MINTUES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
SEPTEMBER 8, 2015
The regular weekly meeting of the Council of Columbus, Georgia was called
to order at 9:00 A.M., Tuesday, September 8, 2015, on the 2nd Floor of the
Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia
Honorable Teresa Tomlinson, Mayor and Honorable Evelyn Turner Pugh, Mayor Pro
Tem presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson was Councilors R. Gary
Allen, Mike Baker, Berry H. Henderson, Judy W. Thomas and Evelyn Woodson. City
Manager Isaiah Hugley, City Attorney Clifton Fay, Assistant City Attorney Lucy
Sheftall, Clerk of Council Tiny B. Washington and Deputy Clerk of Council
Lindsey Glisson were also present. Mayor Pro Tem Turner Pugh took her seat at
9:06 a.m. Councilors Glenn Davis and Bruce Huff took their seats at 9:06 a.m.
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ABSENT: Councilors Jerry ?Pops? Barnes and Tom B. Buck III were absent, but
were excused upon the adoption of Resolution Numbers 260-15 & 261-15
respectively.
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INVOCATION: Led by Rabbi Beth Schwartz- of Temple Israel.
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PLEDGE OF ALLEGIANCE: Led by students from Rigdon Road
Elementary School.
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PRESENTATION:
Mayor Tomlinson said we have a special presentation that we would like to
call forward on this morning. She said we have members of the Retirees Benefit
Committee, who is listed on the City Manager?s Agenda, but said they have a
very special person with them that we want to commemorate her service. She then
called forth the members of the committee, including their previous
Chairperson, Ms. Mary Stranger.
The Mayor also recognized the presence of Ms. Rhonda Davis, who is the new
Chairperson of the Committee.
Mr. Billy Watson then introduced the other members of the committee, to
include Mr. Larry Campbell, President of the Retiree?s Association, and Mr.
Lester Massey. He said back in February 2011, the Council created a Retirees
Health Benefit?s Committee, which was comprised of five members, four of which
was appointed by the Council and one by the Mayor. He said the Mayor?s
appointee was to be Chair of the Committee and said that it was a shock to some
of them when the Mayor appointed someone other than a retiree.
He said they wondered what type of person would want the position and how
much effort they would put into it. He said he would like to express the
appreciation of the committee to Ms. Stranger and said that she is one of the
nicest and caring persons that he has ever met.
Mr. Watson said they if anyone has ever attended one of their meetings,
they would have believed that she were just one of them. He said they expressed
their appreciation to Mary at their last meeting, but said he just wanted to
read a letter of appreciation that he wanted to go into the records of the
Council.
He then read the following into the records of the Council: Letter of
Appreciation to Mary Stranger, From the Retirees Health Benefit?s Committee.
This is not only a letter of thanks for the effort you put forth but also
the sincere interest and concern you showed for retirees while serving as
?chair? of our committee.
There is an old saying ?to have friends you have to be one?. True friends
are friends that are willing to give of themselves without expecting something
in return. They are hard to find in today?s world and should be treasured.
You are now and will always be considered a true friend by members of the
Retiree Health Benefits Committee.
Sincerely,
Members of the Retirees Health Committee
Ms. Stranger then thanked the committee for allowing her to serve and work
with them.
Mayor Tomlinson also thanked Ms. Stranger and then presented her with a
Certificate of Appreciation for her service to the committee.
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CITY MANAGER?S AGENDA:
THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER
HUGLEY AND ADOPTED BY THE
COUNCIL:
A Resolution (249-15) ? Authorizing modification of the Medicare eligible
health plan benefits and the United Healthcare Medicare Advantage PPO plan.
Mr. Billy Watson came forward and presented the recommendation for the
health benefit for the retiree?s health plan for the year of 2016. He said in
2011 when the Retirees? Health Committee was created, their insurance premium
was $135.00 per month; and today it is $137.92 with a maximum out of pocket
expense of $1,000. He said they have two options for the year 2016, which are
(1) Keep the $1,000 maximum out of pocket expense, which would have increased
the retiree?s premium by $8.32 to $146.24 a month; and the City?s increase by
$2.77. (2) Increase the out of pocket expense maximum from $1,000 to $1,500
and a small premium adjustment that represents only $2.11 a month in premium
rates increase. He said the City?s increase would only by .70 cents per month.
Mr. Watson said they chose the $1,500 out of pocket expense maximum
option, which they think is the best for not only the retirees, but the City of
Columbus as well. He said there has been a tremendous increase of insurance
premiums throughout this Country; however, over a 5-year span, from 2011- 2016,
there has only been about $5.00 increase in the retiree?s premium, $3.75 for
the retirees and $1.25 by the City and said we have done this even with the
$3.00 tax by the Affirmative Care Act and $2.50 cost to remove the drug section
from our policy. He said we could not have done this without the tremendous
assistance from Northwestern Benefits Consultants.
City Manager Hugley said that with what Mr. Watson has outlined, he is
asking for the Council?s approval on this matter. He said we are requesting to
modify the Medicare Eligible Health Care Plan and Benefit, United Healthcare
Medicare Advantage PPO plan by raising out of pocket maximum from $1,000 to
$1,500, as stated by Mr. Watson. He said the monthly rates increase from
$137.92 per month to $140.03 for the City?s subsided retirees group, and an
increase from $183.89 per month to $186.70 for the unsubsized retiree?s group.
He said these changes will become effective on January 1, 2016.
Councilor Thomas moved the adoption of the resolution. Seconded by
Councilor Woodson and carried unanimously by those eight members of Council
present, with Councilors Barnes and Buck being absent from the meeting.
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HISTORIC WESTVILLE, INC:
Deputy City Manager Pam Hodge came forward and said they came before the
Council a few years ago and said that there was a Memorandum of Understanding
that was entered into with Westville, Inc., back in August of 2013l; and they
are here today to give an update as to where we are with that.
Ms. Laura McCool, Community Reinvestment Division Manager came forward and
provided the following information during her presentation to the Mayor and
Council, as it relates to Historic Westville, Inc.
