Agenda Item # 2
Columbus Consolidated Government
Council Meeting
December 12, 2017
Agenda Report # 60
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) MUSCOGEE COUNTY JAIL KITCHEN FLOOR REFURBISHMENT ? RFB NO. 18-0021
It is requested that Council authorize the execution of a construction contract
with C. T. Bone, Inc. (Warner Robins, GA) in the amount of $327,500.00 to
refurbish the kitchen floor at the Muscogee County Jail and expand the Public
Defender?s Office (Alternate #2), and to authorize the value-engineering
negotiation process for modifications to Recorder?s Court (Alternate #1).
Approval is also requested to use additional funds from OLOST contingency
funds, in the amount of $89,045.00, to cover the balance of the Jail Kitchen
Floor project.
The Muscogee County Jail project includes removal and reinstallation of all
kitchen equipment as necessary to demolish existing floor and install new
flooring system; connection of temporary kitchen trailers to utilities;
construction of decking around temporary kitchens; and removal of existing jail
floor and installation of new flooring system. Alternate #2 consists of adding
(5) additional offices for the Public Defender?s Office by modifying the Annex
Conference Room. The work includes all associated HVAC, electrical, and
communication work.
Alternate #1 consists of bathroom modifications and the addition of teller
windows and doors required to improve payment processing for fines at
Recorder?s Court. Alternate #1 exceeds the estimated contract value for the
project; therefore, the value engineer process will be used in an attempt to
lower the cost.
Bid information was posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry on October 23, 2017. A mandatory pre-bid
conference/site visit was held on November 15, 2017; eight (8) vendors were
represented at the pre-bid conference/site visit. Two bids were received on
December 6, 2017. This bid has been advertised, opened and reviewed. The
bidders were:
Description C. T. Bone, Inc.
(Warner Robins, GA) T & D Mechanical, Inc.
(Columbus, GA)
Base Bid: Jail Kitchen Floor Refurbishment 208,300.00 232,676.00
Alternate 1: Recorder?s Court Modifications 58,000.00 78,663.00
Alternate 2: Public Defender?s Office Expansion $ 119,200.00 171,933.00
Total Award (Base Bid & Alternate 2) $ 327,500.00 $404,609.00
Funding is available in the FY18 Budget: Special Projects - Capital Projects
Fund ? Capital Projects ? General Fund Supported Capital Projects ? General
Construction ? Jail Kitchen Floor Repairs;0508-660-1000-CPGF-7661-22950-20180,
Special Projects - Capital Projects Fund ? Capital Projects ? General Fund
Supported Capital Projects ? General Construction ? Recorder?s Court
Renovations;0508-660-1000-CPGF-7661-22949-20180, and Special Projects - Capital
Projects Fund ? Capital Projects ? General Fund Supported Capital Projects ?
General Construction ? Public Defender?s Office
Expansion;0508-660-1000-CPGF-7661-22951-20180.
* * * * * *
(B) FORT BENNING ROAD STREETSCAPES; RFB NO. 18-0011
It is requested that Council authorize the execution of a construction contract
with Alexander Contracting Company, Inc. (Fortson, GA) in the amount of
$2,487,283.98 to construct the proposed road and landscape improvements along
Fort Benning Road between Shelby Avenue and the entrance to Fort Benning. The
work primarily involves installation of sidewalk, street pavement, concrete
curb, and landscaping.
Bid information was posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry on August 30, 2017. Three (3) bids were received
on October 25, 2017. This bid has been advertised, opened and reviewed. The
bidders were:
Description Total Bid DBE Participation
Alexander Contracting Company, Inc. (Fortson, GA) $ 2,487,283.98 14.16%
Southeastern Site Development, Inc. (Newnan, GA) 2,968,797.34 14.39%
Kiewit Infrastructure South (Peachtree City, GA) 4,486,850.50 15.61%
Funds are budgeted in the FY18 Budget:
Special Projects - Capital Projects Fund ? Capital Projects ? Paving Fund
Supported Capital Projects ? General Construction ? Ft. Benning Road
Streetscapes GDOT TE and Ft. Benning Road Streetscapes;
0508-660-3000-CPPF-7661-21068-20130 and 24028-20180; and 2010 CBA Bonds ?
Road/Street Resurfacing/Construction ? General Construction ? Ft. Benning Road
Streetscapes and Enterprise Zone; 0559-800-2160-BARS-7661-82058-20100 and
82070-20150; and 1999 SPLOST ? Lake Oliver Recreation Improvements ? General
Construction ? Ft. Benning Road Streetscapes Enterprise Zone;
0540-695-2130-TXEZ-7661-50607-20100.
