Agenda Item # 5
Columbus Consolidated Government
Council Meeting
May 12, 2009
Agenda Report # 392
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) POTTERY SUPPLIES (ANNUAL CONTRACT) ? RFB No. 09-0040
It is requested that Council approve the purchase of pottery supplies from
Mid-South Ceramic Supply for the estimated contract value of $9,021.07. The
Parks & Recreation Britt David Cultural Arts Studio will utilize the pottery
supplies on an ?as needed basis?.
The contract term shall be for one year, with the option to renew for four (4)
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
Eighteen postcard invitations were mailed and specifications were posted on the
City?s website. Three bids were received April 1, 2009. This bid has been
advertised, opened and reviewed. The bidders were:
Mid-South Ceramic Supply (Nashville, TN) $9,021.07
*Daven?s Ceramic Center (Atlanta, GA) 7,280.55
**Bennett?s Pottery & Ceramic Supplies 4,368.95
*Vendor did not include delivery/shipping charges in bid prices. The bid
specifications stated, ?All delivery/shipping charges shall be included in the
bid prices. No additional delivery/shipping charges will be authorized?.
**Vendor did not bid on all items.
Funds are budgeted each fiscal year for this on-going expense: General Fund -
Parks & Recreation ? Pottery Shop ? Supplies-Fee Based Program,
0101-270-4434-POTT-6729; General Fund ? Parks & Recreation ? Pottery Shop ?
Other Purchased Services, 0101-270-4434-POTT-6699.
(B) STORM DRAIN REHABILITATION PRIORITY 1 PIPES, CONTRACT 3 ? RFB NO. 09-0035
It is requested that Council authorize the execution of a construction contract
with Insituform Technologies, Inc., in the amount of $1,210,589.00, for storm
drain rehabilitation. Insituform Technologies, Inc., will perform
cured-in-place storm sewer repairs on certain portions of 5th Street, 6th
Street, 10th Street, 11th Street, 15th Street, Broadway, 1st Avenue, 2nd
Avenue, 3rd Avenue, and Veterans Parkway. The work includes:
3,300 feet of 10 to 18-inch pipe 2,000 feet of 20 to 24-inch pipe
3,200 feet of 30 to 36-inch pipe 870 feet of 42-inch pipe
630 feet of 48-inch pipe. CCTV inspection
Miscellaneous point repairs Manhole height adjustments
Installation of manholes.
Per resolution No. 132-07, Council pre-qualified four (4) vendors to submit
bids for cured-in-place rehabilitation of the storm system located throughout
Columbus; request for bids were mailed to the four (4) pre-qualified
contractors. Three (3) pre-qualified contractors submitted bids on April 22,
2009. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Contract Amount
Insituform Technologies, Inc. (Bessemer, AL) 1,210,589.00
Southeast Pipe Survey (Patterson, GA) 1,226,031.25
Reynolds Inliner, LLC (Fairburn, GA) 1,396,677.10
Funds are budgeted in the FY09 Budget: Capital Projects Fund ? Sewer Fund
Supported ? Drainage/Street Improvements; 0508-660-2000-CPSF-7622-20791-20030;
Capital Projects Fund ? Sewer Fund Supported ? Drainage/Street Improvements;
0508-660-2000-CPSF-7622-20770-20040; Capital Projects Fund ? Sewer Fund
Supported ? Drainage/Street Improvements; 0508-660-2000-CPSF-7622-20770-20090.
* * * * * * * *
(C) AGRICULTURAL CHEMICALS (ANNUAL CONTRACT) ? RFB NO. 09-0041
It is requested that Council approve the purchase of agricultural chemicals on
an ?as needed basis? from Kelly Seed Company and Lesco, Inc., for the estimated
annual contract value of $163,607.66. These chemicals will be utilized by
Parks Services to maintain athletic turf, and Public Services to maintain right
of ways.
The term of the contract will be for one year, with the option to renew for
four additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the City and the Contractors.