Presented to Council on August 13, 2013
? Council approved authorizing the City Manager to enter into a MOU with
Westville allowing the donation of a portion of Oxbow Meadows Property for the
relocation of Historic Westville and to lease additional property to
accommodate future expansion ? Resolution # 258-13
MEMORANDUM OF UNDERSTANDING:
? An MOU was executed on August 23, 2013.
? 3 tracts of land
? Tract A (Location of Living History Museum) ? Land will be donated to
Westville. Westville will have 24 months to begin normal operations.
? Tract B (Leased to for-profit) ? 10 year lease - $1,200 per year for first 3
years.
? Tract C (Wren Lake) ? 10 year lease - $1 per year - Westville will be
responsible for the maintenance and operations of any activities on Wren Lake.
? MOU expired on August 22, 2015
After she concluded her presentation, Ms. McCool stated that Westville
would now come forward to give an update.
Mr. Leo Goodsell, Executive Director of Westville said they are excited
about coming to Columbus and wanted to share with you what they have
accomplished to date. He said a committee of local leaders, members of the
education committee, their board members and staff has engaged in a multi-step
process to develop a new plan for the Historic Westville that will be the
foundation for their program for years to come. He said their vision for the
site in South Columbus includes an emphasis on storytelling and will engage and
connect a diverse community by challenging and transforming perceptions of the
19th Century South. He said by using its historic structures and artifacts to
illustrate their stories, Westville will explore the uniqueness of the southern
experience and their contributions to American History, politics and culture.
He said they have three historic structures, which includes the historic
Chattahoochee courthouse, two churches, a general store and several town
buildings, shops, plantation houses, slave houses, a number of log buildings,
including one of a Creek Indian construction. He said they have organized a
strong team to guide the continuing planning and implementation. He said Aaron
& Clements- Project Managers, French & Associates - Landscape Architects, 2WR &
Associates - Architects, Solid Light ? Interpretation Design Company, American
Lowe ? Building Moving Company.
Mr. Goodsell said they have been meeting with Georgia Power and other
utilities to plan logistics for the move. He said preliminary work on the site
has started; the brush has been cleared, and they have accessed the trees, as
well as completed a topographic survey. He said they continue to make process
with their fundraising plans, and are pleased with the enthusiasm and support
that they are finding with the community. He said that they are committed to
the new Historic Westville opening once they have raised all of the monies
needed to bring Columbus a great learning and life enriching institution.
He said they are developing partnerships for future collaborations with
their Columbus neighbors, and schools. He said the City of Columbus has
received them warmly and they look forward to being an intricate part of this
community. The following individuals, who were also present with Mr. Goodsell,
came forward and introduced themselves: Mr. Ryan Clements, Ms. Savannah Grande,
Ms. Darby Brittle, Ms. Chilean Wong, Mr. Randy Whitt, and Ms. Gloria Johnson.
City Manager Hugley pointed out that they have a resolution, as listed on
his agenda to approve the Memorandum of Understanding.
AFTER THE CONCLUSION OF THE DISCUSSION, THE FOLLOWING RESOLUTION WAS THEN
ADOPTED BY THE COUNCIL:
A Resolution (250-15) ? Authorizing the City Manager to enter into an
amended Memorandum of Agreement with Historic Westville, Inc. to extend the
time frame to begin normal operations of the Living History Museum for an
additional one (1) year.
Councilor Woodson moved the adoption of the resolution. Seconded by
Councilor Henderson and carried unanimously by those eight members of Council
present, with Councilors Barnes and Buck being absent from the meeting.
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MINUTES: Minutes of the June 23 & July 14, 2015 Council Meetings of the
Consolidated Government were submitted and approved upon the adoption of a
motion made by Councilor Allen. Seconded by Mayor Pro Tem Turner Pugh and
carried unanimously by those eight members of Council present, with Councilors
Barnes and Buck being absent from the meeting.
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NOTE: The City Manager?s Agenda is continued below.
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CITY ATTORNEY?S AGENDA:
THE FOLLOWING ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY
AND ADOPTED ON SECOND READING:__
An Ordinance (15-40) ? Rezoning properties located at 4803 & 4811 13th
Avenue from SFR4 (Single Family Residential 4) zoning district to RMF1
(Residential Multi-Family 1) zoning district.
Councilor Woodson moved the adoption of the ordinance. Seconded by Mayor Pro
Tem Turner Pugh and carried unanimously by those eight members of Council
present, with Councilors Barnes and Buck being absent from the meeting.
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An Ordinance (15-41) ? Rezoning properties located at 1120 Talbotton Road
from NC (Neighborhood Commercial) zoning district to GC (General Commercial)
zoning district.
Councilor Allen moved the adoption of the ordinance. Seconded by Councilor
Woodson and carried unanimously by those eight members of Council present, with
Councilors Barnes and Buck being absent from the meeting.
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An Ordinance (15-42) ? Rezoning properties located at 5990 Warm Springs
Road from NC (Neighborhood Commercial) zoning district to GC (General
Commercial) zoning district.
Councilor Allen moved the adoption of the ordinance. Seconded by Mayor Pro
Tem Turner Pugh and carried by a vote of six to two with Mayor Pro Tem Turner
Pugh and Councilors Allen, Baker, Davis, Henderson and Huff voting yes and
Councilors Thomas and Woodson voting no, with Councilors Barnes and Buck being
absent from the meeting. (See below for additional information regarding the
vote on this ordinance, to make a correction on the vote, to show the correct
vote as being carried unanimously)
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THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND
WAS DEFEATED ON SECOND
READING:
An Ordinance ? Rezoning properties located south of and adjacent to 5700
and 5710 Warm Springs Road for rezoning from NC (Neighborhood Commercial)
zoning district to SFR4 (Single Family Residential 4) zoning district with a
variance for 20 foot rear setback and 45% lot coverage.
Councilor Allen said a lot of concerns have been expressed over this site;
he said his gut tells him that it should be developed residential; however, the
concern that he has are the number of lots there and the condition that has
been requested by the builder that we talked about last week and said for that
reason, he would like to make a motion that this ordinance be denied. Seconded
by Councilor Henderson.
