Agenda Item # 7
Columbus Consolidated Government
Council Meeting
December 11, 2018
Agenda Report # 76
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) FINANCIAL SERVICES: OPTION 1 ? BANKING SERVICES (ANNUAL CONTRACT) ? RFP
NO. 19-0002
It is requested that Council authorize the execution of an annual contract with
Synovus Bank (Columbus, GA) for Financial Services: Option 1 - Banking
Services. Synovus Bank meets or exceeds the minimum qualifications of the RFP
specifications listed below:
1. Maintain a full-service home office or branch in Columbus, Georgia and has a
branch network convenient to the City operations.
2. Have expertise on its staff to provide a full range of banking services to
the City as requested.
3. Have a secure web-based reporting system, which includes a minimum of the
following:
a. Daily reporting of ledger, collected, and available balances, total debits
and credits, detail debits and credits. Credit detail should indicate
availability.
b. Account detail for current month and one prior month for review of
transactions.
c. Concentration/zero balance accounts daily interaction reporting.
d. Presentments of checks for controlled disbursement accounts not later than
10:00 am each day.
e. Wire transfer, ACH/EFT, and internal transfer initiation and authorization.
f. Consolidated Government-originated stop payments of checks.
g. Return items charged against all City accounts.
h. Monthly statements, to include hard copies, on-line, and electronic format,
including check images
4. Maintain a portfolio of investments and provide monthly report listing
securities and market value, safe kept by a third party (i.e., The Federal
Reserve Bank) and pledged to the City.
5. Demonstrate appropriate experience servicing customers with similar account
attributes and transaction volumes as described herein.
6. Be able to accept deposits at a branch up to 5:00 p.m. or at its operations
center up to 6:00 p.m., provide lockbox service (remittance processing), and
credit the City account on that day and to process checks at City locations for
deposit through MICR and/or scanner technology.
Contract Term
The term of this contract shall be for a period of five (5) years.
Annual Contract History:
The previous five-year contract was awarded to Synovus Bank (formerly Columbus
Bank & Trust Company (Columbus, GA) on October 8, 2013 (Resolution No. 337-13).
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on July 20, 2018. This RFP has been
advertised, opened and evaluated. No proposals were received by the August 24,
2018 due date.
Prior to the proposal due date (August 22, 2018), the following vendor
submitted a ?Statements of No Proposal Submission? for Option 1: Banking
Services:
? SunTrust Bank: ?No previous relationship with these services?.
In accordance with Section 3-108, Item H of the Procurement Ordinance,
proposals received for Option 3: Merchant Services remained unopened until the
Purchasing Division performed due diligence by contacting other local banks to
determine why proposals were not received for Option 1. The following local
banks, who are known to have the capacity to serve the City?s needs, were
surveyed:
1. Synovus Bank: ?The original [email notification] was sent to 3 people who
are no longer with Synovus?. The bank indicated they wanted to submit a
proposal.
2. Wells Fargo: The bank did not respond to the email.
Based on the response from Synovus Bank, the Purchasing Division extended the
due date to allow adequate time for the bank to submit a proposal. One
proposal was received on September 28, 2018 for Option 1: Banking Services
from the following firm:
Synovus Bank (Columbus, GA)
The following events took place after receipt of proposal.
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 10/12/18 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposal copies were disbursed to each committee member to review.
1st Evaluation Meeting 10/25/18 Committee members discussed the proposal received for
Banking Services and determined clarification should be requested from the
vendor.
Clarification Requested 11/08/18 Requests for clarification were forwarded to the vendor.
Clarification Received & Forwarded 11/09/18 Clarification response received and forwarded
to the committee members.
Recommendation Received 11/30/18 Via email, the committee members unanimously voted to
award to Synovus Bank (Columbus, GA), the sole responding firm.
Evaluation Committee:
The proposal was reviewed by the Evaluation Committee members, which consisted
of two voting members from the Finance Department, one voting member from the
Internal Auditor?s Office, one voting member from the Parks and Recreation
Department, and one voting member from the Trade Center. Two additional
Finance Department representatives served as non-voting advisors.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to
Synovus Bank, due to not receiving any other proposals.
Vendor Experience/Qualifications:
? Formed in 1888, Synovus is one of the largest financial institutions in the
Southeast, providing commercial and retail banking to customers in Alabama,
Georgia, South Carolina, Florida and Tennessee.
? Synovus has a vast branch network system with well-trained financial service
professionals within Columbus.
? Synovus also provides mortgage services, financial planning, and investment
advisory services through its wholly owned subsidiaries: Synovus Mortgage,
Synovus Trust, and Synovus Securities, as well as its Global One, GLOBALT, and
Creative Financial Group Divisions.
? American Banker and the Reputation Institute have recognized Synovus as one
of the country?s ?Most Reputable Banks? for four (4) consecutive years.
? In 2018, Synovus Bank was honored with 23 national awards from Greenwich
Associates for Small Business Banking and Middle Market Banking. Out of 600
banks from across the country that were evaluated and eligible, only 33 earned
National Excellence Awards in the Small Business segment and 43 won honors in
the Middle Market segment.
? Synovus was named a ?Best Bank to Work For? by American Banker.
? Listed below are government and state agency customers of Synovus Bank:
o Columbus State University Customer since 1991
o Columbus Water Works Customer since 1964
o Columbus Technical College Customer since 1987
o Muscogee County School District Customer since 1978
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Pricing information has been submitted to the City Manager in a separate memo
for informational purposes.
Funds are budgeted each fiscal year for this on-going expense: General Fund ?
Finance Department ? Cash Management ? Contractual Services;
0101-200-2950-CASH-6319.
* * * * * *
(B) FINANCIAL SERVICES: OPTION 2 ? SMART CARD SERVICES (ANNUAL CONTRACT) ? RFP
NO. 19-0002
It is requested that Council authorize the execution of an annual contract with
Synovus Bank (Columbus, GA) for Financial Services: Option 2 ? Smart Card
Services for payroll checks.
The City currently issues paper checks to employees not participating in
payroll direct deposit; approximately 1000 checks are issued annually. An
estimated 30 employees have direct deposit issued to Smart Cards.
Synovus Bank meets or exceeds the minimum qualifications of the RFP
specifications listed below:
1. A Customer Service Department that is available to the City 24/7.
2. Compliant with the Payment Card Industry Data Security Standards.
3. Ability to have funds loaded to each card by a time designated by the City
so that employees are able to access funds on their scheduled payday.
