Agenda Item # 5
Columbus Consolidated Government
Council Meeting
July 11, 2006
Agenda Report # 4
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ENVIRONMENTAL MONITORING SERVICES (ANNUAL CONTRACT) ?
RFP NO. 06-0005
It is requested that Council approve the contract for environmental monitoring
services for Pine Grove and Schatulga Road Landfills from Jordan, Jones &
Goulding, Inc.
The contractor will conduct Environmental Monitoring Services at two
Columbus-owned municipal solid waste landfills, Pine Grove and Schatulga Road
on a monthly basis. The work to be completed involves: groundwater, surface
water, waste -water discharge sampling, and perimeter methane monitoring at
both landfills; and the operation and monitoring of an active landfill gas
extraction system at the Schatulga Road Landfill.
The initial term of the contract shall be for two years, with the option to
renew for three additional twelve-month periods. Contract renewal will be
contingent upon mutual agreement of the City and the Contractor.
Request for proposal specifications were posted on the City?s website. The RFP
has been advertised. Three proposals were received, April 14, 2006, from the
following offerors:
Jordan, Jones & Goulding, Inc. (Norcross, GA)
Atlantic Coast Consulting, Inc. (Roswell, GA)
GEC (Columbus, GA)
Proposals were reviewed by the Evaluation Committee members, which consisted of
representatives from the Public Services Department. During the evaluation
process, Jordan, Jones & Goulding, Inc., was deemed the most responsive to the
RFP. The RFP process is governed by the City?s Procurement Ordinance Article
3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies
and Professional Services, and Article 3-111, Architectural/Engineering and
Land Surveying Services. During the process of an RFP there is no formal
opening, due to the possibility of negotiated components of the proposal. In
the event Council does not approve the recommended offeror, no proposal
responses or any negotiated components are made public until after the award of
the contract. If Council does not approve the recommended offeror,
negotiations will begin with the next responsive offeror. Evaluation results
and proposed costs have been submitted to the City Manager in a separate memo
for information purposes.
Funds will be budgeted each fiscal year for this ongoing service: Public
Services Department; Pine Grove Landfill - Contractual Services;
0207-260-3560-PGRO-6319.
* * * * * *
(B) PROFESSIONAL A & E SERVICES (ANNUAL CONTRACT) - RFP NO. 06-0010
It is requested that Council approve the annual contracts for Professional A &
E Services with the firms in the following categories: Architectural Services:
2WR/Andras Architects and Kenneth Levy Architects; Engineering Services: W. K.
Dickson and Stantec Consulting Services. Services will be required on an as
needed basis and costs will be negotiated per project.
Proposals were requested from qualified firms to provide Professional A & E
Services to include: Architectural and Engineering Services, on an ?as needed
basis?. The City will contract with an approved list of multiple firms to
provide services on a rotation basis for each category. The Engineering
Department will base the utilization rotation on the expertise required for the
particular project and the availability of the firms. Therefore, firms were
invited to submit proposals based on their expertise in any of the two
categories. The scopes of the services to be provided are as follows:
Architectural Services
Services will include both standard architectural and landscape architectural
services. The services will include, but not limited to design of governmental
buildings, structures and accessory facilities. Projects may include swimming
pools, pedestrian walkways, bikeways, trails, playgrounds/parks, recreational
buildings and athletic fields. Additional services for preliminary site layout
and studies for Parks to include site work, drainage, roadways and storm
water/wetland management practices; irrigation, planting and lighting plans and
other Engineering tasks as permitted by the State Licensing Board, under these
disciplines.
Engineering Services
The work will involve, but not limited to the following tasks: preparing
preliminary and final engineering studies, environmental, historical reports,
preliminary and final design to include traffic, roadway, and signalization
plans studies. Additionally, both preliminary hydraulic/storm water studies,
designs to include wetland rehabilitation and management, plus modeling
reports; also preparation of utilities, right of way, landscaping, irrigation
plans. Services will also include structural analysis, bridge repairs, reports
and designs. The work at times will require it to be repaired in accordance to
and in cooperation with current GA DOT standards, Georgia E.P.D. and other
state/federal agencies.
