Agenda Item # 7
Columbus Consolidated Government
Council Meeting
05/23/2017
Agenda Report #135
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ARCHITECTURAL & ENGINEERING SERVICES (ANNUAL CONTRACT) ? RFP NO. 17-0003
It is requested that Council authorize the execution of annual contracts for
professional architectural and engineering services with firms in the following
categories: Architectural Services - 2WR of Georgia, Inc. (Columbus, GA),
AECOM Design Services, Inc. (Atlanta, GA), Barnes Gibson Partners Architects,
LLC (Columbus, GA), Hecht Burdeshaw Architects, Inc. (Columbus, GA) and
spArchitect, LLC (Fortson, GA) and Engineering Services: Barge Waggoner Sumner
& Cannon, Inc. (Columbus, GA), Heath Lineback Engineers, Inc. (Marietta, GA),
Moon Meeks Mason & Vinson, Inc. (Columbus, GA) and Stantec Consulting Services,
Inc. (Macon, GA). The services will be procured on an as-needed basis.
The scope of services for the disciplines include, but are not limited to, the
following:
Architectural Services
These services will include both standard architectural and landscape
architectural services. The scope of services will include, but not limited
to, design of governmental buildings, structures, and accessory facilities.
Typical projects may include swimming pools, pedestrian walkways, bikeways,
trails, playgrounds/parks, recreational buildings and athletic fields.
Additional services for preliminary site layout and studies for Parks to
include site work, drainage, roadways and storm water/wetland management
practices; irrigation, planting and lighting plans and other Engineering tasks
as permitted by the State Licensing Board, under these disciplines. The
architects are LEED Certified, familiar with LEED requirements, or familiar
with other sustainable standards and practices.
Engineering Services
The scope will include, but not be limited to the following tasks: preparing
preliminary and final engineering studies, environmental studies and permits,
historical reports, preliminary and final design to include traffic, roadway,
signalization plans, and traffic studies, landscaping and irrigation plans.
Additionally, both preliminary hydraulic/storm water studies, designs to
include storm and combined sewer system rehabilitation/replacement, wetland
determinations, plus modeling reports. Also, preparation of utility plans,
right of way plans and plats, to include survey staking with GIS deliverables
in file geodatabase format in state plane coordinates with a point of beginning
and coordinates clearly attributed. The deliverables should include both
preliminary and as-built stages to include any field changes and project
modifications, including inverts and grade adjustments, floor plans, etc.
Structural analysis, bridge repairs, design and inspection reports, evaluation
of buildings, foundation design and other miscellaneous structures. The work
at times will require it to be designed in accordance to and in cooperation
with current GA DOT standards, Georgia EPD, and other state/federal agencies.
Services may also include annual inspection of Category I Dams in accordance
with Georgia Safe Dams regulations. The scope may require occasional assistance
with construction management.
The initial term of the contracts shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods. The contract renewals
will be contingent upon the mutual agreement of the City and the Contractors.
Annual Contract History:
The previous five-year contract was awarded on October 25, 2011 (Resolution
338-11) to the following firms:
Architectural Services: Engineering Services:
2WR/Andras Architects (Columbus, GA) Stantec Consulting Services (Macon, GA)
Hecht, Burdeshaw, Johnson Architects, Inc (Columbus, GA) URS (Atlanta, GA)
Sizemore Group (Atlanta, GA) Jacobs Engineering Group (Columbus, GA)
Neal, Kendust & Murray (Columbus, GA) Heath & Lineback Engineers (Marietta,
GA)
Kenneth Levy Architects (Midland, GA) Wolverton & Associates (Duluth, GA)
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on October 31, 2016. This RFP has been
advertised, opened and evaluated. Proposals were received on December 16, 2016
from the following vendors:
Architectural Services Engineering Services
2WR of Georgia, Inc. (Columbus, GA) Barge Waggoner Sumner & Cannon, Inc.
(Columbus, GA)
AECOM Design Services, Inc. (Atlanta, GA) Heath Lineback Engineers, Inc.
(Marietta, GA)
Barnes Gibson Partners Architects, LLC (Columbus, GA) Moon Meeks Mason &
Vinson, Inc. (Columbus, GA)
Hecht Burdeshaw Architects, Inc. (Columbus, GA) Stantec Consulting Services,
Inc. (Macon, GA)
spArchitect, LLC (Fortson, GA) AECOM Design Services, Inc. (Atlanta, GA)
Barge Waggoner Sumner & Cannon (Columbus, GA) Engineering Design Technologies
(Marietta, GA)
Pond & Company (Peachtree Corners, GA) Foresite Group (Norcross, GA)
Sizemore Group (Atlanta, GA) KCI Technologies (Duluth, GA)
Wolverton & Associates (Duluth, GA) Moreland Altobelli Associates, Inc.
(Duluth, GA)
WK Dickson & Co. (Atlanta, GA)
Wolverton & Associates (Duluth, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 02/03/17 The Purchasing Manager advised evaluation committee
members of the RFP rules and process. Proposals were disbursed to members of
the Architectural Evaluation Committee and to members of the Engineering
Evaluation Committee.
1st Evaluation Meeting 03/13/17 Members of the respective committees discussed the
proposals; neither committee required clarification from any of the vendors.
Evaluation Forms 03/24/17 Evaluation forms were forwarded to the respective members of
each Committee.
Evaluation Forms/Results 05/01/17 Completed evaluation forms were returned to the Purchasing
Division for tabulation. The results were sent to the members of both
Evaluation Committees.
Recommendation received 05/05/17 Via email, the respective committee members unanimously
voted to award the Architectural Services to the five highest ranking firms and
to award the Engineering Services to the four highest ranking firms.
Evaluation Committees:
The Evaluation Committee consisted of three (3) representatives from the
Engineering Department, two (2) representatives from the Planning Department
and (1) representative from the Inspections & Code Department.
