Agenda Item # 5
Columbus Consolidated Government
Council Meeting
June 12, 2007
Agenda Report #_159_
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
__________________________________________________________________________
(A) DESIGN/BUILDER FOR THE COLUMBUS SKATE PARK ? RFP NO. 07-0009
It is requested that Council authorize the execution of a contract with
California Skate Parks, Inc., to design and build a skate park. The facility
will be located in the South Commons area and shall consist of an approximate
18,000 square foot concrete bowl for experienced skaters, a 10,000 square foot
street plaza area, a 5,000 square foot beginner?s concrete bowl, restrooms,
picnic shelter and any other amenities that can be incorporated within the
project budget. The concrete bowls will require a steel edge coping strong
enough for bike pegs since both skateboarders and BMX riders will utilize the
Facility.
The design/builder?s scope of services includes, but are not limited to, the
following items:
Site analysis and mobilization plan
Execution and management of a safety plan
Preparation of project schedules and monthly updates
Suggest cost saving measures
Execution and management of the design phase
Execution and management of procurements
Execution and management of the construction phase
Execute fully the requirements and intent of RFP
Requests for proposal were mailed to ten vendors. This RFP has been advertised
and posted on the City?s website. Four proposals were received on April 5,
2007:
California Skateparks, Inc. (Upland, CA)
Connelly & Wicker, Inc. (Atlanta, GA)
Grindline Skateparks (Seattle, WA)
Spohn Ranch, Inc. (City of Industry, CA)
The proposals were reviewed by the Evaluation Committee, which consisted of
representatives from the City Manager?s Office, Department of Parks and
Recreation and Department of Engineering. A representative from a skate park
interest group served in an advisory capacity.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. In the event
Council does not approve the recommended offer or, no proposal responses or any
negotiated components are made public until after the award of the contract.
If Council does not approve the recommended offer or, the Purchasing Division
will re-bid the project. Evaluation results and cost information has been
submitted to the City Manager in a separate memo, for informational purposes.
Funding is available in the FY07 Budget: Columbus Building Authority Lease
Revenue Bonds ? Skateboard Park Super Center;
0554-200-2443-CBA-9801-40222-20070.
* * * * * *
(B) MASONRY PRODUCTS (RE-BID) (ANNUAL CONTRACT) - RFB NO. 07-0067
It is requested that Council approve the annual contract for the purchase of
masonry products from W.T. Harvey Lumber Co, J.L. Legacy Holding L.L.C. d/b/a
J. Legacy Concrete Co., and Couch Ready Mix USA for the estimated annual
contract value of $135,025.00.
Masonry products will consist of: portland cement, concrete ready mix
w/gravel, brick sand, concrete sand, brick 3 hole, brick 8", brick 8" fire
brick, concrete building brick and concrete blocks. Public Services and Park
Services will use the masonry products on an "as needed" basis. The contract
period is for two (2) years with the option to renew for three (3) additional
twelve-month periods. Contract renewal is contingent upon mutual agreement of
the City and Contractor.
Thirty-eight bid invitations were mailed. Bids were received April 25, 2007
from the vendors below listed below. This bid has been advertised, opened and
reviewed. The low, responsive bidders, per specified line item, were:
VENDOR/DESCRIPTION ESTIMATED
QUANTITY UNIT PRICE TOTAL COST
W.T. Harvey Lumber Co. (Columbus, GA)
Concrete Ready Mix w/Gravel (40lb)
Concrete Ready Mix w/Gravel (80lb)
3,000 Bags
15,000 Bags
$2.90
$3.85
$8,700.00
$5,775.00
$14,475.00
J.L. Legacy Holdings, L.L.C. (Columbus, GA)
Portland Cement ? Type I (94 lb)
Brick Sand
Sand (Medium Grade Washed River Sand)
Brick, 3 Hole Common, Grade SW Conform w/ASTM C-216-75A
Brick, 8? Smooth Select Red, Grade SW Conform w/ASTM C-216-75A
Brick, 8? Fire Brick
7,200 Bags
30 Tons
500 Tons
20,000 Each
20,000 Each
10,000 Each
$7.00
$15.00
$12.00
$0.35
$0.40
$1.00
$50,400.00
$450.00
$6,000.00
$7,000.00
$8,000.00
$10,000.00
$81,850.00
Couch Ready Mix USA (Phenix City, AL)
Concrete Sand
Concrete Building Brick, Grade ?A?, SW conform w/ASTM Federal SS-663B
Concrete Blocks, Type 1, Grade ?N? Conform w/ASTM Spec. C-90
50 Tons
20,000 Each
20,000 Each
$14.00
$0.48
$1.42
$700.00
$9,600.00
$28,400.00
$38,700.00
TOTAL ESTIMATED CONTRACT VALUE $135,025.00
Funds are budgeted each fiscal year for this ongoing expense: Sewer Fund ?