4. Training for users, if necessary
Contract Term
The term of this contract shall be for a period of five (5) years.
Annual Contract History:
This is a new annual contract.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on July 20, 2018. This RFP has been
advertised, opened and evaluated. No proposals were received by the August 24,
2018 due date.
In accordance with Section 3-108, Item H of the Procurement Ordinance,
proposals received for Option 3: Merchant Services remained unopened until the
Purchasing Division performed due diligence by contacting other local banks to
determine why proposals were not received for Option 2: Smart Card Services.
The following local banks, who are known to have the capacity to serve the
City?s needs, were surveyed:
1. Synovus Bank: ?The original [email notification] was sent to 3 people who
are no longer with Synovus?. The bank indicated they wanted to submit a
proposal.
2. Wells Fargo: The bank did not respond to the email.
Based on the response from Synovus Bank, the Purchasing Division extended the
due date to allow adequate time for the bank to submit a proposal. One
proposal was received on September 28, 2018 for Option 2: Smart Card Services
from the following firm:
Synovus Bank (Columbus, GA)
The following events took place after receipt of proposal.
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 10/12/18 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposal copies were disbursed to each committee member to review.
1st Evaluation Meeting 10/25/18 Committee members discussed the proposal received for
Smart Card Services and determined clarification should be requested from the
vendor.
Recommendation Received 11/30/18 Via email, the committee members unanimously voted to
award to Synovus Bank (Columbus, GA), the sole responding firm.
Evaluation Committee:
The proposal was reviewed by the Evaluation Committee members, which consisted
of two voting members from the Finance Department, one voting member from the
Internal Auditor?s Office, one voting member from the Parks and Recreation
Department, and one voting member from the Trade Center. Two additional
Finance Department representatives served as non-voting advisors.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to
Synovus Bank, due to not receiving any other proposals.
Vendor Experience/Qualifications:
? Formed in 1888, Synovus is one of the largest financial institutions in the
Southeast, providing commercial and retail banking to customers in Alabama,
Georgia, South Carolina, Florida and Tennessee.
? Synovus has a vast branch network system with well-trained financial service
professionals within Columbus.
? Synovus also provides mortgage services, financial planning, and investment
advisory services through its wholly owned subsidiaries: Synovus Mortgage,
Synovus Trust, and Synovus Securities, as well as its Global One, GLOBALT, and
Creative Financial Group Divisions.
? American Banker and the Reputation Institute have recognized Synovus as one
of the country?s ?Most Reputable Banks? for four (4) consecutive years.
? In 2018, Synovus Bank was honored with 23 national awards from Greenwich
Associates for Small Business Banking and Middle Market Banking. Out of 600
banks from across the country that were evaluated and eligible, only 33 earned
National Excellence Awards in the Small Business segment and 43 won honors in
the Middle Market segment.
? Synovus was named a ?Best Bank to Work For? by American Banker.
? Client Work History:
o Synovus launched Synovus Connections Card in June 2012. As this is a
consumer card product, Synovus did not provide consumer client information due
to privacy regulations.
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Pricing information have been submitted to the City Manager in a separate memo
for informational purposes.
Funds are budgeted each fiscal year for this on-going expense: General Fund ?
Finance Department ? Cash Management ? Contractual Services;
0101-200-2950-CASH-6319.
* * * * * *
(C) FINANCIAL SERVICES: OPTION 3 ? MERCHANT SERVICES (ANNUAL CONTRACT) ? RFP
NO. 19-0002
It is requested that Council authorize the execution of an annual contract with
nCourt, LLC (Kennesaw, GA) for Financial Services: Option 3 ? Merchant
Services. nCourt, LLC will provide merchant services for credit card payment
processing at no cost to the City. The services are required for the various
departments that accept credit card payments at a total of twenty-five (25)
locations.
nCourt meets or exceeds the minimum qualifications of the RFP specifications
listed below:
1. Service Provider must maintain an office or branch in Columbus, Georgia or
have a Customer Service Department that is available to the City 24/7.
2. Must be in continual compliance with Payment Card Industry Data
Security Standards and provide expertise and guidance regarding PCI compliance
to the City.
3. Ability to direct-deposit daily gross receipts in the City?s
existing bank account.
4. Supply credit card terminals to any additional users where needed.
5. Provide training for users, if necessary.
6. Designate one account officer with authority and responsibility for
the City?s entire account. The designee shall be responsible for training and
communicating the terms of this contract to all of its employees. He/she shall
also have responsibility for ongoing review and oversight of the City?s
transactions.
Contract Term
The term of this contract shall be for a period of five (5) years.
Annual Contract History:
The previous five-year contract was awarded to Merchant s-Solutions (Columbus,
GA) on October 8, 2013 (Resolution No. 338-13).
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on July 20, 2018. This RFP has been
advertised, opened and evaluated. Seven proposals were received on September
28, 2018 for Option 2: Merchant Services from the following firms:
nCourt, LLC (Kennesaw, GA)
Government Window (Canton, GA)
NIC, LLC (Olathe, KS)
Point & Pay (Oldsmar, FL)
Merchant e-Solutions through Synovus Bank (Columbus, GA)
TSYS (Columbus, GA)
Value Payment Systems, LLC (Nashville, TN)
The following events took place after receipt of the proposals.
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 10/12/18 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposal copies were disbursed to each committee member to review.
1st Evaluation Meeting 10/25/18 Committee members discussed the proposals received for
Merchant Services; clarifications were not requested by the Committee.
Evaluation Forms Sent 10/29/18 Evaluation forms were forwarded to voting committee
members.
Evaluation Forms Returned 11/13/18 Evaluation forms were completed and returned to
Purchasing for compilation of results.
Evaluation Results 11/26/18 Evaluation results were forwarded to the Evaluation
Committee for review.
Recommendation Received 11/28/18 Via email, the committee members unanimously voted to
award to nCourt, LLC.
Evaluation Committee:
The proposal was reviewed by the Evaluation Committee members, which consisted
of two voting members from the Finance Department, one voting member from the
Internal Auditor?s Office, one voting member from the Parks and Recreation
Department, and one voting member from the Trade Center. Two additional
Finance Department representatives served as non-voting advisors.
Award Recommendation:
The evaluation committee deemed the proposal from nCourt, LLC to be most
responsive to the RFP specifications, as reflected by the comments below:
? nCourt has a wealth of knowledge regarding payment solutions within
government agencies and provides many different payment options for customers
to include a bilingual payment center, web-based options, and interactive voice
responses. Customers are also able to make payments at local CVS pharmacies,
7-11 and Family Dollar stores - enabling customers with limited mobility to
make payments in more places.