Architectural Services: proposals were reviewed by an evaluation committee
consisting of one (1) voting member from the Engineering Department, one (1)
voting member from the Inspections & Code Department and one (1) voting member
from the Planning Department; an additional Engineering Department
representative served as a non-voting advisory member.
Engineering Services: proposals were review by an evaluation committee
consisting of two (2) voting members from the Engineering Department and one
(1) voting member from the Planning Department; an additional Engineering
Department representative served as a non-voting advisory member.
Award Recommendation:
The Evaluation Committee recommends award to the firms listed below for the
following reasons:
v Architectural Services
o 2WR of Georgia, Inc.
1. 2WR has a wealth of experience providing architectural services to CCG,
including on new construction projects like fire stations, and renovation
projects and studies like the Government Center. This working knowledge of CCG
allows 2WR to help resolve design problems quickly.
2. 2WR has a large local presence, which allows a quick response to any need
that arises.
3. The firm has successfully completed several large, complex new construction
projects, including several in Columbus, GA.
o AECOM Design Services, Inc.
1. AECOM is a large firm and as such, has access to many resources that a
smaller firm would not. This includes MEP engineers who could assist CCG with
the various Mechanical, Electrical & Plumbing projects that arise.
2. The firm is highly qualified, with a wide range of on-staff professionals,
who can provide in-house architectural, planning and engineering services.
3. AECOM has completed a wide array of projects for various owners, including
several parks and recreation facilities and fire stations. All of these
projects would be similar in size and scope to projects that CCG may have; the
experience gained from completing similar projects would be a valuable asset.
o Barnes Gibson Partners Architects, LLC
1. Barnes Gibson has provided architectural services on a variety of projects
in the Columbus area. This experience with the area would be critical to
delivering projects to CCG.
2. The architectural services will be provided in-house.
3. Barnes Gibson has a local office and has partnered with local engineering
firms to be able to provide a fast response, if the need arises.
o Hecht Burdeshaw Architects, Inc.
1. Hecht Burdeshaw has successfully completed many projects for local
governments in the Columbus area, including many for CCG. This experience of
the area would be invaluable to any project.
2. Although they are an architectural firm, the landscaping improvement
projects (River Walk) set them apart from most architect firms.
3. The firm is a vendor for the current contract; they are dependable and CCG
knows what to expect in terms of quality of design.
o SpARCHITECT, LLC
1. The firm has many years of experience providing architectural services on
small renovation projects similar in size and scope to CCG projects; this
experience would be crucial to the success of these projects.
2. The firm has designed and built many of the recently constructed buildings
in Columbus.
3. Being a small company should correlate to quick responses and more
personalized services.
v Engineering Services
o Barge Waggoner Sumner & Cannon, Inc.
1. This firm has a full service office in Columbus and their engineers have
been working with the City for many years.
2. The staff and engineers at this firm have historical knowledge of the City?s
storm sewer system, which is a great asset.
3. The firm is a multidiscipline company with a good work history.
o Heath & Lineback Engineers, Inc.
1. The firm has 23 years of experience in this field and will utilize several
local sub-consultants.
2. The firm has vast knowledge of Georgia Department of Transportation (GDOT)
projects.
3. Heath & Lineback has done great work for CCG and are perfectly adept at
completing projects on time and of good quality.
o Moon Meeks Mason & Vinson, Inc.
1. The firm has been established in Columbus for many years and CCG has good
knowledge of their engineering services and engineers.
2. The firm has an excellent work history with local projects.
3. The firm has provided services for on a wide variety of both large and small
projects.
o Stantec Consulting Services, Inc.
1. The firm is a vendor for the current contract and has provided very
satisfactory services to the City.
2. The firm has expert staff from a wide array of subjects within engineering
as well as planning, architecture and landscape design.
3. The firm will team up with a couple of local companies to provide the
services, and has multiple Disadvantaged Business Enterprise (DBE)
sub-consultants.
Vendor Experience/Qualifications:
After reviewing and evaluating all proposals, both Evaluation Committees
determined that all recommended firms possess the required experience and
qualifications to perform the specified services.
The RFP process is governed by the City?s Procurement Ordinance Article 3-110,
Competitive Sealed Proposals for the procurement of Equipment, Supplies and
Professional Services and Article 3-111 Architectural/Engineering and Land
Surveying Services. During the process of an RFP there is no formal opening,
due to the possibility of negotiated components of the proposal. In the event
City Council does not approve the recommended offeror, no proposal responses or
any negotiated components are made public until after the award of the
contract. Therefore, the evaluation results and cost information has been
submitted to the City Manager in a separate memo for informational purposes.
Funds will be budgeted each fiscal year for approved projects in the various
capital projects funds: General, Sewer, Paving, Integrated Waste Fund
Supported, and from the 1999 SPLOST.
* * * * * *
(B) ARCHTECTURAL & ENGINEERING SERVICES FOR MOTT?S GREEN PLAZA ENHANCEMENT ?
RFP NO. 17-0013
It is requested that Council authorize the execution of a contract with Hecht
Burdeshaw Architects, Inc. (Columbus, GA) for architectural and engineering
services for Mott?s Green Plaza Enhancement. The services are not being
procured under the annual contract for Architectural and Engineering services
because Georgia Department of Transportation, by which the project is funded,
requires a separate RFP process.
Hecht Burdeshaw will provide plans and drawings for enhancements to the Mott?s
Green Plaza (Frank Martin Pedestrian Bridge/Plaza area). This area is rich
with history; the Mott?s Green Plaza was the ?The Last Land Battle? of the
Civil War and Horace King, a former slave, built the 14th Street Bridge in
1833. The plan / design will commemorate both Horace King and ?The Last Land
Battle? into the site. The completion of this project will enhance this area
and will connect to the Frank Martin Pedestrian Bridge / Plaza, as well as, the
River Walk. The design / plan will also include an interpreted feature that
will enhance visitors to the area that will allow them a closer view /
interaction of activities on the river itself. These features will reflect the
importance of history of the area by honoring both Horace King and ?The Last
Land Battle? of the Civil War.