Sixty-five postcard invitations were mailed and specifications were posted on
the City?s website. Six bids were received on April 15, 2009. This bid has
been advertised, opened and reviewed. The successful bidders per line item
were:
VENDOR/DESCRIPTION
EST. USAGE
UNIT COST
TOTAL COST
Kelly Seed
Snapshot 2.5 TG
Herbicide, Revolver
Fertilizer, Mulch 70/30
Target 6.6 (MSMA)
24-2-11
Pre-m 0.86% 25-2-5
Amine Standard 2, 4-D
Garlon * 3A
Manicure 6FL
Simazine 4L
Reward Landscape/Aquatic Herbicide
Rodeo
Fertilizer, 13-13-13
Headline
Escort
Sedge Hammer
25-5-11
5-10-15
Liquid Iron
Spreader Sticker/Surfactant
Sevin 4F
G-Pro 2.32%
10 Bags
30 Cs
80 Bags
10 Gals
1200 Bags
700 Bags
30 Gals
100 Gals
25 Gals
5 Gals
20 Gals
200 Gals
120 Bags
2 Gals
50 Oz
80 Oz
1200 Bags
120 Bags
50 Gals
20 Gals
300 Gals
80 Bags
106.00
183.10
13.00
45.00
16.25
15.65
33.60
160.30
91.00
52.50
213.00
90.00
13.25
643.00
280.00
92.00
13.35
12.15
12.00
8.00
86.00
52.75
$1,060.00
5,493.00
1,040.00
180.00
19,500.00
10,955.00
403.20
6,412.00
910.00
105.00
1,704.00
7,200.00
1,590.00
643.00
876.40
5,533.80
16,020.00
1,458.00
240.00
160.00
10,320.00
4,220.00
$96,023.40
Lesco, Inc.
Three-way Selective Herbicide
Chelated Iron Plus
Induce
Herbicide, Three-way Ester II
Fertilizer, Lime Pellitized
Pre-m 0.86% 0-0-7
Roundup Quick Pro
Top Choice Insecticide
18-24-12
Foam Marker
Primo Maxx
Lesco-Fate
Up-Star Gold
Dimension Ultra
Trimec 992
Mounment 75WG
Dolimitic Lime
Spray Tank Cleaner
500 Gals
5 Gals
50 Gals
30 Cs
120 Bags
700 Bags
200 Gals
100 Bags
20 Bags
5 Gals
2 Gals
5 Lbs
50 Gals
200 Oz
500 Gals
20 Oz
360 Bags
50 Gals
24.00
7.90
41.20
287.00
4.68
11.85
95.66
138.75
16.93
17.35
258.33
7.93
37.18
3.33
28.22
235.00
4.68
3.75
$12,000.00
39.50
2,060.00
8,160.00
561.00
8,295.00
2,869.80
13,875.00
338.60
86.75
516.66
39.65
1,859.00
666.00
14,110.00
235.00
1,684.80
187.50
$67,584.26
Note: Four bids were deemed incomplete at the bid opening. The following
vendors have been notified of their incomplete bids:
BWI Companies, Inc.
Crop Production Services
Humphries Turf Supply
Helena Chemical Company
Funds are budgeted each fiscal year for this on going expense: General Fund ?
Parks & Recreation ? Park Services ? Horticulture/Landscaping Supplies,
0101-270-2100-PSRV-6727; Paving Fund ? Public Services ?Right-of-Way
Maintenance ? Horticulture/ Landscaping Supplies, 0203-260-3120-ROWM-6727.
* * * * * * * *
(D) REST STOP FOR WARM SPRINGS BIKE TRAIL ? RFB NO. 09-0044
It is requested that Council authorize the execution of a construction contract
with D. Dean & Associates, Inc., for the construction of a rest stop, in the
amount of $398,000.00. The work includes, but is not limited to, a rest stop
facility, gazebo and sitting area, bike racks, landscaping, parking lot,
sidewalks, etc.
Request for bid postcard invitations were mailed to forty-seven vendors and
specifications were posted on the web page of the Purchasing Division. Four
bids were received on April 29, 2009. This bid has been advertised, opened and
reviewed. The bidders were:
Bidder Bid Amount
D. Dean & Associates, Inc. (Columbus, GA) $ 398,000.00
Weber Construction, Inc. (Buena Vista, GA) 403,900.00
Ben B. Gordy Construction Company, Inc. (Columbus, GA) 435,900.00
Denson Construction Company (Columbus, GA) 558,000.00
Funds are budgeted in the FY09 Budget: 1999 SPLOST ? Walking Trails/Trolley ?
