is contingent
upon the mutual agreement of the City and the contracted vendor; and,
WHEREAS, the Contractor shall furnish all labor, materials, supplies,
supervision and transportation to provide inspection and testing services on
aerial and ground ladders for Columbus Fire & EMS Department in accordance with
the latest edition of NFPA Standard 1911 for aerial ladders and 1932 for ground
ladders. This test shall be conducted during the month of November each year
before the prior year test expires.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract with Diversified Inspections/ITL (Phoenix, AZ) to provide aerial and
ground ladder inspection and testing services to the Columbus Fire & EMS
Department for the estimated annual contract value of $6,695.00. Funds are
budgeted each fiscal year for this on-going expense: General Fund ? Fire & EMS
? Fire/EMS Special Operation ? Operating Materials; 0101-410-2600-SPCO-6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________, 2015 and adopted at said meeting by the affirmative
vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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