The scope of services for this project includes, but is not limited to, the
following services/designs, including all preliminary engineering activities,
construction, and construction closeout:
A. Relocate and rehabilitate the current masonry monuments to make the plaza
area easier for bikes and pedestrians to access the pass through under the
bridge.
B. A design / plan for a new paving design in Mott?s Plaza to better align the
pass through under the bridge with the River Walk.
C. A design / plan to widen the area where the walkway in front of the Mott
House intersects with the River Walk.
D. All services shall be performed in accordance with the Georgia DOT Plan
Development Process including completion of all historical, environmental, and
all other necessary studies or evaluations
E. Submission of plan sets for City and GDOT review and approval.
F. Hecht Burdeshaw shall obtain all required permits for the construction of
the project
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on March 6, 2017. This RFP has been
advertised, opened and evaluated. Three proposals were received on April 7,
2017 from the following vendors:
Hecht Burdeshaw Architects, Inc. (Columbus, GA)
Stantec Consulting Services, Inc. (Atlanta, GA)
Amec Foster Wheeler (Kennesaw, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 04/17/17 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting 05/05/17 Committee members discussed the proposals; no
clarifications were needed.
Evaluation Forms Sent 05/05/17 Evaluation forms were forwarded to voting committee
members.
Evaluation Forms/Results 05/12/17 Evaluation forms were completed and returned to Purchasing
for compilation results. The results were sent to the Evaluation Committee
members.
Requested Cost Proposal 05/16/17 Request for proposed cost and fees was forwarded to
Hecht Burdeshaw Architects, Inc., the highest rated firm.
Cost Proposal Received 05/17/17 Cost proposal received from Hecht Burdeshaw Architects,
Inc.
Recommendation Received 05/18/17 Via email, the committee members unanimously voted to
award to Hecht Burdeshaw Architects, Inc. (Columbus, GA)
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of (2)
voting members from the Planning Department and (1) voting member from the
Engineering Department.
Award Recommendation:
The evaluation committee deemed the proposal from Hecht Burdeshaw Architects,
Inc. most responsive to the RFP specifications. Therefore, the Evaluation
Committee, as reflected by their comments provided below, recommends award of
the contract to Hecht Burdeshaw Architects, Inc. for the following reasons:
? Hecht Burdeshaw is very familiar with the project area, having designed the
recently constructed 14th Street Plaza, 14th Street Pedestrian Bridge, and the
Riverwalk from 13th Street to 14th Street. This familiarity will be an asset
to the project team.
? The firm has worked with federal dollars and understands the FHWA/GDOT
process.
? The firm?s technical and project approach meets all the items identified in
the scope of work. They understand the history of this area and how the
project should be designed.
? The project team assembled by Hecht Burdeshaw will ensure that the City gets
a great, historically significant area for the community to enjoy.
? The proposed timeline does not require any additional unnecessary items, and
the project could be under construction within the year.
Vendor Experience/Qualifications:
? Hecht Burdeshaw Architect is a Georgia corporation that has been in business
for 57 years
? The firm designed the original TSYS Riverwalk and Mott?s Plaza area in 1997,
and have since been selected to design each subsequent Riverwalk section.
? The firm worked closely with noted sculptor Richard Beyer in creating the
historical plaques that accompany his monumental sculpture of four stages of
life for Christopher Columbus ? Vision, Persuasion, Discovery and Chains. This
sculpture is the centerpiece of a public plaza overlooking the Chattahoochee
River and serves as a main entrance to the Riverwalk.
? Hecht Burdeshaw Architects provided architectural services for the following
facilities:
o Columbus Citizen Services Center
o Muscogee County Public Education Center
o Columbus Public Safety Building
o RiverCenter for the Performing Arts
o Columbus Museum
o South Commons Recreation Complex
o Coca-Cola Space Science Center
o Columbus Convention & Trade Center expansion
o Uptown Streetscapes
o Columbus Library
o National Infantry Museum
Client Work History for Similar Services:
o Columbus Consolidated Government January 2010 ? October 2013
14th Street Pedestrian Bridge
Planning, project design, construction documentation and construction
administration.
o Columbus Consolidated Government February 2008 ? August 2015
Riverwalk ? 13th Street to 14th Street
Planning, project design, construction documentation, bidding & negotiation and
construction administration.
o TSYS
June 2015 ? March 2016
Mott House Memorial
Project design, construction documentation, bidding & negotiation and
construction administration.
The RFP process is governed by the City?s Procurement Ordinance Article 3-110,
Competitive Sealed Proposals for the procurement of Equipment, Supplies and
Professional Services and Article 3-111 Architectural/Engineering and Land
Surveying Services. During the process of an RFP there is no formal opening,
due to the possibility of negotiated components of the proposal. In the event
City Council does not approve the recommended offeror, no proposal responses or
any negotiated components are made public until after the award of the
contract. Therefore, the evaluation results and cost information has been
submitted to the City Manager in a separate memo for informational purposes.
This project is GDOT funded.
* * * * * *
(C) ENGINEERING SERVICES FOR INFANTRY ROAD AND FOLLOW ME TRAIL ? RFP NO. 17-0022
It is requested that Council authorize the execution of a contract with Heath &
Lineback Engineers, Inc. (Marietta, GA) for engineering services for Infantry
Road and Follow Me Trail. The services are not being procured under the annual
contract for Architectural and Engineering services because Georgia Department
of Transportation, by which the project is funded, requires a separate RFP
process.
Heath & Lineback Engineers, Inc. will provide engineering plans and drawings to
construct the new Infantry Road and the extension of the Follow Me Trail (South
Lumpkin Trail). The extension of the Follow Me Trail will connect to the
existing trail that begins just North of Old Cusseta Road and ends South past
Torch Hill Road. The trail links seven schools, a park, restaurants and
residential areas and various community organizations. The new road and the
extension of the trail will connect to the newly constructed roundabout at the
intersection on South Lumpkin Road. The new road will provide a connection
between South Lumpkin Road and Fort Benning Boulevard.