? The City receives credit and debit funds within 48 hours. nCourt will
provide a 100% funds guarantee for all payments made in-person at City offices.
? Service plan has a lot of focus on integration with the customer's computer
system. They gave a very detailed project plan on the implementation
approach. They seemed to focus heavily on technology and how the system
works.
? nCourt will provide the City with all requested point-of-sale devices free of
charge, and following the manufacturer's warranty expiration on point-of-sale
systems, nCourt will subsidize the replacement of damaged card readers for four
years, and if needed, equipment can be replaced after five years.
Vendor Experience/Qualifications:
? Since 2002, nCourt has been developing solutions and services to help
government agencies interact with the public they serve, in a more efficient,
effective and secure way.
? nCourt currently provides web and phone-based electronic payment center and
e-file programs for Columbus Recorder?s Court.
? The company serves more than 1600 government agencies in 33 states. In its
home state of Georgia, the company serves over 300 courts and agencies across
the state, with clients ranging from small towns to statewide agreements.
? While their name implies courts, nCourt has expanded their payment processing
services and technology solutions to serve a wide variety of government
agencies and payment types including, but not limited to:
o e-Filing
o Property taxes
o Business taxes
o Local government taxes
o Utilities
o Motor vehicle taxes
o Special assessments
o Deeds
o Liens
o Notice filings
o License and registration fees
o Child support
o Parks and Recreation
o Parking
o Permits and licenses
o Code enforcement
o Fire and EMS, and more
? In 2018, nCourt was named one of the top 20 most promising payment and card
solutions providers by CIO Review Magazine.
? Listed below are five (5) government or state agency customers with account
attributes and transaction volumes similar to the City.
o Marietta Municipal Court (Marietta, GA) Since July 2004
Provides web, mobile, IVR, call center services for electronic filings, general
payments, education services and for various courts throughout the state.
o State Court of Clayton County (Jonesboro, GA) Since September 2012
Provides web, mobile, counter and call center payments
o Gwinnett County Recorder?s Court (Lawrenceville, GA) Since March 2016
Provides web, mobile, IVR and POS solutions; call center citation payments
o Commonwealth of Massachusetts Since March 2016
Provides web, mobile, IVR and POS solutions for various government agencies
throughout the Commonwealth.
o Humboldt County Treasurer (Eureka, CA) Since August 2016
Processes credit/debit cards, mobile, online, call center and counter payments
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Evaluation results and pricing information have been submitted to the City
Manager in a separate memo for informational purposes.
The credit card processing fees will be charged to the customers.
* * * * * *
(D) UNIFORMS FOR PUBLIC SAFETY DEPARTMENTS (ANNUAL CONTRACT) ? RFB NO. 19-0005
It is requested that Council approve the purchase of uniforms from All American
Uniforms (Columbus, GA) for the estimated contract value of $675,798.50, Galls,
LLC (Lexington, KY) for the estimated contract value of $24,548.90 and Maneuver
Center Supply (Columbus, GA) for the estimated contract value of $55,403.25, on
an ?as needed basis?, for the annual total estimated contract value of
$755,750.65. The uniforms will be utilized by the following Public Safety
Departments: Police, Sheriff, Marshal, Muscogee County Prison and Fire/EMS.
The initial term of the contract shall be for two (2) years, with the option to
renew for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division and
the Georgia Procurement Registry. Three (3) bids were received on September
12, 2018. This bid has been advertised, opened and reviewed. The bidders were:
Galls
(Lexington, KY) Maneuver Center* Supply
(Columbus, GA) All American Uniforms*
(Columbus, GA)
Section I. Police Department: $ 381,907.33 $ 26,049.00
($ 22,398.00)** $ 282,333.50
REVISED Section II. Sheriff?s Office: $ 85,936.25
($ 24,548.90)*** $ 35,005.25
($ 33,005.25)*** $ 75,265.00
($ 14,350.00)***
Section III. Marshal?s Office: $ 57,383.40 No Bid $ 46,920.00
Section IV. Muscogee County Prison: $ 51,431.80 $ 29,770.20 $ 50,875.00
REVISED Section V. Fire & EMS $ 308,830.90 $ 125,824.50 $ 281,320.00
VENDOR TOTAL BID: $ 885,489.68 $ 216,648.95 $ 736,713.50
AWARDED AMOUNT: $ 24,548.90 $ 55,403.25 $ 675,798.50
*Vendor(s) did not bid all lines.
** The Police Department requires rainwear that is not available
through All American.
**In an effort to reduce costs, the Sheriff?s Office will be awarding
this contract by low bid per line item.
Funds are budgeted each fiscal year for this on-going expense: General Fund ?
Police ? Support Services ? Uniforms; 0101-400-2200-STAF-6781, General Fund ?
Sheriff ? Detention ? Uniforms; 0101-550-2600-JAIL-6781, General Fund ? Marshal
? Municipal Court ? Uniforms; 0101-530-3000-MRSH-6781, General Fund ? Muscogee
County Prison ? Warden ? Uniforms; 0101-420-1000-MCCI-6781 and General Fund ?
Fire & EMS ? Logistics/Support ? Uniforms; 0101-410-3610-LOGI-6781.
* * * * * *
(E) WORKERS? COMPENSATION CLAIMS MANAGEMENT SERVICES (ANNUAL CONTRACT) ? RFP
NO. 19-0008
It is requested that Council authorize the execution of an annual contract with
USIS/AmeriSys (Dunwoody, GA) for workers? compensation claims management
services, and the purchase of a Risk Management Information System (RMIS). The
services are for the City?s workforce of approximately 3000 employees in
various occupations, ranging from public safety to field force to
administrative positions. The RMIS will be used to assist in tracking and
reducing accidents and injuries, and will be utilized by both the City?s
manager of workers? compensation services and the workers? compensation
adjuster and nurse case manager to expedite treatment for injured employees.