Capital Expenditures Over $5000; 0540-695-2136-TXWT-7661-53017-20080.
(E) BRIDGES FOR WARM SPRINGS BIKE TRAIL ? RFB NO. 09-0045
It is requested that Council authorize the execution of a construction contract
with Cline Service Corp., for bridge construction, in the amount of
$1,185,000.00. Cline Service Corp. will remove railroad materials located at
Weracoba Creek and an abandoned railroad overpass over I-185, and replace with
bridges for the Warm Springs Bike Trail.
Request for bid postcard invitations were mailed to thirty-two vendors and
specifications were posted on the web page of the Purchasing Division. Four
bids were received on April 22, 2009. This bid has been advertised, opened and
reviewed. The bidders were:
Bidder Bid Amount
Cline Service Corp. (Columbus, GA) $ 1,185,000.00
Gerald Brooks Construction (Phenix City, AL) 1,596,184.48
Rogers Bridge Company, Inc. (Atlanta, GA) *1,160,007.28
*Rogers Bridge Company, Inc., failed to acknowledge receipt of Addendum No. 1,
which included information regarding lead paint liability, fencing and
drainage. Therefore, the vendor?s bid was deemed incomplete; the vendor
received written notification.
Funds are budgeted in the FY09 Budget: 1999 SPLOST ? Walking Trails/Trolley ?
Capital Expenditures Over $5000; 0540-695-2136-TXWT-7661-53017-20080.
* * * * * * * *
(F) EMERGENCY PURCHASE OF WATER HEATERS FOR COUNTY JAIL
It is requested that Council approve payment to Hajoca Columbus (Columbus,
Georgia), in the amount of $63,798.00, for the emergency replacement of two
600 gallon water heaters at the County Jail.
The water heaters at the jail were leaking and needed to be replaced before
they burst, causing additional damage. The jail is occupied 24/7 and hot water
must be available in the building for sanitation purposes. The City Manager
was notified of the situation and approved the emergency purchase on March 3,
2009.
Hajoca was the chosen vendor because they are the only known local vendor who
can provide and build water heaters in the size required for the jail.
Funds are available in the FY09 Budget: Special Project-Capital Project Fund ?
Capital Projects ? General Fund Supported Capital Project ? Building
Maintenance and Repair ? Jail Renovations/Expansion,
0508-660-1000-CPGF-6521-22180-20090.
(G) EMERGENCY PURCHASE OF SKID STEER FOR THE (MRF) MATERIALS RECYCLING FACILITY
It is requested that Council approve payment to SunSouth, LLC., (Columbus,
Georgia), in the amount of $26,202.98, for the emergency purchase of a Skid
Steer required to operate the Materials Recycling Facility.
Currently, the City is contracted with Goodwill to receive and market the
City?s picked up recycle materials, such as newspapers, magazines etc?
However, on July 1, 2009 Goodwill will no longer accept recycle materials.
When the City was made aware of Goodwill?s decision, an RFP was advertised
February 18, 2009 in an attempt to obtain another vendor who would provide and
operate a MRF for the City. No vendors submitted proposals, but did indicate
that the market was such that it would not be profitable for them to make the
capital investment needed to provide and operate a MRF. Consequently, the
RFP was re-written for the City to provide and operate the MRF with a vendor
picking up and marketing the recyclables. Due to the amount of time that has
expired, the City is now in an urgent situation to have the MRF in operation by
July 1. Therefore, in order to obtain the necessary equipment and complete
negotiations with a vendor, the City Manager has deemed this project an
emergency since the City cannot cease its recycling program.
The City will utilize the warehouse, located on Victory Drive, as the MRF
location. The Public Services Department obtained quotes from the following
vendors for the Skid Steer:
SunSouth, LLC (Columbus, Georgia) $26,202.98
Yancey (Fortson, Georgia) 27,045.00
Tractor and Equipment Company (Forest Park, Georgia 31,000.00
Funds are available in the FY09 Budget: Integrated Waste Management Fund ?