The scope of services for this project includes, but is not limited to, the
following services/designs, including all preliminary engineering activities,
construction, and construction closeout:
A. The road section will include two (2) 12-foot lanes and an extra wide urban
road shoulder to accommodate a 12-foot wide multi-use trail.
B. The extension of the Follow Me Trail will begin at the roundabout, follow
the road shoulder to the old railroad bed and turn north along the railroad bed
to connect to the Follow Me Trail (South Lumpkin Trail) ? Phase I, just north
of the National Infantry Museum.
C. All services shall be performed in accordance with the Georgia DOT Plan
Development Process including completion of all historical, environmental, and
all other necessary studies or evaluations
D. Submission of plan sets for City and GDOT review and approval.
E. Heath & Lineback Engineers, Inc. shall obtain all required permits for the
construction of the project
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on March 30, 2017. This RFP has been
advertised, opened and evaluated. One proposal was received on April 28, 2017.
In accordance with Section 3-108, Item H of the Procurement Ordinance, the
Purchasing Division performed due diligence by conducting a survey of
non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. The following (5) firms were
surveyed:
1. Jacobs Engineering: ?We did not feel we were well positioned to be selected
to provide the required services?.
2. Wolverton & Associates: ?We received the RFP for the referenced project and
decided not to submit a proposal. We were not anticipating this RFP, which is
one criteria we use for determining which proposals to pursue. In order to
provide the best cost and approach for our clients, we prefer to have an
understanding of the client?s needs and project scope before preparing a
proposal. In this situation, we did not have that information?.
3. Stantec: ?We passed on this because previous projects of similar scope were
awarded to other consultants. We didn?t feel we would be very competitive
relative to those firms?.
4. AECOM: ?We had submitted on your on-call contract last year and we
understand that the selection was delayed. We inquired last year about the
on-call selection and was told that we would hear something in the next few
weeks. We inquired again about the on-call recently and was again told that a
selection has not been finalized. Honestly, our approach to Infantry Road was
going to be based on the result of the on-call. We were hoping to get feedback
on the on-call contract submittal first before we submitted on this contract?.
5. Barge Waggoner Sumner & Cannon: ?As a result of the timing of our receipt
of the RFP, we were not prepared within the RFP timeframe to prepare a
proposal. However, we do look forward to providing services for future project
needs, including those similar to this project?.
Based on the responses to the survey, the Purchasing Division determined that
revisions were not required to the specifications. The Purchasing Division
opened the one (1) proposal received from the following firm:
Heath & Lineback Engineers, Inc. (Marietta, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 05/05/17 Due to only receiving one proposal, the Pre-Evaluation
and First Evaluation committee meetings were combined. The Purchasing Manager
advised evaluation committee members of the RFP rules and process, and the
project manager provided an overview.
The committee reviewed the proposal; no clarifications were needed.
Requested Cost Proposal 05/11/17 Request for proposed cost and fees was forwarded to
Heath & Lineback, the sole responding firm.
Cost Proposal Received 05/19/17 Cost proposal received from Heath & Lienback, Engineers,
Inc.
Recommendation Received 05/19/17 Via email, the committee members unanimously voted to
award to Heath & Lineback, Engineers, Inc. (Marietta, GA), the sole responding
firm.
Evaluation Committee:
The proposal was reviewed by the Evaluation Committee, which consisted of (2)
voting members from the Planning Department and (1) voting member from the
Engineering Department; an additional Planning Department representative served
as a non-voting advisor.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to Heath
& Lineback Engineers, Inc., the sole responding firm, as reflected by their
comments provided below:
? Heath & Lineback has completed several projects for CCG, including several in
the same area of Columbus. This experience will be invaluable to the project
team.
? The firm is experienced in design projects of this type.
? Heath & Lineback has a wide array of experience designing projects funded by
GDOT and are very familiar with the GDOT Plan Development process.
? The firm provided engineering services on the existing trail.
Vendor Experience/Qualifications:
? Heath & Lineback Engineers, Inc. is a Georgia corporation that has been in
business since 1994. The firm is headquartered in Marietta, GA and has
regional offices in Carrollton, GA and Orlando, FL.
? The firm has a staff of forty-five (45), including twenty-two (22)
professional engineers.
? The firm is rooted in the design of transportation infrastructure and is
prequalified with Georgia Department of Transportation.
? Much of Heath & Lineback Engineers? work comes through repeat business from
clients such as CCG, Georgia Department of Transportation, Paulding County,
Cobb County and Gwinnett County.
? The firm has designed roadway improvements for the City, including:
o Fort Benning Road at Victory Drive
o Cusseta Road at Joy Road drainage study and design improvements
o Fort Benning Road Corridor Study
o The roundabout at Cusseta Road/Brennan Road/Fort Benning Road intersection.
Client Work History for Similar Services:
o Columbus Consolidated Government September 2013 ? June 2017
Follow Me Multiuse Trail & Pedestrian Overpass at Victory Drive ? Phases I & II
Provided complete design services for the multiuse facility and roadway
overpass. The firm designed the trail path, parking areas, pocket parks, road
crossings, overpass, trail structures, and landscaping. The facility includes
activity areas, rest areas, and trail amenities. The firm?s services included
concept design, database preparation, preliminary and final plans, lighting,
environmental permitting, and construction documents. All design was in
accordance with the Fort Benning Road Master Plant.
o Columbus Consolidated
Government June 2012 ? June
2017
Fort Benning Road at Victory Drive Intersection Improvements
As part of the Fort Benning Road Corridor Enhancement, the firm provided
complete engineering services for two miles of improvements from Cusseta Road
to the Fort Benning Army Base. The project included the major intersection of
US 27/US 280/SR 1/SR 520 (Victory Drive) intersection. This is a TE
(Transportation Enhancement) funded project. In keeping with the Fort Benning
Master plan, this stretch of road included widening from two to three lanes and
enhancements with sidewalks, pedestrian lighting, landscaping, and traffic
signal mast arm upgrades.
o Paulding County DOT October 2010 ? February 2013
Seven Hills Boulevard Extension
Heath & Lineback designed this extension as new location roadway of an existing
two lane road, for a distance of 2.1 miles. The southern shoulder includes an
8-foot wide multiuse path. The project design is unique in that the new
roadway section was designed with an urban drainage system installed to
function for the current design as well as for future additional lanes and
curb. The firm?s scope of work included concept to final construction plans;
it included survey, landscape design, construction plans, environmental
services, and traffic signal design.
