Agenda Item # 8
Columbus Consolidated Government
Council Meeting
April 13, 2010
Agenda Report # 493
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) GYM SYSTEM (RE-BID) ? RFB NO. 10-0044
It is requested that Council authorize the purchase of a gym system from
Promaxima Manufacturing, LTD, in the amount of $87,799.00. Promaxima
Manufacturing will provide and install new commercial grade strength,
free-weight and cardio equipment, which will replace existing, worn-out gym
equipment in the Public Safety Building.
Bid invitations were mailed to eighty-eight (88) vendors, and specifications
were posted on the web page of the Purchasing Division. Five (5) bid responses
were received on March 12, 2010. This bid has been advertised, opened and
reviewed. The bidders and pricing are listed on the attached tabulation sheet:
Funds are budgeted in the FY10 Budget: General Fund Supported Capital
Projects-Capital Expenditures over $5000-Public Safety Building Gym Equipment;
0508-660-1000-CPGF-7761-22267-20100.
* * * * * *
(B) LAKEBOTTOM PARK TRACK & FIELD RESURFACING AND TRENCH DRAIN INSTALLATION ?
RFB NO. 10-0040
It is requested that Council authorize the execution of a construction contract
with Sports Turf Company, Inc., in the amount of $248,036.00 for track and
field resurfacing and trench drain installation at Lakebottom Park.
Sports Turf Company, Inc., will provide a polyurethane running track surface
with structural spray finish, long/triple jump runway and high jump area
resurfacing and related work. The City will be responsible for demolishing and
removing the existing track. The trench drain consists of installing a
pre-cast, interlocking polyester concrete trench drainage system around the
entire track.
Bid invitations were mailed to sixty-eight (68) vendors, and specifications
were posted on the web page of the Purchasing Division. Six (6) bid responses
were received on March 12, 2010. This bid has been advertised, opened and
reviewed. The bidders were:
Bidders Track & Field Resurfacing Trench Drainage
System Total Bid
Sports Turf Co. (Whitesburg GA) 195,236.00 52,800.00 $ 248,036.00
All American Tracks (Amherst OH) 208,990.00 45,425.00 $ 254,415.00
Baseline Sports Const. (Knoxville TN) 207,500.00 64,253.00 $ 271,753.00
Competition Athletics (Chattanooga TN) 214,600.00 67,300.00 $ 281,900.00
Covington Flooring (Birmingham AL) 175,237.00 108,760.00 $ 283,997.00
Pro Court Construction (Huntsville AL) 203,000.00 83,400.00 $ 286,400.00
Funds are budgeted in the FY10 Budget: General Fund Supported Capital
Projects-General Construction-Lakebottom Track;
0508-660-1000-CPGF-7661-22253-20080.
* * * * * *
(C) WARM SPRINGS BIKE TRAIL - COOPER CREEK BRIDGE & FLAT ROCK PARK BRIDGE ? RFB
NO. 10-0041
It is requested that Council authorize the execution of a construction contract
with Southern Concrete Construction Company, Inc., in the amount of
$1,392,800.00, for the construction of two bridges. Southern Concrete
Construction Company, Inc., will construct bridges at Cooper Creek and Flat
Rock Park. The project includes structure and site work.
Bid invitations were mailed to one hundred and nine (109) vendors, and
specifications were posted on the web page of the Purchasing Division. Five
(5) bid responses were received on March 17, 2009. This bid has been
advertised, opened and reviewed. The bidders were:
Bidders Cooper Creek Bridge Flat Rock Bridge Total Bid
Southern Concrete Construction (Albany, GA) 624,690.00 768,110.00 $1,392,800.00
Scott Bridge Co. (Opelika, AL) 593,650.00 870,709.00 $1,464,359.00
Rogers Bridge Co. (Atlanta, GA) 821,495.43 1,134,555.59 $1,956,051.02
D. Dean & Associates (Columbus, GA) 758,825.35 1,303,473.72 $2,062,299.07
Jim Boyd Construction (Albany, GA) 1,379,250.00 1,915,880.00 $3,295,130.00
Funds are budgeted in the FY10 Budget:1999 Sales Tax Project Fund ? 1999 SPLOST
? 99 SPLOST Walking Trails/Trolley ? General Construction ? Walking
Trails/Trolley Project; 0540?695?2136?TXWT?7661?53017-20080.
(D) SURPLUS EQUIPMENT
It is requested that Council declare a Hobart CRS864A stainless steel
dishwasher (Serial #85-1002821-H) as surplus in accordance with Section 7-501
of the Charter of Columbus Consolidated Government; and authorize the equipment
to be salvaged by E J Knight Company.
The approximately 500-700 pound equipment, which was utilized by Muscogee
County Prison, is no longer in working condition.
Revenue from salvaged equipment will be deposited in the General Fund - Sale of
Surplus Equipment; 0101-099-1999-REVN-4907.
* * * * * * * * *
(E) TURNOUT GEAR FOR FIRE/EMS DEPARTMENT
It is requested that Council approve the purchase of turnout gear from NAFECO
(Decatur, Alabama) in the amount of $26,237.80. The equipment includes
twenty sets of coats and pants that will be worn by Firefighters for protection
and safety.