Referring back to Ordinance Number 15-42, as listed above, Councilor
Thomas said she misread her agenda on the item on Warm Spring Road and pointed
out that she voted no in error on this ordinance and wanted to change her
vote. Councilor Woodson also stated that she did the same thing.
In response to Mayor Tomlinson, Clerk of Council Washington pointed out
that we need to have a Councilor who voted in the affirmative to make a motion
asking for reconsideration on this ordinance. Councilor Henderson then asked
for a motion for reconsideration of this vote. Seconded by Councilor Allen and
carried unanimously by those eight members of Council present, with Councilors
Barnes and Buck being absent from the meeting.
Mayor Tomlinson then re-called the vote on the motion to adopt Ordinance
Number 15-42, which carried unanimously by those eight members of Council
present for this meeting, with Councilor Barnes and Buck being absent from the
meeting.
The question was then called on Councilor Allen?s motion to defeat the
ordinance and seconded by Councilor Henderson to rezone properties located
south of and adjacent to 5700 and 5710 Warm Springs Road for rezoning from NC
(Neighborhood Commercial) zoning district to SFR4 (Single Family Residential 4)
zoning district with a variance for 20 foot rear setback and 45% lot coverage,
which carried unanimously by those eight members of Council present, with
Councilors Barnes and Buck being absent from the meeting.
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THE FOLLOWING ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY
AND ADOPTED ON SECOND READING:__
An Ordinance (15-43) ? Amending the text to the Unified Development
Ordinance (UDO) to add section 4.3.11(D) Bicycle Parking in Lieu of Minimum
Parking. The Planning Advisory Commission and the Planning Department recommend
approval.
Mayor Pro Tem Turner Pugh moved the adoption of the ordinance. Seconded by
Councilor Woodson and carried unanimously by those eight members of Council
present, with Councilors Barnes and Buck being absent from the meeting.
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An Ordinance (15-44) ? Amending the Procurement Ordinance by adding a new
Part D to Article 5 to incorporate procurement requirements applicable to
construction projects using Federal Aid Highway Funding; and for other
purposes.
Councilor Henderson moved the adoption of the ordinance. Seconded by
Councilor Woodson and carried unanimously by those eight members of Council
present, with Councilors Barnes and Buck being absent from the meeting.
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THE FOLLOWING FOUR ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY
ATTORNEY FAY AND DEPUTY CITY MANAGER PAM HODGE AND AFTER SOME DISCUSSION WAS
THEN INTRODUCED ON FIRST
READING:
An Ordinance ? Amending the Operating Budget for Fiscal Year 2015
beginning July 1, 2014 and ending June 30, 2015 so as to appropriate and
account for legal fees and expenses provided to the Muscogee County Sheriff in
the case of Darr v. Columbus; and for other purposes.
An Ordinance-Amending the Operating Budget for Fiscal Year 2015 beginning
July 1, 2014 and ending June 30, 2015 so as to appropriate and account for
legal fees and expenses provided to the Muscogee County Superior Court Clerk in
the case of Pierce v. Columbus; and for other purposes.
An Ordinance ? Amending the Operating Budget for Fiscal Year 2016
beginning July 1, 2015 and ending June 30, 2016 so as to appropriate and
account for legal fees and expenses provided to the Muscogee County Sheriff in
the case of Darr v. Columbus; and for other purposes.
An Ordinance ?Amending the Operating Budget for Fiscal Year 2016 beginning
July 1, 2015 and ending June 30, 2016 so as to appropriate and account for
legal fees and expenses provided to the Muscogee County Superior Court Clerk in
the case of Pierce v. Columbus; and for other purposes.
City Attorney Fay said these ordinances are to comply with the orders of
the Muscogee County Superior Court Judge Fuller in the cases of Darr v.
Columbus, and Pierce v. Columbus. He said the merits of these cases have not
been reached, but said these have been ordered by a Superior Court Judge
pursuant to a specific Georgia Statue that allows attorney fees for
constitutional officers in certain circumstances. He said the merits of this
case whether or not this Council or local legislators have the power to set
annual budgets for all officers and all departments have not been reached. He
said the law on that has not changed in 50 years and said we are still
confident that the Georgia Supreme Court will eventually rule that this Council
has to power to set the budget for any constitutional officer.
Mayor Tomlinson said the fee amount was never in contest as far as whether
or not the fees would be paid. She said there is a statute on point that
requires that for constitutional officers, but said it was the method in which
they would be paid that was in great controversy and remains so today.
Deputy City Manager Hodge then came forward and went into some details in
explaining these matters. She said there are two budget amendments for FY-15
and two for FY-16. She said the two for FY-15 that are for the Sheriff is in
the amount of $207,613.85; and for the Clerk of Superior Court is in the amount
of $147,304.04. She said for FY-16 for the Sheriff?s case is $25,196.84 and for
the Clerk of Superior Court is $9,867.00.
She said these are budget amendments for fiscal year 15 and fiscal year 16
and said that they are to appropriate monies needed for attorneys that were
hired by the Sheriff on his behalf to represent him or the Clerk of Superior
Court in litigation against the City. She said these are not recommended or
approved vendors of the City, so under these circumstances typically the
payments are made out of the constitutional officers? budget. She said over the
objection of the City, the court has ordered that these attorney fees come from
the general fund and not from the constitutional officers? budget. She said of
the general fund, in that context does not exist, so there is no pool of money
labeled general fund, in order to make payments from; therefore, they are
recommending that these expenses be classified as a claim in judgment and be
funded from the reserve for claims/judgments.
Ms. Hodge said this is separate from the unassigned fund balance and said
it is a reserve for claims/judgments and said this budget amendment would
appropriate funds from that reserve to pay for these attorney fees that has
been ordered by the court.
Deputy City Manager Hodge and City Attorney Fay then responded to
questions of members of the Council as to exactly where these funds will come
from. Mayor Tomlinson also responded to questions of members of the Council,
as well.
City Attorney Fay said these ordinances will be back before the Council in
two weeks for their vote.
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EXECUTIVE SESSION:
City Attorney Fay requested a brief executive session after the
adjournment of today?s meeting, to discussion real estate acquisition and
disposal.
