Agenda Item # 6
Columbus Consolidated Government
Council Meeting
November 14, 2017
Agenda Report #48
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) OFFICE SUPPLIES (ANNUAL CONTRACT) ? RFB NO. 18-0009
It is requested that Council approve the purchase of high-usage office
supplies, as well as non-excluded catalog items, from Malone Office
Environments (Columbus, GA) for the estimated annual contract value of
$78,885.47, to be purchased on an ?as needed basis?. The high-usage office
supplies include: General Office Supplies, Paper and Pads, Filing Supplies,
Pens and Desk Supplies, etc. Malone Office Environments will provide a 5% -
20% discount for catalog items not excluded from the contract. The contract
excludes the following: All Furniture (desks, chairs, bookcases, credenzas,
workstations, etc.); All Copiers/Printers, and Computer Equipment (hardware and
software).
The initial term of the contract shall be for two years, with the option to
renew for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Five (5) bids were received on October 25,
2017. This bid has been advertised, opened and reviewed. The bidders were:
Malone Office Environments
(Columbus, GA) Innovative Software Solutions
(Coral Springs, FL) School Specialty
(Greenville, WI) Staples
(Englewood, NJ) Office Depot
(Boca Raton, FL)
Total Estimated Cost: $ 78,885.47 $ 182,551.74 $ 118,942.39 $ 112,068.98 $ 122,630.51
Funds are budgeted each fiscal year for this on-going expense: Various
Departments - Office Supplies and Operating Materials; 6711 & 6728.
* * * * * * * *
(B) ENVIRONMENTAL CONSULTING SERVICES FOR BROWNFIELDS ASSESSMENT (ANNUAL
CONTRACT) ? RFP NO. 18-0003
It is requested that Council authorize the execution of an annual contract with
Terracon Consultants, Inc. (Lawrenceville, GA) to provide environmental
consulting services for Brownfields Assessments on an as-needed basis.
Terracon Consultants, Inc. will provide assistance with the recently awarded
United States Environmental Protection Agency (U.S. EPA) Brownfield Assessment
Grant for the implementation of environmental assessment, remedial planning,
community outreach, and other components of grants for which funding is
secured.
The City?s objective of the Brownfields program is to promote redevelopment of
Brownfield properties located within the jurisdiction of the Columbus
Consolidated Government. The City may expand the objectives under this contract
at a later date to include actual cleanup of individual sites targeted for
assessment, dependent upon future availability of funding. Terracon Consultants
brings the experience and insight required for the City to obtain and implement
these grants, as well as explore other grants and brownfields initiatives as
funds become available.
The number and location of Brownfields sites within the Columbus Consolidated
Government is presently undetermined, as well as the economic impact of these
sites in depressing property values and hindering redevelopment of high
priority areas. One goal of the U.S. EPA assessment grant will be to develop an
inventory and other information related to these sites to allow for more
effective planning by the City and to further their assessment, cleanup, if
necessary, and redevelopment.
The total budget for each U.S. EPA brownfields assessment grant is $300,000.
The Community Reinvestment Department and Terracon Consultants, Inc. will
develop a project specific scope of services to fulfill the project
requirements of the brownfield grant funds. The budget for any future related
grants executed under this contract will be negotiated with Terracon
Consultants, if and when such funding becomes available. It will be the City's
option to utilize this contract for future Brownfields grants beyond the
initial U.S. EPA assessment grant application and implementation projects.
Minimally, Terracon Consultants, Inc. will provide the following services:
1. Provide assistance with development of U.S. EPA-required project work
plan(s).
2. Prepare and maintain schedules and budgets for assessment and/or cleanup
activities.
3. Assist the City with budget management tracking of grant funds.
4. Conduct environmental site assessments (ESAs) and prepare appropriate
technical reports as required by applicable regulations.
5. Preparation of a written Generic Quality Assurance Project Plan (QAPP) in
compliance with U.S. EPA regulations.
6. Perform and complete Phase I and Phase II ESAs, site investigations,
remedial action plans and other environmental requirements under applicable
State of Georgia environmental regulations and ASTM standards as applicable.
