Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item # 5





Columbus Consolidated Government

Council Meeting



June 12, 2007



Agenda Report #_159_





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department

__________________________________________________________________________





(A) DESIGN/BUILDER FOR THE COLUMBUS SKATE PARK ? RFP NO. 07-0009



It is requested that Council authorize the execution of a contract with

California Skate Parks, Inc., to design and build a skate park. The facility

will be located in the South Commons area and shall consist of an approximate

18,000 square foot concrete bowl for experienced skaters, a 10,000 square foot

street plaza area, a 5,000 square foot beginner?s concrete bowl, restrooms,

picnic shelter and any other amenities that can be incorporated within the

project budget. The concrete bowls will require a steel edge coping strong

enough for bike pegs since both skateboarders and BMX riders will utilize the

Facility.



The design/builder?s scope of services includes, but are not limited to, the

following items:

Site analysis and mobilization plan

Execution and management of a safety plan

Preparation of project schedules and monthly updates

Suggest cost saving measures

Execution and management of the design phase

Execution and management of procurements

Execution and management of the construction phase

Execute fully the requirements and intent of RFP



Requests for proposal were mailed to ten vendors. This RFP has been advertised

and posted on the City?s website. Four proposals were received on April 5,

2007:



California Skateparks, Inc. (Upland, CA)

Connelly & Wicker, Inc. (Atlanta, GA)

Grindline Skateparks (Seattle, WA)

Spohn Ranch, Inc. (City of Industry, CA)



The proposals were reviewed by the Evaluation Committee, which consisted of

representatives from the City Manager?s Office, Department of Parks and

Recreation and Department of Engineering. A representative from a skate park

interest group served in an advisory capacity.



The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals

for the procurement of Equipment, Supplies and Professional Services, governs

the RFP Process. During the process of an RFP there is no formal opening, due

to the possibility of negotiated components of the proposal. In the event

Council does not approve the recommended offer or, no proposal responses or any

negotiated components are made public until after the award of the contract.

If Council does not approve the recommended offer or, the Purchasing Division

will re-bid the project. Evaluation results and cost information has been

submitted to the City Manager in a separate memo, for informational purposes.



Funding is available in the FY07 Budget: Columbus Building Authority Lease

Revenue Bonds ? Skateboard Park Super Center;

0554-200-2443-CBA-9801-40222-20070.





* * * * * *



(B) MASONRY PRODUCTS (RE-BID) (ANNUAL CONTRACT) - RFB NO. 07-0067



It is requested that Council approve the annual contract for the purchase of

masonry products from W.T. Harvey Lumber Co, J.L. Legacy Holding L.L.C. d/b/a

J. Legacy Concrete Co., and Couch Ready Mix USA for the estimated annual

contract value of $135,025.00.



Masonry products will consist of: portland cement, concrete ready mix

w/gravel, brick sand, concrete sand, brick 3 hole, brick 8", brick 8" fire

brick, concrete building brick and concrete blocks. Public Services and Park

Services will use the masonry products on an "as needed" basis. The contract

period is for two (2) years with the option to renew for three (3) additional

twelve-month periods. Contract renewal is contingent upon mutual agreement of

the City and Contractor.



Thirty-eight bid invitations were mailed. Bids were received April 25, 2007

from the vendors below listed below. This bid has been advertised, opened and

reviewed. The low, responsive bidders, per specified line item, were:





VENDOR/DESCRIPTION ESTIMATED

QUANTITY UNIT PRICE TOTAL COST

W.T. Harvey Lumber Co. (Columbus, GA)

Concrete Ready Mix w/Gravel (40lb)

Concrete Ready Mix w/Gravel (80lb)

3,000 Bags

15,000 Bags

$2.90

$3.85

$8,700.00

$5,775.00

$14,475.00

J.L. Legacy Holdings, L.L.C. (Columbus, GA)

Portland Cement ? Type I (94 lb)

Brick Sand

Sand (Medium Grade Washed River Sand)

Brick, 3 Hole Common, Grade SW Conform w/ASTM C-216-75A

Brick, 8? Smooth Select Red, Grade SW Conform w/ASTM C-216-75A

Brick, 8? Fire Brick

7,200 Bags

30 Tons

500 Tons

20,000 Each

20,000 Each

10,000 Each

$7.00

$15.00

$12.00

$0.35

$0.40

$1.00

$50,400.00

$450.00

$6,000.00

$7,000.00

$8,000.00

$10,000.00

$81,850.00

Couch Ready Mix USA (Phenix City, AL)

Concrete Sand

Concrete Building Brick, Grade ?A?, SW conform w/ASTM Federal SS-663B

Concrete Blocks, Type 1, Grade ?N? Conform w/ASTM Spec. C-90

50 Tons

20,000 Each

20,000 Each

$14.00

$0.48

$1.42

$700.00

$9,600.00

$28,400.00

$38,700.00

TOTAL ESTIMATED CONTRACT VALUE $135,025.00



Funds are budgeted each fiscal year for this ongoing expense: Sewer Fund ?