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MR. SAMI SAIYED, REPRESENTING A-1 COIN LAUNDRY, RE: FLOODING
ISSUES:_________________________________
Mr. Sami Saiyed, came forward and pointed out that he is here today
representing A1 Coin Laundry, and to talk about the flooding issues that they
have been having at his place of business. He said they run the Laundromat on
the corner for some time now. He said when it rains hard, all the water gushes
in from the street and comes into the business and floods it. He said someone
called him from the City and said she will be coming out to the business on
today to inspect it and see what the issue is regarding this matter.
He said one of the reasons he was really worried about putting this issue
on the agenda is because the water gets so high and many times the cars are
halfway through when the cars are parked on the street. He said there are also
kids who come into the Laundromat and said that there are folks who don?t
listen. He said the water gets so deep and said there is a drainage hole
located where it floods and said you really can?t see the drainage. He said it
is a liability for the business, as well as the City because when folks go out
of the business to get into their cars, they can?t see the drain and possibly
get in the hole.
Mr. Saiyed said he really has a sincere concern about the people and
pedestrians who comes into the business. He said it is really hurting his
business for people to be worried about parking their cars, and the water
coming into the business as well as the safety issue. He said they have been
trying to talk to the land owner for some time now, but he hasn?t step up and
done anything; therefore, he had to come to the Council to put this on agenda,
for the Council to put this on record that he was here and it is a concerned
issue for the City.
Mayor Tomlinson then asked Mr. Saiyed what is the address of the
business? Mr. Saiyed said the business is located at 4301 Holly Avenue.
Mayor Tomlinson told Mr. Saiyed that we would have someone to come out and take
a look at the issue. She said if there is any action that needs to be taken,
they will let us know about that.
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MR. ROBERT A. HUTCHINSON, RE: GOLF COURSE BUDGETS:
Mr. Robert A. Hutchinson, 6216 Bayonne Drive came forward and made some
comments regarding the Golf Course Budgets. He said there was an article in
the Ledger Enquirer on July 19, 2015 was a must read for everyone on this
Council. He said it is absolutely accurate as to what was going on at the time,
and what promises were made at the time and what acknowledgements were made at
the time. He said Bull Creek was recognized as one of the Best Golf Courses in
the Country and said we have forgotten about it. He said he really appreciates
Councilor Henderson pointing it out in this article and reminding us of about
what a good golf course it is and what a great asset it is for this community,
as well as how important it is to keep it up.
He said he was involved with the creation of Oxbow Creek and the program
down there, and said he met with Mr. Bishop about five of six times at the Old
Parks & Recreation Building at Golden Park. He said he had an idea of a tribute
golf course. He said since it was going to be 9-holes and since it was going to
be hard to make money, he picked out 9 of the most famous holes in golf, to
include the 18th hole at the old course at St. Andrews, the 16th hole at
Augusta National, the 7th hole at Pebble Beach, and put together a tribute
court so that when you played it, you will be playing something very
interesting and playing holes that you will never get to play in real life.
Mr. Hutchinson said he brought the idea to the Council and was asked how
many golf course has he designed, which of course, said none. He said he was
told that the people in Atlanta that was doing it, was doing. He said he told
them that the course was not going to make money, but would lose money every
single year. He said the City Manager and everybody else said they know, and
said that they were going to subsidize it. He said they told him that they made
a promise to the South Columbus community when we took Victory Drive away from
them and built the softball, we made a commitment to them and said we are going
to keep it.
He said he really appreciates the people who have the memory that we have to do
that because there are some people who don?t believe that you really mean the
commitments that you make, but said he is one who do believe.
After Robert Hutchinson made his presentation to Council with the concept
of having each one of the 9 holes at the golf course should be replicas of
famous holes at various prestigious courses throughout the country, Mayor Pro
Tem Turner Pugh made a referral that these recommendations to be sent to the
Golf Authority for their consideration.
Councilor Woodson also asked for information on possible companies and
organizations that may be interested in helping to fund this project, if agreed
to by the Golf Course Authority.
City Manager Hugley said that he thinks that Mayor Pro Tem Turner Pugh?s
referral to send this recommendation to the Bull Creek Golf Course Authority to
have them provide feedback is the first step. He said if they are interested in
that, he would hope that members of the Golf Course would then be the one who
can approach companies and begin to move that forward.
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***--------------------------------------------------- CITY MANAGER?S AGENDA
CONTINUED:
THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER
HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION
MADE BY MAYOR PRO TEM TURNER PUGH AND SECONDED BY COUNCILOR WOODSON WHICH
CARRIED UNANIMOUSLY BY THOSE EIGHT MEMBERS OF COUNCIL PRESENT, WITH COUNCILORS
BARNES AND BUCK BEING
ABSENT FROM THE MEETING:______________________________________________________
A Resolution (251-15) ? Declaring that there is a need and necessity to
immediately acquire easements and lands under the provision of the Official
Code of Georgia annotated, authorizing the Mayor to order the acquisition of
said easements and lands for county road and/or municipal street purposes, and
authorizing the filing of a Declaration of Taking by the City Attorney or his
representatives for the acquisition of said easements and lands under the
authority of the Official Code of Georgia annotated, Section 32-3-1, et. Seq.
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A Resolution (252-15) ? Declaring that there is a need and necessity to
immediately acquire easements to lands under the provision of the Official Code
of Georgia annotated, authorizing the Mayor to order the acquisition of said
easements for county road and/or municipal street purposes, and authorizing the
filing of a Declaration of Taking by the City Attorney or his representatives
for the acquisition of said easements under the authority of the Official Code
of Georgia annotated, Section 32-3-1, et. Seq.
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THE FOLLOWING RESOLUTIONS WERE ALSO SUBMITTED AND EXPLAINED BY CITY
MANAGER HUGLEY AND ADOPTED BY THE
COUNCIL:
A Resolution (253-15) ?