7. Preparation of Site-specific QAPP Addendum for each property where a Phase
II ESA will be performed.
8. Attend meetings with the City and advisory committees as requested.
9. Prepare presentations to provide information about the project?s progress as
requested.
The initial term of the contract shall be for three (3) years with the option
to renew for two (2) additional twelve-month periods. The contract renewal
will be contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
This is a new annual contract.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on July 11, 2017. This RFP has been
advertised, opened and evaluated. Fourteen proposals were received on August
4, 2017 from the following vendors:
Terracon Consultants, Inc. (Lawrenceville, GA)
AKT Peerless & Energy Services (Atlanta, GA)
ATC Group Services, LLC (Marietta, GA)
BAT Associates, Inc. (Norcross, GA)
Cardno, Inc. (Marietta, GA)
ECS Southeast, LLP (Marietta, GA)
Enercon Services, Inc. (Kennesaw, GA)
Geological Resources, Inc. (Monroe, NC)
Intertek-PSI (Kennesaw, GA)
Oasis Consulting Services (Roswell, GA)
Progressive Engineering & Construction (Tampa, FL)
S&ME, Inc. (Duluth, GA)
Stantec Consulting Services, Inc. (Atlanta, GA)
Tetra Tech, Inc. (Atlanta, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 08/16/17 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting 08/30/17 Committee members discussed the proposals; no
clarifications were needed.
Evaluation Forms Sent 08/31/17 Evaluation forms were forwarded to voting committee
members.
Evaluation Results/Shortlist 09/14/17 Evaluation forms were completed and returned to Purchasing
for compilation results, which were then forwarded to the Evaluation Committee
members for review. The (3) highest-ranking firms were shortlisted: ATC Group
Services, LLC; Stantec Consulting Services, Inc.; and Terracon Consultants, Inc.
Presentations/Recommendation 10/16/17 The (3) highest-ranking firms provided oral
presentations of their proposals, followed by questions from the committee.
Immediately after the last team provided their presentation, a ballot was taken
of each voting member?s order of preference. Terracon Consultants, Inc.
received the majority of first-choice votes.
Cost Proposal Received 10/24/17 Cost proposal received from Terracon Consultants, Inc.
Evaluation Committee:
Proposals were reviewed by members of the Evaluation Committee, which consisted
of two voting members from the Community Reinvestment Department and one voting
members from the Planning Department. An additional representative from the
Community Reinvestment Department served as a non-voting advisor.
Award Recommendation:
The evaluation committee deemed the proposal from Terracon Consultants, Inc.
most responsive to the RFP specifications and provided the most comprehensive
presentation. Therefore the Evaluation Committee, as reflected by their
comments provided below, recommends award of the contract to Terracon
Consultants, Inc. for the following reasons:
? Terracon Consultants have pioneered policies that have been adopted by the
EPA. The firm has completed numerous EPA Brownfield tasks.
? Terracon has a local project manager that is based in Columbus and has
significant experience in environmental, facilities, geotechnical, and
materials services.
? Terracon has 18 years of experience in working with EPA Brownfield projects
in Columbus.
? Terracon has significant experience, knowledge and expertise with EPA
Brownfield grant programs. Terracon has the necessary equipment to conduct the
Phase I and Phase II Environmental Site Assessments.
? Terracon submitted an extremely well documented technical process.
Vendor Experience/Qualifications:
? Terracon Consultants, Inc. is a 100% employee-owned consulting engineering
firm. Since 1965, Terracon has evolved in to a multidiscipline firm
specializing in Environmental, Facilities, Geotechnical and Materials.
? The firm has more than 4,000 employees in more than 140 office and 40 states
nationwide.
? Terracon has a current ranking of 30 in Engineering News-Record?s 2017
listing of the Top 500 Design Firms, as compared to a ranking of 51 a decade
ago.
? Terracon Consultants has been a part of more Brownfields Phoenix Awards
winning teams than any other consultant in the United States (the awards were
presented to client teams).
? Terracon Consultants has been an original partner and Technical Assistance to
Brownfield Communities Program (TAB) contractor since 2005 in EPA Regions 5 and
7.