* * * * * *
(C) WATERSHED FERTILIZATION (ANNUAL CONTRACT) - RFB NO. 18-0012
It is requested that Council approve the annual contract for watershed
fertilization services from Burts Fertilizer (Columbus, GA) for the estimated
annual contract value of $14,178.60.
This contract includes the fertilization of approximately 78.77 acres of
watershed lakes to provide erosion control. The watershed lakes are as
follows: Bull Creek - Psalmond Rd.; Cooper Creek-Gentian Blvd.; Smith-Schomburg
Rd.; Charter Oaks-Papaya Dr.; Weems-Stinson St.; Pierce Chapel-Creekwood Ct.;
DeBrabant-Macon Rd.; Anthony-Rockhurst; MCP-Schatulga Rd.; Airport-Airport
Thruway; and Heath-Heath Park.
The contract period is for two (2) years, with the option to renew for three
(3) additional twelve-month periods. The renewal option is contingent upon the
mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry on September 19, 2017. A Non-Mandatory Site
Visit was held on October 31, 2017. Two (2) bids were received on November 3,
2017. This bid has been advertised, opened and reviewed. The bidders were:
Estimated
Annual Usage
Burts Fertilizer (Columbus, GA) $14,178.60
Hydro Green Erosion Control (Opelika, AL) $15,000.32
Funds will be budgeted each fiscal year for this ongoing expense: Sewer Fund -
Public Works - Sewer Maintenance ? Contractual Services;
0202-260-3210-SWRM-6319.
* * * * * *
(D) HVAC FOR COOPER CREEK CONCESSIONS BUILDING ? PQ NO. 18-0003
It is requested that Council authorize the purchase and installation of HVAC
equipment from Johnson Controls, Inc. (Columbus, GA), in the amount of
$11,235.00.
The existing HVAC system of the Cooper Creek Concessions Building is broken and
needs replacing. This is a replacement unit.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry on October 19, 2017. A Non-Mandatory Pre-Bid
Site Visit was held on October 24, 2017. Three (3) bids were received on
November 15, 2017. This bid has been advertised, opened and reviewed. The
bidders were:
VENDORS MANUFACTURER/
BRAND EQUIPMENT COST INSTALLATION TOTAL PRICE
Johnson Controls
(Columbus, GA) Thermazone $7,835.00 $3,400.00 $11,235.00
NVS Building & Facilities Maintenance Services, LLC
(Fayetteville, GA) Daikin $8,500.00 $5,750.00 $14,250.00
Q. T. Contracting, Inc.
d/b/a Power Heating & Air
(Peachtree City, GA) Carrier $8,167.00 $6,487.00 $14,654.00
Funds are budgeted in the FY18 Budget as follows: General Fund ? Public Works
? Other Maintenance/Repairs ? Bldg. Maint.-Parks & Recr.;
0101-260-3710-REPA-6527-17.
* * * * * * *
(E) BULK MAIL SERVICES (ANNUAL CONTRACT) ? RFP NO. 18-0010
It is requested that Council approve the annual contract with TMR Mailing
Services, Inc. (Columbus, GA) to provide bulk mail services. The Contractor
will provide services for bulk mail projects exceeding one-thousand (1,000)
pieces. These services will be utilized by various departments on an ?as
needed? basis.
The vendor will provide the following:
? Insert, seal, and address mailings/envelopes.
? Meter mail
? Deliver items to USPS facility.
? Provide quotes to the user department prior to each project.
? Print mailings as required, if applicable.
The initial term of the contract shall be for two (2) years, with the option to
renew for three (3) additional twelve-month periods. Contract renewal is
contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous contract for First-Class Mail Pre-Sort Services, RFP 13-0030, was
awarded to Columbus Presort on November 12, 2013, per Resolution No. 356-13.
The contract was cancelled, effective March 20, 2017, due to the vendor being
in arrears for property taxes.
On April 28, 2017, RFP 17-0020; Daily First-Class Mail Pre-Sort and
Seasonal/Emergency Mailing Services was advertised. No vendor responses were
received, and a survey was conducted. One vendor surveyed offered pre-sort
services (Option 1), however this vendor indicated they could not meet the
City?s timeline for pre-sort due to their location of Atlanta, Georgia.
