Agenda Item # 5
Columbus Consolidated Government
Council Meeting
July 24, 2012
Agenda Report # 083
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) MEMBERSHIP DUES FOR GEORGIA MUNICIPAL ASSOCIATION
It is requested that Council approve payment to the Georgia Municipal
Association (GMA) in the amount of $33,624.06 for 2012 - 2013 membership dues
for the City of Columbus, Georgia. GMA is a voluntary, non-profit organization
that provides legislative advocacy, education, employee benefit and technical
consulting services to its members.
Funds are budgeted in the FY13 Budget: General Fund - Legislative ? City
Council - Membership Dues and Fees, 0101-100-1000-CNCL-6657.
* * * * * *
(B) ANNUAL SOFTWARE LICENSE MAINTENANCE FOR PERMITTING SYSTEM AND BUSINESS
LICENSE SYSTEM
It is requested that Council approve the payment to EnerGov Solutions (Duluth,
Georgia) in the amount of $53,524.00 for annual software license maintenance
for the Permitting System utilized by Inspections and Code and the Business
License System utilized by the Finance Department?s Revenue Division. This
maintenance payment will cover ongoing support for both systems from July 1,
2012 through June 30, 2013. Payments will be made in four increments: the
first payment ($13,381.00) for July through September, then the second payment
for October through December, third payment for January through March 2013 and
the final payment for April through June 2013.
This maintenance provides Information Technology, Inspections and Codes,
Engineering, Planning and Revenue Division with software enhancements,
documentation updates, Users Group support and hot line support for the Energov
Building Inspection System and Business License System.
Both systems were originally purchased from Energov per Resolution #655-05 for
the Business License System; and Resolution $#234-08 for the Permitting
System. Energov was already providing maintenance support for the Business
License system, purchased in 2005. In 2008, during negotiations with Energov
to provide the Permitting System, software maintenance for both systems was
combined as a cost savings measure.
Funds are budgeted in the FY13 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
* * * * * *
(C) CHANGE ORDER 5 FOR ASPHALT REMOVAL, SEEDING AND LANDSCAPING PROJECT ?
COLUMBUS MAIN LIBRARY SITE
It is requested that Council authorize the execution of Change Order 5 with
McMath-Turner Construction Company in the amount of $2,850.00.
Per Resolution No. 145-11, Council authorized the execution of a contract with
McMath-Turner Construction Company for the asphalt removal, seeding and
landscaping project.
Change Order No. 5 covers additional permanent grassing procedures to include
mowing, bagging and removing temporary grass. The new road being built behind
the Library, Natatorium and City Services Center created delays in the
permanent grassing schedule.
Document Description Amount
Original Contract Asphalt removal, seeding, landscaping, irrigation system and 1-year
landscape maintenance $559,909.51
Change Order 1 Unforeseen concrete and soil cement encountered during the work.
54,122.64
Change Order 2 Additional trees 33,933.00
Change Order 3 Transfer Station Road 104,049.00
Change Order 4 Temporary seeding and mulching of the site 17,480.00
Change Order 5 Additional permanent grassing procedures to include mowing,
bagging and removing temporary grass. 2,850.00
New Contract Amount $772,344.15
Funds are budgeted in the FY13 Budget: 1999 Sales Tax Project Fund ? 99 SPLOST
Library/Other Projects ? General Construction:
0540-695-2120-TXLB-7661-50500-20080.
* * * * * *
(D) MOBILE DATA COMPUTERS FOR POLICE DEPARTMENT
It is requested that Council approve the purchase of twenty-one (21) MW810
mobile data computers from Motorola, Inc., in the amount of $235,347.00
($11,207.00 each), via a cooperative purchase utilizing State of Georgia
(Georgia Technology Authority) Contract # 980-2800008.
The new mobile data units will be installed into twenty-one (21) pursuit
vehicles recently approved for purchase.
Funds are budgeted in the FY13 Budget: Special Project/Capital Project Fund ?