Public Services ? Sewer Maintenance ? Operating Materials,

0202-260-3210-SWRM-6728; Paving Fund ? Public Services ? Repairs and

Maintenance ? Horticulture/Landscaping Supplies, 0203-260-3110-REPR-6727;

Paving Fund ? Public Services ? Landscape and Forestry ? Horticulture/

Landscaping Supplies, 0203-260-2800-LAND-6727; Paving Fund ? Public Services ?

Right Of Way Maintenance ? Operating Materials, 0203-260-3120-ROWM-6728.



* * * * * * *



(C) PURCHASE OF BLADE SERVERS AND CONNECTIVITY EQUIPMENT



It is requested that Council approve the purchase of four (4) IBM HS21 Blade

Servers, and required connectivity equipment, from IBM/Cpak (Tempe AZ) in the

amount of $32,959.28. The purchase will be made via Georgia State-Wide

Contract (WSCA) No. A63311.



The servers are required as part of the Motorola CAD Project and for the CPD

E911 Center.



Funds are budgeted in FY07 Budget: Emergency Telephone Fund ? Police ? E911

Communications Center ? Expenditures Over $5,000; 0209-400-3220-E911-7761.



* * * * * * * *



(D) PURCHASE OF USB EXTERIOR ANTENNAS



It is requested that Council approve the purchase of sixty (60) USB exterior

antennas from Antenna Plus (Scottsdale, AZ) in the amount of $13,500.00.



The antennas will be utilized by the Police Department and Sheriff?s Office as

part of the Motorola Air Mobile System for uploading data from Mobile Data

Terminals (computers) in patrol vehicles to the CCG network.



The new antenna are the same as those currently used and were recommended to be

utilized with the Motorola equipment. Antenna Plus is the only known vendor

providing this equipment, and is therefore considered an only known source for

the purchase, per Procurement Ordinance Article #3-114.



Funds are budgeted in the FY07 Budget as follow: ($6,750.00) Police ?Support

Services ? Operating Materials; 0101-400-2200-STAF-6728; and ($6,750.00)

Sheriff ? Jail ? Operating Materials; 0101-550-2600-JAIL-6728.



(E) TARPS WITH MOTORIZED DEPLOYMENT SYSTEM ? RFB NO. 07-0074



It is requested that Council authorize the purchase of three (3) tarps with one

(1) motorized deployment system from Mercer Motor Works (Norridgewock, ME) in

the amount of $27,400.00.



The tarps and motorized deployment system are new units. The system will be

used by the Pine Grove Landfill to cover exposed areas of the landfill at the

end of the day in order to comply with EPA regulations.



Invitations were mailed to fifteen vendors and specifications were posted on

the City?s website; bid responses were received on June 6, 2007 from two

bidders. This bid has been advertised, opened and reviewed. The bidders were:



Mercer Motor Works

(Norridgewock, ME)

Motorized Deployment System 21,700.00

Tarps 1,900.00(3 units)



5,700.00

TOTAL $27,400.00



Funds are budgeted in FY07 Budget, Integrated Waste Management ? Capital

Projects ? Integrated Waste Supported Capital Projects ? Off Road Equipment ?

Vehicle Replacement; 0207-660-4000-CPIW-7725-20710-20040.



* * * * * * * *



(F) 4X4 OFF-ROAD UTILITY VEHICLE



It is requested that Council authorize the purchase of one (1) 4x4 off-road

utility vehicle from Dal-Kawa Cycle Center (Hendersonville, NC), in the amount

of $12,288.24.



The 4x4 off-road utility vehicle is a replacement unit that will be used by the

Parks Services Division to transport personnel and maintenance equipment along

the Riverwalk and City owned parks.



On December 12, 2006 Council approved the purchase of a 4x4 off-road utility

vehicle from Dal-Kawa Cycle Center, per Resolution No. 540-06, RFB No.07-0024.

The bid specifications required vendors to submit a bid price for future

purchases during the FY07 budget year. The vendor submitted a bid price of

$12,288.24, per unit, for future FY07 purchases; and has provided written

confirmation to honor the bid price.



Funds are budgeted in the FY07 Budget: General Fund ? Parks & Recreation ?

Parks Services ? Off Road Equipment; 0101-270-2100-PSRV-7725.

?ITEM A?



A RESOLUTION



NO._____________



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH CALIFORNIA SKATE

PARKS, INC., TO DESIGN AND BUILD A SKATE PARK.



WHEREAS, an RFP was administered (RFP No. 07-0009) and four proposals

were received; and,



WHEREAS, the proposal submitted by California Skate Parks, Inc., met all

proposal requirements and is deemed most responsive to the RFP; and,



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

California Skate Parks, Inc., to design and build a skate park. Funding is

available in the FY07 Budget: Columbus Building Authority Lease Revenue Bonds ?

Skateboard Park Super Center; 0554-200-2443-CBA-9801-40222-20070.



______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2007 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM B?



A RESOLUTION

NO.______



A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR THE PURCHASE OF

MASONRY PRODUCTS FROM W.T. HARVEY LUMBER COMPANY, J. L. LEGACY HOLDINGS,

L.L.C., D/B/A J. LEGACY CONCRETE COMPANY AND COUCH READY MIX USA, FOR THE

ESTIMATED ANNUAL CONTRACT VALUE OF $135,025.00.