Declaring that there is a need and necessity to immediately acquire easements
to lands under the provision of the Official Code of Georgia annotated,
authorizing the Mayor to order the acquisition of said easements for county
road and/or municipal street purposes, and authorizing the filing of a
Declaration of Taking by the City Attorney or his representatives for the
acquisition of said easements under the authority of the Official Code of
Georgia annotated, Section 32-3-1, et. Seq.
Councilor Woodson moved the adoption of the resolution. Seconded by Mayor
Pro Tem Turner Pugh and carried unanimously by those eight members of Council
present, with Councilors Barnes and Buck being absent from the meeting.
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A Resolution (254-15) - Authorizing the City Manager to enter into a lease
agreement with Reggie Automotive to lease the building located at 450 Brennan
Road for $308 per month for a period of one (1) year.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Woodson and carried unanimously by those eight members of Council
present, with Councilors Barnes and Buck being absent from the meeting.
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A Resolution (255-15) ? Authorizing the acquisition of property located at
1030 Fort Benning Road, Columbus, Muscogee County, Georgia.
Councilor Woodson moved the adoption of the resolution. Seconded by Mayor
Pro Tem Turner Pugh.
City Manager Hugley, in response to Councilor Thomas, said the City owns
40+ or minus acres near Fort Benning Road and Old Cusseta Road, which is in the
area behind or near the area of the old Ply Mart. He said as you know, the
School District is interested in the land swap that we have been talking to
them about; and said we would get certain acreage from them that we are able to
use for our Spider-web Project. He said when we do the land swap, the entity
with a difference, will pay in cash the difference. He said in the middle of
our forty acres, there were two parcels of properties that we had been working
on for some time now, and this is one of those parcels that are within that 40
acres. He said we couldn?t work the deal, but now we have a chance to purchase
that property, with Enterprise Zone funds at the fair market value. He said
that will add to our acreage that we will have as we move forward to deal with
the land swap with the school district.
He said it is valued at $105,000 and we will pay $105,000 out of
Enterprise Zone funds and then once we deal with the School District for what
we need, that they own, the difference will settle the difference, but this
will go along with the property that the school district is interested in.
After City Manager Hugley gave more details on this acquisition of this
property, the question was then called on the motion, to adopt the resolution,
which carried unanimously by those eight members of Council present, with
Councilors Barnes and Buck being absent from the meeting.
A Resolution (256-15) ? Authorizing the City to accept the donation of
various exercise equipment to use at recreation and senior centers from Curves.
Councilor Woodson moved the adoption of the resolution. Seconded by
Councilor Huff and carried unanimously by those eight members of Council
present, with Councilors Barnes and Buck being absent from the meeting.
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A Resolution (257-15) ? Authorizing the Mayor's signature on an agreement
between the Georgia Emergency Management Agency and the Columbus Consolidated
Government.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Huff and carried unanimously by those eight members of Council
present, with Councilors Barnes and Buck being absent from the meeting.
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THE FOLLOWING TWO PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY
CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A
SINGLE MOTION MADE BY COUNCILOR WOODSON AND SECONDED BY MAYOR PRO TEM TURNER
PUGH WHICH CARRIED UNANIMOUSLY BY THOSE EIGHT MEMBERS OF COUNCIL PRESENT, WITH
COUNCILORS BARNES AND BUCK BEING ABSENT FROM THE MEETING:
_
A Resolution (258-15) ? Authorizing payment to ESRI (Redlands, California)
in the amount of $40,649.46, for the annual ArcGIS Software Maintenance and
License covering the period from November 16, 2015 through November 15, 2016.
A Resolution (259-15) ? Authorizing the declaration of the equipment
shown on the attached lists as surplus in accordance with Section 7-501 of the
Charter of Columbus Consolidated Government; additionally approval is requested
to declare any items as surplus, which may be added to the list prior to the
auction(s). The equipment has either been replaced or placed out of service
due to excess maintenance cost.
*** *** ***
FORTSON ROAD & WILLIAMS ROAD TRAFFIC ISSUE:
Councilor Davis asked City Manager Hugley to try to look and expedite some
research and look into ways to fix a traffic congestion problem at the
intersection of Fortson Road and Williams Road. He said he knows that we have
been looking at that, but said it is getting worst. He said he knows that we
have talked about it from a preliminary standpoint. He asked City Manager to
put that on a priority list to try to find a way to solve that.
City Manager Hugley said he will put that on a list and take a look at it
and he will let you know what a timeline would be with dealing with the matter.
He said he would follow-up with you directly or would have the Deputy City
Manager to follow-up with you.
*** *** ***
THE FOLL0WING PRESENTATIONS AND UPDATES WERE PROVIDED ON THE CITY
MANAGER?S
AGENDA:_____
_
Deputy City Manager Pam Hodge came forward and said we came to the Council
back in February and awarded an RFP for the Claflin renovations and said what
we want to do today is to give you an update as to what has happened within the
last six months. She said Reverend Richard Jessie, with the Friends of Claflin
are also here today and will give you an update as to what they have been
working on.
Ms. Laura McCool, Community Reinvestment Division Manager came forward and
provided the Council with an update on the Claflin Building, which is outlined
below.
WHAT WAS PRESENTED TO COUNCIL
? On February 24, 2015 , per resolution 49-15, Council authorized the City
Manager to enter into a lease agreement with Friends of Historic Claflin, Inc.
for the redevelopment of Claflin School.
? Terms of agreement ? 18 months to completed Phases II and III of the proposed
restoration schedule, then extend lease by 3-5 years to completed Phases IV, V,
and VI of the restoration.
Friends of Claflin, Inc. were to stabilize and secure the building and maintain
landscape of the building during lease period
Timeline
? Phase I
? June 2014? Nov 2014 ? Develop RFP, Develop Sustainability Plan, Submit
Application to Historic Register, Structure Non-profit, Establish Board
? December 2014 ? Jan 2015 ? Complete RFP Process, Incorporate/Apply for 501
(c)3, Kick off P.R. Campaign
? Phase II
? Mar 2015 ? Aug 2015? Identify and apply for restoration funds, conduct
fundraising campaign
? Phase III Phase III
? Sept 2015 ? Feb 2016? Stabilization & Demolition, Continue Fundraising
? Phase IV
? Mar 2016 ? Mar 2017? Facility Restoration
? Phase V
? April 2017 ? April 2018? Prepare facility for tenants & occupation
? Phase VI
? May 2018 ? Sept 2018 ? Prepare for Grand Opening
? On April 13, 2015 ? Notification that Claflin School is now listed in the
Georgia Register of Historic Places
? June 13, 2015 ? One year meeting held for the restoration and preservation of
Claflin
? June 20, 2015 ? Genesis FHC?s Summer Gospel Explosion fundraiser event
Updates
? Submitted application to the IRS to obtain 501(c)3 status. Still awaiting
that designation.