USIS/AmeriSys will provide all core workers? compensation program services
including medical management and claims administration without subcontracting
to or partnering with outside vendors. Workers? compensation core services
include claims administration/adjudication, telephonic medical management,
medical bill review and re-pricing, physician peer-to-peer services, and
utilization review nurse services. The services include the following:
1. Administrative services.
2. Claims services.
3. First Notice of Injury services.
4. Loss statistic services.
5. Managed Care Organization (MCO) services to include:
a. Network access and development services
b. Triage
c. Telephonic case management and (when appropriate and agreed upon, site case
management)
d. Pharmaceutical benefit management services
e. Communicable disease management program services
f. Utilization review, including:
i. Medical bill review and audit services
ii. Pre-certification
iii. Concurrent and retrospective review
g. Peer-to-peer review
6. Workers? Compensation excess placement assistance.
7. Loss control services.
Other services include collaborating with the City?s manager of workers?
compensation services to reach settlement of claims in appropriate
circumstances, to assist in selection of defense counsel, providing loss
control, assistance in excess coverage access, and assistance with required
State reporting.
Contract Term
The term of this contract shall be for two (2) years with the option to renew
for three (3) additional twelve-month periods. Contract renewal shall be
contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous five-year contract was awarded to USIS/AmeriSys (Dunwoody, GA) on
December 3, 2013 (Resolution No. 431-13).
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on September 19, 2018. This RFP has been
advertised, opened and evaluated. Four proposals were received on October 19,
2018 from the following firms:
USIS/AmeriSys (Dunwoody, GA)
Broadspire Services, Inc. (Peachtree Corners, GA)
Johnston & Associates/OccuSure (Franklin, TN)
PMA Companies (Atlanta, GA)
The following events took place after receipt of the proposals.
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 11/01/18 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposal copies were disbursed to each committee member to review.
1st Evaluation Meeting 11/19/18 Committee members discussed all proposals;
clarifications were not requested by the Committee.
Evaluation Forms Sent 11/19/18 Evaluation forms were forwarded to voting committee
members.
Evaluation Forms Return 11/29/18 Evaluation forms were completed and returned to
Purchasing for compilation of results.
Evaluation Results 11/30/18 Evaluation results were forwarded to the Evaluation
Committee for review.
Recommendation Received 12/03/18 Via email, the committee members unanimously voted to
award to USIS/AmeriSys.
Evaluation Committee:
The proposal was reviewed by the Evaluation Committee, which consisted a voting
member from the Finance Department, a voting member from the Public Works
Department and a voting member from the Office of Crime Prevention. Two Human
Resources Department representatives served as non-voting advisors.
Award Recommendation:
The evaluation committee deemed the proposal from USIS/AmeriSys to be most
responsive to the RFP specifications, as reflected by the comments below:
? USIS, Inc. was established in Orlando, FL in June 1982. For 36 years, the
company has been a successful full-service Third-Party Administrator (TPA),
providing specialized, client-designed, professional service programs for
all-lines claims administration, loss prevention services, and medical
management and medical bill review programs.
? USIS is a wholly owned subsidiary of Brown & Brown Insurance, one of the
nation?s largest insurance agency/brokerage organization.
? AmeriSys, a division of USIS, Inc., is a regional managed care organization
founded in 1985. As of April 2000, AmeriSys was acquired by Brown & Brown
Insurance Services, Inc., under USIS.
? AmeriSys is a Certified MCO within the state of Georgia with more lives
covered (in excess of 148,000) than all other Georgia MCOs combined.
? Amerisys received its MCO certification in 1999 and has been the MCO provider
for the State of Georgia (DOAS) since 2002. Amerisys has held a Utilization
Review Accreditation Commission certification since 1999 in both Core Standards
and Workers? Compensation Utilization Management.
? Listed below are three (3) customers for whom USIS/AmeriSys has provided MCO
services:
o State of Georgia (DOAS) Atlanta, GA
o MARTA (Atlanta, GA)
o FHM Insurance Company (Jacksonville, FL)
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Evaluation results and pricing information have been submitted to the City
Manager in a separate memo for informational purposes.
Funds are budgeted each fiscal year for this ongoing expense: Risk Management
Int Serv ? Human Resources ? Workers Compensation ? Contractual Services,
0860-220-3820-WCOM-6319. Funding is the same for the Risk Management
Information System (RMIS).
* * * * * *
(F) LEGAL SERVICES FOR REAL ESTATE CLOSINGS & HOME PROGRAM (ANNUAL CONTRACT) ?
RFP NO. 18-0023
It is requested that Council approve contracts for Legal Services for Real
Estate Closings with The Beil Law Firm, P.C. (Columbus, GA), Dickason Law Group
(Atlanta, GA), and Nicolson, Ray & Turner, LLC (Columbus, GA). Council is also
requested to approve contracts for Legal Services for HOME Program with Dickson
Law Group (Atlanta, GA), and Posey, Moye & Cartledge, LLP (Columbus, GA). The
City is administering programs and various projects involving land acquisition
and disposition. The legal services are required on an ?as needed basis?, and
will be performed in accordance with all applicable Georgia Laws.
Three qualified attorneys will be utilized on a rotation basis for legal
services for real estate closings, governed by cost and availability. Two
qualified attorneys will be utilized for Legal Services for HOME Program
Residential and Commercial Loans. The contractors shall provide the following
services at various locations:
1. Examination of title to any property
2. Preparation of all closing documents necessary to close on property
3. Prepare formal closing with seller of property
4. Provide Title Insurance and close within 30 working days of receipt of sales
contract.
5. Specialize in Real Estate Law.
6. Provide HUD-1 and HUD-1A Settlement Statements.
7. Provide Escrow Trust Account Balance Sheet.
8. Provide Borrower/Buyer Settlement Statement & Confirmation.
9. Provide Seller Settlement Statement & Confirmation.
10. Provide Seller 1099?s and Taxpayer ID Certification.
The initial term of the contract will be for two (2) years with the option to
renew for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor(s).
Annual Contract History:
The previous five-year contract was awarded, on May 28, 2013 (Resolution
184-13), to The Beil Law Firm, P.C. (Columbus, GA), and Nicolson, Ray & Turner,
LLC (Columbus, GA) for legal services for real estate closings; and to Posey,
Moye & Cartledge, LLP (Columbus, GA) for legal services for the HOME Program,
on an ?as needed? basis..
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on May 14, 2018. This RFP has been
advertised, opened and evaluated. Proposals were received on June 8, 2018 from
the following four (4) vendors:
The Beil Law Firm (Columbus, GA)
Dickason Law Group (Atlanta, GA)
Nicholson, Ray & Turner, LLC (Columbus, GA)
Posey, Moye & Cartledge, LLP (Columbus, GA)
The following events took place after receipt of the proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation 07/24/18 The Purchasing Manager advised evaluation committee of
the RFP rules and process. The proposals were distributed to committee members
for review.