WHEREAS, masonry products will consist of: portland cement, concrete ready mix

w/gravel, brick sand, concrete sand, brick 3 hole, brick 8", brick 8" fire

brick, concrete building brick and concrete blocks. The masonry products will

be used by Public Services Department on an "as needed" basis; and



WHEREAS, the contract period is for two (2) years with option to renew for

three (3) additional twelve month periods.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into an annual

contract to purchase masonry products from W.T. Harvey Lumber Co, J.L. Legacy

Holding L.L.C. d/b/a J. Legacy Concrete Co., and Couch Ready Mix USA for the

estimated annual contract value of $135,025.00. Funds are budgeted each fiscal

year for this ongoing expense: Sewer Fund ? Public Services ? Sewer

Maintenance ? Operating Materials, 0202-260-3210-SWRM-6728; Paving Fund ?

Public Services ? Repairs and Maintenance ? Horticulture/Landscaping Supplies,

0203-260-3110-REPR-6727; Paving Fund ? Public Services ? Landscape and Forestry

? Horticulture/ Landscaping Supplies, 0203-260-2800-LAND-6727; Paving Fund ?

Public Services ? Right Of Way Maintenance ? Operating Materials,

0203-260-3120-ROWM-6728.

__________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ ____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM C?





A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) IBM HS21 BLADE

SERVERS AND REQUIRED CONNECTIVITY EQUIPMENT FROM IBM/CPAK (TEMPE AZ) IN THE

AMOUNT OF $32,959.28.



WHEREAS, the purchase will be made via Georgia State-Wide Contract

(WSCA) No. A63311; and,



WHEREAS, the servers are required as part of the Motorola CAD Project

and for the CPD E911 Center.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase four (4) IBM

HS21 Blade Servers and required connectivity equipment from IBM/Cpak (Tempe AZ)

in the amount of $32,959.28. Funds are budgeted in FY07 Budget: Emergency

Telephone Fund ? Police ? E911 Communications Center ? Expenditures Over

$5,000; 0209-400-3220-E911-7761.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2007 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM D?



A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING THE PURCHASE OF SIXTY (60) USB EXTERIOR

ANTENNAS FROM ANTENNA PLUS (SCOTTSDALE, AZ) IN THE AMOUNT OF $13,500.00.



WHEREAS, the antennas will be utilized by the Police Department and

Sheriff?s Office as part of the Motorola Air Mobile System for uploading data

from Mobile Data Terminals (computers) in patrol vehicles to the CCG network;

and,



WHEREAS, Antenna Plus is the only known vendor providing this

equipment, and is therefore considered an only known source for the purchase,

per Procurement Ordinance Article #3-114.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase sixty (60) USB

exterior antennas from Antenna Plus (Scottsdale, AZ) in the amount of

$13,500.00. Funds are budgeted in the FY07 Budget as follow: ($6,750.00)

Police ?Support Services ? Operating Materials; 0101-400-2200-STAF-6728; and

($6,750.00) Sheriff ? Jail ? Operating Materials; 0101-550-2600-JAIL-6728.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2007 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM E?



A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) TARPS WITH ONE (1)

MOTORIZED DEPLOYMENT SYSTEM FROM MERCER MOTOR WORKS (NORRIDGEWOCK, ME) IN THE

AMOUNT OF $27,400.00.



WHEREAS, the tarps and motorized deployment system are new units. The

system will be used by the Pine Grove Landfill to cover exposed areas of the

landfill at the end of the day in order to comply with EPA regulations.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase three (3) tarps

with one (1) motorized deployment system from Mercer Motor Works (Norridgewock,

ME) in the amount of $27,400.00. Funds are budgeted in FY07 Budget, Integrated

Waste Management ? Capital Projects ? Integrated Waste Supported Capital

Projects ? Off Road Equipment ? Vehicle Replacement;

0207-660-4000-CPIW-7725-20710-20040.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2007 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM F?



A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 4X4 OFF-ROAD UTILITY

VEHICLE FROM DAL-KAWA CYCLE CENTER (HENDERSONVILLE, NC), IN THE AMOUNT OF

$12,288.24.



WHEREAS, the 4x4 off-road utility vehicle is a replacement unit that

will be used by the Parks Services Division to transport personnel and

maintenance equipment along the Riverwalk and City owned parks; and,



WHEREAS, on December 12, 2006 Council approved the purchase of a 4x4

off-road utility vehicle from Dal-Kawa Cycle Center, per Resolution No. 540-06,

RFB No.07-0024. The bid specifications required vendors to submit a bid price

for future purchases during the FY07 budget year. The vendor submitted a bid

price of $12,288.24, per unit, for future FY07 purchases; and has provided

written confirmation to honor the bid price.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) 4x4

off-road utility vehicle from Dal-Kawa Cycle Center (Hendersonville, NC), in

the amount of $12,288.24. Funds are budgeted in the FY07 Budget: General Fund

? Parks & Recreation ? Parks Services ? Off Road Equipment;

0101-270-2100-PSRV-7725.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2007 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

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