The RFP process is governed by the City?s Procurement Ordinance Article 3-110,
Competitive Sealed Proposals for the procurement of Equipment, Supplies and
Professional Services and Article 3-111 Architectural/Engineering and Land
Surveying Services. During the process of an RFP there is no formal opening,
due to the possibility of negotiated components of the proposal. In the event
City Council does not approve the recommended offeror, no proposal responses or
any negotiated components are made public until after the award of the
contract. Therefore, the evaluation results and cost information has been
submitted to the City Manager in a separate memo for informational purposes.
This project is GDOT funded.
* * * * * *
(D) STATE MANDATED SOLID WASTE DISPOSAL FEES
It is requested that Council authorize payment to the Georgia Department of
Natural Resources for state mandated solid waste disposal fees in the amount of
$58,276.73. The fee is based on the total amount of solid waste disposed in a
year. A total of 79,288.07 tons of solid waste was disposed, at Pine Grove
Landfill, between January 1, 2016 and December 31, 2016.
Funds are budgeted in the FY17 Budget: Integrated Waste Management Fund -
Public Services - Pine Grove Landfill ? State Mandated Waste Dump Fees;
0207-260-3560-PGRO-9208.
* * * * * * * * * *
(E) REPAIR OF CATERPILLAR D7R BULLDOZER
It is requested that Council approve payment to Yancey Brother Company
(Atlanta, GA) for the repair of a bulldozer, Vehicle #10822, in the amount of
$35,381.16.
The operator of VMO #10822 Caterpillar D7R Bulldozer reported that the
equipment would not go forward after putting it in gear. The mechanic
determined that the transmission was unserviceable. The equipment was sent to
Yancey Bros. for immediate repairs. The equipment is mission essential for
meeting the daily maintenance requirements at the Landfill and compliance with
EPA.
Yancey Brothers is the authorized dealer in Georgia to sell and repair
Caterpillar engines. Therefore, the vendor is deemed an only known source per
the Procurement Ordinance, Article 3-114.
Funds are available in the FY17 Budget: Integrated Waste Management Fund ?
Public Works ? Granite Bluff Inert Landfill - Auto Parts and Supplies; 0207 ?
260 ? 3540 ? BLUF - 6721.
* * * * * * * * * *
(F) REPAIR OF FIRE TRUCK
It is requested that Council approve payment to Cummins Power South (Albany,
GA) for the repairs of a Fire Truck, Vehicle #3169, in the amount of
$14,612.27.
The Fire/EMS Department?s frontline vehicle, VMO 3169, had been to the Fleet
Shop multiple times for engine problems, preventing this unit from responding
to emergency calls. The Fleet Shop made several repairs, however, the vehicle
continued to unexpectedly shutdown. The field technician for Cummins Power
South performed tests on the engine and it was found to have excessive blow-by,
which required overhauling.
Cummins Power South is the authorized repair dealer for the Cummins engine
installed in the Fire Truck. Therefore, the vendor is deemed an only known
source per the Procurement Ordinance, Article 3-114.
Funds are available in the FY17 Budget: General Fund ? Fire/EMS ? Fire/EMS
Operations - Auto Parts and Supplies; 0101 ? 410 ? 2100 ? FOPR - 6721.
* * * * * * * * * *
(G) DIGITAL CAMERAS AND ACCESSORIES FOR POLICE DEPARTMENT
It is requested that Council approve the purchase of digital cameras and
accessories from B&H Photo and Video (New York, NY), in the amount of
$13,587.00. This purchase will be accomplished by cooperative purchase via
National IPA (NIPA) Contract #R160901.
The purchase includes 15 Cameras, Battery Packs, Remote Switches and other
accessories which will be used by the Crime Scene Investigative Division of the
Police Department to document crime scenes.
National IPA saves time and money and provides cooperative buying power of more
than 48,000 entities. ???Current participants include state and local
government entities, educational institutions as well as nonprofit
organizations in all 50 states. Contracts are competitively solicited,
evaluated and awarded by a government entity acting as the lead agency.
Contracts are awarded utilizing industry best practices, processes and
procedures, ensuring maximum value and absolute security with complete??
transparency of the process. Cooperative Purchasing is authorized per the
City?s Procurement Ordinance, Article 9-101
Funds are budgeted in the FY17 Budget: General Fund ? Police ? Investigative
Services ? Operating Materials; 0101 ? 400 ? 3320 ?INVS ? 6728.
* * * * * * * * * *
(H) TUB GRINDER ? NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT
It is requested that Council approve the purchase of one (1) tub grinder
(TG5000) from Vermeer (Marietta, GA) in the amount of $643,397.00, by
cooperative purchase via National Joint Powers Alliance (NJPA) Contract
#070313-VER.
The equipment will be used by the staff of the Pine Grove Landfill as a
replacement for equipment for #11393, which was damaged by fire. The amount
received from insurance proceeds was $277,500.00, which includes the reduction
of $50,000.00 as the deductible.
The purchase will be accomplished via Request for Proposal (RFP) Contract
#070313-VER, initiated by the National Joint Powers Alliance (NJPA), whereby
Vermeer Corporation, was one of several successful vendors contracted to
provide Grounds Maintenance with Related Equipment, Accessories and Supplies.
