CITY MANAGER'S AGENDA
3/26/2013
I. MEMORANDUM OF UNDERSTANDING - NEIGHBORWORKS COLUMBUS "DOWNPAYMENT
ASSISTANCE PARTNER PROGRAM":
Authorization is requested to enter in to a Memorandum of Understanding
with NeighborWorks Columbus to initiate a Downpayment Assistance Partner
Program for the remainder of this year. An agenda report, memorandum of
understanding, and resolution are attached. Click link to access documents
II. CONTRACT AMENDMENT WITH BRASFIELD & GORRIE, L.L.C. FOR RIVERWALK REPAIR:
Authorization is requested to amend the contract with Brasfield &
Gorrie, L.L.C for repair work identified by City staff along the Riverwalk from
the Eagle Phenix Mill area to the Trade Center. An agenda report, map,
amendment to agreement and resolution are attached. Click link to access
documents
III. (TSPLOST) - TRANSPORTATION INVESTMENT ACT OF 2010 (TIA) PROJECT AGREEMENT
- COLUMBUS RIVER WALK:
Authorization is requested to enter into a contractual agreement with
the Georgia Department of Transportation to receive $10 million in
Transportation Special Purpose Local Option Sales Tax Fund for activities
associated with completion of the Columbus River Walk at City Mills and North
Highland/Bibb Mills site. This project will be 100% funded from collection of
TSPLOST funds and will not require a match. An agenda report, agreement, and
map are attached. Click link to access documents
IV. (TSPLOST) - TRANSPORTATION INVESTMENT ACT OF 2010 (TIA) PROJECT AGREEMENT -
US 27/CUSTER ROAD INTERCHANGE RECONSTRUCTION/MODIFICATION AT FORT BENNING:
Authorization is requested to enter into a contractual agreement with
the Georgia Department of Transportation to receive $20 million in
Transportation Special Purpose Local Option Sales Tax Funds for construction of
US 27/Custer Road Interchange - Reconstruction/Modification project at Fort
Benning. This project will be 100% funded from collection of TSPLOST funds and
will not require a match. An agenda report, agreement, and map are attached.
Click link to access documents
CITY MANAGER'S AGENDA
3/26/2013
Page 2
V. (TSPLOST) - TRANSPORTATION INVESTMENT ACT OF 2010 (TIA) PROJECT AGREEMENT -
INTERCITY EXPRESS BUS PARK-N-RIDE SERVICE:
Authorization is requested to enter into an agreement with the Georgia
Department of Transportation to receive $22.4 Million in Transportation Special
Purpose Local Option Sales Tax Funds to establish an Intercity Express Bus
Park-N-Ride Service. This project will be 100% funded from collection of
TSPLOST funds and will not require a match. An agenda report and resolution are
attached. Click link to access documents
VI. JUVENILE DRUG COURT GRANT:
Authorization is requested to submit an application, and if approved,
accept upto $150,000 in funds with no local match from the Criminal Justice
Coordinating Council for operation of the Muscogee County Juvenile Drug
Court. The grant period is from July 1, 2013 to June 30, 2014. An agenda
report and resolution are attached. Click link to access documents
VII. EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG):
Authorization is requested to submit an application, and if approved,
accept $9,000 in funds from the Edward Byrne Memorial Justice Assistance Grant
(JAG) for the Muscogee County Sheriff's Office to purchase one Intoxilyzer
breath alcohol testing instrument for Muscogee County Jail. An agenda report
and resolution are attached. Click link to access documents
VIII. PURCHASES: Click link to access documents
Approval is requested of items "A" thru "E":
A. Stair Remodel at Columbus Civic Center
B. Concrete Pipe (Annual Contract)
C. Server For Clerk Of Superior Court
D. Computer Switches and Equipment for the City Services Center
E. Purchase of 800 MHz Portable Radios
CITY MANAGER'S AGENDA
3/26/2013
Page 3
IX. GOLF AUTHORITY UPDATE:
Deputy City Manager David Arrington will provide an update on Golf
Authority.
X. MONTHLY FINANCE UPDATE:
Finance Director Pam Hodge will provide the Monthly Finance Update.
Emergency Purchase ? Information Only
Emergency Construction Services to Repair Riverbank Damage and Boat Landing at
the Riverwalk:
On Wednesday, March 20, 2013, there was a major collapse of the riverbank north
of City Mills, immediately behind Chase Homes. The area impacted is
approximately 900 ft. in length and involves approximately 300-400 ft. of the
Riverwalk. There are also two large Georgia Power transmission towers in the
affected area. The area has been closed to the public and Public Works is in
the process of installing a fence around the area to keep spectators away from
the site. Due to the damage, the Riverwalk will be closed from the 23rd St.
Pavilion to City Mills indefinitely. The instability of the river bank places
more of the Riverwalk, and potentially the transmission towers, at jeopardy if
the bank is not stabilized in a timely manner. The closure of the Riverwalk
also represents an inconvenience to the Public who routinely use the area.
These conditions constitute an emergency situation and warrant moving forward
accordingly.
Scott Bridge Company, who is currently under contract with the City for
construction services related to the 14th Street Pedestrian Bridge, will be the
contractor performing the emergency repairs. On the morning of Thursday,
March 21, 2013, City staff met on site with Jacobs Engineering, the City?s
engineering consultant, and representatives from Scott Bridge, to assess the
damage and develop a strategy to move forward. Scott Bridge will work with the
City?s consultant, Jacobs Engineering, on designing and implementing a
riverbank stabilization plan and repairs to the Riverwalk. Additionally,
Scott Bridge has access to material at another construction site that will
require disposal; this material could be used for bank stabilization resulting
in a significant savings for the City. The design-build approach would
provide for the most timely stabilization and repair of the damage, preventing
further damage to the Riverwalk and allowing it to be reopened to the public.