Capital Projects ? General Fund Supported Projects ? Computer Equipment ? High
Performance Data System; 0508 - 660 -1000 ? CPGF -7732 ? 22265 ? 20090.
* * * * * *
(E) ANNUAL SOFTWARE SUPPORT AND LICENSE RENEWAL FEE FOR LAND RECORDS IMAGING
AND INDEXING SYSTEM
It is requested that Council approve payment to Tyler Technologies, Inc.,
(Dallas, TX) in the amount of $29,730.00 for the annual software support and
license renewal for Eagle Imaging Software. This payment will cover the period
from August 1, 2012 through July 31, 2013.
The Clerk of Superior Court utilizes the software for imaging and indexing land
records. O.C.G.A Title 15 requires the Clerk of Superior Court to file,
record, index, maintain, and secure all real estate transactions for Muscogee
County, Georgia. The Georgia Code also requires the Clerk to transmit such data
to the Georgia Superior Court Clerks Cooperative Authority on a timely basis in
such form and with such data elements as is required by such Authority.
Per Resolution #104-11, Council approved the initial purchase of the software
from Tyler Technologies.
Funds are budgeted in the FY13 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS - 6541.
* * * * * *
(F) FIRE AND EMS PATIENT CARE SOFTWARE
It is requested that Council approve the purchase of patient care software from
ImageTrend, Inc., (Lakeville, MN) in the amount of $55,500.00, plus $12,500.00
for annual software support, via a cooperative purchase, utilizing the State of
Georgia (Georgia Department of Public Health) Contract #40500-007-12120498.
Beginning January 1, 2011 all licensed ambulance services were required to
submit their patient care reports, electronically, into the Georgia Emergency
Medical Services Information System (GEMSIS), the patient care reporting
database for the Georgia State Office of EMS/Trauma. The State then submits
reports to NEMSIS (National EMS Information Systems). The Fire & EMS
department was using Firehouse EMS Mobile software to report the data to the
State. However, there were numerous issues with exporting the data to the
State?s site. Therefore, to meet the requirement, the Fire and EMS Department
has utilized light duty personnel to manually enter reports into the State?s
database, from the hand written reports generated by field personnel.
Approximately sixty (60) paper patient care reports are generated each day.
Currently, the department is down to one person entering the data;
consequently, it is difficult to keep up with the paperwork.
The purchase of this software will allow field reports to be entered
electronically and posted to the State?s database within 24 hours. The
department will also be able to electronically send the billing information to
the Revenue Division. Currently, personnel in the Revenue Division must also
enter the information manually into the billing system, from the hand written
patient care reports.
The State Office uses ImageTrend software for their reporting. Using the same
software will eliminate the problems previously experienced with data export.
Not only will the Fire & EMS Department have the support from the software
vendor, they will also have the support and the knowledge gained by the State
Office from using the software.
Funds are budgeted in the FY13 Budget: LOST/Public Safety ? Fire & EMS ?
Public Safety/LOST ? Computer Equipment; 0102 ? 410 ? 9900 ? LOST ? 7751.
Funds will be budgeted in subsequent budget years to cover the annual software
support costs.
* * * * * *
(G) MOBILE DATA TERMINAL (MDT) HARDWARE MAINTENANCE SUPPORT
It is requested that Council authorize payment to Motorola (Schaumburg, IL), in
the amount of $36,126.00, for Mobile Data Terminal (MDT) hardware maintenance.
This payment is for maintenance from February 1, 2012 through June 30, 2012.
The maintenance provides hardware support and repair for MW800 on a 24/7/365
schedule.
The MDTs are installed in patrol, fire and service vehicles. The units are
deployed throughout CCG in the Police Department, Sheriff?s Office, Fire
Department & Emergency Medical Services, Marshal?s Office and Inspections &
Codes.
All of the equipment is manufactured by Motorola and is proprietary in nature.
Therefore, the vendor is the Only Known Source, per Section 3-114 of the
Procurement Ordinance.
Funds are budgeted in the FY12 Budget: Emergency Telephone Fund ? Police ?