The contract, which commenced September 11, 2013, is good through September 10,
2017, with an option to renew for a fifth year at the discretion of NJPA. The
National Joint Powers Alliance is a Service Cooperative created by Minnesota
Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow
participating governmental and municipal agencies to reduce the cost of
purchased goods by leveraging their combined purchasing power. The bid process
utilized by National Joint Powers Alliance meets the requirements of the City?s
Procurement Ordinance; additionally, cooperative purchasing is authorized per
Article 9-101 of the Procurement Ordinance.
Funds are budgeted in the FY17 Budget: Integrated Waste Management Fund ?
Public Works ? Pine Grove Landfill ? Capital Expenditure ? over $5,000; 0207 ?
260 ? 3560 ? PGRO - 7761.
* * * * * * * * * *
(I) STORAGE FOR NEW NETWORK APPLICATIONS
It is requested that Council approve the purchase of storage for new network
applications from DLT Solutions (Herndon, VA), in the amount of $20,636.20, by
cooperative purchase via the NASPO WSCA Contract #MNWNC-121.
The storage is needed for the NetApp drives required to provide storage for the
new network applications. The storage is also part of moving/updating all
Windows XP virtual machines to Windows 10. Windows XP machines are not
supported and are vulnerable to Cyber Attack and cannot run the current city
software systems.
Since 1993, the Western States Contracting Alliance (WSCA) served as the
primary cooperative purchasing arm of NASPO and encouraged, fostered, and
guided participating members to work collaboratively in an effort to create
true procurement cooperatives. WSCA-NASPO represents a unified,
nationally-focused cooperative purchasing program that will leverage the
collective expertise and experience of WSCA and NASPO, aggregate the demand of
all 50 states, the District of Columbia and the five organized territories, and
their political subdivisions and other eligible entities, and help spur
innovation and competition in the marketplace. All authorized governmental
entities in any state are welcome to use WSCA-NASPO cooperative contracts with
the approval of that state's State Chief Procurement Official. Cooperative
purchasing benefits states as well as cities, counties, public schools,
institutions of higher education and other eligible entities. Cooperative
Purchasing is authorized per the City?s Procurement Ordinance, Article 9-101
Funds are budgeted in the FY17 Budget: General Fund ? Information Technology ?
Computer Equipment; 0101-210-1000-ISS-7751.
* * * * * * * * * *
(J) BLADE SERVERS
It is requested that council approve the purchase of Blade Servers from CPAK
(LaGrange, GA), in the amount of $33,187.50, by cooperative purchase via
Georgia Statewide Contract # 99999-SPDT20120501-0006.
The blade services are needed for the Cisco Blade Center to provide processing
power for the new network applications. The Blades are also part of
moving/updating all Windows XP virtual machines to Windows 10. Windows XP
machines are not supported and are vulnerable to Cyber Attack and cannot run
the current city software systems.
The State Purchasing Division establishes Statewide Contracts (SWCs) for the
benefit of both State and Local government entities throughout Georgia. By
leveraging the State's purchasing power, SPD establishes competitive statewide
contracts for a variety of products, services, and equipment. State and Local
governments can benefit from the convenience and competitive pricing of these
pre-established contracts. Cooperative Purchasing is authorized per the City?s
Procurement Ordinance, Article 9-101
Funds are budgeted in the FY17 Budget: General Fund ? Information Technology ?
Computer Equipment; 0101-210-1000-ISS-7751.
Emergency Purchase ? Information Only
Emergency Repair of Kitchen Floor at Muscogee County Jail:
On April 18, 2017 the Sheriff?s Department requested an emergency purchase for
repairs of the kitchen floor at the Muscogee County Jail.
The Sheriff documented that the tile flooring in the kitchen is both a safety
hazard and in violation of health codes. The floor is cracked/chipped, missing
grout, and has areas of pooling with standing water. This creates both safety
hazards and violation of health codes. The Sheriff requested that the tile be
removed, the concrete surface be prepared and sealed.
The City Manager approved the emergency purchase on May 11, 2017.
The Engineering Department is in the process of obtaining bids for the work and
expects the construction amount for this project to be approximately
$130,000. This will include removal of the existing floor and installation of
new floor drains and the new flooring system. A pre-bid/site visit will take
place on May 23rd with bids due back by June 2nd.
Another cost for this project will be the added cost for the Inmate Food
Services contracted vendor to prepare meals at another location and transport
meals while repairs are made to the floor. At this time, the cost has not been
finalized.
Funds are available in OLOST Fund ? Public Safety - Non-Departmental.
?ITEM A?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF ANNUAL CONTRACTS FOR PROFESSIONAL
ARCHITECTURAL AND ENGINEERING SERVICES WITH FIRMS IN THE FOLLOWING CATAGORIES:
ARCHITECTURAL SERVCIES ? 2WR OF GEORGIA, INC. (COLUMBUS, GA); AECOM DESIGN
SERVICES, INC. (ATLANTA, ga); BARNES GIBSON PARTNERS, LLC (COLUMBUS, GA); HECHT
BURDESHAW ARCHITECTS, INC. (COLUMBUS, GA); AND spArchitect, LLC (FORTSON, GA)
AND ENGINEERING SERVICES: BARGE WAGGONER SUMNER & CANNON, INC. (COLUMBUS, GA);
HEATH LINEBACK ENGINEERS, INC. (MARIETTA, GA); MOON MEEKS MASON & VINSON, INC.
(COLUMBUS, GA); AND STANTEC CONSULTING SERVICES, INC. (MACON, GA). THE
SERVICES WILL BE PROCURED ON AN AS-NEEDED BASIS AND COSTS WILL BE NEGOTIATED
PER PROJECT.