1st Evaluation 08/15/18 Committee members discussed the proposals received from all
vendors. It was requested that letters be sent to all vendors for
clarifications regarding a revised cost sheet for cost comparisons.
Clarification Letters 09/04/18 Letters were sent to vendors to provide a formal cost
proposal form to allow a fair comparison of associated costs.
Vendor Responses 09/27/18 Vendor responses were forwarded to committee members. Committee
members stated they were ready to perform evaluations.
Evaluation Ballots Sent to Committee 10/03/18 Evaluation ballots forwarded to voting
committee members.
Evaluation Ballots Completed by Committee Members 11/14/18 Committee members
completed and returned their evaluation ballots to Purchasing.
Evaluation Results forwarded to Committee 11/19/18 The Evaluation Results were compiled,
completed and forwarded to Committee members for review and Recommendation.
Recommendation Received 11/19/18 Via email, the committee members unanimously voted to
award to all vendors to provide their respective services.
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of one
(1) voting member from the Transportation Planning, one (1) voting member from
Community Reinvestment, and one (1) voting member from Planning.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to all
vendors for their services, as reflected by the comments below:
Option 1: Legal Services for Real Estate Closings
The Beil Law Firm, P.C., Dickason Law Group, and Nicolson, Ray &
Turner, LLC
Option 2: Legal Services for the HOME Program
Dickason Law Group, and Posey, Moye & Cartledge, LLP
The Beil Law Firm, P.C. (Columbus, GA)
? The Beil Law Firm is a local firm, which has advantages for providing timely
reports and service quality.
? The Beil Law Firm has been conducting business with the City of Columbus for
over 25 years and has always delivered all documentation needed to purchase
Right-of-Ways for the City?s projects in a timely manner.
? The Staff is experienced in all aspects of the rules and regulations dealing
with purchasing property for Rights-of-Way.
? The firm has experience working with the Community Reinvestment staff.
? Cost proposal is competitive overall.
Dickason Law Group (Atlanta, GA)
? The firm has experience working with non-profit and public sector entities
making it a good match for the public mission of the Community Reinvestment
Programs. Firm has a depth of attorney pool with experience working in other
US cities.
? The cost proposal is adequate. The firm clearly states fees vs. variable
rates vs. hourly rates. The firm?s service plan was the most detailed and time
constrained of proposals evaluated. The firm states that it can close within
30 days.
? Firm is located outside of the Columbus area. Firm lists tools and
resources, such as Google Suite and mobile services, to facilitate work and
communication.
? This firm has a very large and experienced staff that would be able to handle
the Real Estate Closing for City projects.
Nicolson, Ray & Turner, LLC (Columbus, GA)
? They have relative experience that comes from multiple states and areas,
diverse experience in both criminal courts and real estate transactions.
? Nicolson, Ray & Turner, LLC have been working with the City?s Right-of-Way
coordinator for over 25 years and they are organized on securing the
documentation needed for the real estate closings for Rights-Of-Way.
? This firm has experienced staff and very knowledgeable on the rules and
regulations in dealing with purchasing Right-of-Way for projects.
? The firm has experience working with the Community Reinvestment staff and has
a strong local client work history.
Posey, Moye & Cartledge, LLP (Columbus, GA)
? The staff at this firm is highly experienced with 50% of the practice in this
firm dedicated to Real Estate Law. This firm has been involved in the HOME
Program since its inception.
? The Service Plan is very detailed and the firm has the qualifications and
knowledge to follow all procedures and regulations regarding the HOME Program.
? The firm is experienced with extensive client work history in mortgage
closings. The firm has prior experience working with HOME Program and
Community Reinvestment staff.
? The cost proposal submitted by this firm is very reasonable for the City and
the citizens who seek assistance to buy a home.
Vendor Experience/Qualifications:
The Beil Law Firm, P.C.
? This office, either as a sole proprietorship or as a professional
corporation, has been providing legal services to Columbus, Georgia for a
period in excess of twenty-five (25) years.
? Provided legal services to the following clients:
o The Hughston Clinic, P.C. (Columbus, GA) ? Prepare and review contracts,
render legal opinions, organize corporations and limited liability companies,
conduct title examinations and handle closings.
o West Georgia Eye Care Center, PA (Columbus, GA) ? Prepare and review
contracts, render legal opinions, organize corporations and limited liability
companies, conduct title examinations and handle closings.
o Gentle Dentistry of Columbus, P.C. - Prepare and review contracts, render
legal opinions, and handle corporate matters related to the practice.
o G&M Kennon Properties, LLLP (Columbus, GA) ? Conduct title examinations,
render legal opinions, carry out barment proceedings, and handle petitions to
quiet title.
o Kennon Realty Services, Inc. (Columbus, GA) - Conduct title examinations,
render legal opinions, carry out barment proceedings, and handle petitions to
quiet title.
o
Dickason Law Group
? This firm has handled real estate transactions and closings for its 10-year
history. The firm?s attorneys and staff are comprised of varying professional
experiences, and ethnic and economic backgrounds.
? Provided legal services to the following clients:
o Atlanta Police Foundation (Atlanta, GA) ? Provide residential real estate
closings for properties in targeted urban neighborhoods to provide housing for
officers to strengthen their engagement in the surrounding neighborhood
community in which they live.
o Homes for Heroes (Minneapolis, MN) ? Perform residential real estate closings
for recipients that have served the community (military, teacher, law
enforcement, healthcare, EMS, firefighters).
o Invest Atlanta, City of Atlanta Economic Development Authority (Atlanta, GA)
? Perform residential real estate closings for first mortgage and down payment
assistance loans/grants that are provided to the homebuyer program participants.
o Atlanta Housing Authority (Atlanta, GA) ? Perform residential real estate
closings for first mortgage and down payment assistance loans for homebuyer
participants in low-income households to obtain quality affordable housing in
AHA sponsored communities.
Nicolson, Ray & Turner, LLC
? This firm focuses on the areas of residential and commercial real estate law,
wills, probate, estates, and guardianships. It represents parties, including
lenders, buyers, and sellers, in a variety of residential and commercial real
estate legal matters primarily including closings, real estate contractual
issues, and land acquisitions. It also handles the preparation of wills, and
various matters in the probate courts, including the probate of wills,
administration of estates, Years Support, and guardianships/conservatorships.