Public Services ? Sewer Maintenance ? Operating Materials,
0202-260-3210-SWRM-6728; Paving Fund ? Public Services ? Repairs and
Maintenance ? Horticulture/Landscaping Supplies, 0203-260-3110-REPR-6727;
Paving Fund ? Public Services ? Landscape and Forestry ? Horticulture/
Landscaping Supplies, 0203-260-2800-LAND-6727; Paving Fund ? Public Services ?
Right Of Way Maintenance ? Operating Materials, 0203-260-3120-ROWM-6728.
* * * * * * *
(C) PURCHASE OF BLADE SERVERS AND CONNECTIVITY EQUIPMENT
It is requested that Council approve the purchase of four (4) IBM HS21 Blade
Servers, and required connectivity equipment, from IBM/Cpak (Tempe AZ) in the
amount of $32,959.28. The purchase will be made via Georgia State-Wide
Contract (WSCA) No. A63311.
The servers are required as part of the Motorola CAD Project and for the CPD
E911 Center.
Funds are budgeted in FY07 Budget: Emergency Telephone Fund ? Police ? E911
Communications Center ? Expenditures Over $5,000; 0209-400-3220-E911-7761.
* * * * * * * *
(D) PURCHASE OF USB EXTERIOR ANTENNAS
It is requested that Council approve the purchase of sixty (60) USB exterior
antennas from Antenna Plus (Scottsdale, AZ) in the amount of $13,500.00.
The antennas will be utilized by the Police Department and Sheriff?s Office as
part of the Motorola Air Mobile System for uploading data from Mobile Data
Terminals (computers) in patrol vehicles to the CCG network.
The new antenna are the same as those currently used and were recommended to be
utilized with the Motorola equipment. Antenna Plus is the only known vendor
providing this equipment, and is therefore considered an only known source for
the purchase, per Procurement Ordinance Article #3-114.
Funds are budgeted in the FY07 Budget as follow: ($6,750.00) Police ?Support
Services ? Operating Materials; 0101-400-2200-STAF-6728; and ($6,750.00)
Sheriff ? Jail ? Operating Materials; 0101-550-2600-JAIL-6728.
(E) TARPS WITH MOTORIZED DEPLOYMENT SYSTEM ? RFB NO. 07-0074
It is requested that Council authorize the purchase of three (3) tarps with one
(1) motorized deployment system from Mercer Motor Works (Norridgewock, ME) in
the amount of $27,400.00.
The tarps and motorized deployment system are new units. The system will be
used by the Pine Grove Landfill to cover exposed areas of the landfill at the
end of the day in order to comply with EPA regulations.
Invitations were mailed to fifteen vendors and specifications were posted on
the City?s website; bid responses were received on June 6, 2007 from two
bidders. This bid has been advertised, opened and reviewed. The bidders were:
Mercer Motor Works
(Norridgewock, ME)
Motorized Deployment System 21,700.00
Tarps 1,900.00(3 units)
5,700.00
TOTAL $27,400.00
Funds are budgeted in FY07 Budget, Integrated Waste Management ? Capital
Projects ? Integrated Waste Supported Capital Projects ? Off Road Equipment ?
Vehicle Replacement; 0207-660-4000-CPIW-7725-20710-20040.
* * * * * * * *
(F) 4X4 OFF-ROAD UTILITY VEHICLE
It is requested that Council authorize the purchase of one (1) 4x4 off-road
utility vehicle from Dal-Kawa Cycle Center (Hendersonville, NC), in the amount
of $12,288.24.
The 4x4 off-road utility vehicle is a replacement unit that will be used by the
Parks Services Division to transport personnel and maintenance equipment along
the Riverwalk and City owned parks.
On December 12, 2006 Council approved the purchase of a 4x4 off-road utility
vehicle from Dal-Kawa Cycle Center, per Resolution No. 540-06, RFB No.07-0024.
The bid specifications required vendors to submit a bid price for future
purchases during the FY07 budget year. The vendor submitted a bid price of
$12,288.24, per unit, for future FY07 purchases; and has provided written
confirmation to honor the bid price.
Funds are budgeted in the FY07 Budget: General Fund ? Parks & Recreation ?
Parks Services ? Off Road Equipment; 0101-270-2100-PSRV-7725.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH CALIFORNIA SKATE
PARKS, INC., TO DESIGN AND BUILD A SKATE PARK.
WHEREAS, an RFP was administered (RFP No. 07-0009) and four proposals
were received; and,
WHEREAS, the proposal submitted by California Skate Parks, Inc., met all
proposal requirements and is deemed most responsive to the RFP; and,
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
California Skate Parks, Inc., to design and build a skate park. Funding is
available in the FY07 Budget: Columbus Building Authority Lease Revenue Bonds ?
Skateboard Park Super Center; 0554-200-2443-CBA-9801-40222-20070.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR THE PURCHASE OF
MASONRY PRODUCTS FROM W.T. HARVEY LUMBER COMPANY, J. L. LEGACY HOLDINGS,
L.L.C., D/B/A J. LEGACY CONCRETE COMPANY AND COUCH READY MIX USA, FOR THE
ESTIMATED ANNUAL CONTRACT VALUE OF $135,025.00.
