Agenda Item # 7
Columbus Consolidated Government
Council Meeting
February 6, 2007
Agenda Report # 91
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) SERVICE CONTRACT FOR VARIOUS TYPES OF ENGINES ? (ANNUAL CONTRACT) ? RFB NO.
07-0033
It is requested that Council approve the purchase of a service contract for
various types of engines from Associated Fuel System, Inc., and Jasper Engines
& Transmissions for the estimated annual contract value of $70,000.00. The
estimated contract value is based on the amount the department has budgeted for
engines.
Engine repair and rebuild services are required for METRA Transit System, and
will be procured on an ?as needed? basis. The contract period shall be for two
years with the option to renew for three additional twelve-month periods.
Contract renewal is contingent upon the mutual agreement of the Contractor,
Georgia Department of Transportation and the City.
Specifications were posted on the City?s website; bid responses were received
on December 6, 2006 from three bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Description/Annual Estimated Repairs Associated Fuel System
(Conley, GA) Jasper Engines & Transmissions
(Jasper, IN) W.W. Williams*
(Atlanta, GA)
1. Detroit Series 40 $11,845.00 $10,750.00 $4,288.00
2. Cummins ISL $13,518.75 $14,595.00 NB
3. Detroit Series 50 $18,128.00 NB $15,180.00
4. V8-7.3 L Turbo Direct Engine, Electronic $8,017.10 $7,475.00 $7,187.50
5. L10 Cummins $11,618.00 $15,595.00 NB
6. 5.9 Liter Cummins $6,160.00 $7,875.00 $6,727.50
7. International VT 365 $11,238.00 $9,735.00 NB
8. Cummins ISB 5.9 $9,240.00 $10,245.00 NB
*W.W. Williams failed to acknowledge addendum #3 and did not include the
required copy of company business license. Therefore, the vendor?s bid was
deemed incomplete.
Funds are budgeted each fiscal year for this on-going expense: Transportation
Fund ? METRA FTA (UMTA), Bus Engines; 0751-610-2400-MFTA-7727; (City 10%;
Federal 80% and State 10%).
* * * * * *
(B) E-4 GEM ELECTRIC VEHICLE - RFB NO. 07-0041
It is requested that Council authorize the purchase of one (1) E-4 GEM electric
vehicle from Red Bug Motors (Jekyll Island), in the amount of $16,612.00.
The vehicle will be used by the Crime Prevention Unit of the Columbus Police
Department to demonstrate to citizens the effects of driving under the
influence.
Bid invitations were mailed and specifications posted on the City?s website;
bid responses were received on January 17, 2007 from four bidders. This bid
has been advertised, opened and reviewed. The bidders were:
Vendors Unit Cost
Red Bug Motors (Jekyll Island, GA) $ 16,612.00
Hayes Chrysler Dodge Jeep (Lawrenceville, GA) 1 $ 15,688.00
Steve Rayman Chrysler Jeep (Union City, GA) $ 16,802.00
Liberty Motors (Grass Valley, CA) 2 $ 23,674.00
1 The bid submitted by Hayes Chrysler Dodge Jeep does not include the required
flat bed trailer for transporting the vehicle. Therefore, the vendor?s bid was
not considered. The vendor has been notified in writing.
2 Liberty Motors failed to include the required warranty. Therefore, the
vendor?s bid was deemed incomplete.
Funds are budgeted in the FY07 Budget: General Fund ? Police ? Chief of Police
? Automobiles; 0101-400-1000-POLC-7721. Funding is available from a donation
that was included in the carryover budget amendment.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING A SERVICE CONTRACT FOR VARIOUS TYPES OF ENGINES FROM
ASSOCIATED FUEL SYSTEMS, INC., AND JASPER ENGINES & TRANSMISSIONS FOR THE
ESTIMATED ANNUAL CONTRACT VALUE OF $70,000.00.
