Agenda Item # 8
Columbus Consolidated Government
Council Meeting
May 22, 2012
Agenda Report # 057
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) CORPORATE RIDGE PARKWAY AT WOODRUFF FARM ROAD INTERSECTION IMPROVEMENTS ?
RFB NO. 12-0044
It is requested that Council authorize the execution of a construction contract
with C. W. Matthews Contracting Company, Inc., in the amount of $1,758,093.90,
for improvements to the intersection at Corporate Ridge Parkway and Woodruff
Farm Road
The work include asphalt concrete, grading, concrete sidewalks, concrete
medians, concrete driveway aprons and valley gutter, concrete curb and gutter,
concrete bridge work, storm and under-drain pipes, pavement markings, complete
lighting, erosion control, grassing, traffic control, and all water and sewer
items.
Bid specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry. Four bids were received on April 18, 2012.
This bid has been advertised, opened and reviewed. The bidders were:
Vendors Total Bid DBE Participation
C. W. Matthews Contracting Co. (Marietta, GA) $ 1,758,093.90 10%
Robinson Paving Company (Columbus, GA) 1,835,858.14 6%
McMath-Turner Construction (Columbus, GA) 1,836,937.74 11%
Southeastern Site Development (Newnan, GA) 1,821,615.10 6%
Funds are budgeted in the FY12 Budget: Paving Fund Supported Capital Projects
? Road Construction ? Corporate Ridge/Woodruff Farm Intersection:
0508-660-3000-CPPF-7641-21062-20120 and Funds are budgeted in the FY12 Budget,
1999 SPLOST Road/Bridge/Street ? Road Construction ? Corporate Ridge
Intersection 0540-695-2126-TXRB-7641-53037-20120.
* * * * * *
(B) LARGE BUCKET TRUCK
It is requested that Council approve the purchase of one (1) large bucket truck
(Terex Utilities Hi-Ranger XT60) via National Joint Powers Alliance (NJPA)
Contract #031710-GII, from Terex Utilities, Inc. (Watertown, SD)/Genie
Industries, Inc., in the amount of $211,381.00.
The bucket truck is a replacement unit and will be used by the Urban Forestry
and Beautification Division of the Public Services Department to trim trees.
The purchase will be accomplished via Request for Proposal (RFP) #031710,
initiated by the National Joint Powers Alliance (NJPA), whereby Genie
Industries, Inc. (a subsidiary of Terex), was the successful vendor contracted
to provide Public Utility Vehicles and/or Services, Apparatus, Equipment,
and/or Accessories. The contract, which commenced May 27, 2010, is good
through May 27, 2014. The National Joint Powers Alliance is a Service
Cooperative created by Minnesota Statute 123A.21. This statute was created in
1978 and revised in 1995 to allow participating governmental and municipal
agencies to reduce the cost of purchased goods by leveraging their combined
purchasing power. The NJPA bid process meets the Procurement Ordinance
requirements for Columbus Consolidated Government.
Funds are budgeted in the FY12 Mid-Year Budget: Paving Fund ? Public Services
? Right of Way Maintenance ? Heavy Trucks; 0203-260-3120-ROWM-7723.
* * * * * *
(C) RECYCLING FACILITY - RFB NO. 12-0045
It is requested that Council authorize the execution of a construction contract
with Langford Construction Company in the amount of $4,978,000.00 for the
construction of a recycling facility on Pine Grove Road.
The work shall consist of, but shall not be limited to, a 44,674 square foot
process building, a 9,668 square foot sustainability center, truck scales,
truck docks, lift stations, grading, storm drainage, erosion and sedimentation
control, landscaping and irrigation, detention pond, asphalt and concrete
paving, parking areas, and fencing.
Bid specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry. Eight bids were received on April 13, 2012.
This bid has been advertised, opened and reviewed. The bidders were:
VENDORS BID ADD/DEDUCT TOTAL BID DBE
PARTICIPATION
Langford Construction Company (LaGrange, GA) 4,978,000.00 0.00 4,978,000.00 12%
Freeman & Associates, Inc.
(Columbus, GA) 5,057,000.00 0.00 5,057,000.00 11%
Brasfield & Gorrie
(Columbus, GA) 5,200,000.00 (66,000.00) 5,134,000.00 0%
Quillian Powell Construction (Valdosta, GA) 5,182,000.00 (44,500.00) 5,137,500.00 7%
Pound Construction Company (Columbus, GA) 5,209,432.00 (21,800.00) 5,187,632.00 4%
Headley Construction Corp.
(Newnan, GA) 5,345,000.00 0.00 5,345,000.00 10%
Don Jones Construction Co., Inc. (Columbus, GA) 5,537,500.00 0.00 5,537,500.00 5%
River City Construction Co (Columbus, GA) 5,558,476.00 (10,000.00) 5,548,476.00 5%
Funds are budgeted in the FY12 Budget: 2010 CBA Bonds -
Recycling/Sustainability Center - Engineering/Architect Services;
0559-800-2150-BARE-6338-82005-20100.