? Terracon has more than 20 years of continuous EPA Brownfield grant project
experience involving urban brownfield properties.
? Terracon has helped hundreds of private and public sector clients make
successful redevelopment projects a reality with sites assessed using EPA
funding and leveraging grants at the rate of 1:266 (EPA dollars to leveraged
reconstruction). This has resulted in more than $2.5 billion in direct public
and private reinvestment.
? Terracon brings the experience of 215+ Cooperative Agreement-Funded projects
in 8 out of the 10 EPA Regions (57 projects in EPA Region 4), including
assessment, revolving loan fund, cleanup and area-wide planning projects for
states, municipalities, non-profits, and coalitions entities.
? Terracon conducts a variety of assessments ranging from ASTM 1527-13 Phase I
Environmental Site Assessments (ESA) to extensive subsurface investigations.
Terracon routinely performs Phase I ESA and Phase II ESA.
? The following includes a brief description of example EPA Region 4 Brownfield
Assessment projects that Terracon has either recently completed or are
currently underway with the same scope of services as the Columbus Consolidated
Government project:
o City of Tampa, FL 2014-2016
Terracon served as the Brownfields consultant for their 2013 EPA Brownfields
$400,000 community-wide assessment grant. Terracon provided consulting
services including programmatic assistance and EPA-required reporting;
programmatic assistance; EPA Generic Quality Assurance Project Plan (QAPP),
Site-Specific QAPPs; and associated health and Safety Plans (HASPs) on
assessment projects. Program support included brownfield site selection, ACRES
database reporting, and oversight of sub-consultants.
o City of Greenville, SC 2010-Ongoing
Terracon has provided numerous environmental services for the City of
Greenville including asbestos and lead-containing pain related services; Phase
I Environmental Site Assessment (ESA) and Limited Site Investigation (Phase II
ESA) services; Underground Storage Tank Assessment and removal; cleanup
planning; site remediation services; and wetlands services. In 2015, Terracon
was selected to provide on-call environmental assessment services for the City
of Greenville?s Brownfields Program. In addition to Brownfields services,
Terracon has completed numerous environmental assessment projects.
o Town of Central, SC 2015-Ongoing
Terracon provided grant writing services to the Town of Central in their
successful application to acquire $400,000 in U.S. EPA Brownfields Community
Wide Assessment funding to support the Town?s redevelopment initiatives by
providing much needed environmental assessment services. In the past three
months, Terracon has completed Phase I ESA services; asbestos and lead-paint
surveys; hazardous material surveys; cleanup planning; regulatory review; and
public engagement services that are spurring redevelopment and private
investment on three of downtown Central?s most blighted properties. Terracon
is currently working with private investors and the Town to complete
assessment, remediation, and eventual redevelopment of two of these
properties. The third property has been acquired by the Town, who has hired
Terracon to provide oversight of asbestos abatement and underground storage
tank removal on site.
? Listed below are the last three (3) clients for which similar services have
been provided within the last four (4) years:
o Chattanooga-Hamilton County, Tennessee 2010 - 2013
Terracon provided site inventory, Phase I and II Site Assessment, QAPP, ABCA,
programmatic support, and community engagement services for the FY10 EPA
Brownfield Assessment Grant that was awarded to the City of Chattanooga.
Terracon was awarded this contract based on the local staff?s expertise and
professional relationship formed between the City and Terracon, starting in
2006 through the completion of multiple Brownfield Assessment Grants as part of
the City of Chattanooga?s Brownfield Program.
o City of Jacksonville, Florida 2016 - Ongoing
Terracon has provided asbestos and lead-containing paint assessments, Phase I
Environmental Site Assessment (ESA) and Limited Site Investigation (Phase II
ESA) services, EPA-Approved Quality Assurance Plans, Programmatic Support,
Community Outreach, and Inventory Map and Site Selection Evaluation Ranking
Tool.
o Chattanooga (TN) Christina School 2011 -2016
Terracon provided Phase III ESA services, and EPA-Approved Quality Assurance
Plan, ABCA, and Brownfield Consulting Services for the Chattanooga Christina
School at the former Crane Enamel Ware Foundry site. The Chattanooga Christian
School received a grant to complete tasks from the City of Chattanooga?s EPA
Revolving Loan Fund. Terracon was awarded this contract based on prior work
completed at the former Crane Enamel Ware Foundry site. The school planned to
redevelop the site as a recreational facility.