? 2WR+Partners architecture firm is working with the Friends of Historic
Claflin, Inc. on restoration updates
? Lease with City still pending awaiting Friends of Historic Claflin, Inc. to
be able to secure liability insurance on the building and submit preliminary
plans for renovation
Marketing Campaigns
? Website ? www.friendsofclaflin.com
? Facebook Page
? Instagram - @Reach4claflin
? Flyers
? You Tube Video
? https://www.youtube.com/watch?v=pG6HCTtAnGs&feature=youtube
After the conclusion of her presentation, Community Reinvestment Manager
Laura McCool, and City Manager Hugley then responded to questions of members of
the Council. He said not all of the buildings on the property have declared
historic.
City Manager Hugley said the clock is running and because we are working
the agreement that we presented to you on the phases that you approved and said
when we get to that point when the time is near or has ran out, we will be
coming back to you, if they are not on tract, to proceed with a recommended
option. He said we will constantly provide you with updates along the course of
the way, so that we can answer any questions that you have along the course of
the way. He said the timeline we provided to you, the various phases that we
presented to you, that you approved to allow us to move forward with Friends of
Claflin, said we don?t have a choice but to hold them to it. He said that?s
what it will be until they come to you and request an extension or something
different.
Councilor Woodson said she wanted to know where the Friends of Claflin
with their non-profit application is. She said that is a big and important part
of the process. She said once they have their non-profits they are able to
raise money for that purpose. She said sometimes it takes a little while before
the non-profit status is approved; and said sometimes you may have to partner
with another non-profit to accomplish something until yours is completed. She
said she thinks that is the issue that they are running into, by not having
their non-profit status.
Mr. Richard Jessie, of the Friends of Claflin then came forward and
introduced some of their board members, who was present with him this morning,
to include Col. Retired John House, President, Ms. Teresa Hart Williams,
Secretary, Mr. Larry Ware, Assistant Treasure, Ms. Jonnell Minefee,
Sustainability Chairperson, and Ms. Natasha David Walker, Fundraising/Grant
Writer.
He then pointed out that they have been waiting for lease agreement from
the City since February and said they received the first draft until the first
of last month. He said they took the time to review that lease agreement and
said there are couple of items in there that they need to get clarified.
Mr. Jessie said they had a meeting with the Assistant City Manager and the
City Attorney; and said there are two provisions in the lease where they are
being required to have the specifications for restoration, which could be at a
$500,000 price tag. He said in that meeting they had representatives from 2WR,
their architects who had worked with the attorney on the lease agreement, and
they had worked out an agreement where they would not be required to have that
high price tag in order to do a lease agreement. He said the other item was
the insurance; and said they are prepared to get insurance once they get two
other estimates. He said they currently have one estimate. He said they
understand that they need to have insurance on the building and they have
talked with individuals in this community who can help us with that.
He said they have been careful not to ask for monies for Claflin until
they had a clear understanding of the agreement that they will have with the
City.
Councilor Woodson then asked Mr. Jessie where they are with their
non-profit status application, to which Mr. Jessie pointed out that they
applied for their non-profit status in May and they have already received from
the IRS a timetable as to when they might receive their status of one or two
categories. Councilor Woodson then asked Mr. Jessie if they have considered
partnering with another non-profit organization, similar to what you are trying
to do, so that you can behind to start raising funds.
Mr. Jessie said until they get a formal lease agreement with the City,
there are a lot of things that they can?t do. He said they cannot secure the
building until they get a lease agreement, and said as he stated earlier, they
just received a draft lease agreement on last month.
Mr. Jessie continued to express his concerns regarding the lease agreement
with the City. He also outlined some of the other things that they need to do,
but said they can?t do anything until they receive a lease agreement.
At the request of City Manager Hugley, Deputy City Manager Pam Hodge came
forward and spoke to the issue of why there is no lease agreement with the
Friends of Claflin and the City. She said that they had been working with
Reverend Jessie and his group, and said originally we started out with a lease
agreement; however, now, we have offered to do just a right of entry, to allow
them to go into the building without having to sign a whole harmless every time
and come and pick up keys so that they are able to go into the building. She
said what they are requiring is that they have insurance, and said until they
can produce the insurance, we don?t feel that it is a good idea to move forward
with a right of entry or a lease agreement. She said we have had numerous
meetings with them and said the insurance is really what they are waiting on in
order to execute the right of entry. She said to execute the lease agreement,
they would need preliminary plans so they are aware as to what are going on in
the building, as well as the insurance. City Manager Hugley said after this
meeting, he will provide to Mr. Jessie everything that they need and he can
then provide them a timeline.
Discussion continued on this subject, with City Manager Hugley responding
to those further concerns of Mr. Jessie, as well as responding to questions of
members of the Council.
Mayor Tomlinson also made comments regarding this matter, encouraging Mr.
Jessie to make contact with the proper authorities to check on their non-profit
status, after which the discussion was then concluded.
***
*** ***
DIRECTOR REATHER HOLLOWELL,_DROP PLAN PRESENTATION:
Human Resources Director Ms. Reather Hollowell came forward and pointed
out to the Council, they
came before this Council about a month ago to talk with you about the DROP in
which the City
implemented in 20012, as a part of Pension Reform and said we had some options
for you to consider and
said she just wanted to refresh your memory; and then providing the following
information as follows:
DROP Summary
? Deferred Retirement Option Plan (DROP)
? Adopted by City Council in 2012 as part of Pension Reform
? DROP is a cost neutral benefit to the Pension Plan
? Allows eligible employees to retire w/o terminating employment for up to 3
years.