Vendors opting not to submit proposals for Seasonal/Emergency Mailing Services
(Option 2) indicated reasons to include: insurance requirements in excess of
coverages carried; difficulty of honoring postmark dates without price changes;
inability to replicate many of the sample forms presented in the RFP.
Therefore, an RFP was solicited for Bulk Mail Services which covers the
seasonal/emergency mailing option without the daily pre-sort option. The City
has opted not to use an outside contractor for daily mail pre-sort.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on October 4, 2017. This RFP has been
advertised, opened and evaluated. Proposals were received November 3, 2017
from the following two (2) vendors:
TMR Mailing Services, Inc. (Columbus, GA)
Diversified Companies, LLC (DivCo Data) (Chattanooga, TN)
The following events took place after receipt of the proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation 11/13/17 The Purchasing Manager advised evaluation committee of
the RFP rules and process. The proposals were distributed to committee members
for review.
Clarification Request 11/20/17 Clarification of information presented in the proposals
was requested by committee. Letters sent to both vendors.
Clarifications Sent to Committee 11/27/17 Vendor responses forwarded to committee.
1st Evaluation 11/28/17 Committee members discussed the proposals from all vendors.
Request for additional clarification was requested for TMR Mailing Services,
Inc.
Clarifications Sent to Committee 11/30/17 Vendor response forwarded to committee. No
further meetings were requested by committee members.
Evaluation Ballots Sent to Committee 12/04/17 Evaluation ballots forwarded to voting
committee members.
Evaluation Ballots Completed by Committee Members 12/04/17 Committee members
completed and returned their evaluation ballots to Purchasing.
Evaluation Results forwarded to Committee 12/04/17 The Evaluation Results were compiled,
completed and forwarded to Committee members for review and Recommendation
Recommendation Received 12/04/17 Via email, the committee members unanimously voted to
award to TMR Mailing Services, Inc. (Columbus, GA).
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of one
(1) voting member from Parks & Recreation, one (1) voting member from Revenue,
and one (1) voting member from the Tax Commissioner?s Office. A member from
the City Manager?s Office and a member from the Board of Elections both served
as non-voting committee members.
Award Recommendation:
The evaluation committee recommends award of the contract to TMR Mailing
Services, Inc. (Columbus, GA), as reflected by their comments provided below:
? TMR has been in business locally for 25 years.
? TMR offers pick up of parcels from user department.
? TMR does not charge a fee to set up data files for projects sent
electronically.
Vendor Experience/Qualifications:
? TMR Mailing Services was established 25 years ago for the purpose of mailing
personalized form letters on behalf of corporate customers.
? Over the years, TMR has expanded its range of production capabilities, and
added equipment to automate the processes, positioning the company as a
state-of-the-art mail production resource.
? In addition to having worked with the City of Columbus on projects in the
past, TMR has worked with the following local businesses: X-Press Printing;
Columbus Productions; and Odyssey Printing & Graphics.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the Procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening and
no proposal responses are made public, due to the possibility of negotiated
components of the proposals. If Council does not approve the recommended
offeror, the RFP specifications will be re-advertised. The evaluation results
and cost information has been submitted to the City Manager in a separate memo
for informational purposes.
Funds are budgeted each fiscal year for this ongoing expense: Various Accounts
? Postage; 6625.
* * * * * * *
(F) TELEPHONE EQUIPMENT AND LICENSING FOR SIP VOICE UPGRADE
It is requested that Council approve the purchase of telephone equipment and
licensing required for SIP Voice upgrade, from CPAK Technology Solutions
(LaGrange, Ga), in the amount of $38,849.00. This purchase will be
accomplished via Georgia statewide contract #99999-SPD-T20120501-0006.
This equipment and licensing is required for the final phase of the SIP
project. The SIP project is moving the old VoIP telephone system to a new
system, as the old system is being phased out by our vendor, AT&T. The
equipment is needed in order is to replace telephones, conference phones and
fix fax and analog lines. Additionally, the licensing is required for the new
software. The PRI (old VoIP) was copper lines that come into the building. The
SIP (new VoIP) is Internet based phones. Since PRI lines are being phased out,
CCG needs this equipment in order for systems to continue to function properly.
Funds are available in the following FY18 budget sources: General Fund ?
Information Technology - Telephone, 0101-210-1000-ISS-6621; General Fund ?