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) and
Article 3-111 (Architectural/Engineering and Land Survey Services) governs the
RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds are budgeted each fiscal year for this ongoing expense: Multi-Gov?t
Project Fund ? Community Reinvestment ? Brownfields Grant ? Contractual
Services; 0216-245-3491-BRWN-6319.
* * * * * * * *
(C) INTERNAL COMMERCIAL FREEZER & COOLER UNIT FOR MUSCOGEE COUNTY PRISON ? RFB
NO. 18-0015
It is requested that Council approve the purchase of one (1) internal
commercial freezer and cooler unit in the amount of $56,805.15 from Mobile
Fixture and Equipment Co., Inc., (Columbus, GA) for use by the Muscogee County
Prison.
The current freezer component has quit working completely, and food is
currently being stored in a freezer truck. The current cooler component is
breaking down structurally and requires near-weekly maintenance. Facilities
Maintenance has identified the need to replace both units. The awarded vendor
shall be responsible for removal of the existing freezer and cooler, hauling
away all removed parts and components, and installation of the new freezer and
cooler.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Four (4) bids were received on October 25,
2017. This bid has been advertised, opened and reviewed. The bidders were:
Description Mobile Fixture
(Columbus, GA) Citisco, Inc.
(Gainesville, GA) Sam Service, Inc.
(Albany, GA) Douglas Equipment
(Bluefield, WV)
Commercial Freezer & Cooler $ 44,805.15 $ 52,282.90 $ 39,334.13 $ 53,534.10
Removal and Installation $ 12,000.00 $ 12,360.00 $ 29,308.95 $ 27,590.00
Total Cost $ 56,805.15 $ 64,642.90 $ 68,643.08 $ 81,124.10
Funds are budgeted in the FY18 Budget as follows: LOST-Public Safety ? MCP ?
Public Safety-LOST ? Capital Expenditures over $5,000; 0102 ? 420 ? 9900 - 7761
* * * * * * * *
(D) LEGAL COUNSEL OF RECORD FOR THE DEPARTMENT OF COMMUNITY REINVESTMENT
(ANNUAL CONTRACT) ? RFP NO. 18-0006
It is requested that Council approve the annual contract for Legal Counsel of
Record for Community Reinvestment with Jacob Beil, Attorney At Law (Columbus,
GA). The attorney will provide legal services involving land acquisitions and
dispositions, on an ?as needed basis?, as the Legal Counsel of Record for the
Department of Community Reinvestment. The contractor shall provide, but not
limited to, the following services:
1. Negotiation/Litigation services
2. Development and preparation of Legal documents
3. Render Legal opinions
4. Research State and Federal Laws
5. Attend consultation meetings when required
6. Maintain proper legal records and files, which would revert to the Columbus
Consolidated Government when contract is terminated.
The term of this contract shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous five-year contract was awarded, on November 27, 2012 (Resolution
341-12), to Jacob Beil, Attorney at Law (Columbus, GA), and amended on January
22, 2013 (Resolution 34-13), to The Beil Law Firm, P.C. (Columbus, GA) due to
an official name change.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on August 7, 2017. This RFP has been
advertised, opened and evaluated. Proposals were received on September 1, 2017
from the following two (2) vendors:
The Beil Law Firm, P.C. (Columbus, GA)
Amy Oraefo, P.C. (Atlanta, GA)
The following events took place after receipt of the proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 09/21/17 The Purchasing Manager advised evaluation committee of
the RFP rules and process. The proposals were distributed to committee members
for review.
1st Evaluation Meeting 10/05/17 Committee members discussed the proposals from both
vendors. It was requested that a letter be sent to The Beil Law Firm, P.C.
requesting additional information, and a letter be sent to Amy Oraefo, P.C.,
requesting a Best and Final Offer, upon review and approval of the Committee.
Letters 10/12/2017 Letters were approved and sent to each vendor.