To accomplish this purchase, the City is participating in a bid administered by
the City of Macon, Georgia. The City?s Procurement Ordinance, Article 9-101,
?Cooperative Purchasing Authorized,? allows for participation in the bid.
The City of Macon administered Bid No. 2010-25CP6 for the purchase of Turnout
Gear in September of 2009. The contract was awarded to NAFECO on November 17.
2009. The procurement process administered by the City of Macon meets the
procurement requirements of Columbus Consolidated Government; and NAFECO has
agreed to provide the turn out gear under the same contract and pricing.
Funds are budgeted in the FY10 Budget: General Fund ? Fire & EMS ?
Logistics/Support ? Uniforms; 0101-410-3610-LOGI-6781.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PROCUREMENT OF GYM EQUIPMENT FROM
PROMAXIMA MANUFACTURING, LTD, IN THE AMOUNT OF $87,799.00.
WHEREAS, Promaxima Manufacturing will provide and install new
commercial grade strength, free-weight and cardio equipment, which will replace
existing, worn-out gym equipment in the Public Safety Building.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to procure gym equipment
from Promaxima Manufacturing, LTD, in the amount of $87,799.00. Funds are
budgeted in the FY10 Budget: General Fund Supported Capital Projects-Capital
Expenditures over $5000-Public Safety Building Gym Equipment;
0508-660-1000-CPGF-7761-22267-20100.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2010 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
SPORTS TURF COMPANY, INC., IN THE AMOUNT OF $248,036.00 FOR TRACK AND FIELD
RESURFACING AND TRENCH DRAIN INSTALLATION AT LAKEBOTTOM PARK.
WHEREAS, Sports Turf Company, Inc., will provide a polyurethane running
track surface with structural spray finish, long/triple jump runway and high
jump area resurfacing and related work. The City will be responsible for
demolishing and removing the existing track. The trench drain consists of
installing a pre-cast, interlocking polyester concrete trench drainage system
around the entire track.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Sports Turf Company, Inc., in the amount of $248,036.00 for track
and field resurfacing and trench drain installation at Lakebottom Park. Funds
are budgeted in the FY10 Budget: General Fund Supported Capital
Projects-General Construction-Lakebottom Track;
0508-660-1000-CPGF-7661-22253-20080.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2010 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
SOUTHERN CONCRETE CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $1,392,800.00,
FOR THE CONSTRUCTION OF TWO (2) BRIDGES.
WHEREAS, Southern Concrete Construction Company, Inc., will construct
bridges at Cooper Creek and Flat Rock Park. The project includes structure and
site work.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Southern Concrete Construction Company, Inc., in the amount of
$1,392,800.00, for the construction of two bridges. Funds are budgeted in the
FY10 Budget:1999 Sales Tax Project Fund ? 1999 SPLOST ? 99 SPLOST Walking
Trails/Trolley ? General Construction ? Walking Trails/Trolley Project; 0540?
695?2136?TXWT?7661?53017-20080.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2010 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION DECLARING A HOBART CRS864A STAINLESS STEEL DISHWASHER
(SERIAL #85-1002821-H) AS SURPLUS IN ACCORDANCE WITH SECTION 7-501 OF THE
CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT; AND AUTHORIZE THE EQUIPMENT TO BE
SALVAGED BY E J KNIGHT COMPANY.
WHEREAS, the approximately 500-700 pound equipment, which was utilized
by Muscogee County Prison, is no longer in working condition.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare a Hobart CRS864A
stainless steel dishwasher (Serial #85-1002821-H) as surplus in accordance with
Section 7-501 of the Charter of Columbus Consolidated Government; and authorize
the equipment to be salvaged at E J Knight Company. Revenue from salvaged
equipment will be deposited in the General Fund - Sale of Surplus Equipment;
0101-099-1999-REVN-4907.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2010 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TURNOUT GEAR FROM NAFECO
(DECATUR, ALABAMA) IN THE AMOUNT OF $26,237.80.
WHEREAS, the equipment includes twenty sets of coats and pants that will be
worn by Firefighters for protection and safety; and,
WHEREAS, to accomplish this purchase, the City is participating in a bid
administered by the City of Macon, Georgia. The City?s Procurement Ordinance,
Article 9-101, ?Cooperative Purchasing Authorized,? allows for participation in
the bid; and,
WHEREAS, the City of Macon administered Bid No. 2010-25CP6 for the
purchase of Turnout Gear in September of 2009. The contract was awarded to
NAFECO on November 17. 2009. The procurement process administered by the
City of Macon meets the procurement requirements of Columbus Consolidated
Government; and NAFECO has agreed to provide the turn out gear under the same
contract and pricing.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase turnout gear
from NAFECO (Decatur, Alabama) in the amount of $26,237.80. Funds are
budgeted in the FY10 Budget: General Fund ? Fire & EMS ? Logistics/Support ?
Uniforms; 0101-410-3610-LOGI-6781.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2010 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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