E911 Communications Center ? Service Contracts; 0209-400-3220-E911-6513.
* * * * * *
(H) DONATION AND PURCHASE OF SCOREBOARD FOR MEMORIAL STADIUM
It is requested that Council authorize the acceptance of a donation, in the
amount of $61,836.00, from Aflac toward the purchase of a new scoreboard for
Memorial Stadium; and expressing sincere appreciation to Aflac for the
donation. It is also requested that Council approve the purchase of the
scoreboard from Electro-Mech Scoreboard Company in the amount of $71,986.00,
plus the cost of installation. The amount exceeding the donation, $10,150.00,
plus the installation cost, will be paid out of the Parks and Recreation budget
for this project, in an amount not to exceed a total of $40,000.00.
Per an email dated July 17, 2012 to Parks and Recreation Director, James
Worsley, Aflac confirmed their desire to donate $61,836.00 toward the purchase
of a new scoreboard for Memorial Stadium. The scoreboard will display Aflac?s
logo, such as depicted in the picture below:
The scoreboard will be purchased from Electro-Mech Scoreboard Company to remain
consistent with scoreboards utilized throughout the Parks and Recreation
Department. Additionally, Facility Maintenance personnel are familiar with
maintaining and repairing the Eletro-Mech scoreboards.
The order must be placed with the company, as soon as possible, due to games
scheduled at Memorial Stadium in late August.
Funding for the amount exceeding the donation, $10,150.00 plus installation
cost, not to exceed a total of $40,000.00, is budgeted in the FY13 Budget:
Special Project/Capital Project Fund ? Capital Projects ? General Fund
Supported Projects ? Capital Expenditures - over $5,000 ? Memorial Stadium
Scoreboard; 0508 - 660 ? 1000 - CPGF ? 7761 ? 22931-20120.
Emergency Purchase ? Information Only
1. Emergency Purchase of Tray Washer for Muscogee County Jail:
On July 17, 2012 the Sheriff?s Department requested the emergency purchase of a
replacement dishwasher (tray-washer) for the Muscogee County Jail.
The current dishwasher was in need of major mechanical repairs due to the
recent failure of some of its major components (motor, conveyor & gearbox).
Over the past year it has had multiple on site repairs and incurred
considerable repair cost. As a result, a replacement dishwasher was included
in the Sheriff?s Department L.O.S.T FY13 capital outlay budget.
The Sheriff?s Department requested to purchase a tray washer because the
conveyor system is more durable and efficient in handling the meal trays than
the current dishwasher. Insinger is the manufacturer of tray washers,
specifically designed to handle meal trays for large facilities. The
Sheriff?s Department obtained quotes from the following vendors who could
supply this equipment:
Columbus Store Equipment (Columbus Georgia) *$56,654.40
Federal Supply USA (Waukegan, IL) 50,979.60
Cooks Direct (Warrenville, Il) 52,470.50
*Freight to be determined
The quotes from Federal Supply and Cook's did not address fabrication cost.
The existing stainless tables will require modification on both the inlet and
outlet side to work with the new machine. In addition, their quotes did not
address electrical modifications due to the switch from a dishwasher to a tray
washer, nor fabrication that will be required to the existing exhaust
ventilation system. All those issues have been identified and addressed in the
quote from Columbus Store Equipment. Therefore, the Sheriff?s Department
recommended the quote from Columbus Store Equipment, because the vendor
addressed all the requirements to provide and install the equipment. The
emergency purchase was further requested because the new tray washer is built
when ordered, and that process takes approximately four to six weeks from the
time the vendor receives the purchase order.
The Sheriff's Office understands this purchase exceeds the amount approved for
a "dishwasher" by $21,654. This shortfall will come from the $22,000 approved
for a kitchen kettle also approved in the FY13 L.O.S.T budget. Freight charges
will be determined and added when delivered. The kettle replacement will be
deferred until FY14.
The City Manager approved the emergency on July 17, 2012.