? Employees in DROP
o No longer make pension contributions. Increased take home pay by 4%.
o Accumulate a lump-sum of money for retirement; may be rolled over to an
individual retirement account or another qualified plan.
? When DROP period ends, termination of employment is required.
DROP- For Long Term Employees
Age Years of Service
58 30
55 35
DROP Participants
General Government Public Safety Total Count
12 25 37
DROP Participants- Pay Increases
Council Approves COLAs
? COLA for Active Employees (.50%)
? COLA for Retirees (.25%)
o When Retirees receive COLA, this must be added to DROP Participants? Account
(.25%)
DROP Participant
Example .50% COLA
Active DROP Participant
.50% .25%
$60,000 Annual Pay $3,000.00 Monthly Benefit
Year 1 $60,300 Annual Pay $3,007.50 Monthly Benefit
Year 2 $60,602 Annual Pay $3,015.00 Monthly Benefit
Year 3 $60,905 $3,023.00 Monthly Benefit
Difference $905 $23
Vacation/Holiday Pay Impacted
DROP Participant
Example 3% COLA
Active DROP Participant
3% 1.5%
$60,000 Annual Pay $3,000.00 Monthly Benefit
Year 1 $61,800 Annual Pay $3,045.00 Monthly Benefit
Year 2 $63,654 Annual Pay $3,091.00 Monthly Benefit
Year 3 $65,564 Annual Pay $3,137.00 Monthly Benefit
Difference $5,564 $137
Vacation/Holiday Pay Impacted
Other Cities & States with DROP Programs
Pay Increases
? Cities and States vary COLAs for Retirees & DROP Participants
? Each DROP is Different
? Goal-Keep DROP Cost Neutral
DROP Options
? DROP Participants receive Retiree COLA Only
? DROP Participants receive both Retiree COLA and Active Employee COLA
? Specify in the annual budget ordinance who gets COLA
Director Hollowell said the City Attorney?s office has drafted ordinances
where either or could be incorporated. She said you select Option One where
DROP Participants receive Retiree COLA Only or select Two and allow the DROP
Participants to receive both Retiree COLA and Active Employee COLA.
After the conclusion of her presentation, Director Hollowell responded to
questions of members of the
Council.
During the discussion, Deputy City Manager Pam Hodge stated in order for the
active employees to
receive the COLAs in their active pay from January 1, 2016 to June 30, 2016
would require a $14,000
budget amendment. In response to a question asked by Councilor Woodson, she
stated that this expense
would have to come from Fund Balance.
After Ms. Reather Hollowell concluded her presentation on the DROP Plan,
to include information as it pertains to COLA?s allotted to those employees who
are participating in the plan. During the discussion, Councilor Thomas made a
request for the City Manager to present an Ordinance to Council that would
allow those employees to receive any COLA?s given to active employees, as well
as those increases given to retired employees.
*** *** ***
PHARMACY BENEFIT MANAGER:
Ms. Reather Hollowell, Director of Human Resources came forward
to provide Council with an
update on the Pharmacy Benefit Manager.
*** *** ***
SPIDERWEB UPDATE:
Project Description:
The project will include road realignments and/or a possible overpass on Buena
Vista Road
Projected Costs: $40,000,000
? PE ? $ 2,522,522
? ROW - $ 8,649,648
? CST - $ 25,225,225
? UTL - $ 3,603,605
Status:
? Initial concept was to construct the roadway under the railroad
? GDOT authorized preliminary engineering to begin in late 2014 Spider Web Area
? Construction will not be authorized by GDOT until 2016
Status:
? Engineering consultants were given the notice to proceed by the City
? Preliminary engineering was begun with a survey of the area, including
testing for underground water
? Initial results for underground water showed a water table of approximately
20 to 25 feet where the underpass was to be located
? Project stopped until consultants could find a suitable alternate
Addition
***
*** ***
FRANK MARTIN PEDSTRIAIN BRIDGE
Restroom Operations
? Uptown will monitor and clean the restrooms for the next 3 months
? Hours: 7:00 a.m. ? 7:30 p.m. (extended for events)
? Gate enclosures will be added this month to prevent access to the alcove area
after hours to prevent damage to the facility
*** *** ***
VANDALISM OF CITY FACILITIES:
After Deputy City Manager Pam Hodge gave a presentation to Council on the 14th
Street Pedestrian Bridge Restrooms. During the presentation there were pictures
included that depicted the vandalism that often occurs at many of the City?s
facilities. A request was made for the staff to evaluate the possibility of
setting up a vandalism fund, that could fund the installation of cameras or to
pay a reward to citizens that call authorities to report vandalisms that occur.
(Request of Mayor Pro Tem Turner Pugh)
------------------------------------------------------*** ***
***--------------------------------------------------- CLERK OF COUNCIL?S
AGENDA:
THE FOLLOWING ITEMS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AS
INFORMATION TO THE MAY AND COUNCIL CLERK OF COUNCIL?S AGENDA: ___
(1) Memorandum from Clerk of Council Washington, Re: Animal Control Advisory
Board.
(2) Memorandum from Clerk of Council Washington, Re: Board of Honor.
(3) Memorandum from Clerk of Council Washington, Re: Columbus Ironworks
Convention & Trade Center.
(4) Memorandum from Clerk of Council Washington, Re: Hospital Authority of
Columbus.
(5) Memorandum from Clerk of Council Washington, Re: Housing Authority of
Columbus.
(6) Memorandum from Clerk of Council Washington, Re: Land Bank Authority.
(7) Memorandum from Clerk of Council Washington, Re: Uptown Fa?ade Board.
(8) Biographical sketch of Ms. Elizabeth Raines Cook, Mayor Tomlinson?s nominee
for the Pension Fund, Employees? Board of Trustees.
(9) Application of Rebecca Zajac to temporarily close 11th Street, from Front
Avenue to 1st Avenue, Friday, September 11 and Saturday, September 12, 2015,
from 6:00 p.m. to 11:00 p.m., in connection with Uptown Bikes on Broadway.