The City reserves the right to bid projects separately if deemed to be in the
City?s best interest.
The initial term of the contract shall be for two years, with the option to
renew for three additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Request for proposal specifications were posted on the City?s website. The RFP
has been advertised. Nineteen proposals were received, March 10, 2006, from
the following offerors. Firms submitted proposals based on their expertise in
the following areas:
Architectural Services: Engineering Services:
2WR/Andras Architects (Columbus, GA) W. K. Dickson (Raleigh, NC)
Kenneth Levy Architects (Midland, GA) Stantec Consulting Services (Macon, GA)
JRA Architects, Inc. (Columbus, GA) Transportation System Design (Atlanta,
GA)
W F Cobb Architects (Phenix City, AL) Focus Development & Engineering
(Marietta, GA)
PBS &J (Atlanta, GA) Jordan, Jones & Goulding, Inc. (Columbus, GA)
Ray Underwood, Architect (Columbus, GA) PBS &J (Atlanta, GA)
Hecht, Burdeshaw Architects, Inc (Columbus, GA) QK4 (Norcross, GA)
Prad Group, Inc. (Atlanta, GA) Lose & Associates, Inc. (Nashville, TN)
Harper & Geraghty (Kennesaw, GA) Greenhorne & O?Mara, Inc. (Marietta, GA)
Wright & Mitchell Assoc. (Roswell, GA) Prad Group, Inc. (Atlanta, GA)
Lose & Associates, Inc. (Nashville, TN) Robert & Company (Atlanta, GA)
Robert & Company (Atlanta, GA) JRA Architects, Inc. (Columbus, GA)
Proposals were reviewed by the Evaluation Committee members, which consisted of
representatives from the Engineering and Public Services Departments. During
the evaluation process the following firms were deemed the most responsive to
the RFP in the following categories: Architectural Services: 2WR/Andras
Architects and Kenneth Levy, Architect; Engineering Services: Stantec
Consulting Services, and W. K. Dickson. The RFP process is governed by the
City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for
the procurement of Equipment, Supplies and Professional Services and Article
3-111 Architectural/Engineering and Land Surveying Services. During the
process of an RFP there is no formal opening, due to the possibility of
negotiated components of the proposal. In the event Council does not approve
the recommended offeror, no proposal responses or any negotiated components are
made public until after the award of the contract. If Council does not approve
the recommended offeror, negotiations will begin with the next responsive
offeror. Evaluation results have been submitted to the City Manager in a
separate memo for information purposes. Cost proposals will be requested on an
?as needed basis? per project. The City will exercise its option to negotiate
each cost proposal, in accordance with the Procurement Ordinance.
Funds will be budgeted each fiscal year for approved projects in the various
capital projects funds; General, Sewer, Paving, Integrated Waste Fund
Supported; 1999 Sales Tax and 1993 Sales Tax.
* * * * * *
(C) PHYSICIAN AND PHYSICIAN?S ASSISTANT MEDICAL SERVICES FOR INMATES AT THE
MUSCOGEE COUNTY JAIL AND MUSCOGEE COUNTY PRISON
It is requested that Council approve the Letter of Agreement between Prison
Health Services (PHS) and the Columbus Consolidated Government for physician
and physician?s assistant medical services, as well as, on site psychiatric
treatment for inmates at the Muscogee County Jail and Muscogee County Prison.
The fixed administrative fee will be $13,980.00 per month. The professional
component will be no more than $42,995.00 per month, unless additional services
have been requested and delivered. The contract term shall be for one year
commencing on July 1, 2006 through June 30, 2007.