Funds are budgeted in the FY13 Budget: Public Safety LOST Fund ? Sheriff -
Public Safety LOST - Capital Expenses over $5,000 0102-550-9900-LOST-7761.
* * * * * * * * *
2. Electrical Fire at City Fleet Maintenance Shop
On July 19, 2012, around 1:00 am, a small electrical fire broke out in the
upstairs area at the Fleet Maintenance Shop. The sprinkler system was
activated. The fire damage was minimal, however, the water damage was
extensive. Approximately three (3) offices and a small break-room received
damage and require clean up
The Public Services Department requested approval to secure a restoration
company to aid in the clean up. The City Manager approved the emergency on
July 19, 2012.
The department contacted Servpro, who was on the site by 12:40 that
afternoon. The City?s Claims Service Coordinator, Tripp Childs, from J. Smith
Lanier was also on site to assess the damage.
The total cost of the damage has not been determined at this time.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA MUNICIPAL ASSOCIATION FOR 2012-
2013 MEMBERSHIP DUES IN THE AMOUNT OF $33,624.06.
WHEREAS, membership dues are for the City of Columbus, Georgia; and,
WHEREAS, GMA is a voluntary, non-profit organization that provides legislative
advocacy, educational opportunities to elected officials, employee benefit and
technical consulting services to its members.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to the Georgia
Municipal Association in the amount of $33,624.06 for 2012 - 2013 membership
dues for the City of Columbus, Georgia. Funds are budgeted in the FY13 Budget:
General Fund - Legislative ? City Council - Membership Dues and Fees;
0101-100-1000-CNCL-6657.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2012 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING PAYMENT TO ENERGOV SOLUTIONS (DULUTH, GEORGIA) IN THE
AMOUNT OF $53,524.00 FOR ANNUAL SOFTWARE LICENSE MAINTENANCE FOR THE PERMITTING
SYSTEM UTILIZED BY INSPECTIONS AND CODE, AND THE BUSINESS LICENSE SYSTEM
UTILIZED BY THE FINANCE DEPARTMENT?S REVENUE DIVISION. THIS MAINTENANCE
PAYMENT WILL COVER ONGOING SUPPORT FOR BOTH SYSTEMS FROM JULY 1, 2012 THROUGH
JUNE 30, 2013. PAYMENTS WILL BE MADE IN FOUR INCREMENTS: THE FIRST PAYMENT
($13,381.00) FOR JULY THROUGH SEPTEMBER, THEN THE SECOND PAYMENT FOR OCTOBER
THROUGH DECEMBER, THIRD PAYMENT FOR JANUARY THROUGH MARCH 2013 AND THE FINAL
PAYMENT FOR APRIL THROUGH JUNE 2013.
WHEREAS, both systems were originally purchased from Energov per
Resolution #655-05 for the Business License System; and Resolution $#234-08 for
the Permitting System; and,
WHEREAS, Energov was already providing maintenance support for the
Business License system, purchased in 2005. In 2008, during negotiations with
Energov to provide the Permitting System, software maintenance for both systems
was combined as a cost savings measure.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to EnerGov
Solutions (Duluth, Georgia) in the amount of $53,524.00 for annual software
license maintenance for the Permitting System utilized by Inspections and Code,
and the Business License System utilized by the Finance Department?s Revenue
Division. This maintenance payment will cover ongoing support for both systems
from July 1, 2012 through June 30, 2013. Payments will be made in four
increments: the first payment ($13,381.00) for July through September, then
the second payment for October through December, third payment for January
through March 2013 and the final payment for April through June 2013. Funds
are budgeted in the FY13 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2012 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 5 WITH MCMATH-TURNER
CONSTRUCTION COMPANY IN THE AMOUNT OF $2,850.00
WHEREAS, Per Resolution No. 145-11, Council authorized the execution of a
contract with McMath-Turner Construction Company for the asphalt removal,
seeding and landscaping project; and,
WHEREAS, Change Order No. 5 covers additional permanent grassing
procedures to include mowing, bagging and removing temporary grass. The new
road being built behind the Library, Natatorium and City Services Center
created delays in the permanent grassing schedule.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 5
with McMath-Turner Construction Company in the amount of $2,850.00. Funds are
budgeted in the FY13 Budget: 1999 Sales Tax Project Fund ? 99 SPLOST
Library/Other Projects ? General Construction: 0540 ? 695 ? 2120 ? TXLB ? 7661
? 50500 ? 20080.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2012 and adopted at said meeting by the affirmative vote of _________
members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM D?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY-ONE (21) MW810 MOBILE DATA
COMPUTERS FROM MOTOROLA, INC., IN THE AMOUNT OF $235,347.00 ($11,207.00 EACH),
VIA A COOPERATIVE PURCHASE UTILIZING STATE OF GEORGIA (GEORGIA TECHNOLOGY
AUTHORITY) CONTRACT # 980-2800008.