? Provided legal services to the following clients:
o City of Columbus, Right of Way and Transportation Planning (Columbus, GA) ?
Closings for right of way acquisitions, including title examinations, and deed
preparations.
o Coldwell Banker/Kennon Parker Duncan & Davis (Columbus, GA) ? Real estate
closings for agent Linda Twiggs.
o Bickerstaff Parham Real Estate (Columbus, GA) ? Real estate closings for
agent Steve Register, and Albert Oliver.
o Century 21 Premier Real Estate (Columbus, GA) ? Real estate closings for
agent Jackie Leonard.
Posey, Moye & Cartledge, LLP
? This firm has provided legal services for the HOME Program, both home buyer
assistance loans and rehabilitation loans, since its inception. Real estate
law comprises 50% of the practice of this firm. It performs title searches,
prepares deeds and other real estate closing documents, and are familiar with
real estate closing procedures.
? Provided legal services to the following clients:
o First Bank (Columbus, GA) ? Mortgage closings.
o Wells Fargo Home Mortgage (Columbus, GA) ? Mortgage closings.
o Synovus Mortgage Corp. (Columbus, GA) ? Mortgage closings.
o Colony Bank (Columbus, GA) ? Mortgage closings.
o Calumet Bank (Columbus, GA) ? Mortgage closings.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the Procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening and
no proposal responses are made public, due to the possibility of negotiated
components of the proposals. If Council does not approve the recommended
offeror, the RFP specifications will be re-advertised. The evaluation results
and cost information has been submitted to the City Manager in a separate memo
for informational purposes.
Funds are budgeted each fiscal year for this ongoing expense: Community
Development Block Grant ? Various Accounts; Right-of-Way Acquisition, 1999
SPLOST ? Various Accounts, Capital Improvement Projects; HOME Program ? Various
Accounts ? General Fund ? Real Estate.
* * * * * * * *
(G) 3-TON VIBRATORY ASPHALT ROLLER - RFB NO. 19-0016
It is requested that Council authorize the purchase of one (1) 3-ton vibratory
asphalt roller from Border Equipment (Augusta, GA) in the amount of $38,090.00.
The asphalt roller was approved in the FY19 Budget and will be used by the
Public Works Street Division to roll and compact asphalt on edge ruts and low
shoulders of the road. This equipment will be used for City and D.O.T.
projects in which is currently being performed with hand tamps. Without this
equipment the Department would have to continue using dirt in places that have
proven to not hold up in comparison to asphalt. Since switching to asphalt, it
has proven to hold up very well and with this roller the Department can cover
and complete miles of roadway quicker than with the hand tamps. The asphalt
roller is a new piece of equipment.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Six (6) bids were received on November 14,
2018. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Border Equipment
(Augusta, GA) Reynolds Warren Equipment Co.
(Lake City, GA) Flint
Equipment Co.
(Columbus, GA) Yancey Brothers
(Columbus, GA) Tractor and Equipment Co.
(Columbus, GA) Cowin Equipment Company, Inc.
(Crestview, FL)
Manufacturer/Model CASE DV26 2018 Dynapac CC 1200 VI Dynapac
CC1200VI CAT CB24B HAMM/ HD12VV/2018 BOMAG BW120AD-5
UNIT PRICE $38,090.00 $39,499.00 $40,289.05 $40,750.00 $42,600.00 $46,084.00
Funds are budgeted in the FY19 Budget as follows: Paving Fund ? Public Works ?
Repairs and Maintenance ? Off Road Equipment; 0203-260-3110-REPR-7725.
* * * * *
(H) HYDRAULIC EXCAVATOR - RFB NO. 19-0015
It is requested that Council authorize the purchase of one (1) hydraulic
excavator from Yancey Brothers (Fortson, GA) in the amount of $235,047.00.
The hydraulic excavator was approved in the FY19 Budget and will be used by the
Public Works Department to load land fill dirt daily, set large pipes for
Rainwater Management, and when needed excavate debris from retention ponds and
risers. This piece of equipment is used on a daily basis, by not only the
Street Maintenance Division, but other divisions and Departments within the
CCG. This new excavator will replace an old excavator #10915, which is no
longer cost effective to repair.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Three (3) bids were received on October 31,
2018. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Yancey Brothers
(Fortson, GA) Tractor & Equipment Company
(Columbus, GA) Flint Equipment Company
(Columbus, GA)
Manufacturer/Model CAT 330 F Komatsu / New /
PC290LC-11 John Deere 350G
UNIT PRICE $235,047.00 $258,900.00 $280,563.97
Funds are budgeted in the FY19 Budget as follows: Paving Fund ? Public Works ?
Repairs and Maintenance ? Off Road Equipment; 0203-260-3110-REPR-7725.
* * * * * *
(I) CHANGE ORDER 4 FOR RECORDER?S COURT MODIFICATIONS (ALTERNATE #1) OF THE
MUSCOGEE COUNTY JAIL KITCHEN FLOOR REFURBISHMENT PROJECT ? RFB NO. 18-0051
It is requested that Council authorize the execution of Change Order 4 with C.
T. Bone, Inc. (Warner Robins, GA) in the amount of $9,191.00 for the Recorder?s
Court Modifications (Alternate #1) of the Muscogee County Jail Kitchen Floor
Refurbishment project.
Per Resolution No. 424-17, dated December 12, 2017, Council authorized C. T.
Bone, Inc. (Warner Robins, GA) to refurbish the kitchen floor at the Muscogee
County Jail and expand the Public Defender Office (Alternate #2). Resolution
No. 88-18, dated February 27, 2018, authorized Change Order 1 for HVAC work for
Alternate #2. Resolution No. 234-18, dated July 10, 2018, authorized Change
Order 2 for Recorder?s Court Modifications (Alternate #1). Resolution No.
401-18, dated November 13, 2018, authorized Change Order 3 for the Public
Defender?s Office (Alternate #2).
Change Order 4 is for additional work required for completion of the Recorder?s
Court Modifications, including termination of the new communication system.
Document Description Amount
Original Contract Refurbish the kitchen floor at Muscogee County Jail and expand the
Public Defender?s Office (Alternate #2). 327,500.00
Change Order 1 HVAC work for Public Defender Office (Alternate #2). 35,920.20
Change Order 2 Recorder?s Court Modifications (Alternate #1). 90,760.00
Change Order 3 Revising the conference room door, per the Fire Marshal; new light
switches; and additional electrical work for HVAC in the Public Defender Office
(Alternate #2). 10,203.00
Change Order 4 Termination of the new communication system at Recorder?s Court
(Alternate #1). 9,191.00
New Contract Amount $473,574.20
Change Order# 4 will be funded using General Fund reserves.