* * * * * * * * *
(D) DECLARATION/DONATION OF SURPLUS EQUIPMENT ? TWO PURSUIT VEHICLES
It is requested that Council declare two (2) pursuit vehicles as surplus
equipment, in accordance with Section 7-501 of the City Charter; and also
approve the donation of the two pursuit vehicles to the Police Department of
Woodbury, Georgia.
The pursuit vehicles, used by the Columbus Police Department, to be deemed
surplus and donated, are as follows:
Vehicle Body # Vehicle # Vin # Mileage
2003 Chevrolet Impala 17205 553 2GLWF55K339381250 110,000
2004 Chevrolet Impala 17288 519 2GLWF55K049392367 103,000
The Columbus Police Department wishes to donate the surplus vehicles to the
Police Department of Woodbury, Georgia.
?ITEM A?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF CONSTRUCTION CONTRACT WITH C. W.
MATTHEWS CONTRACTING COMPANY, INC., (MARIETA, GA) IN THE AMOUNT OF
$1,758,093.90, FOR IMPROVEMENTS TO THE INTERSECTION AT CORPORATE RIDGE PARKWAY
AND WOODRUFF FARM ROAD.
WHEREAS, the work include asphalt concrete, grading, concrete sidewalks,
concrete medians, concrete driveway aprons and valley gutter, concrete curb and
gutter, concrete bridge work, storm and under-drain pipes, pavement markings,
complete lighting, erosion control, grassing, traffic control, and all water
and sewer items.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with C. W. Matthews Contracting Company, Inc., in the amount of
$1,758,093.90, for improvements to the intersection at Corporate Ridge Parkway
and Woodruff Farm Road. Funds are budgeted in the FY12 Budget: Paving Fund
Supported Capital Projects ? Road Construction ? Corporate Ridge/Woodruff Farm
Intersection: 0508-660-3000-CPPF-7641-21062-20120.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2012 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) LARGE BUCKET TRUCK
(TEREX UTILITIES HI-RANGER XT60), VIA NATIONAL JOINT POWERS ALLIANCE (NJPA)
CONTRACT #031710-GII, FROM TEREX UTILITIES, INC. (WATERTOWN, SD)/GENIE
INDUSTRIES IN THE AMOUNT OF $211,381.00.
WHEREAS, the bucket truck is a replacement unit and will be used by the
Urban Forestry and Beautification Division of the Public Services Department to
trim trees.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) small
bucket truck (Terex Hi-Ranger LT40) from Terex Utilities, Inc. (Watertown,
SD)/Genie Industries in the amount of $211,381.00. Funds are budgeted in the
FY12 Mid-Year Budget: Paving Fund ? Public Services ? Right of Way Maintenance
? Heavy Trucks; 0203-260-3120-ROWM-7723.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2012 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
LANGFORD CONSTRUCTION COMPANY (LAGRANGE, GA) IN THE AMOUNT OF $4,978,000.00 FOR
THE CONSTRUCTION OF A RECYCLING FACILITY ON PINE GROVE ROAD.
WHEREAS, the work shall consist of, but shall not be limited to, a 44,674
square foot process building, a 9,668 square foot sustainability center, truck
scales, truck docks, lift stations, grading, storm drainage, erosion and
sedimentation control, landscaping and irrigation, detention pond, asphalt and
concrete paving, parking areas, and fencing.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Langford Construction Company in the amount of $4,978,000.00 for
the construction of a recycling facility on Pine Grove Road. Funds are
budgeted in the FY12 Budget: 2010 CBA Bonds - Recycling/Sustainability Center
- Engineering/Architect Services; 0559-800-2150-BARE-6338-82005-20100.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2012 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM D"
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE DECLARATION OF TWO (2) PURSUIT VEHICLES AS SURPLUS
EQUIPMENT, IN ACCORDANCE WITH SECTION 7-501 OF THE CITY CHARTER; AND ALSO
AUTHORIZING THE DONATION OF THE TWO PURSUIT VEHICLES TO THE POLICE DEPARTMENT
OF WOODBURY, GEORGIA.
WHEREAS, the pursuit vehicles used by the Columbus Police Department are to be
deemed surplus and donated, as follows; and,
Vehicle Body # Vehicle # Vin # Mileage
2003 Chevrolet Impala 17205 553 2GLWF55K339381250 110,000
2004 Chevrolet Impala 17288 519 2GLWF55K049392367 103,000
WHEREAS, the Columbus Police Department wishes to donate the surplus vehicles
to the Police Department of Woodbury, Georgia.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare the two (2) pursuit
vehicles listed above as surplus equipment in accordance with Section 7-501 of
the City Charter; and also authorized to donate the two pursuit vehicles to the
Police Department of Woodbury, Georgia.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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