Vendor Responses 10/17/2017 Vendor responses were forwarded to the Committee
Evaluation Ballots Sent to Committee 10/18/17 Evaluation ballots forwarded to voting
committee members.
Evaluation Ballots Completed by Committee Members 11/02/17 Committee members
completed and returned their evaluation ballots to Purchasing.
Evaluation Results forwarded to Committee 11/03/17 The Evaluation Results were compiled,
completed and forwarded to Committee members for review and Recommendation.
Recommendation Received 11/03/17 Via email, the committee members unanimously voted to
award to The Beil Law Firm, P.C. (Columbus, GA).
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of one
(1) voting member from the Planning Department, and two (2) voting members from
the Community Reinvestment Department. Also, a representative from Community
Reinvestment served in an advisory position and was not a voting member.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to The
Beil Law Firm, P.C. (Columbus, GA), as reflected below:
? The Beil Law Firm is locally based, with over 40 years of experience working
in the City. This presents a particular advantage in the sense that they are
more knowledgeable and aware of what?s going on in the City. Many of this
firm?s ?Client Work History? resides in the City of Columbus.
? The Beil Law Firm has extended experience in working with the Columbus
Consolidated Government. They are well versed with the local form of
government, how City Council operates, and other pertinent factors such as
state and federal law.
? The experience and demeanor of this firm is beyond reproach. They are well
knowledgeable in Right of Way issues and Condemnations.
? The cost proposal is proportionate to the set budget for real estate
activities, which allows scarce funding to be utilized in a more efficient
manner.
Vendor Experience/Qualifications:
? The Beil Law Firm has actively practiced law for over forty-five years,
specializing in real estate, business law, and wills, probate and estate
planning.
? The Beil Law Firm is familiar with the federal, state and/or local laws
affecting community and economic development issues.
? The Beil Law Firm has provided legal services in this regard to the City for
over forty years, and in particular, over the last twenty-nine years, on an
almost daily basis, either in person, by phone or by email.
? The Beil Law Firm has experienced personnel, a suitable library and research
capabilities, and the necessary equipment to provide legal services.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the Procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening and
no proposal responses are made public, due to the possibility of negotiated
components of the proposals. If Council does not approve the recommended
offeror, the RFP specifications will be re-advertised. The evaluation results
and cost information has been submitted to the City Manager in a separate memo
for informational purposes.
Funds are budgeted each fiscal year for this ongoing expense: Community
Development Block Grant ? Various Accounts; Right-of-Way Acquisition, 1999
SPLOST ? Various Accounts ? Capital Improvement Projects.
* * * * * * * *
(E) ENGINE REPLACEMENT FOR TYMPCO 600 STREET SWEEPER
It is requested that Council approve an engine replacement for the TYMPCO 600
Street Sweeper, Vehicle # 11119, in the amount of $12,126.97, to be performed
by Flint Equipment Company (Columbus, GA).
The street sweeper is in need of an auxiliary engine replacement due to the
John Deere 4045 engine having excessive ?blowby?. This is caused by wear
within the cylinders, primarily the piston sealing rings. The primary purpose
of this engine is to supply power to the sweeper regeneration operation. Due
to the engine having to operate at full throttle for the duration of the
sweeping operation, the engine is susceptible to wear even though stringent
preventive maintenance is performed. This is a common issue with engines used
in this application. The original purchase price for this equipment was
$135,000. The estimated current value of this equipment is $29,618.85. Flint
is the local authorized John Deere service provider for the John Deere 4045
engine.
The Public Works Department is requesting permission to have the vehicle
repaired as it was not scheduled for replacement.
Funds are available in the FY18 Budget: Paving Fund ? Public Works - Right of
Way Maintenance ? Auto Parts and Supplies; 0203-260-3120-ROWM-6721
* * * * * * * *
(F) REPAIR OF CATERPILLAR BULLDOZER D7R
It is requested that Council approve payment to Yancey Brothers (Fortson, Ga),
in the amount $20,205.81, for the repair of a Caterpillar Bulldozer D7R,
Vehicle #10822.