WHEREAS, an RFP was administered (RFP No. 17-0003) and twenty proposals
were received; and,
WHEREAS, the proposals submitted by 2WR of Georgia, Inc., AECOM Design
Services, Inc., Barnes Gibson Partners Architects, LLC, Hecht Burdeshaw
Architects, Inc., spArchitect, LLC, Barge Waggoner Sumner & Cannon, Inc., Heath
Lineback Engineers, Inc., Moon Meeks Mason & Vinson, Inc., and Stantec
Consulting Services, Inc. met all proposal requirements and were evaluated most
responsive to the RFP in their respective catagories; and,
WHEREAS, the initial term of the contracts shall be for two (2) years
with the option to renew for three (3) additional twelve-month periods. The
contract renewals will be contingent upon the mutual agreement of the City and
the Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute annual contracts
for professional architectural and engineering services with firms in the
following categories: Architectural Services - 2WR of Georgia, Inc. (Columbus,
GA), AECOM Design Services, Inc. (Atlanta, GA), Barnes Gibson Partners
Architects, LLC (Columbus, GA), Hecht Burdeshaw Architects, Inc. (Columbus, GA)
and spArchitect, LLC (Fortson, GA) and Engineering Services: Barge Waggoner
Sumner & Cannon, Inc. (Columbus, GA), Heath Lineback Engineers, Inc. (Marietta,
GA), Moon Meeks Mason & Vinson, Inc. (Columbus, GA) and Stantec Consulting
Services, Inc. (Macon, GA). The services will be procured on an as-needed
basis. Funds will be budgeted each fiscal year for approved projects in the
various capital projects funds: General, Sewer, Paving, Integrated Waste Fund
Supported, and from the 1999 SPLOST.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of __________________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
____________________________ _______________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH HECHT
BURDESHAW ARCHITECTS, INC. (COLUMBUS, GA) FOR ARCHITECTURAL AND ENGINEERING
SERVICES FOR MOTT?S GREEN PLAZA ENHANCEMENT. THE SERVICES ARE NOT BEING
PROCURED UNDER THE ANNUAL CONTRACT FOR ARCHITECTURAL AND ENGINEERING SERVICES
BECAUSE GEORGIA DEPARTMENT OF TRANSPORTATION, BY WHICH THE PROJECT IS FUNDED,
REQUIRES A SEPARATE RFP PROCESS.
WHEREAS, an RFP was administered (RFP No. 17-0013) and three proposals
were received; and,
WHEREAS, the proposal submitted by Hecht Burdeshaw Architects, Inc. met
all proposal requirements.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a contract with Hecht
Burdeshaw Architects, Inc. (Columbus, GA) for architectural and engineering
services for Mott?s Green Plaza Enhancement. This project is GDOT funded.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of __________________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH HEATH &
LINEBACK ENGINEERS, INC. (MARIETTA, GA) FOR ENGINEERING SERVICES FOR INFANTRY
ROAD AND FOLLOW ME TRAIL. THE SERVICES ARE NOT BEING PROCURED UNDER THE ANNUAL
CONTRACT FOR ARCHITECTURAL AND ENGINEERING SERVICES BECAUSE GEORGIA DEPARTMENT
OF TRANSPORTATION, BY WHICH THE PROJECT IS FUNDED, REQUIRES A SEPARATE RFP
PROCESS.
WHEREAS, an RFP was administered (RFP No. 17-0022) and one proposal was
received; and,
WHEREAS, in accordance with Section 3-108, Item H of the Procurement
Ordinance, the Purchasing Division performed due diligence by conducting a
survey of non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. Based on the responses to the
survey, the Purchasing Division determined that revisions were not required;
and,
WHEREAS, the proposal submitted by Heath & Lineback Engineers, Inc. met
all proposal requirements.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Heath & Lineback Engineers, Inc. (Marietta, GA) for engineering services for
Infantry Road and Follow Me Trail. This project is GDOT funded.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2017 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA DEPARTMENT OF NATURAL
RESOURCES FOR STATE MANDATED SOLID WASTE DISPOSAL FEES IN THE AMOUNT OF
$58,276.73.
WHEREAS, the fee is based on the total amount of solid waste disposed in a year. A
total of 79,288.07 tons of solid waste was disposed, at Pine Grove Landfill,
between January 1, 2016 and December 31, 2016.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Georgia
Department of Natural Resources for state mandated solid waste disposal fees in
the amount of $58,276.73. Funds are budgeted in the FY17 Budget: Integrated
Waste Management Fund - Public Services - Pine Grove Landfill ? State Mandated
Waste Dump Fees; 0207-260-3560-PGRO-9208.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of __________________, 2017 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO YANCEY BROTHER COMPANY (ATLANTA,
GA) FOR THE REPAIR OF A BULLDOZER, VEHICLE #10822, IN THE AMOUNT OF $35,381.16.
WHEREAS, the operator of VMO #10822 Caterpillar D7R Bulldozer reported that the
equipment would not go forward after putting it in gear. The mechanic
determined that the transmission was unserviceable. The equipment was sent to
Yancey Bros. for immediate repairs; and,
WHEREAS, the equipment is mission essential for meeting the daily maintenance
requirements at the Landfill and compliance with EPA; and,
WHEREAS, Yancey Brothers is the authorized dealer in Georgia to sell and repair
Caterpillar engines. Therefore, the vendor is deemed an only known source per
the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Yancey
Brother Company (Atlanta, GA) for the repair of a bulldozer, Vehicle #10822, in
the amount of $35,381.16. Funds are available in the FY17 Budget: Integrated
Waste Management Fund ? Public Works ? Granite Bluff Inert Landfill - Auto
Parts and Supplies; 0207 ? 260 ? 3540 ? BLUF - 6721.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of __________________, 2017 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO CUMMINS POWER SOUTH (ALBANY, GA)
FOR THE REPAIRS OF A FIRE TRUCK, VEHICLE #3169, IN THE AMOUNT OF $14,612.27.