WHEREAS, masonry products will consist of: portland cement, concrete ready mix
w/gravel, brick sand, concrete sand, brick 3 hole, brick 8", brick 8" fire
brick, concrete building brick and concrete blocks. The masonry products will
be used by Public Services Department on an "as needed" basis; and
WHEREAS, the contract period is for two (2) years with option to renew for
three (3) additional twelve month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract to purchase masonry products from W.T. Harvey Lumber Co, J.L. Legacy
Holding L.L.C. d/b/a J. Legacy Concrete Co., and Couch Ready Mix USA for the
estimated annual contract value of $135,025.00. Funds are budgeted each fiscal
year for this ongoing expense: Sewer Fund ? Public Services ? Sewer
Maintenance ? Operating Materials, 0202-260-3210-SWRM-6728; Paving Fund ?
Public Services ? Repairs and Maintenance ? Horticulture/Landscaping Supplies,
0203-260-3110-REPR-6727; Paving Fund ? Public Services ? Landscape and Forestry
? Horticulture/ Landscaping Supplies, 0203-260-2800-LAND-6727; Paving Fund ?
Public Services ? Right Of Way Maintenance ? Operating Materials,
0203-260-3120-ROWM-6728.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) IBM HS21 BLADE
SERVERS AND REQUIRED CONNECTIVITY EQUIPMENT FROM IBM/CPAK (TEMPE AZ) IN THE
AMOUNT OF $32,959.28.
WHEREAS, the purchase will be made via Georgia State-Wide Contract
(WSCA) No. A63311; and,
WHEREAS, the servers are required as part of the Motorola CAD Project
and for the CPD E911 Center.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase four (4) IBM
HS21 Blade Servers and required connectivity equipment from IBM/Cpak (Tempe AZ)
in the amount of $32,959.28. Funds are budgeted in FY07 Budget: Emergency
Telephone Fund ? Police ? E911 Communications Center ? Expenditures Over
$5,000; 0209-400-3220-E911-7761.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF SIXTY (60) USB EXTERIOR
ANTENNAS FROM ANTENNA PLUS (SCOTTSDALE, AZ) IN THE AMOUNT OF $13,500.00.
WHEREAS, the antennas will be utilized by the Police Department and
Sheriff?s Office as part of the Motorola Air Mobile System for uploading data
from Mobile Data Terminals (computers) in patrol vehicles to the CCG network;
and,
WHEREAS, Antenna Plus is the only known vendor providing this
equipment, and is therefore considered an only known source for the purchase,
per Procurement Ordinance Article #3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase sixty (60) USB
exterior antennas from Antenna Plus (Scottsdale, AZ) in the amount of
$13,500.00. Funds are budgeted in the FY07 Budget as follow: ($6,750.00)
Police ?Support Services ? Operating Materials; 0101-400-2200-STAF-6728; and
($6,750.00) Sheriff ? Jail ? Operating Materials; 0101-550-2600-JAIL-6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) TARPS WITH ONE (1)
MOTORIZED DEPLOYMENT SYSTEM FROM MERCER MOTOR WORKS (NORRIDGEWOCK, ME) IN THE
AMOUNT OF $27,400.00.
WHEREAS, the tarps and motorized deployment system are new units. The
system will be used by the Pine Grove Landfill to cover exposed areas of the
landfill at the end of the day in order to comply with EPA regulations.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase three (3) tarps
with one (1) motorized deployment system from Mercer Motor Works (Norridgewock,
ME) in the amount of $27,400.00. Funds are budgeted in FY07 Budget, Integrated
Waste Management ? Capital Projects ? Integrated Waste Supported Capital
Projects ? Off Road Equipment ? Vehicle Replacement;
0207-660-4000-CPIW-7725-20710-20040.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 4X4 OFF-ROAD UTILITY
VEHICLE FROM DAL-KAWA CYCLE CENTER (HENDERSONVILLE, NC), IN THE AMOUNT OF
$12,288.24.
WHEREAS, the 4x4 off-road utility vehicle is a replacement unit that
will be used by the Parks Services Division to transport personnel and
maintenance equipment along the Riverwalk and City owned parks; and,
WHEREAS, on December 12, 2006 Council approved the purchase of a 4x4
off-road utility vehicle from Dal-Kawa Cycle Center, per Resolution No. 540-06,
RFB No.07-0024. The bid specifications required vendors to submit a bid price
for future purchases during the FY07 budget year. The vendor submitted a bid
price of $12,288.24, per unit, for future FY07 purchases; and has provided
written confirmation to honor the bid price.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 4x4
off-road utility vehicle from Dal-Kawa Cycle Center (Hendersonville, NC), in
the amount of $12,288.24. Funds are budgeted in the FY07 Budget: General Fund
? Parks & Recreation ? Parks Services ? Off Road Equipment;
0101-270-2100-PSRV-7725.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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