Agenda Item # 6
Columbus Consolidated Government
Council Meeting
December 13, 2016
Agenda Report # 75
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) READY MIX CEMENT - (ANNUAL CONTRACT) - RFB NO. 17-0009
It is requested that Council approve the purchase of ready mix cement on an ?as
needed basis? from Argos Ready Mix, LLC. (Columbus, GA) for the estimated
annual contract value of $150,000.00. The Public Works Department will use the
ready mix cement for spot repairs on City roads. Last year the Public Services
Department spent over $125,000.00 for ready mix cement.
The contract term shall be for two (2) years, with the option to renew for
three (3) additional twelve-month periods, contingent upon the mutual agreement
of the City and the Contractor.
Bid specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry. One (1) bid was received on November 23,
2016. This bid has been advertised, opened and reviewed. The bidder was:
Unit of
Measure Argos Ready Mix, LLC
(Columbus, GA)
1. Regular Mix, 3000 p.s.i. Per Cubic Yard $ 100.00
2. Class A Cement Per Cubic Yard $ 104.00
3. Grout Mix (Cement/Sand only) Per Cubic Yard $ 110.00
4. 3,000 p.s.i. Concrete w/peagravel Per Cubic Yard $ 110.00
5. 5,000 p.s.i. High Earley, Type 5,000 Per Cubic Yard $ 120.00
6. Concrete Expansion Joint Per Foot $ 0.40 per Foot
7. Calcium ? Liquid 2% Per Cubic Yard $ 6.00
8. Knob Blocks Each $ 40.00
In accordance with Section 3-108, Item H of the Procurement Ordinance, the
Purchasing Division performed due diligence by conducting a survey of
non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. The Purchasing Division
contacted Ready Mix USA to see if they would be interested in bidding on this
contract; the vendor concurred, and the bid specifications and addendum were
email to the company. Consequently, an addendum was issued to extend the bid
due date to November 23, 2016. However, the City did not receive any
additional bid responses on the new bid due date..
Funds are budgeted each fiscal year for this ongoing expense: Various
departments: 6726 & 6728.
* * * * * *
(B) MOWERS AND ACCESSORIES ? GEORGIA STATE CONTRACT
It is requested that Council approve the purchase two (2) John Deere Z915B
commercial ZTrak mowers and one (1) 14 bushel 3-bag material collection system,
from Deere & Company (Cary, NC), at a unit price of $6,775.23 for the mowers,
and $2,309.23 for the material collection system, for a grand total amount of
$15,859.69, via Georgia State Contract #99999-001-SPD0000102-0027.
The equipment will be purchased utilizing funds donated by the Columbus Youth
Soccer Club as approved by Columbus Council on September 13, 2016 and will be
used for the maintenance and upkeep of Woodruff Farm Soccer Complex. This is
new equipment.
Funds are budgeted in the FY17 Budget: General Fund ? Public Works ? Street
Improvements ? Capital Expend-Over $5,000; 0101-260-2100-PSRV-7761.
* * * * * *
(C) ENGINEERING SERVICES FOR SLOPE FAILURE REPAIR ? RFP NO. 17-0006
It is requested that Council authorize the execution of a contract with Barge,
Waggoner, Sumner & Cannon, Inc. (Columbus, GA) for Engineering Services for
slope failure repairs.
In December 2015, the City received over twenty inches (20?) of rain, resulting
in slope failure at three (3) different locations. Barge, Waggoner, Sumner &
Cannon will evaluate and design repair methods for the following locations:
? Bradley Circle and Access Road to Riverwalk
? Lindsey Court and Terminal Court
? Riverbank along Riverwalk-South of Bull Creek Bridge
The scope of services shall include but not be limited to:
A. Condition Assessment
B. Concepts Development and Cost Assessments for alternatives for repair
C. Design and Specifications in accordance with Federal standards for FEMA
Grants
D. Permitting in accordance with FEMA requirements
E. Construction Services ? interpretation of plans and specifications, as
required.