Capital Projects ? Integrated Waste Supported Capital Projects ? Capital
Expenditures Over $5,000 ? MRF Facility; 0207 ? 660 ? 4000 ? CPIW - 7761 ?
20717 ? 20090.
* * * * * * *
(H) MENTAL HEALTH COURT SERVICE PROVIDER
It is requested that Council approve payment to New Horizons (Columbus,
Georgia) to provide mental health services, for the Mental Health Court, in the
amount of $75,000.00.
The Mental Health Court was established per a Federal Grant in 2004 to help
ease overcrowding in the jail. New Horizons was instrumental in writing and
assisting the City in obtaining the initial grant, at which time they were the
mental health services provider. Mental Health Services include: extensive
on-site behavioral health assessments in the jail, development of
recommendations and presentations of recommendations to court officials, and
judicial partners, making behavioral health and other needed community
services, intensive case management and follow-up, record keeping and
documentation as required. In order to maintain continuity in the program
with existing participants, New Horizons must continue to provide the mental
health services.
Funds are available in the FY09 Budget: General Fund ? Superior Court ? Judge
Jordan ? Contractual Services; 0101-500-2190-SUPJ-6319.
* * * * * * * * *
(I) CONTRACT FACILITATORS FOR THE JUVENILE DRUG COURT PROGRAM
It is requested that Council approve payment to various contract facilitators
providing services for the Drug Court Program. Contract facilitators are
selected by the Juvenile Drug Court Judge and Program Director to facilitate
groups and programming. These facilitators do not receive more than $10,000.00
annually, however facilitators may be utilized throughout the term of the
grant, which can span at least three years.
Facilitors receive referrals at the discretion of the Judge and Program
Director. All facilitators are required to submit documentation and reports as
requested by the Judge and Program Director. Services are provided only to
active drug court participants.
Facilitors include the following:
Community Service Supervision: This facilitator supervises groups of youth
that perform court ordered community service for the Drug Court Program at
various sites in the city. The facilitator receives $15.00 per hour.
Community Services is offered 4-8 hours weekly depending on referrals. The
facilitator is responsible for submitting the necessary documentation and
reports as required by the Judge and Program Director.
Community Tracker: This facilitator tracks youth 3-5 times daily that are in
need of additional supervision and accountability. This facilitator tracks
youth at home for curfew checks and school to monitor truancy and tardiness.
The tracker receives $15.00 per track. The facilitator is responsible for
submitting the necessary documents and reports as required by the Judge and
Program Director.
Parent Support Facilitator: This facilitator conduct parent support groups.
These groups are peer support groups with a counseling and educational
component. Groups currently are held 2 times per month for 1 ? hour per
session at a rate of $50.00 per group. The facilitator is responsible for
pre-group preparation as well as documentation and reports as required by the
Judge and Program Director.
Life Skill Facilitator: This facilitator conducts life skill groups and gender
specific life skill groups. These groups are educational in nature and
encourage youth to learn and engage in pro-social skills. Topics may include,
but are not limited, to media influence, money management, peer pressure,
vocational education, drug education, hygiene, decision making, conflict
resolution, problem solving, goals, bullying, etc?
The groups are held three times per month at a rate of $50.00 per group. The
facilitator is responsible for pre-group preparation, as well as, documentation
and reports as required by the Judge and Program Director.
Tutoring Instructor: This instructor provides tutoring services to youth that
are court ordered to receive tutoring. Youth that are referred to tutoring
need additional services in a specific subject and/or need additional
educational assistance to be promoted to their appropriate grade level. The
instructor is paid $30.00 per hour. All referrals are Court ordered or made at
the discretion of the Judge or Program Director. The instructor is
responsible for providing the educational materials and is required to submit
progress reports and documentation as required by the Judge and Program
Director.
Funding for the Facilitator Services for the Drug Court Program is made
available via the Edward Byrne Memorial Justice Assistance Grant.
* * * * * * * *
(J) PAYMENT FOR ENGINEERING SERVICES REQUIRED FOR LANDFILL COVER MATERIAL
It is requested that Council approve payment to Jordan, Jones and Goulding in
the estimated amount of $20,600.00, and additional payment for any unforeseen
contingencies that may arise during the project, for providing engineering
services to facilitate cover material for the landfill.