Information Technology ? Computer Supplies, 0101-210-1000-ISS-6712; General
Fund ? Information Technology ? Software Lease, 0101-210-1000-ISS-6541; and
LOST/Infrastructure Fund - Information Technology ?Infrastructure/LOST
-Communication Equipment -IT Storage Project; 0109 -210 -9901 -ISS
-7733-90001-20160 & 20170.
?ITEM A?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH C. T.
BONE, INC. (WARNER ROBINS, GA) IN THE AMOUNT OF $327,500.00 TO REFURBISH THE
KITCHEN FLOOR AT MUSCOGEE COUNTY JAIL AND EXPAND THE PUBLIC DEFENDER?S OFFICE
(ALTERNATE #2), AND TO AUTHORIZE THE VALUE-ENGINEER PROCESS FOR MODIFICATIONS
TO RECORDER?S COURT (ALTERNATE #1). APPROVAL IS ALSO REQUESTED TO USE
ADDITIONAL FUNDS FROM OLOST CONTINGENCY, IN THE AMOUNT OF $89,045.00, TO COVER
THE BALANCE OF THE JAIL KITCHEN FLOOR PROJECT.
WHEREAS, the Muscogee County Jail project includes removal and reinstallation
of all kitchen equipment as necessary to demolish existing floor and install
new flooring system; connection of temporary kitchen trailers to utilities;
construction of decking around temporary kitchens; and removal of existing jail
floor and installation of new flooring system; and,
WHEREAS, Alternate #1 consists of bathroom modifications and the addition of
teller windows and doors required to improve payment processing for fines at
Recorder?s Court. Alternate #1 exceeds the estimated contract value for the
project; therefore, the value engineer process will be used in an attempt to
lower the cost; and,
WHEREAS, Alternate #2 consists of adding (5) additional offices for the Public
Defender?s Office by modifying the Annex Conference Room. The work includes
all associated HVAC, electrical, and communication work.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with C. T.
Bone, Inc. (Warner Robins, GA) in the amount of $327,500.00 to refurbish the
kitchen floor at the Muscogee County Jail and expand the Public Defender?s
Office (Alternate #2), and to initiate the value-engineering negotiation
process for modifications to Recorder?s Court (Alternate #1). Funding is
available in the FY18 Budget: Special Projects - Capital Projects Fund ?
Capital Projects ? General Fund Supported Capital Projects ? General
Construction ? Jail Kitchen Floor Repairs;0508-660-1000-CPGF-7661-22950-20180,
Special Projects - Capital Projects Fund ? Capital Projects ? General Fund
Supported Capital Projects ? General Construction ? Recorder?s Court
Renovations;0508-660-1000-CPGF-7661-22949-20180, and Special Projects - Capital
Projects Fund ? Capital Projects ? General Fund Supported Capital Projects ?
General Construction ? Public Defender?s Office
Expansion;0508-660-1000-CPGF-7661-22951-20180. Additionally, the City Manager
is hereby authorized to use additional funds from OLOST Contingency, in the
amount of $89,045.00, to cover the balance of the Jail Kitchen Floor project.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO. ________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
ALEXANDER CONTRACTING COMPANY, INC. (FORTSON, GA) IN THE AMOUNT OF
$2,487,283.98 TO CONSTRUCT THE PROPOSED ROAD AND LANDSCAPE IMPROVEMENTS ALONG
FORT BENNING ROAD BETWEEN SHELBY AVENUE AND THE ENTRANCE TO FORT BENNING.
WHEREAS, the work primarily involves installation of sidewalk, street pavement,
concrete curb, and landscaping.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with Alexander
Contracting Company, Inc. (Fortson, GA) in the amount of $2,487,283.98 to
construct the proposed road and landscape improvements along Fort Benning Road
between Shelby Avenue and the entrance to Fort Benning. Funds are budgeted in
the FY18 Budget: Special Projects - Capital Projects Fund ? Capital Projects ?
Paving Fund Supported Capital Projects ? General Construction ? Ft. Benning
Road Streetscapes GDOT TE and Ft. Benning Road Streetscapes;
0508-660-3000-CPPF-7661-21068-20130 and 24028-20180; and 2010 CBA Bonds ?
Road/Street Resurfacing/Construction ? General Construction ? Ft. Benning Road
Streetscapes and Enterprise Zone; 0559-800-2160-BARS-7661-82058-20100 and
82070-20150; and 1999 SPLOST ? Lake Oliver Recreation Improvements ? General
Construction ? Ft. Benning Road Streetscapes Enterprise Zone;
0540-695-2130-TXEZ-7661-50607-20100.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR WATERSHED FERTILIZATION
SERVICES FROM BURTS FERTILIZER (COLUMBUS, GA) FOR THE ESTIMATED ANNUAL CONTRACT
VALUE OF $14,178.60.