During the review process, the committee decided to request addition evaluation
and design repair methods. Barge, Waggoner, Sumner & Cannon agreed to provide
the services for the additional locations:
? Cooper Creek Park Lake dam, Watershed #3: slope failure on the back side of
the dam.
? Columbus Riverwalk: slope failure by lamp post #374, #405, #445, and #612.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on September 2, 2016. This RFP has been
advertised, opened and evaluated. One proposal was received on September 30,
2016.
In accordance with Section 3-108, Item H of the Procurement Ordinance, the
Purchasing Division performed due diligence by conducting a survey of
non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. The following (5) firms were
surveyed:
1. Jacobs Engineering: ?Jacobs did not submit a proposal because we no longer
have a local presence in Columbus and believed this project would be better
handled by a local firm.?
2. Stantec: ?This was a matter of competitiveness for us. We provide these
services but we would have to rely on resources in other states. And we didn't
feel we could be competitive with the way we would have to structure our team.?
3. Wolverton & Associates: ?We don't self-perform the services required for the
project. We passed the opportunity on to our geotechnical sub-consultants and
teaming partners. I am unsure why there was no interest there. For us, this
was a pass through project.?
4. Heath & Lineback Engineers: The firm did not provide a response to the
email.
5. AECOM: The firm did not provide a response to the email.
Based on the responses to the survey, the Purchasing Division determined that
revisions were not required to the specifications. The Purchasing Division
opened the one (1) proposal received from the following firm:
Barge, Waggoner, Sumner & Cannon, Inc. (Columbus, GA)
The following events took place after receipt of the proposal:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-/1st Evaluation Meeting 12/01/16 Due to only receiving one proposal, the
Pre-Evaluation and First Evaluation committee meetings were combined. The
Purchasing Manager advised evaluation committee members of the RFP rules and
process, and the project manager provided an overview. The proposal, which had
been previously disbursed to each committee member to review, was discussed.
Committee members requested the Purchasing Division to ask the firm to provide
the services for other slope failure locations.
Requested Additional Services and Cost Proposal 12/06/16 Request for additional services
and cost proposal was forwarded to the vendor.
Received Additional Services response and Cost Proposal 12/07/16 The firm submitted the
requested information and cost proposal, which was forwarded to the Committee.
Evaluation Ballots Sent to Committee 12/07/16 Evaluation ballots forwarded to the voting
committee members.
Recommendation received 12/07/16 Via email, the committee members unanimously voted to
award to the sole responsive firm.
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of (2)
voting members from the Engineering Department and (1) voting member from the
Public Works Department.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to Barge,
Waggoner, Sumner & Cannon, Inc., the sole responding firm, as reflected by
their comments provided below:
1. The firm has been handling projects for Columbus Water Works to receive FEMA
funding, as well as similar projects in other cities.
2. Personnel from this firm have worked on similar type projects on the
Riverwalk for the City and on roadways in Fort Benning.
3. This firm has experience on numerous projects that involve State and Federal
Funding and the documentation and recordkeeping requirements.
4. Barge, Waggoner, Sumner & Cannon has experience that is specific to
repairing slope failures.
5. The firm is local and fully staffed to be able to execute this project in
the most expedient manner.
Vendor Experience/Qualifications:
Barge, Waggoner, Sumner & Cannon, Inc. is a 100% employee-owned
multidisciplinary engineering firm with 300 employees across offices in
Georgia, Tennessee, Alabama and Ohio, and has an office in Columbus, GA.
? Barge, Waggoner, Sumner & Cannon was founded in 1955. The present company
name has been used for the past 45 years.
? Barge, Waggoner, Sumner & Cannon provides planning, design, and construction
engineering services.
? The firm is ranked 201 in ENR?s 2016 list of Top 500 Design Firms, and its
annual revenue exceeds $60 million.
? The firm provides services, from conception to completion, for a wide variety
of public and private infrastructure projects.
? The principal for this project will be Ben Adams, PE, who is Vice President
of the Columbus, GA office.