There have been attempts to competitively bid medical services at the jail in
the past, as well as an RFP to conduct a study of medical services. However,
these attempts did not net favorable results for the City. Consequently, the
Jail has continued to use PHS to provide medical services.
Funds are budgeted in the FY07 Budget: Sheriff - Medical Director ? Medical
Services; 0101-550-2650-MEDD - 6321; Sheriff - Medical Director ? Consulting;
0101-550-2650-MEDD-6315.
* * * * * * * *
(D) CHANGE ORDER FOR NEW LIBRARY CONSTRUCTION
It is requested that Council authorize the execution of Change Order No. 9 with
Batson Cook Company, in the amount of $62,501.00, for changes to the library
construction contract. Resolution No. 72-03, dated February 11, 2003,
authorized the execution of the contract with Batson Cook Company. Change
Order No. 9 includes the following:
Funds are available in FY06 Budget: General Obligation Sales Tax Bond Series
2003 ? Library - General Construction; 0556-200-2451-CBA-7661-50500-2000C-0.
* * * * * * * *
(E) SUPPLEMENT SERVICES AND ELECTRONIC UPDATES FOR THE COLUMBUS CITY CODE
It is requested that Council approve payment to Municipal Code Corporation in
the amount of $13,847.97 for supplement services and electronic updates to the
Columbus City Code.
On a regular basis, Municipal Code Corporation provides a codified version of
the Columbus City Code and updates the electronic database provided on the
Internet. The vendor is utilized because they can provide codified supplements
that are compatible with the existing version currently used by the City.
The Unified Development Ordinance (UDO) was recently codified in its entirety,
as well as, other ordinances that were previously adopted. The UDO is a
voluminous document, which increased the cost for codifying the supplement and
updating the electronic database.
Funds are budgeted in the FY06 budget: Clerk of Council ? Records and
Documents; 0101-100-2000-CLRK-6715.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT WITH JORDAN, JONES & GOULDING
FOR ENVIRONMENTAL MONITORING SERVICES.
WHEREAS, an RFP was administered (RFP No. 06-0005) and three proposals
were received; and,
WHEREAS, the proposal submitted by Jordan, Jones & Goulding met all
proposal requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the initial term of the contract shall be for two years, with
the option to renew for three additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract with Jordan, Jones & Goulding for Environmental Monitoring Services.
Funds are budgeted each fiscal year for this on-going service: Public Services
Department; Pine Grove Landfill - Contractual Services; 0207-260-3560-PGRO-6319.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING ANNUAL CONTRACTS FOR PROFESSIONAL A & E
SERVICES WITH THE CITED FIRMS IN THE FOLLOWING CATEGORIES: ARCHITECTURAL
SERVICES: 2WR/ANDRAS ARCHITECTS AND KENNETH LEVY ARCHITECTS; ENGINEERING
SERVICES: W. K. DICKSON AND STANTEC CONSULTING SERVICES. SERVICES WILL BE
REQUIRED ON AN AS NEEDED BASIS AND COSTS WILL BE NEGOTIATED PER PROJECT.
WHEREAS, an RFP was administered (RFP No. 06-0010) and nineteen proposals were
received; and,
WHEREAS, the proposals submitted by W.K. Dickson, JRA Architects, Inc., Stantec
Consulting Services, Kenneth Levy, Architect and 2WR/Andras Architects met all
proposal requirements and were evaluated most responsive to the RFP in their
respective categories; and,
WHEREAS, the initial term of the contracts shall be for two years, with the
option to renew for three (3) additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute annual contracts
for Professional A & E Services with the firms cited in the following
categories: Architectural Services: 2WR/Andras Architects and Kenneth Levy
Architects; Engineering Services: W. K. Dickson and Stantec Consulting
Services. Services will be required on an as needed basis and costs will be
negotiated per project. Funds will be budgeted each fiscal year for approved
projects in the various capital projects funds; General, Sewer, Paving,
Integrated Waste Fund Supported; 1999 Sales Tax and 1993 Sales Tax.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING APPROVAL OF A LETTER OF AGREEMENT WITH PRISON
HEALTH SERVICES TO PROVIDE PHYSICIAN AND PHYSICIAN?S ASSISTANT MEDICAL
SERVICES, AS WELL AS, ON SITE PSYCHIATRIC SERVICES, FOR INMATES AT THE MUSCOGEE
COUNTY JAIL AND MUSCOGEE COUNTY PRISON. THE FIXED ADMINISTRATIVE FEE WILL BE
$13,980.00 PER MONTH. THE PROFESSIONAL COMPONENT WILL BE IN AN AMOUNT NOT TO
EXCEED $42,995.00 PER MONTH, UNLESS ADDITIONAL SERVICES HAVE BEEN REQUESTED AND
DELIVERED.