The equipment is used during the daily operations at Granite Bluff Inert
Landfill. The bulldozer blade would not stay up as needed and the steering
system also stopped working at the same time. Inspection of this equipment
confirmed the hydraulic control valve on this equipment was not working and in
need of repair, as well as, in need of a pin and bushing turn. During the
service call to confirm the hydraulic control valve issue, it was also time to
have the undercarriage of this vehicle checked for damage. After reviewing the
pictures and the resulting measurements, it is within specifications to have
the undercarriage repaired. The repairs needed for the undercarriage is to
install a new GD idler.
The repair costs for this equipment is $20,205.81, which includes all repairs
required for the blade and the undercarriage. A new engine was installed in
this equipment last year; the repairs needed now are normal due to the
consistent use of this equipment. Yancey Brothers is the only local authorized
dealer and service provider for this Caterpillar equipment.
Funds are available in the FY18 Budget: Integrated Waste Management Fund ?
Public Works ? Granite Bluff Inert Landfill - Auto Parts and Supplies;
0207-260-3540-BLUF-6721.
?ITEM A?
A RESOLUTION
NO. ________
A RESOLUTION AUTHORIZING THE PURCHASE OF HIGH-USAGE OFFICE SUPPLIES, AS WELL
AS, NON-EXCLUDED CATALOG ITEMS, FROM MALONE OFFICE ENVIRONMENTS (COLUMBUS, GA)
FOR THE ESTIMATED ANNUAL CONTRACT AMOUNT OF $78,885.47, TO BE PURCHASED ON AN
?AS NEEDED BASIS?.
WHEREAS, the high-usage office supplies include: General Office Supplies, Paper
and Pads, Filing Supplies, Pens and Desk Supplies, etc., and;
WHEREAS, Malone Office Environments will provide a 5% - 20% discount for
catalog items not excluded from the contract. The contract excludes the
following: All Furniture (desks, chairs, bookcases, credenzas, workstations,
etc.); All Copiers/ Printers, and Computer Equipment (hardware and software),
and;
WHEREAS, the office supplies will be utilized in all areas of the City
Government, and;
WHEREAS, the contract shall be for two years, with the option to renew for
three additional twelve-month periods. Contract renewals will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase high-usage office
supplies, as well as, non-excluded catalog items, from Malone Office
Environments (Columbus, GA) for the estimated annual contract amount of
$78,885.47, to be purchased on an ?as needed basis?. Funds are budgeted each
fiscal year for this ongoing expense: Various Departments - Office Supplies and
Operating Materials; 6711 & 6728.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM B?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH TERRACON
CONSULTANTS, INC. (LAWRENCEVILLE, GA) TO PROVIDE ENVIRONMENTAL CONSULTING
SERVICES FOR BROWNFIELD ASSESSMENTS ON AN AS-NEEDED BASIS.
WHEREAS, an RFP was administered (RFP No. 18-0003) and fourteen proposals were
received; and,
WHEREAS, the proposal submitted by Terracon Consultants, Inc. met all proposal
requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the initial term of the contract will be for three (3) years with the option
to renew for two (2) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
Terracon Consultants, Inc. (Lawrenceville, GA) to provide environmental
consulting services for Brownfields Assessments on an as-needed basis. Funds
are budgeted each fiscal year for this ongoing expense: Multi-Gov?t Project
Fund ? Community Reinvestment ? Brownfields Grant ? Contractual Services;
0216-245-3491-BRWN-6319.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) INTERNAL COMMERCIAL FREEZER &
COOLER UNIT FOR THE MUSCOGEE COUNTY PRISON, IN THE AMOUNT OF $56,805.15, FROM
MOBILE FIXTURE AND EQUIPMENT CO., INC., (COLUMBUS, GA).