? Building & Earth Sciences (Columbus, GA) will be a sub-consultant for the
project, and has provided services for the Ft. Benning 10th Division Road slope
failure, Ft. Benning Craig Drive slope failures, and Preserve Apartments slope
evaluation in Columbus.
? Barge, Waggoner, Sumner & Cannon has performed numerous projects for clients
wherein federal funding was involved. Such funding includes Economic
Development (EDA) grants, State Revolving Fund (SRF) loans, Community
Development Block Grants (CDBG), and Rural Development Agency (RDA) grants and
loans. All of these funding programs require compliance with certain federally
mandated provisions related to procurement, most notably Title 2, Title 215 and
Title 44, Subpart 13.36 of the Code of Federal Regulations.
The firm has numerous systems in place for such compliance in the performance
of professional engineering services. The primary systems include the firm?s
accounting software, file management system, file retrieval system, and
document retention and destruction policy.
The accounting system has the ability to segregate invoicing by event, type
activity, and project, and otherwise comply with FEMA reporting requirements.
Client Work History:
o Columbus Water Works (Columbus, GA) ? (02/2016 ? present)
Rehabilitate the South Columbus Water Resource Facility Headworks, due to
damage to the plant that occurred during a flood event. FEMA was involved, and
FEMA guidelines had to be followed in order to receive FEMA funding. Barge,
Waggoner, Sumner & Cannon coordinated with FEMA to confirm applicable
provisions were followed when producing the procurement documents. The firm
advertised and bid the project with requirements that the bidder confirm that
MBE, WBE and labor surplus area firms are used when possible.
o Tennessee Valley Authority (Muscle Shoal, AL) ? (2012 ? 2014)
The Pond Creek project addressed a ?-mile slope failure along a solid waste
management unit adjacent to the old stream alignment. Barge, Waggoner, Sumner
& Cannon performed an evaluation of options, which included rip rap or
shotcrete armoring, regrading, and hydorseeding and relocation of the stream
away from the solid waste management unit altogether. The firm provided
natural channel design and construction observation, and modeled and mapped
three miles of Pond Creek and prepared the LOMR application to document the
FEMA map revisions.
o Ryman Hospitality Properties (Nashville, TN) ? (2010 - 2012)
Barge, Waggoner, Sumner & Cannon has been a long-term consultant to Opryland
since the 1960s and provided permitting, surveying, and civil engineering
support. The firm assisted with raising the existing levee to protect Opryland
from a 100-year flood event and with preparing the FEMA LOMR documentation in
the 2000s. When the facility was flooded in May 2010 from a 500-year flood
event, the firm again assisted in raising the levee to protect against another
storm of that magnitude and provided LOMR documentation to reflect the new
500-year levee system.
o Metro Water Services (Nashville, TN) ? (2011 ? current ongoing contract)
In May 2010, Nashville suffered a 500-year flood that damaged several of Metro
Water Services? critical assets. The flood was declared a federal disaster,
which initiated FEMA?s Public Assistance Program for recovery and mitigation
costs. Barge, Waggoner, Sumner & Cannon prepared Hazard Mitigation Proposals
in compliance with FEMA?s requirement for obtaining available funding to avert
or significantly reduce the reoccurrence of similar damages to the same assets
from similar future events. The scope of work included Hazard Mitigation
Proposal development for two (2) wastewater facilities and twelve (12) pump
stations.
The RFP process is governed by the City?s Procurement Ordinance Article 3-110,
Competitive Sealed Proposals for the procurement of Equipment, Supplies and
Professional Services and Article 3-111 Architectural/Engineering and Land
Surveying Services. During the RFP process, there is no formal opening due to
the possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
The costs for these projects will be reimbursed by FEMA. The initial payments
will be disbursed from Special Projects/Capital Projects Fund - Capital
Projects; 0508 ? 660.
* * * * * *
(D) TASER TRAINING CARTRIDGES FOR POLICE DEPARTMENT
It is requested that Council approve the purchase 1,200 Taser Training
Cartridges from Taser International (Scottsdale, AZ) for the amount of
$29,667.79.