* * * * *
(J) REPAIR OF CATERPILLAR 725 HAUL TRUCK
It is requested that Council approve payment to Yancey Brothers Company
(Atlanta, Ga), in the amount of $61,282.03, for the repair of a 725 Haul Truck,
Vehicle #10100.
The Haul Truck is used by Pinegrove Landfill to haul both cover dirt and finish
dirt to cover the waste placed at the landfill per EPD regulations. This
equipment was inspected and it was determined that the engine needed to be
rebuilt due to the coolant contaminating the engine oil. This specialized
equipment is currently used at the Pinegrove Landfill and was purchased for
$247,114, in 2001.
Yancey Brothers is an authorized Caterpillar service vendor, and therefore is
considered the only known source for the repair.
Funds are available in the FY19 Budget: Integrated Waste Management Fund ?
Public Works ? Pine Grove Landfill - Auto Parts and Supplies; 0207 ? 260 ? 3560
? PGRO - 6721.
?ITEM A?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH SYNOVUS BANK
(COLUMBUS, GA) FOR FINANCIAL SERVICES: OPTION 1 - BANKING SERVICES.
WHEREAS, an RFP was administered (RFP No. 19-0002) and no proposals were
received for Financial Services: Option 1 ? Banking Services; and,
WHEREAS, in accordance with Section 3-108, Item H of the Procurement Ordinance,
proposals received for Option 3: Merchant Services remained unopened until the
Purchasing Division performed due diligence by contacting other local banks to
determine why proposals were not received for Option. Based on the responses
to the survey, the Purchasing Division extended the RFP due date; and,
WHEREAS, the proposal submitted by Synovus Bank met all proposal requirements;
and,
WHEREAS, the term of this contract shall be for a period of five (5) years.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
Synovus Bank (Columbus, GA) for Financial Services: Option 1 ? Banking
Services. Funds are budgeted each fiscal year for this on-going expense:
General Fund ? Finance Department ? Cash Management ? Contractual Services;
0101-200-2950-CASH-6319.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH SYNOVUS BANK
(COLUMBUS, GA) FOR FINANCIAL SERVICES: OPTION 2 ? SMART CARD SERVICES FOR
PAYROLL CHECKS.
WHEREAS, an RFP was administered (RFP No. 19-0002) and no proposals were
received for Financial Services: Option 2 ? Smart Card Services; and,
WHEREAS, in accordance with Section 3-108, Item H of the Procurement Ordinance,
proposals received for Option 3: Merchant Services remained unopened until the
Purchasing Division performed due diligence by contacting other local banks to
determine why proposals were not received for Option. Based on the responses
to the survey, the Purchasing Division extended the RFP due date; and,
WHEREAS, the proposal submitted by Synovus Bank met all proposal requirements;
and,
WHEREAS, the term of this contract shall be for a period of five (5) years.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
Synovus Bank (Columbus, GA) for Financial Services: Option 2 ? Smart Card
Services. Funds are budgeted each fiscal year for this on-going expense:
General Fund ? Finance Department ? Cash Management ? Contractual Services;
0101-200-2950-CASH-6319.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH nCOURT, LLC
(KENNESAW, GA) FOR FINANCIAL SERVICES: OPTION 3 ? MERCHANT SERVICES.
WHEREAS, an RFP was administered (RFP No. 19-0002) and seven proposals were
received for Financial Services: Option 3 ? Merchant Services; and,
WHEREAS, the proposal submitted by nCourt, LLC met all proposal requirements
and was evaluated most responsive to the RFP; and,
WHEREAS, the term of this contract shall be for a period of five (5) years.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
nCourt, LLC (Kennesaw, GA) for Financial Services: Option 3 ? Merchant
Services. The credit card processing fees will be charged to the customers.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF UNIFORMS FROM ALL AMERICAN UNIFORMS
(COLUMBUS, GA), FOR THE ESTIMATED CONTRACT VALUE OF $675,798.50, GALLS, LLC
(LEXINGTON, KY), FOR THE ESTIMATED CONTRACT VALUE OF $24,548.90 AND MANEUVER
CENTER SUPPLY (COLUMBUS, GA) FOR THE ESTIMATED CONTRACT VALUE OF $55,403.25; ON
AN ?AS NEEDED? BASIS, FOR THE TOTAL ESTIMATED ANNUAL CONTRACT VALUE OF
$755,750.65.
WHEREAS, the uniforms will be utilized by the following Public Safety
Departments: Police, Sheriff, Marshal, Muscogee County Prison, and Fire/EMS;
and,
WHEREAS, The contract period shall be for two years, with the option to renew
for three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase uniforms from All
American Uniforms (Columbus, GA) for the estimated contract value of
$675,798.50, Galls, LLC (Lexington, KY) for the estimated contract value of
$24,548.90 and Maneuver Center Supply (Columbus, GA) for the estimated contract
value of $55,403.25; on an ?as needed? basis, for the total estimated annual
contract value of $755,750.65. Funds are budgeted each fiscal year for this
on-going expense: General Fund ? Police ? Support Services ? Uniforms;
0101-400-2200-STAF-6781, General Fund ? Sheriff ? Detention ? Uniforms;
0101-550-2600-JAIL-6781, General Fund ? Marshal ? Municipal Court ? Uniforms;
0101-530-3000-MRSH-6781, General Fund ? Muscogee County Prison ? Warden ?
Uniforms; 0101-420-1000-MCCI-6781 and General Fund ? Fire & EMS ?
Logistics/Support ? Uniforms; 0101-410-3610-LOGI-6781.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH USIS/AMERISYS
(DUNWOODY, GA) FOR WORKERS? COMPENSATION CLAIMS MANAGEMENT SERVICES, AND THE
PURCHASEOF A RISK MANAGEMENT INFORAMTION SYSTEM (RMIS).
WHEREAS, an RFP was administered (RFP No. 19-0008) and four proposals were
received; and,
WHEREAS, the proposal submitted by USIS/AmeriSys met all proposal requirements
and was evaluated most responsive to the RFP; and,
WHEREAS, the initial term of the contract shall be for two (2) years with the
option to renew for three (3) additional twelve-month periods. The contract
renewals will be contingent upon the mutual agreement of the City and the
Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
USIS/AmeriSys (Dunwoody, GA) for workers? compensation claims management
services, and to purchase a Risk Management Information System (RMIS). Funds
are budgeted each fiscal year for this ongoing expense: Risk Management Int
Serv ? Human Resources ? Workers Compensation ? Contractual Services,
0860-220-3820-WCOM-6319. Funding is the same for the Risk Management
Information System (RMIS).