WHEREAS, the new mobile data units will be installed into twenty-one (21)
pursuit vehicles recently approved for purchase.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase twenty-one (21)
MW810 mobile data computers from Motorola, Inc., in the amount of $235,347.00
($11,207.00 each), via a cooperative purchase utilizing State of Georgia
(Georgia Technology Authority) Contract # 980-2800008. Funds are budgeted in
the FY13 Budget: Special Project/Capital Project Fund ? Capital Projects ?
General Fund Supported Projects ? Computer Equipment ? High Performance Data
System; 0508 - 660 -1000 ? CPGF -7732 ? 22265 ? 20090.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES, INC., (DALLAS,
TX) IN THE AMOUNT OF $29,730.00 FOR THE ANNUAL SOFTWARE SUPPORT AND LICENSE
RENEWAL FOR EAGLE IMAGING SOFTWARE. THIS PAYMENT WILL COVER THE PERIOD FROM
AUGUST 1, 2012 THROUGH JULY 31, 2013.
WHEREAS, the Clerk of Superior Court utilizes the software for imaging and
indexing land records. O.C.G.A Title 15 requires the Clerk of Superior Court
to file, record, index, maintain, and secure all real estate transactions for
Muscogee County, Georgia. The Georgia Code also requires the Clerk to transmit
such data to the Georgia Superior Court Clerks Cooperative Authority on a
timely basis in such form and with such data elements as is required by such
Authority; and,
WHEREAS, Per Resolution #104-11, Council approved the initial purchase of the
software from Tyler Technologies.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Tyler
Technologies, Inc., (Dallas, TX) in the amount of $29,730.00 for the annual
software support and license renewal for Eagle Imaging Software. This payment
will cover the period from August 1, 2012 through July 31, 2013. Funds are
budgeted in the FY13 Budget: General Fund ? Information Technology ? Software
Lease; 0101 ? 210 ? 1000 ? ISS - 6541.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____day of____________________, 2012 and adopted at said meeting by
the affirmative vote of ______members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF PATIENT CARE SOFTWARE FROM
IMAGETREND, INC., (LAKEVILLE, MN) IN THE AMOUNT OF $55,500.00, PLUS $12,500.00
FOR ANNUAL SOFTWARE SUPPORT, VIA A COOPERATIVE PURCHASE, UTILIZING THE STATE OF
GEORGIA (GEORGIA DEPARTMENT OF PUBLIC HEALTH) CONTRACT #40500-007-12120498.
WHEREAS, the purchase of this software will allow field reports to be entered
electronically and posted to the State?s database within 24 hours. The
department will also be able to electronically send the billing information to
the Revenue Division; and,
WHEREAS, the State Office uses ImageTrend software for their reporting. Using
the same software will eliminate the problems previously experienced with data
export. Not only will the Fire & EMS Department have the support from the
software vendor, they will also have the support and the knowledge gained by
the State Office from using the software.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase patient care
software from ImageTrend, Inc., (Lakeville, MN) in the amount of $55,500.00,
plus $12,500.00 for annual software support, via a cooperative purchase,
utilizing the State of Georgia (Georgia Department of Public Health) Contract
#40500-007-12120498. Funds are budgeted in the FY13 Budget: LOST/Public Safety
? Fire & EMS ? Public Safety/LOST ? Computer Equipment; 0102 ? 410 ? 9900 ?
