CITY MANAGER'S AGENDA
September 26, 2017
I. RETIREE HEALTH INSURANCE PLAN:
Approval is requested authorizing the renewal of the Medicare eligible
healthcare plan benefits and the United Healthcare Medicare Advantage plan. The
renewal rate will increase by 3.9% increasing the City's contribution for
CY2018. The Retiree Benefits Committee, ShawHankins Benefits Consulting and
the Human Resources Department recommends accepting the renewal with United
Healthcare.
II. ALLOCATION OF CDBG FUNDING TO THE COLUMBUS AREA HABITAT FOR HUMANITY FOR
THE CONTINUING HOPE PROGRAM:
Approval is requested to enter into a CDBG Written Agreement, between
the Columbus Consolidated Government and the Columbus Area Habitat for Humanity
to award Community Development Block Grant (CDBG) funds in the amount of
$149,829 to administer the Continuing Hope Program to assist the
elderly/disabled homeowners with repairs to their homes. The Continuing Hope
Program will be based on an application list for senior/elderly homeowners
(62+) who are low-income (80% or below AMI). The program will provide the
homeowner the required repairs to their homes such as roofs, HVACs, plumbing,
and electrical with an amount up to $10,000 per house. Through the
partnership, the Columbus Area Habitat for Humanity will assist approximately
13 elderly/disabled homeowners.
III. ALLOCATION OF CDBG FUNDING TO ACCESS 2 INDEPENDENCE A HOME ACCESS PROGRAM:
Approval is requested to enter into a CDBG Written Agreement, between
the Columbus Consolidated Government and Access 2 Independence to award
Community Development Block Grant (CDBG) funds in the amount of $80,000 to
administer Home Access Program to assist disabled persons with accessibility
modifications to their homes. The Home Access Program will be based on a
referral list for disabled residents who are low-income (80% or below AMI).
The program will provide the resident with the required improvements to their
homes such as ramps, grab bars the widening of doorways, and the modifications
to bathtubs/showers with an amount up to $5,000 per house. Through this
partnership, Access 2 Independence will assist approximately 14 disabled
residents.
CITY MANAGER'S AGENDA
September 26, 2017
Page 2
IV. ALLOCATION OF CDBG FUNDING TO TRAINING INNOVATIONS FOR A SECTION 3
EMPLOYMENT TRAINING PROGRAM:
Approval is requested to enter into a CDBG Written Agreement, between
the Columbus Consolidated Government and Training Innovations to award
Community Development Block Grant (CDBG) funds in the amount of $25,000 to
administer a Section 3 Employment Training Program. The Section 3 Employment
Training Program will target citizens who are low-income (80% or below AMI).
The program will provide training and employment opportunities by working with
low-income residents and connecting them with local contractors, etc. to assist
them with finding jobs.
V. STREET ACCEPTANCE - CAPOT COURT, THAT PORTION OF CAPOT DRIVE AND THAT
PORTION OF ADMIRAL DRIVE LOCATED IN SECTION TWO, MIDLAND DOWNS:
Approval is requested for the acceptance of Capot Court, that portion
of Capot Drive and that portion of Admiral Drive located in Section Two,
Midland Downs. No City funds are involved until maintenance is assumed after
the two-year warranty. The Engineering Department has inspected said street
and recommends acceptance of same.
VI. USE OF OLOST PUBLIC SAFETY CONTINGENCY:
Approval is requested authorizing the use of Other Local Option Sales
Tax (OLOST) in the FY18 budget to provide for the installation of a mobile
kitchen due to repairs of the kitchen floor at the Muscogee County Jail at an
estimated cost of $109,145 - $164,945 as well as to purchase and/or replacement
of inoperable/obsolete tasers and equipment at a cost of $20,164.96 for the
Sheriff?s Office.
VII. ISSUANCE OF A TAX ANTICIPATION NOTE IN FY2018:
Approval is authorizing the solicitation of bids to obtain a Tax
Anticipation Note (?TAN?) in an amount not to exceed $9,200,000 and to pay
certain fees associated with the issuance.