WHEREAS, engine repair and rebuild services are required for METRA Transit
System, and will be procured on an ?as needed? basis; and,
WHEREAS, the contract period shall be for two years, with the option to renew
for three additional twelve month periods. Contract renewal is contingent upon
the mutual agreement of the Contractor, Georgia Department of Transportation
and the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a service contract for
various types of engines from Associated Fuel Systems, Inc., and Jasper Engines
& Transmissions for the estimated annual contract value of $70,000.00. Funds
are budgeted each fiscal year for this ongoing expense: Transportation Fund -
METRA FTA (UMTA), Bus Engines, 0751-610-2400-MFTA-7727; (City 10%, Federal 80%
and State 10%)
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Poydasheff voting __________.
Councilor Smith voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) E-4 GEM ELECTRIC
VEHICLE FROM RED BUG MOTORS (JEKYLL ISLAND), IN THE AMOUNT OF $16,612.00.
WHEREAS, the vehicle will be used by the Crime Prevention Unit of the
Columbus Police Department to demonstrate to citizens the effects of driving
under the influence.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) E-4 GEM
electric vehicle from Red Bug Motors (Jekyll Island), in the amount of
$16,612.00. Funds are budgeted in the FY07 Budget: General Fund ? Police ?
Chief of Police ? Automobiles; 0101-400-1000-POLC-7721. Funding is available
from a donation that was included in the carryover budget amendment
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
DATE: February 6, 2007
TO: Mayor and Councilors
FROM: Pamela Hodge, Interim Director of Finance
SUBJECT: Advertised Bids
February 7, 2007
1. Asphalt Rubber & Sealant (Annual Contract) ? RFB No. 07-0045
Scope of Bid
Provide material for sealing cracks when repairing streets, parking lots and
highways, on an ?as needed? basis, to the Columbus Consolidated Government (the
City) to be utilized by Public Services Department. The contract term will be
for two years, with the option to renew for three additional twelve-month
periods.
February 9, 2007
1. 35? Low Floor Buses (Annual Contract) ? RFB No. 07-0038
Scope of Bid
Provide 35? Low Floor Buses to METRA on an ?as needed basis?. The City
anticipates purchasing approximately 12 buses during fiscal year 2007 through
fiscal year 2012. The contract term shall be for one year with the option to
renew for five (5) additional twelve-month periods. The renewal will be based
solely upon the mutual agreement of both parties, the Columbus Consolidated
Government and the Contractor.
February 14, 2007
1. Pre-Qualification for Cured-In-Place Rehabilitation of the Storm System
Located throughout Columbus, GA ? RFQ No. 07-0001
Columbus Consolidated Government (the City) requests vendors to apply for
pre-qualification for Rehabilitation of Storm System. The project includes the
installation of cured in-place pipe for Phase I rehabilitation of approximately
20,000 feet of (material) storm sewer pipe, ranging in size from 10-inches to
84-inches in diameter, located throughout Columbus. Contractors who are deemed
per-qualified in this RFQ process will be requested to submit bids in the
future for installation of cured-in-place pipe for rehabilitation of other
portions of the storm sewer system. The amount of future (Phase II and beyond)
cured in-place pipe installation is approximately 100,000 feet ranging in size
from 10-inches to 84-inches in diameter. The length, diameter, and scope of
CIPP rehabilitation per contract will be at the discretion of the City.
Minimally, the City desires to qualify three (3) contractors.
February 21, 2007
1. Elevator Maintenance Services (Annual Contract) ? RFB No. 07-0047
Scope of Bid
Provide maintenance services for 28 passenger, freight, and inmate elevators
located at the Government Center, Muscogee County Jail, Public Safety Complex,
Golden Park, Civic Center, South Commons Softball Stadium, Government Center
Annex Building and Government Center Parking Garage. The services will be
performed on a regular and systematic schedule. The contract term will be for
three years, with the option to renew for two additional twelve-month periods.
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