WHEREAS, the current freezer component has quit working completely, and food is
currently being stored in a freezer truck. The current cooler component is
breaking down structurally and requires near-weekly maintenance, and;
WHEREAS, Facilities Maintenance has identified the need to replace both units,
and;
WHEREAS, the vendor shall be responsible for removal of the existing freezer
and cooler, hauling away all removed parts and components, and installation of
the new freezer and cooler.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) internal
commercial freezer unit and cooler unit from Mobile Fixture and Equipment Co.,
Inc., (Columbus, GA) in the amount of $56,805.15. Funds are budgeted in the
FY18 Budget as follows: LOST-Public Safety ? MCP ? Public Safety-LOST ? Capital
Expenditures over $5,000; 0102 ? 420 ? 9900 - 7761
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH THE BEIL LAW
FIRM, P.C. (COLUMBUS, GA) TO PROVIDE LEGAL SERVICES, ON AN ?AS NEEDED BASIS?,
AS THE LEGAL COUNSEL OF RECORD FOR COMMUNITY REINVESTMENT.
WHEREAS, an RFP was administered (RFP No. 18-0006) and two (2) proposals were
received; and,
WHEREAS, the proposal submitted by The Beil Law Firm, P.C. met all proposal
requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the contract term shall be for two years, with an option to renew for
three (3) additional twelve-month periods. Contract renewal is contingent upon
the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
The Beil Law Firm, P.C. (Columbus, GA) to provide legal services, on an ?as
needed basis?, as the Legal Counsel of Record for Community Reinvestment.
Funds are budgeted each fiscal year for this ongoing expense: Community
Development Block Grant ? Various Accounts; Right-of-Way Acquisition, 1999
SPLOST ? Various Accounts ? Capital Improvement Projects.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING AN ENGINE REPLACEMENT FOR THE TYMPCO 600 STREET
SWEEPER, VEHICLE # 11119, IN THE AMOUNT OF $12,126.97, TO BE PERFORMED BY FLINT
EQUIPMENT COMPANY (COLUMBUS, GA).
WHEREAS, the street sweeper is in need of an auxiliary engine replacement due
to the John Deere 4045 engine having excessive ?blowby?. This is caused by
wear within the cylinders, primarily the piston sealing rings. The primary
purpose of this engine is to supply power to the sweeper regeneration
operation. Due to the engine having to operate at full throttle for the
duration of the sweeping operation, the engine is susceptible to wear even
though stringent preventive maintenance is performed. This is a common issue
with engines used in this application. The original purchase price for this
equipment was $135,000. The estimated current value of this equipment is
$29,618.85; and,
WHEREAS, Flint is the local authorized John Deere service provider for the John
Deere 4045 engine.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to have the engine replaced for the
TYMPCO 600 Street Sweeper, Vehicle # 11119, in the amount of $12,126.97, to be
performed by Flint Equipment Company (Columbus, GA). Funds are available in
the FY18 Budget: Paving Fund ? Public Works - Right of Way Maintenance ? Auto
Parts and Supplies; 0203-260-3120-ROWM-6721.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO YANCEY BROTHERS (FORTSON, GA), IN THE
AMOUNT $20,205.81, FOR THE REPAIR OF A CATERPILLAR BULLDOZER D7R, VEHICLE
#10822.
WHEREAS, the equipment is used during the daily operations at Granite Bluff
Inert Landfill. The bulldozer blade would not stay up as needed and the
steering system also stopped working at the same time. Inspection of this
equipment confirmed the hydraulic control valve on this equipment was not
working and in need of repair, as well as, in need of a pin and bushing turn.
During the service call to confirm the hydraulic control valve issue, it was
also time to have the undercarriage of this vehicle checked for damage. After
reviewing the pictures and the resulting measurements, it is within
specifications to have the undercarriage repaired. The repairs needed for the
undercarriage is to install a new GD idler; and,
WHEREAS, the repair costs for this equipment is $20,205.81, which includes all
repairs required for the blade and the undercarriage. A new engine was
installed in this equipment last year; the repairs needed now are normal due to
the consistent use of this equipment. Yancey Brothers is the only local
authorized dealer and service provider for this Caterpillar equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Yancey
Brothers (Fortson, Ga), in the amount $20,205.81, for the repair of a
Caterpillar Bulldozer D7R, Vehicle #10822. Funds are available in the FY18
Budget: Integrated Waste Management Fund ? Public Works ? Granite Bluff Inert
Landfill - Auto Parts and Supplies; 0207-260-3540-BLUF-6721.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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