LOST ? 7751. Funds will be budgeted in subsequent budget years to cover the
annual software support costs.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____day of____________________, 2012 and adopted at said meeting by
the affirmative vote of ______members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PAYMENT TO MOTOROLA (SCHAUMBURG, IL), IN
THE AMOUNT OF $36,126.00, FOR MOBILE DATA TERMINAL (MDT) HARDWARE MAINTENANCE.
THIS PAYMENT IS FOR MAINTENANCE FROM FEBRUARY 1, 2012 THROUGH JUNE 30, 2012.
WHEREAS, the maintenance provides hardware support and repair for MW800
on a 24/7/365 schedule; and,
WHEREAS, the MDTs are installed in patrol, fire and service vehicles.
The units are deployed throughout CCG in the Police Department, Sheriff?s
Office, Fire Department & Emergency Medical Services, Marshal's Office and
Inspections & Codes; and,
WHEREAS, all of the equipment is manufactured by Motorola and is
proprietary in nature. Therefore, the vendor is the Only Known Source, per
Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
(Schaumburg, IL), in the amount of $36,126.00, for Mobile Data Terminal (MDT)
hardware maintenance. This payment is for maintenance from February 1, 2012
through June 30, 2012. Funds are budgeted in the FY12 Budget: Emergency
Telephone Fund ? Police ? E911 Communications Center ? Service Contracts;
0209-400-3220-E911-6513.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____day of____________________, 2012 and adopted at said meeting by
the affirmative vote of ______members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A DONATION, IN THE AMOUNT OF
$61,836.00, FROM AFLAC TOWARD THE PURCHASE OF A NEW SCOREBOARD FOR MEMORIAL
STADIUM; AND EXPRESSING SINCERE APPRECIATION TO AFLAC FOR THE DONATION.
AUTHORIZATION IS ALSO GRANTED FOR THE PURCHASE OF THE SCOREBOARD FROM
ELECTRO-MECH SCOREBOARD COMPANY IN THE AMOUNT OF $71,986.00, PLUS THE COST OF
INSTALLATION. THE AMOUNT EXCEEDING THE DONATION, $10,150.00, PLUS THE
INSTALLATION COST, WILL BE PAID OUT OF THE PARKS AND RECREATION BUDGET FOR THIS
PROJECT, IN AN AMOUNT NOT TO EXCEED A TOTAL COST OF $40,000.00.
WHEREAS, per an email dated July 17, 2012 to Parks and Recreation
Director, James Worsley, Aflac confirmed their desire to donate $61,836.00
toward the purchase of a new scoreboard for Memorial Stadium; and,
WHEREAS, the scoreboard will be purchased from Electro-Mech Scoreboard Company
to remain consistent with scoreboards utilized throughout the Parks and
Recreation Department. Additionally, Facility Maintenance personnel are
familiar with maintaining and repairing the Eletro-Mech scoreboards; and,
WHEREAS, the order must be placed with the company, as soon as
possible, due to games scheduled at Memorial Stadium in late August.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
I.
That the City Manager is hereby authorized to accept a donation in the
amount of $61,836.00 from Aflac toward the purchase of a new scoreboard for
Memorial Stadium; and express sincere appreciation to Aflac for the donation;
and,
II.
That the City Manager is also authorized to purchase the scoreboard
from Electro-Mech Scoreboard Company in the amount of $71,986.00, plus the cost
of installation. Funding for the amount exceeding the donation, $10,150.00
plus installation cost, not to exceed a total of $40,000.00, is budgeted in the
FY13 Budget: Special Project/Capital Project Fund ? Capital Projects ? General
Fund Supported Projects ? Capital Expenditures - over $5,000 ? Memorial Stadium
Scoreboard; 0508 - 660 ? 1000 - CPGF ? 7761 ? 22931-20120.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2011 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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