The training cartridges will be used to train Police Officers in the proper use
of the Tasers. The Police Department will use the Tasers as an additional tool
in the Less Lethal Program. Tasers provide an option that could prevent the
necessity for ?deadly force,? thereby possibly preventing serious injury to an
officer, or a citizen taken into custody.
Taser International is the manufacturer of the Taser training cartridges.
Therefore, this purchase is considered an only know source procurement, per the
Procurement Ordinance, Section 3-114.
Funds are available in the FY17 Budget: General Fund ? Police ? Support
Services ? Operating Materials; $5,000; 0101 ? 400 ? 2200 ? STAF ? 6728.
* * * * * *
(E) FUEL PURCHASES
It is requested that Council approve payment for fuel purchases awarded to the
vendor submitting the lowest, responsive, responsible quote, via the daily fuel
quote process.
The Finance Department receives daily fuel quotes from various vendors to
provide Unleaded, Diesel, Ethanol and other related fuel. The daily quote
process ensures the City receives the lowest possible price for fuel each day.
Participating vendors are instructed to submit their, per gallon, quotes by 9
am each day. The quotes are awarded by individual fuel type to the lowest
bidder. The vendor submitting the lowest, responsible, responsive quote is the
vendor from whom the City purchases fuel for that specific day. Fuel is
purchased by the Public Works, METRA, and Parks and Recreation Departments, and
is used to fuel all City vehicles. Additionally, the Water Works has
requested to receive a copy of the City?s daily fuel quotes.
Invoices for fuel can reach up to approximately $15,000. In the past, fuel
purchases did not require Council approval. However, on November 15, 2016,
Council reduced the approval threshold from $25,000 to $10,000. Therefore,
Council approval is now required. This agenda item and attached resolution is
needed to cover future purchases, so that payments to vendors are not delayed
and the City continues to receive fuel in a timely manner. Otherwise, if
payments are not remitted in a timely manner, fuel deliveries will not be made.
Funds are budgeted, as needed, for this ongoing expenses in various Department
Budgets for Motor Fuel, 6746.
* * * * * *
(F) RECURRING COSTS FOR E911 SERVICES
It is requested that Council approve payments to AT&T (Atlanta, GA) for
recurring costs for E911 services, for the approximate monthly amount of
$10,000 - $12,000.
The recurring costs cover connectivity, databases and other telephony services
provided by AT&T that allows the City to maintain the E911 Service.
The amount of the monthly invoices is approximately $10,000 - $12,000. In the
past, these payments did not require Council approval. However, on November
15, 2016, Council reduced the approval threshold from $25,000 to $10,000.
Therefore, Council approval is now required. This agenda item and attached
resolution is needed to cover future payments, so the City continues to receive
the necessary services. Otherwise, services will be disconnected.
Funds are budgeted, as needed, for this ongoing expenses as follows: Emergency
Telephone Fund ? Police ? E911 ? Other Purchased Services; 0209 - 400 ? 3220 ?
E911 ? 6699.
* * * * * *
(G) CHANGE ORDER 1 FOR FRONT AVENUE STRIPING
It is requested that Council authorize the execution of Change Order 1 with
Earth-Scapes, Inc. (Phenix City, AL) in the amount of $33,337.10 for the Front
Avenue Striping project.
Per Resolution No. 98-16, Council authorized the striping at Front Avenue, from
13th Street to 14th Street. The primary need for Change Order 1 is for
additional paving and irrigation work, damage to the site during construction
and utility delays.
Document Description Amount
Original Contract Striping at Front Avenue, from 13th Street to 14th Street. 88,859.00
Change Order 1 Additional paving and irrigation work, damage to the site during
construction and utility delays. 33,337.10
New Contract Amount $122,196.10
Funds are available in the FY17 Budget: Special Project Capital Project Fund ?
Paving Fund Supported ? Road Improvements ? Front Avenue Reconnection Project;
0508-660-3000-CPPF-7643-21091-20160.