(10) Application of Rebecca Zajac to temporarily close the 1000 block of
Broadway on Saturday, September 11, 2015, from 6:00 p.m. to 11:30 p.m., and the
1100 block of Broadway on Friday, September 11 & Saturday, September 12, 2015,
from 6:00 p.m. to 11:00 p.m., in connection with the Uptown Bikes on Broadway.
(11) Application of Rebecca Zajac to temporarily close the 1100 block of
Broadway on Saturday, September 12, 2015, from 6:00 p.m. to 10:30 p.m., in
connection with the Uptown Drum Circle.
(12) Application of Rebecca Zajac to temporarily close the 1000 block of
Broadway from 6:00 p.m. to 10:00 p.m., in connection with the Uptown Fall
Concert Series on the following Saturdays:
? September 5, 12, 19 & 26, 2015.
? October 3, 10, 17, 24 & 31, 2015.
(13) Application of Rebecca Zajac to temporarily close the 14th Street
Pedestrian Bridge on Thursday, September 17, 2015, from 5:00 p.m. to midnight,
in connection with the Historic Columbus Riverwalk Fundraiser.
(14) Application of Rebecca Zajac to temporarily close TSYS Way, on Saturday,
September 19, 2015, from 6:30 a.m. to noon, in connection with the Run for the
Valley 5K/10K.
(15) Application of Rebecca Zajac to temporarily close 9th Street, from 3rd
Avenue to Veterans Parkway, and 3rd Avenue, from 8th Street to 9th Street, on
Saturday, September 19, 2015, from 8:00 a.m. to 4:00 p.m., in connection with
the Uptown PTAP Transportation Playground Fundraiser.
(16) Application of Greater Beallwood Baptist Church to temporarily close 44th
Street, from 16th Avenue to Sherwood Avenue, on Saturday, September 26, 2015,
from 9:00 a.m. to 5:00 p.m., in connection with the Outdoor Church Picnic.
(17) Application of Mitch Watts to temporarily close 3rd Avenue, from 11th
Street to the exit of St. Luke parking area on 12th Street, on Sunday, October
25, 2015, from 1:00 p.m. to 9:00 p.m., in connection with the St. Luke United
Methodist Church Fall Festival.
*** *** ***
THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL
WASHINGTON AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE
MOTION MADE BY COUNCILOR ALLEN AND SECONDED BY COUNCILOR BAKER, WHICH CARRIED
UNANIMOUSLY BY THOSE EIGHT MEMBERS OF COUNCIL PRESENT WITH COUNCILORS BARNES
AND BUCK BEING ABSENT FROM
THIS MEETING:
_
A Resolution (249-15) ? Excusing Councilor Jerry Barnes from the
September 8, 2015 Council Meeting.
A Resolution (249-15) ? Excusing Councilor Tom Buck from the September 8,
2015 Council Meeting.
*** *** ***
THE FOLLOWINGS ITEMS WERE SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL
WASHINGTON AND RECEIVED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE
MOTION MADE BY COUNCILOR ALLEN AND SECONDED BY COUNCILOR WOODSON AND CARRIED
UNANIMOUSLY BY THOSE EIGHT MEMBERS OF COUNCIL PRESENT WITH COUNCILORS BARNES
AND BUCK BEING ABSENT FROM THE MEETING:________
_ _____________________
Email correspondence from Ms. Simi Barnes, resigning from her seat on the
Region 6 Advisory Council.
Email correspondence from Ms. Amanda Dutton, Administrative Assistant to
Deputy City Manager Pam Hodge, regarding the passing of Mr. Morton Harris, who
served on the Pension Fund, Employees? Board of Trustees.
*** *** ***
MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL
WASHINGTON AND OFFICIALLY RECEIVED BY THE
COUNCIL:________
Airport Commission, July 22, 2015.
Board of Health, June 24, 2015.
Board of Tax Assessors, 27-15, 28-15 & 29-15.
Columbus Golf Course Authority, July 28, 2015.
Columbus Ironworks Convention & Trade Center, June 26, 2015.
Hospital Authority of Columbus, July 28, 2015.
Housing Authority of Columbus, June 17, 2015.
Land Bank Authority, July 1 & August 5, 2015.
Recreation Advisory Board, August 26, 2015.
Councilor Allen made a motion that these minutes be received. Seconded by
Councilor Henderson and carried unanimously by those eight members of Council
present, with Councilors Barnes and Buck being absent from the meeting.
*** *** ***
NOMINATIONS AND/OR CONFIRMATION OF BOARD MEMBERS WERE MADE TO THE
FOLLOWING BOARDS BY THE COUNCIL OF COLUMBUS,
GEORGIA:______
BOARD OF TAX ASSESSORS:
James Larry Dixon (Councilor Huff?s nominee)
(Gail Kent) SD-29
Resigned
(Council?s Apptmt.)
*** *** ***
KEEP COLUMBUS BEAUTIFUL COMMISSION:
____________________________
(Nicole de Vries) SD-15
Resigned
District 7
(Council?s Apptmt.)
*** *** ***
TAXICAB COMMISSION:
__________________________
(Jodi Sears) SD-29
Seat Vacant
Hotel/Motel Industry
(Council?s Apptmt.)
___________________________
(Billy Craft) SD-29
Deceased
Taxicab Driver Representative
(Council?s Apptmt.)
*** *** ***
EXECUTIVE SESSION:
Mayor Tomlinson entertained a motion to go into executive session to
discuss a Real Estate matter. Mayor Pro Tem Turner Pugh made a motion to go
into executive session to discuss a litigation matter. Seconded by Councilor
Allen and carried unanimously by those eight members of Council present, with
Councilors Barnes and Buck being absent from the meeting.
At 11:42 a.m., the Council adjourned its meeting to go into executive
session. At 12:06 p.m., the meeting was reconvened.
*** *** ***
With there being no other business to come before the Council, Councilor
Henderson made a motion for adjournment. Seconded by Councilor Allen and
carried unanimously by those eight members of Council present, with Councilors
Barnes and Buck being absent from the meeting, with the time being 12:07 p.m.
Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia
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