Public Services needed cover material for the landfill. The material was
available on a lot in the Muscogee Technology Park. Grading the lot for the
material is considered a land disturbing activity and thus requires a permit
from the City as the local issuing authority and filing a Notice of Intent with
Georgia EPD. Since JJ&G has done all the engineering work for the development
of Muscogee Technology Park, they were chosen under as an only known source to
do the plans and forms.
Funding is available in the FY09 Budget: 1999 Sales Tax Project Fund ? 1999
SPLOST ? 99 SPLOST NFL Improvements ? Engineering/Architect Services ? NFL
Improvements; 0540 ? 695 ?2133 ?TXNF - 6338 ? 50601-20040.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF POTTERY SUPPLIES FROM MID-SOUTH
CERAMIC SUPPLY FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $9,021.07
WHEREAS, the Parks & Recreation Britt David Cultural Arts Studio will utilize
the pottery supplies on an ?as needed basis?; and,
WHEREAS, the contract term shall be for one year, with the option to renew for
four (4) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase pottery supplies
from Mid-South Ceramic Supply for the estimated annual contract value of
$9,021.07. Funds are budgeted each fiscal year for this on-going expense:
General Fund - Parks & Recreation ? Pottery Shop ? Supplies-Fee Based Program,
0101-270-4434-POTT-6729; General Fund ? Parks & Recreation ? Pottery Shop ?
Other Purchased Services, 0101-270-4434-POTT-6699.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
INSITUFORM TECHNOLOGIES, INC., IN THE AMOUNT OF $1,210,589.00. FOR STORM DRAIN
REHABILITATION PRIORITY 1 PIPES (CONTRACT 3).
WHEREAS, Insituform Technologies, Inc., will perform cured-in-place storm sewer
repairs on certain portions of 5th Street, 6th Street, 10th Street, 11th
Street, 15th Street, Broadway, 1st Avenue, 2nd Avenue, 3rd Avenue, and Veterans
Parkway; and,
WHEREAS, Per Resolution No. 132-07, Council pre-qualified four (4) vendors to
submit bids for cured-in-place rehabilitation of the storm system located
throughout Columbus; request for bids were mailed to the four (4) pre-qualified
contractors. Three (3) pre-qualified contractors submitted bids on April 22,
2009.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Insituform Technologies, Inc., in the amount of $1,210,589.00,
for storm drain rehabilitation priority 1 pipes (Contract 3). Funds are
budgeted in the FY09 Budget: Capital Projects Fund ? Sewer Fund Supported ?
Drainage/Street Improvements; 0508-660-2000-CPSF-7622-20791-20030; Capital
Projects Fund ? Sewer Fund Supported ? Drainage/Street Improvements;
0508-660-2000-CPSF-7622-20770-20040; Capital Projects Fund ? Sewer Fund
Supported ? Drainage/Street Improvements; 0508-660-2000-CPSF-7622-20770-20090.
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2009 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF AGRICULTURAL CHEMICALS ON AN ?AS
NEEDED BASIS? FROM KELLY SEED COMPANY AND LESCO, INC., FOR THE ESTIMATED ANNUAL
CONTRACT VALUE OF $163,607.66.
WHEREAS, these items will be utilized by the Parks and Recreation, Park
Services to maintain athletic turf, and Public Services Department to maintain
right-of-ways; and,
WHEREAS, the term of contract will be for a one year period, with the
option to renew for four additional twelve month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase agricultural
chemicals on an ?as needed basis? from Kelly Seed Company and Lesco, Inc., for
the estimated annual contract value of $163,607.66. Funds are budgeted each
fiscal year for this on going expense: General Fund ? Parks & Recreation ? Park
Services ? Horticulture/Landscaping Supplies, 0101-270-2100-PSRV-6727; Paving
Fund ? Public Services ?Right-of-Way Maintenance ? Horticulture/ Landscaping
Supplies, 0203-260-3120-ROWM-6727.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH D. DEAN
& ASSOCIATES, INC., FOR THE CONSTRUCTION OF A REST STOP, IN THE AMOUNT OF
$398,000.00.