* * * * * *
(H) LEGAL ADVERTISING FOR TAX COMMISSIONER
It is requested that Council approve payment to Ledger Enquirer (Macon, GA) for
legal advertising expenses, required for tax sales, in the amount of $15,990.00.
Funds are budgeted in the FY17 Budget: General Fund ? Tax Commissioner -
Promotion/Advertising Services; 0101 ? 560 ? 1000 -6317.
?ITEM A?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PROCUREMENT OF READY MIX CEMENT ON AN ?AS NEEDED
BASIS? FROM ARGOS READY MIX, LLC (COLUMBUS, GA) FOR THE ESTIMATED ANNUAL
CONTRACT VALUE OF $150,000.00.
WHEREAS, the ready mix cement will be used on an ?as needed basis? by the
Public Works Department for spot repairs on City roads; and,
WHEREAS, this contract shall be for two years, with the option to renew for
three additional twelve month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to procure ready mix
cement on an ?as needed basis? from Argos Ready Mix, LLC (Columbus, GA) for the
estimated annual contract value of $150,000.00. Funds are budgeted each fiscal
year for this ongoing expense: Various departments: 6726 & 6728.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) JOHN DEERE Z915B COMMERCIAL
ZTRAK MOWERS AT A UNIT PRICE OF $6,775.23, AND A 14 BUSHEL 3-BAG MATERIAL
COLLECTION SYSTEM AT A PRICE OF $2,309.23, FOR A GRAND TOTAL OF $15,859.69],
FROM DEERE & COMPANY, (CARY, NC), VIA GEORGIA STATE CONTRACT
#99999-001-SPD0000102-0027.
WHEREAS, the equipment will be purchased utilizing funds donated by the
Columbus Youth Soccer Club as approved by Columbus Council on September 13,
2016 per Resolution #327-16; and,
WHEREAS, the equipment will be used for the maintenance and upkeep of Woodruff
Farm Soccer Complex. This is new equipment
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) John Deere Z915B
Commercial ZTrak mowers and one (1) 14 bushel 3-bag material collection system
from Deere & Company, (Cary, NC) in the amount of $15,859.00. Funds are
budgeted in the FY17 Budget: General Fund ? Public Works ? Street Improvements
? Capital Expend-Over $5,000; 0101-260-2100-PSRV-7761.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of__________, 2016 and adopted at said meeting by the affirmative
vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH BARGE, WAGGONER,
SUMNER & CANNON, INC. (COLUMBUS, GA) FOR ENGINEERING SERVICES FOR SLOPE FAILURE
REPAIRS.
WHEREAS, an RFP was administered (RFP No. 17-0006) and one proposals were
received; and,
WHEREAS, in accordance with Section 3-108, Item H of the Procurement Ordinance,
the Purchasing Division performed due diligence by conducting a survey of
non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. Based on the responses to the
survey, the Purchasing Division determined that revisions were not required;
and,
WHEREAS, the proposal submitted by Barge, Waggoner, Sumner & Cannon, Inc. met
all proposal requirements.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with Barge,
Waggoner, Sumner & Cannon, Inc. (Columbus, GA) for engineering services for
slope failure repairs. The costs for these projects will be reimbursed by
FEMA. The initial payments will be disbursed from Special Projects/Capital
Projects Fund - Capital Projects; 0508 ? 660.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF 1,200 TASER TRAINING CARTRIDGES FROM
TASER INTERNATIONAL (SCOTTSDALE, AZ) FOR THE AMOUNT OF $29,667.79.
WHEREAS, the training cartridges will be used to train Police Officers
in the proper use of the Tasers. The Police Department will use the Tasers as
an additional tool in the Less Lethal Program. Tasers provide an option that
could prevent the necessity for ?deadly force,? thereby possibly preventing
serious injury to an officer, or a citizen taken into custody; and,
WHEREAS, Taser International is the manufacturer of the Taser training
cartridges. Therefore, this purchase is considered an only know source
procurement, per the Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase 1,200 Taser Training
Cartridges from Taser International (Scottsdale, AZ) for the amount of
$29,667.79. Funds are available in the FY17 Budget: General Fund ? Police ?