The exact cost of the stabilization and repairs cannot be estimated since a
design has not been completed. However, Scott Bridge has agreed to contract
for time and materials on the project. The City's Project Managers can closely
monitor this work and the expenses associated with the project.
Additionally, the boat landing behind the Trade Center has a large section of
the ramp that has collapsed. The damage represents a hazard to the public.
The boat landing is also the take out point for Whitewater operations scheduled
to begin on Memorial Day. As stated above, Scott Bridge Company, currently
under contract, will be utilized to perform the construction repairs, and will
be in the area making ramp improvements within the next few weeks. The
preliminary estimate for replacing the ramp and to install a small retaining
wall to prevent erosion is $65,000.
The City Manager approved the emergency purchase on March 21, 2013.
Funds are available in the FY13 Budget: Riverwalk Funding- OLOST Infrastructure
Reallocation and Trade Center Ramp Funding ? OLOST Infrastructure Reallocation.
CITY MANAGER'S AGENDA
3/26/2013
Page 4
Bid Advertisements
(Schedule opening bid dates)
March 27, 2013
1. Oakland Park Storm Drainage Improvements Phase I ? RFB No. 13-0047
Scope of Bid
This work shall consist of providing storm drainage improvements in the Howe
Avenue area (Sub-Basin ?C?) and the South Plant Road area (Sub-Basin ?M?) of
Oakland Park. The Contractor shall be required to maintain public access to
all residences located within the project area and maintain normal traffic.
2. Comprehensive Medical Services/Muscogee County Jail & Prison (Annual
Contract) ? RFP No. 13-0024
Scope of RFP
Provide comprehensive medical services for inmates at the Muscogee County Jail
and Muscogee County Prison, in accordance with the RFP specifications.
Contract term shall be for two years, with an option to renew for three (3)
additional twelve month periods.
3. 96-Gallon Universal Containers for Recycling Program ? RFB No. 13-0041
Scope of Bid
The Columbus Consolidated Government wishes to purchase eight thousand (8000)
96-gallon universal containers for the City?s recycling program.
4. TV Studio Equipment ? RFP No. 13-0023
Scope of RFP
The Columbus Consolidated Government (the City) is seeking a vendor to provide
and install television studio equipment for CCG TV to be housed in the new City
Services Center currently under construction.
March 29, 2013
1. Statement of Qualifications for Professional Design Services for the
Renovation and Additions to the Muscogee County Jail ? RFP No. 13-0025
Scope of RFP
Columbus Consolidated Government (the Owner) requests firms to submit
statements of qualifications for professional design services for the
renovation and additions to the Muscogee County Jail, which is located at 700
10th Street in Columbus, GA.
It should be noted that the Owner desires to procure the services from a team
comprised of an architectural firm that specializes in developing jail/prison
projects, who will serve as the lead architect, and a local architect.
2. Wide Format Scanner (Re-Bid) ? RFB No. 13-0049
Scope of Bid
The GIS Division of the Engineering Department desires to acquire a Wide Format
Color Scanner, Colortrac SmartLF Gx+ T42e or equivalent. For budgetary
purposes, Columbus Consolidated Government requests vendors to submit bids on
Option A (Purchase) and Option B (Lease).
CITY MANAGER'S AGENDA
3/26/2013
Page 5
Bid Advertisements
(Schedule opening bid dates)
April 3, 2013
1. Electric Motor Service (Annual Contract) ? RFB No. 13-0048
Scope of Bid
Provide repair services for electric motors. The repairs will include all
single and three phase electric motors up to 150 HP to include, but not limited
to, Belt-Drive A/C Blower Motors, Direct-Drive A/C Blower Motors and Water
Circulators.
April 5, 2013
1. Right-of-Way Digital Imaging and Extraction of Pavement Condition Data ? RFP
No. 13-0026
Scope of RFP
Columbus Consolidated Government (CCG) requests proposals from qualified firms,
with proven experience, to collect ground-level right-of-way digital images of
the roadway network. The images shall be used to update the pavement condition
ratings stored in CCG?s proprietary pavement management system. Under the terms
of this RFP, the successful respondent is to work with CCG?s pavement
management consultant to deliver the pavement condition ratings in the required
data import format.
April 10, 2013
1. Farm Tractor with 15' Batwing Mower (RE-BID) ? RFB No. 13-0050
Scope of RFB
The Columbus Consolidated Government wishes to purchase one (1) farm tractor
with 15' batwing mower. The equipment will be used by the Public Services
Department for cutting all City and State Right-of-Ways within City limits.
April 12, 2013
1. Public Transit Needs Assessment for Muscogee County, Georgia ? RFP No.
13-0029
Scope of RFP
The Columbus Planning Department and the METRA Transit System are seeking a
qualified consultant to undertake a public transit needs assessment in Muscogee
County, Georgia.
2. Inmate Commissary Services for Muscogee County Prison (Annual Contract) ?
RFP No. 13-0028
Scope of RFP
The Consolidated Government of Columbus, Georgia is seeking proposals from
qualified vendors to provide inmate commissary services at the Muscogee County
Prison.
Attachments
No attachments for this document.