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING TO EXECUTE CONTRACTS FOR LEGAL SERVICES FOR REAL
ESTATE CLOSINGS WITH THE BEIL LAW FIRM, P.C. (COLUMBUS, GA), DICKASON LAW GROUP
(ATLANTA, GA), AND NICOLSON, RAY & TURNER, LLC (COLUMBUS, GA); AND EXECUTE
CONTRACTS FOR LEGAL SERVICES FOR THE HOME PROGRAM WITH DICKASON LAW GROUP
(ATLANTA, GA), AND POSEY, MOYE & CARTLEDGE (COLUMBUS, GA), ON AN ?AS NEEDED
BASIS?.
WHEREAS, an RFP was administered (RFP No. 18-0023) and proposals were received
from four (4) qualified offerors; and,
WHEREAS, the proposals submitted by The Beil Law Firm, P.C., Dickason Law
Group, Nicolson, Ray & Turner, LLC, and Posey, Moye & Cartledge, LLC, met all
proposal requirements and were deemed responsive to the RFP; and,
WHEREAS, the contract term shall be for two years, with an option to renew for
three (3) additional twelve-month period, if agreeable to both parties.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an contracts for legal
services for Real Estate Closings with The Beil Law Firm, P.C., Dickason Law
Group, and Nicolson, Ray & Turner; and execute contracts for legal services for
HOME Program with Dickason Law Group, and Posey Moye, & Cartledge, LLC, on an
?as needed? basis. Funds are budgeted each fiscal year for this ongoing
expense: Community Development Block Grant ? Various Accounts; Right-of-Way
Acquisition, 1999 SPLOST ? Various Accounts, Capital Improvement Projects; HOME
Program ? Various Accounts ? General Fund ? Real Estate.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 3-TON VIBRATORY ASPHALT ROLLER
FROM BORDER EQUIPMENT (AUGUSTA, GA) IN THE AMOUNT OF $38,090.00.
WHEREAS, the asphalt roller was approved in the FY19 Budget and will be used by
the Public Works Street Division to roll and compact asphalt on edge ruts and
low shoulders of the road. This equipment will be used for City and D.O.T.
projects in which is currently being performed with hand tamps. Without this
equipment the Department would have to continue using dirt in places that have
proven to not hold up in comparison to asphalt. Since switching to asphalt, it
has proven to hold up very well and with this roller the Department can cover
and complete miles of roadway quicker than with the hand tamps. The asphalt
roller is a new piece of equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 3-ton vibratory
asphalt roller from Border Equipment (Augusta, GA) in the amount of
$38,090.00. Funds are budgeted in the FY19 Budget as follows: Paving Fund ?
Public Works ? Repairs and Maintenance ? Off Road Equipment;
0203-260-3110-REPR-7725.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) HYDRAULIC EXCAVATOR FROM
YANCEY BROTHERS (FORTSON, GA) IN THE AMOUNT OF $235,047.00.
WHEREAS, the hydraulic excavator was approved in the FY19 Budget and will be
used by the Public Works Department to load land fill dirt daily, set large
pipes for Rainwater Management, and when needed excavate debris from retention
ponds and risers. This piece of equipment is used on a daily basis, by not
only the Street Maintenance Division, but other divisions and Departments
within the CCG. This new excavator will replace an old excavator #10915,
which is no longer cost effective to repair.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) hydraulic
excavator from Yancey Brothers (Fortson, GA) in the amount of $235,047.00.
Funds are budgeted in the FY19 Budget as follows: Paving Fund ? Public Works ?
Repairs and Maintenance ? Off Road Equipment; 0203-260-3110-REPR-7725.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 4 WITH C. T. BONE, INC.
(WARNER ROBINS, GA) IN THE AMOUNT OF $9,191.00 FOR RECORDER?S COURT
MODIFICATIONS (ALTERNATE #1) OF THE MUSCOGEE COUNTY JAIL KITCHEN FLOOR
REPLACEMENT PROJECT.
WHEREAS, per Resolution No. 424-17, dated December 12, 2017, Council authorized
C. T. Bone, Inc. (Warner Robins, GA) to refurbish the kitchen floor at the
Muscogee County Jail and expand the Public Defender Office (Alternate #2).
Resolution No. 88-18, dated February 27, 2018, authorized Change Order 1 for
HVAC work for Alternate #2. Resolution No. 234-18, dated July 10, 2018,
authorized Change Order 2 for Recorder?s Court Modifications (Alternate #1).
Resolution No. 401-18, dated November 13, 2018, authorized Change Order 3 for
the Public Defender?s Office (Alternate #2); and,
WHEREAS, Change Order 4 is for additional work required for completion of the
Recorder?s Court Modifications, including termination of the new communication
system.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 4 with C. T.
Bone, Inc. (Warner Robins, GA) in the amount of $9,191.00 for the Recorder?s
Court Modifications (Alternate #1) of the Muscogee County Jail Kitchen Floor
Refurbishment project. Change Order# 4 will be funded using General Fund
reserves.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PAYMENT TO YANCEY BROTHERS COMPANY
(ATLANTA, GA), IN THE AMOUNT OF $61,282.03, FOR THE REPAIR OF A 725 HAUL TRUCK,
VEHICLE #10100.
WHEREAS, the Haul Truck is used by Pinegrove Landfill to haul both cover dirt
and finish dirt to cover the waste placed at the landfill per EPD regulations.
This equipment was inspected and it was determined that the engine needed to be
rebuilt due to the coolant contaminating the engine oil. This specialized
equipment is currently used at the Pinegrove Landfill and was purchased for
$247,114, in 2001; and,
WHEREAS, Yancey Brothers is an authorized Caterpillar service vendor, and
therefore is considered the only known source for the repair.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Yancey Brothers
Company (Atlanta, Ga), in the amount of $61,282.03, for the repair of a 725
Haul Truck, Vehicle #10100. Funds are available in the FY19 Budget: Integrated Waste Management Fund ?
Public Works ? Pine Grove Landfill - Auto Parts and Supplies; 0207 ? 260 ? 3560
? PGRO - 6721.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
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