Support Services ? Operating Materials; $5,000; 0101 ? 400 ? 2200 ? STAF ?
6728.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT FOR FUEL PURCHASES AWARDED TO THE VENDOR
SUBMITTING THE LOWEST, RESPONSIVE, RESPONSIBLE QUOTE VIA THE DAILY FUEL QUOTE
PROCESS.
WHEREAS, the Finance Department receives daily fuel quotes from various vendors
to provide Unleaded, Diesel, Ethanol and other related fuel. The daily quote
process ensures the City receives the lowest possible price for fuel each day.
Participating vendors are instructed to submit their, per gallon, quotes by 9
am each day. The quotes are awarded by individual fuel type to the lowest
bidder. The vendor submitting the lowest, responsible, responsive quote is the
vendor from whom the City purchases fuel for that specific day. Fuel is
purchased by the Public Works, METRA, and Parks and Recreation Departments, and
is used to fuel all City vehicles. Additionally, the Water Works has
requested to receive a copy of the City?s daily fuel quotes; and,
WHEREAS, invoices for fuel can reach up to approximately $15,000. In the past,
fuel purchases did not require Council approval. However, on November 15,
2016, Council reduced the approval threshold from $25,000 to $10,000.
Therefore, Council approval is now required. This resolution is needed to
cover future purchases, so that payments to vendors are not delayed and the
City continues to receive fuel in a timely manner.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment for fuel purchases
awarded to the vendor submitting the lowest, responsive, responsible quote via
the daily fuel quote process. Funds are budgeted, as needed, for this ongoing
expenses in various Department Budgets for Motor Fuel, 6746.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING MONTHLY PAYMENTS TO AT&T (ATLANTA, GA) FOR RECURRING
COSTS FOR E911 SERVICES, FOR THE APPROXIMATE MONTHLY AMOUNT OF $10,000 -
$12,000.
WHEREAS, the recurring costs cover connectivity, databases and other telephony
services provided by AT&T, that allows the City to maintain the E911 Service;
and,
WHEREAS, the amount of the monthly invoices is approximately $10,000 - $12,000. In
the past, these payments did not require Council approval. However, on
November 15, 2016, Council reduced the approval threshold from $25,000 to
$10,000. Therefore, Council approval is now required. This resolution is
needed to cover future payments to avoid interruption of services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make monthly payments to AT&T
(Atlanta, GA) for recurring costs for E911 services, for the approximate
monthly amount of $10,000 - $12,000. Funds are budgeted, as needed, for this
ongoing expenses as follows: Emergency Telephone Fund ? Police ? E911 ? Other
Purchased Services; 0209 - 400 ? 3220 ? E911 ? 6699.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
ITEM G?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 WITH EARTH-SCAPES,
INC. (PHENIX CITY, AL) IN THE AMOUNT OF $33,337.10 FOR THE FRONT AVENUE
STRIPING PROJECT.
WHEREAS, per Resolution No. 98-16, Council authorized the striping at
Front Avenue, from 13th Street to 14th Street; and,
WHEREAS, Change Order 1 is required for additional paving and
irrigation work, damage to the site during construction and utility delays.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute Change Order
Earth-Scapes, Inc. (Phenix City, AL), in the amount of $33,337.10 for the Front
Avenue Striping project. Funds are available in the FY17 Budget: Special
Project Capital Project Fund ? Paving Fund Supported ? Road Improvements ?
Front Avenue Reconnection Project; 0508-660-3000-CPPF-7643-21091-20160.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
ITEM H?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO LEDGER ENQUIRER (MACON, GA) FOR LEGAL
ADVERTISING EXPENSES, REQUIRED FOR TAX SALES, IN THE AMOUNT OF $15,990.00.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Ledger
Enquirer (Macon, GA) for legal advertising expenses, required for tax sales, in
the amount of $15,990.00. Funds are budgeted in the FY17 Budget: General Fund
? Tax Commissioner - Promotion/Advertising Services; 0101 ? 560 ? 1000 -6317.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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