WHEREAS, the Letter of Agreement covers the period of July 1, 2006
through June 30, 2007.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to approve a letter of agreement
with Prison Health Services to provide physician and physician?s assistant
medical services, as well as, on site psychiatric services, for inmates at the
Muscogee County Jail and Muscogee County Prison. The fixed administrative fee
will be $13,980.00 per month. The professional component will be in an amount
not to exceed $42,995.00 per month, unless additional services have been
requested and delivered. Funds are budgeted in FY07 Budget: Sheriff - Medical
Director ? Medical Services; 0101-550-2650-MEDD - 6321; Sheriff - Medical
Director ? Consulting; 0101-550-2650-MEDD-6315.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
______________________________ _______________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER NO. 9 WITH
BATSON COOK COMPANY, IN THE AMOUNT OF $62,501.00, FOR THE LIBRARY CONSTRUCTION
PROJECT.
WHEREAS, Per Resolution No. 72-03, dated February 11, 2003, Council
authorized a contract with Batson Cook Company for construction of the Library;
and,
WHEREAS, Change Order No. 9 includes the following:
NOW, THEREFORE THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute Change Order No.
9 with Batson Cook Company, in the amount of $62,501.00, for changes to library
construction contract. Funds are available in FY06 Budget: General Obligation
Sales Tax Bond Series 2003 ? Library - General Construction;
0556-200-2451-CBA-7661-50500-2000C-0.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Council Allen voting __________.
Council Anthony voting __________.
Council Davis voting __________.
Council Henderson voting __________.
Council Hunter voting __________.
Council McDaniel voting __________.
Council Turner Pugh voting __________.
Council Rodgers voting __________.
Council Suber voting __________.
Council Woodson voting __________.
______________________________ ______________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING PAYMENT TO MUNICIPAL CODE CORPORATION, IN THE
AMOUNT OF $13,847.97, FOR SUPPLEMENT SERVICES AND ELECTRONIC UPDATES TO THE
COLUMBUS CITY CODE.
WHEREAS, on a regular basis, Municipal Code Corporation provides a
codified version of the Columbus City Code and updates the electronic database
provided on the Internet. The vendor is utilized because they can provide
codified supplements that are compatible with the existing version currently
used by the City; and,
WHEREAS, the Unified Development Ordinance (UDO) was recently codified
in its entirety, as well as, other ordinances that were previously adopted.
The UDO is a voluminous document, which increased the cost for codifying the
supplement and updating the electronic database.
NOW, THEREFORE THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Municipal
Code Corporation in the amount of $13,847.97 for supplement services and
electronic updates to the Columbus City Code. Funds are budgeted in the FY06
budget: Clerk of Council ? Records and Documents; 0101-100-2000-CLRK-6715.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Council Allen voting __________.
Council Anthony voting __________.
Council Davis voting __________.
Council Henderson voting __________.
Council Hunter voting __________.
Council McDaniel voting __________.
Council Turner Pugh voting __________.
Council Rodgers voting __________.
Council Suber voting __________.
Council Woodson voting __________.
______________________________ ______________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
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