VII. PURCHASES:
Approval is requested of items "A" thru "J":
A. Declaration of Surplus Ambulances and Fire Trucks and Donation of the
Surplus Vehicles
B. Surplus Equipment
C. Correct and Amend Resolution #134-17 for Surplus Vehicle
D. Evidence Records Program for District Attorney
E. Household Hazardous Waste Sorting & Disposal Services (Annual Contract)
F. ArcGIS Software License and Maintenance
G. Annual Maintenance Renewal for Cisco Switches
H. SIP Implementation Services
I. Tasers and Associated Equipment for Sheriff's Office - Five Year Agreement
J. Rehabilitation of Fire Sprinkler System at Golden Park
CITY MANAGER'S AGENDA
September 26, 2017
Page 3
VIII. DONATIONS FOR VETERAN'S MEMORIAL COLUMBARIUM: (Add-On)
Approval is requested to accept cash donations to be used for the
construction and maintenance of the columbarium and for urns and other
paraphernalia for interment of our indigent veterans ashes. Such funds will be
placed in a special fund and utilized solely for the upkeep of the columbarium,
urns, landscaping, flags and other items.
IX. ACCEPTANCE OF DONATIONS IN SUPPORT OF "THE DREAM LIVES," DR. MARTIN LUTHER
KING, JR. (MLK) COMMEMORATION EVENT:
Approval is requested to accept approximately $23,000 from FY2017 and $50,000
for FY2018 in support of the MLK commemorative event and to expend monies to
cover said expenses of the event approved by the Commission and the Mayor, but
in no event in excess of amounts received in donation. Any donated amounts in
excess of the costs of the MLK commemorative event will be retained in a
designated account of the Commission to be used for similar events sponsored by
the Commission in future years.
X. PRESENTATIONS AND UPDATES:
- - 13th Street Update, Donna Newman, Engineering Director
- - Finance Monthly Update, Angelica Alexander, Finance Director
Bid Advertisements
(Schedule opening bid dates)
September 27, 2017
1. CS 2228/Ft. Benning Road from CS 325/Levy Road to Fort Benning ? RFB No.
08-0011
Scope of Bid
Construct the proposed road and landscape improvements along Ft. Benning Road
between Shelby Avenue and the entrance to Fort Benning in Columbus, GA. The
work primarily involves installation of sidewalk, street pavement, concrete
curb, and landscaping as depicted on the drawings provided as part of these
Contract Documents. The DBE goal for this project is 14%. The Georgia
Department of Transportation Standard Specifications, 2013 Edition, GDOT
Supplemental Specifications Book, 2016 Edition, and applicable Supplemental
Specifications and Special Provisions apply to this project.
Bidders are required to be pre-qualified or registered subcontractors with
Georgia Department of Transportation (GDOT); Bidders submitting bids in excess
of $2,000,000.00 must be prequalified with GDOT; Subcontractors shall be
pre-qualified or registered with GDOT.
October 13, 2017
1. Office Supplies (Annual Contract) ? RFB No. 18-0009
Scope of RFB
Provide office supplies on an ?as needed? basis to various departments of the
Columbus Consolidated Government. The term of the contract shall be for two
years, with the option to renew for three (3) additional twelve-month periods.
October 18, 2017
1. Watershed Fertilization (Annual Contract) ? RFB No. 18-0012
Scope of RFB
Provide erosion control at various watershed lakes. The contract term will be
for two (2) years, with the option to renew for three (3) additional
twelve-month periods.
October 20, 2017
1. On-call Services for Installation or Replacement of Sidewalks and ADA Ramps
Located Throughout Columbus, Georgia (Annual Contract); RFP No. 18-0009
Scope of RFP
Install or replace sidewalks, ADA ramps and minor concrete work, such as
driveway aprons, concrete islands, curb and gutter, etc., throughout
Columbus-Muscogee County, on an as-needed basis. The term of the contract
shall be for two years, with the option to renew for three (3) additional
twelve-month periods.
Attachments
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