WHEREAS, this contract includes the fertilization of approximately 78.77 acres
of watershed lakes to provide erosion control; and,
WHEREAS, the watershed lakes include Bull Creek-Psalmond Road; Cooper
Creek-Gentian Blvd; Smith-Schomburg Rd.; Charter Oaks-Papaya Dr; Weems-Stinson
St.; Pierce Chapel-Creekwood Court; DeBrabant-Macon Rd.; Anthony-Rockhurst;
MCP-Schatulga Rd.; Airport-Airport Thruway and Heath-Heath Park.
WHEREAS, this contract period is for two years, with the option to renew for
three additional twelve-month periods. The renewal option is contingent upon
the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract for
watershed fertilization services from Burts Fertilizer (Columbus, GA) for the
estimated annual contract value of $14,178.60. Funds will be budgeted each
fiscal year for this ongoing expense: Sewer Fund - Public Works - Sewer
Maintenance ? Contractual Services; 0202-260-3210-SWRM-6319.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ________________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF HVAC EQUIPMENT FROM
JOHNSON CONTROLS, INC. (COLUMBUS, GA), IN THE AMOUNT OF $11,235.00.
WHEREAS, the existing HVAC equipment of the Cooper Creek Concessions Building
no longer works and needs replacing. This is a replacement unit.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase HVAC equipment and
installation services from Johnson Controls, Inc. (Columbus, GA), in the amount
of $11,235.00. Funds are budgeted in the FY18 Budget as follows: General Fund
? Public Works ? Other Maintenance/Repairs ? Bldg. Maint.-Parks & Recr.;
0101-260-3710-REPA-6527-17.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____day of____________________, 2017 and adopted at said meeting by the
affirmative vote of ______members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH TMR MAILING
SERVICES, INC. (COLUMBUS, GA) TO PROVIDE BULK MAIL SERVICES ON AN ?AS NEEDED?
BASIS.
WHEREAS, an RFP was administered (RFP No. 18-0010) and two (2) proposals were
received; and,
WHEREAS, the proposal submitted by TMR Mailing Services, Inc., met all proposal
requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the contract term shall be for two years, with an option to renew for
three (3) additional twelve-month period, if agreeable to both parties.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
TMR Mailing Services, Inc. (Columbus, GA) to provide bulk mail services. Funds
are budgeted each fiscal year for this ongoing expense: Various Accounts ?
Postage; 6625.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF TELEPHONE EQUIPMENT AND LICENSING
REQUIRED FOR SIP VOICE UPGRADE, FROM CPAK TECHNOLOGY SOLUTIONS (LAGRANGE, GA),
IN THE AMOUNT OF $38,849.00. THIS PURCHASE WILL BE ACCOMPLISHED VIA GEORGIA
STATEWIDE CONTRACT #99999-SPD-T20120501-0006.
WHEREAS, this equipment and licensing is required for the final phase of the
SIP project. The SIP project is moving the old VoIP telephone system to a new
system, as the old system is being phased out by our vendor, AT&T; and,
WHEREAS, the equipment is needed in order is to replace telephones, conference
phones and fix fax and analog lines. Additionally, the licensing is required
for the new software; and,
WHEREAS, the PRI (old VoIP) was copper lines that come into the building. The
SIP (new VoIP) is Internet based phones. Since PRI lines are being phased out,
CCG needs this equipment in order for everything to continue working properly.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase telephone equipment and
licensing required for SIP Voice upgrade, from CPAK Technology Solutions
(LaGrange, Ga), in the amount of $38,849.00. This purchase will be
accomplished via Georgia statewide contract #99999-SPD-T20120501-0006. Funds
are available in the following FY18 budget sources: General Fund ? Information
Technology - Telephone, 0101-210-1000-ISS-6621; General Fund ? Information
Technology ? Computer Supplies, 0101-210-1000-ISS-6712; General Fund ?
Information Technology ? Software Lease, 0101-210-1000-ISS-6541; and
LOST/Infrastructure Fund - Information Technology ?Infrastructure/LOST
-Communication Equipment -IT Storage Project; 0109 -210 -9901 -ISS
-7733-90001-20160 & 20170.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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