WHEREAS, the work includes, but is not limited to, a rest stop facility, gazebo
and sitting area, bike racks, landscaping, parking lot, sidewalks, etc.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with D. Dean & Associates, Inc., for the construction of a rest stop,
in the amount of $398,000.00. Funds are budgeted in the FY09 Budget: 1999
SPLOST ? Walking Trails/Trolley ? Capital Expenditures Over $5000;
0540-695-2136-TXWT-7661-53017-20080.
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2009 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH CLINE
SERVICE CORP., FOR BRIDGE CONSTRUCTION, IN THE AMOUNT OF $1,185,000.00.
WHEREAS, Cline Service Corp. will remove railroad materials located at Weracoba
Creek and an abandoned railroad overpass over I-185, and replace with bridges
for the Warm Springs Bike Trail.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Cline Service Corp., for bridge construction, in the amount of
$1,185,000.00. Funds are budgeted in the FY09 Budget: 1999 SPLOST ? Walking
Trails/Trolley ? Capital Expenditures Over $5000;
0540-695-2136-TXWT-7661-53017-20080.
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2009 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO HAJOCA COLUMBUS (COLUMBUS,
GEORGIA), IN THE AMOUNT OF $63,798.00, FOR THE EMERGENCY PURCHASE OF TWO 600
GALLON WATER HEATER FOR THE COUNTY JAIL.
WHEREAS, the water heaters at the jail were leaking and needed to be replaced
before they burst, causing additional damage. The jail is occupied 24/7 and
hot water must be available in the building for sanitation purposes. The City
Manager was notified of the situation and approved the emergency purchase on
March 3, 2009; and,
WHEREAS, Hajoca was the chosen vendor because they are the only known local
vendor who can provide and build water heaters in the size required for the
jail.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Hajoca
Columbus (Columbus, Georgia), in the amount of $63,798.00, for the emergency
purchase of two 600 gallon water heaters replacement at the County Jail. Funds
are available in the FY09 Budget: Special Project-Capital Project Fund ?
Capital Projects ? General Fund Supported Capital Project ? Building
Maintenance and Repair ? Jail Renovations/Expansion,
0508-660-1000-CPGF-6521-22180-200900.
.______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO SUNSOUTH, LLC., (COLUMBUS, GEORGIA), IN THE
AMOUNT OF $26,202.98, FOR THE EMERGENCY PURCHASE OF A SKID STEER REQUIRED TO
OPERATE THE MATERIALS RECYCLING FACILITY (MRF).
WHEREAS, currently, the City is contracted with Goodwill to receive and market the
City?s picked up recycle materials, such as newspapers, magazines etc?
However, on July 1, 2009 Goodwill will no longer accept recycle materials; and,
WHEREAS, Since the City cannot cease its recycling program and due to the
City?s requirement to have the MRF in operation by July 1, the City Manager has
deemed this project an emergency.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to SunSouth,
LLC., (Columbus, Georgia), in the amount of $26,202.98, for the emergency
purchase of a Skid Steer required to operate the Materials Recycling Facility.
Funds are available in the FY09 Budget: Integrated Waste Management Fund ?
Capital Projects ? Integrated Waste Supported Capital Projects ? Capital
Expenditures Over $5,000 ? MRF Facility; 0207 ? 660 ? 4000 ? CPIW - 7761 ?
20717 ? 20090.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM H?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO NEW HORIZONS (COLUMBUS, GEORGIA) TO PROVIDE
MENTAL HEALTH SERVICES, FOR THE MENTAL HEALTH COURT, IN THE AMOUNT OF
$75,000.00.