WHEREAS, the Fire/EMS Department?s frontline vehicle, VMO 3169, had been to the
Fleet Shop multiple times for engine problems, preventing this unit from
responding to emergency calls. The Fleet Shop made several repairs, however,
the vehicle continued to unexpectedly shutdown. The field technician for
Cummins Power South performed tests on the engine and it was found to have
excessive blow-by, which required overhauling; and,
WHEREAS, Cummins Power South is the authorized repair dealer for the Cummins
engine installed in the Fire Truck. Therefore, the vendor is deemed an only
known source per the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Cummins
Power South (Albany, GA) for the repairs of a Fire Truck, Vehicle #3169, in the
amount of $14,612.27. Funds are available in the FY17 Budget: General Fund ?
Fire/EMS ? Fire/EMS Operations - Auto Parts and Supplies; 0101 ? 410 ? 2100 ?
FOPR - 6721.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of __________________, 2017 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF DIGITAL CAMERAS AND
ACCESSORIES FROM B&H PHOTO AND VIDEO (NEW YORK, NY), IN THE AMOUNT OF
$13,587.00. THIS PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASE VIA
NATIONAL IPA (NIPA) CONTRACT #R160901.
WHEREAS, the purchase includes 15 Cameras, Battery Packs, Remote Switches and
other accessories which will be used by the Crime Scene Investigative Division
of the Police Department to document crime scenes; and,
WHEREAS, National IPA saves time and money and provides cooperative buying
power of more than 48,000 entities. ???Current participants include state and
local government entities, educational institutions as well as nonprofit
organizations in all 50 states. Contracts are competitively solicited,
evaluated and awarded by a government entity acting as the lead agency.
Contracts are awarded utilizing industry best practices, processes and
procedures, ensuring maximum value and absolute security with complete??
transparency of the process. Cooperative Purchasing is authorized per the
City?s Procurement Ordinance, Article 9-101
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of digital
cameras and accessories from B&H Photo and Video (New York, NY), in the amount
of $13,587.00. This purchase will be accomplished by cooperative purchase via
National IPA (NIPA) Contract #R160901. Funds are budgeted in the FY17 Budget:
General Fund ? Police ? Investigative Services ? Operating Materials; 0101 ?
400 ? 3320 ?INVS ? 6728.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2017 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) TUB GRINDER (TG5000),
FROM VERMEER (MARIETTA, GA), IN THE AMOUNT OF $643,397.00, BY COOPERATIVE
PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #070313-VER.
WHEREAS, the TG5000 tub grinder will be used by the staff of the Pine
Grove Landfill. It is replacement equipment for #11393, which was irrevocably
damaged by fire.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) TG5000
tub grinder from Vermeer (Marietta, GA) in the amount of $643,397.00. Funds are
budgeted in the FY17 Budget: Funds are budgeted in the FY17 Budget:
Integrated Waste Management Fund ? Public Works ? Pine Grove Landfill ? Capital
Expenditure ? over $5,000; 0207 ? 260 ? 3560 ? PGRO - 7761.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2017 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF STORAGE FOR NEW NETWORK
APPLICATIONS FROM DLT SOLUTIONS (HERNDON, VA), IN THE AMOUNT OF $20,636.20, BY
COOPERATIVE PURCHASE VIA THE NASPO WSCA CONTRACT #MNWNC-121.
WHEREAS, the storage is needed for the NetApp drives required to provide
storage for the new network applications. The storage is also part of
moving/updating all Windows XP virtual machines to Windows 10. Windows XP
machines are not supported and are vulnerable to Cyber Attack and cannot run
the current city software systems; and,
WHEREAS, since 1993, the Western States Contracting Alliance (WSCA) served as
the primary cooperative purchasing arm of NASPO and encouraged, fostered, and
guided participating members to work collaboratively in an effort to create
true procurement cooperatives. WSCA-NASPO represents a unified,
nationally-focused cooperative purchasing program that will leverage the
collective expertise and experience of WSCA and NASPO, aggregate the demand of
all 50 states, the District of Columbia and the five organized territories, and
their political subdivisions and other eligible entities, and help spur
innovation and competition in the marketplace. All authorized governmental
entities in any state are welcome to use WSCA-NASPO cooperative contracts with
the approval of that state's State Chief Procurement Official. Cooperative
purchasing benefits states as well as cities, counties, public schools,
institutions of higher education and other eligible entities. Cooperative
Purchasing is authorized per the City?s Procurement Ordinance, Article 9-101
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase storage for new
network applications from DLT Solutions (Herndon, VA), in the amount of
$20,636.20, by cooperative purchase via the NASPO WSCA Contract #MNWNC-121.
Funds are budgeted in the FY17 Budget: General Fund ? Information Technology ?
Computer Equipment; 0101-210-1000-ISS-7751.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2017 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF BLADE SERVERS FROM CPAK
(LAGRANGE, GA), IN THE AMOUNT OF $33,187.50, BY COOPERATIVE PURCHASE VIA
GEORGIA STATEWIDE CONTRACT # 99999-SPDT20120501-0006.
WHEREAS, the blade services are needed for the Cisco Blade Center to provide
processing power for the new network applications. The Blades are also part of
moving/updating all Windows XP virtual machines to Windows 10. Windows XP
machines are not supported and are vulnerable to Cyber Attack and cannot run
the current city software systems; and,
WHEREAS, the State Purchasing Division establishes Statewide Contracts (SWCs)
for the benefit of both State and Local government entities throughout Georgia.
By leveraging the State's purchasing power, SPD establishes competitive
statewide contracts for a variety of products, services, and equipment. State
and Local governments can benefit from the convenience and competitive pricing
of these pre-established contracts. Cooperative Purchasing is authorized per
the City?s Procurement Ordinance, Article 9-101
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase blade servers
from CPAK (LaGrange, GA), in the amount of $33,187.50, by cooperative purchase
via Georgia Statewide Contract # 99999-SPDT20120501-0006. Funds are budgeted in
the FY17 Budget: General Fund ? Information Technology ? Computer Equipment;
0101-210-1000-ISS-7751.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2017 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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