WHEREAS, The Mental Health Court was established per a Federal Grant in 2004 to
help ease overcrowding in the jail. New Horizons was instrumental in writing
and assisting the City in obtaining the initial grant, at which time they were
the mental health services provider. Mental Health Services include:
extensive on-site behavioral health assessments in the jail, development of
recommendations and presentations of recommendations to court officials, and
judicial partners, making behavioral health and other needed community
services, intensive case management and follow-up, record keeping and
documentation as required; and,
WHEREAS, in order to maintain continuity in the program with existing
participants, New Horizons must continue to provide the mental health services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to New
Horizons (Columbus, Georgia) to provide mental health services, for the Mental
Health Court, in the amount of $75,000.00. Funds are available in the FY09
Budget: General Fund ? Superior Court ? Judge Jordan ? Contractual Services;
0101-500-2190-SUPJ-6319.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM I?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO VARIOUS CONTRACT FACILITATORS, TO INCLUDE:
COMMUNITY SERVICE SUPERVISOR, COMMUNITY TRACKER, PARENT SUPPORT FACILITATOR,
LIFE SKILL FACILITATOR AND TUTORING INSTRUCTOR(S) FOR THE DRUG COURT PROGRAM
WHEREAS, contract facilitators are selected by the Juvenile Drug Court Judge
and Program Director to facilitate groups and programming. These facilitators
do not receive more than $10,000.00 annually, however facilitators may be
utilized throughout the term of the grant which can span at least three years;
and,
WHEREAS, facilitors receive referrals at the discretion of the Judge and
Program Director. All facilitators are required to submit documentation and
reports as requested by the Judge and Program Director. Services are provided
only to active drug court participants.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to various contract
facilitators, to include: Community Service Supervisor, Community Tracker,
Parent Support Facilitator, Life Skill Facilitator and Tutoring Instructor(s)
for the Drug Court Program. Funding for the Facilitator Services for the Drug
Court Program is made available via the Edward Byrne Memorial Justice
Assistance Grant.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM J?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO JORDAN, JONES AND GOULDING IN THE ESTIMATED
AMOUNT OF $20,600.00, AND ADDITIONAL PAYMENT FOR ANY UNFORESEEN CONTINGENCIES
THAT MAY ARISE DURING THE PROJECT, FOR PROVIDING ENGINEERING SERVICES TO
FACILITATE COVER MATERIAL FOR THE LANDFILL.
WHEREAS, Public Services needed cover material for the landfill. The material
was available on a lot in the Muscogee Technology Park. Grading the lot for
the material is considered a land disturbing activity and thus requires a
permit from the City as the local issuing authority and filing a Notice of
Intent with Georgia EPD. Since JJ&G has done all the engineering work for the
development of Muscogee Technology Park, they were chosen under as an only
known source to do the plans and forms.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Jordan,
Jones and Goulding in the estimated amount of $20,600.00, and additional
payment for any unforeseen contingencies that may arise during the project, for
providing engineering services to facilitate cover material for the landfill.
Funding is available in the FY09 Budget: 1999 Sales Tax Project Fund ? 1999
SPLOST ? 99 SPLOST NFL Improvements ? Engineering/Architect Services ? NFL
Improvements; 0540 ? 695 ?2133 ?TXNF - 6338 ? 50601-20040.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
DATE: May 12, 2009
TO: Mayor and Councilors
FROM: Pamela Hodge, Director of Finance
SUBJECT: Advertised Bids
May 13, 2009
1. Pursuit Vehicles ? RFB No. 09-0047
Scope of RFB
This specification covers one hundred (100) Police Pursuit Vehicles to be used
by the Police Department.
May 20, 2009
1. Portable Toilet Rental and Service (Annual Contract) ? RFB No. 09-0046
Scope of Bid
The Consolidated Government of Columbus, Georgia (the City) is seeking
vendors to provide portable toilets, hand washing stations and grey water
collection containers at various City location sites. The contract term will
be for two (2) years, with the option to renew for three (3) additional
twelve-month periods.
May 22, 2009
1. Medical Evaluation Services for Columbus Fire/EMS Department (Annual
Contract) ? RFP No. 09-0021
Scope of RFP
Provide medical evaluation services for the Columbus Consolidated Government,
Fire/EMS Department on an ?as needed basis?. The initial term of the current
contract will be for two years with the option to renew for three additional
12-month periods. The contract renewal will be contingent upon the mutual
agreement of the City and the Contractor.
June 3, 2009
1. SMD Rework Station
Scope of RFB
Provide an SMD Rework Station to the Radio Communications Shop of the Traffic
Engineering Division.
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