Agenda Item # ___
Columbus Consolidated Government
Council Meeting
6/23/2015
Agenda Report # ____
TO: Mayor and Council
SUBJECT: Family Center of Columbus ? F.A.S.T. Program
INITIATED BY: Columbus Office of Crime Prevention
Recommendation: Approval is requested to enter into a one-year contract with
the Family Center of Columbus to award funding for Crime Prevention initiatives.
Background: Columbus Office of Crime Prevention has agreed to recommend the
funding of $85,000.00 toward the treatment of at risk youth and families to
reduce dropouts, juvenile crime rates and delinquency.
Analysis: Funds will be used to pay for the mental health professionals used
in counseling the families.
Financial Considerations: These funds are appropriated from the Other Local
Option Sales Tax, Crime Prevention Program and do not require a match.
Recommendations/ Actions: Approve the resolution authorizing the City Manager
to enter into a one-year contract with the Family Center of Columbus to provide
funding for new initiatives with the F.A.S.T. program.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE EXECUTION OF A ONE-YEAR CONTRACT WITH THE FAMILY
CENTER OF COLUMBUS FOR $85,000.00 FOR THE PURPOSE OF FUNDING THE INITIATIVES
WITHIN THE F.A.S.T. PROGRAM.
WHEREAS, the Family Center of Columbus has the F.A.S.T. program to impact the
lives of juveniles that have been shown to be at risk and,
WHEREAS, the Columbus Office of Crime Prevention has authorized funding under
the Crime Prevention Program for this project in the amount of $85,000.00 to
the Family Center of Columbus for the F.A.S.T. program.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
The Mayor is hereby authorized to enter into a one-year contract
through the Columbus Office of Crime Prevention with Family Center of Columbus
for $85,000.00 for funding the F.A.S.T. program. Funds are budgeted in the
FY16 budget: Other Local Option Sales Tax, Crime Prevention Program.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the 23rd day of June, 2015 and adopted at said meeting by the affirmative vote
of ____________ members of said Council.
Councilor Allen voting________________.
Councilor Baker voting________________.
Councilor Barnes voting_______________.
Councilor Buck voting_____________.
Councilor Davis voting________________.
Councilor Henderson voting____________.
Councilor Huff voting_________________.
Councilor Pugh voting_________________.
Councilor Thomas voting______________.
Councilor Woodson voting_____________.
__________________________________ ______________________________________
TINY B. WASHINGTON TERESA
PIKE TOMLINSON
CLERK
MAYOR
4
Grant Program Name: Columbus Office of Crime Prevention
Fiscal Agent: Muscogee County
Administering Agency: Columbus Office of Crime Prevention
Grant Recipient: Family Center of Columbus ? F.A.S.T.
Grant Amount: $85,000.00
Budget: Personnel ? $60,200.00
Training - $10,000.00
Supplies - $12,000.00
Mileage - $1,800.00
Printing - $1,000.00
Total $85,000.00
Program Contact Information
Name: Robert Pitts Title: Director
Address: 1350 15th Avenue, Columbus, GA 31902
Phone #: 706-327-3238
Project Description
The objective of this program is to reduce dropouts, juvenile delinquency and
crime rates; improve parental involvement at school; reduce family conflict;
prevent substance abuse; and provide protective factors needed to reduce the
likelihood of criminal activities and gang involvement of at risk elementary
students.
F.A.S.T. operates in four schools in Columbus ? Georgetown, Dawson, Fox, MLK
and Rigdon Road Elementary. These schools were chosen because of the
significant number of risk factors. The program starts with an 8 week period
of goal-oriented family activity sessions facilitated by a team of mental
health partners. Once families have graduated from the program, they are
eligible to continue in the two year follow up program.
The goals are met through a series of structured, evidence based activities
that are designed to insure that each child and family unit achieves specific
objectives related to communication, parenting, problem solving, family
cohesion, and reciprocal, positive, social support.
I, Robert Pitts the duly authorized representative of the above named Grant
Recipient, do hereby agree to the following terms that outline the requirements
of Columbus, Georgia for organizations/agencies receiving funds from the
Columbus Office of Crime Prevention. I have been given the opportunity to ask
questions regarding these terms and fully understand my organization?s
obligations incurred by accepting this grant. I understand that prior to the
disbursements of any funds the following criteria must be met:
1. The above named Grant Recipient represents the beneficiaries of the Grant
and the above named individual is authorized to act in the name of Family
Center of Columbus the Grant Recipient.
2. The subject matter of this Agreement is primarily the provision of services
in the form of family counseling and life skills building.
3. When reimbursement is sought, the name of the person providing the service
shall be provided along with the type of service provided. The Grant Recipient
shall immediately notify the Agency if any of their service providers are
arrested. At the time Grant Recipient learns that one of its service providers
has been arrested, then Grant Recipient shall cease to use such service
provider in connection with programs funded by this Grant.
4. In the initial report submitted to the Administering Agency, Grant Recipient
shall provide: (a) the names, telephone numbers and email addresses for the
advisory committee members in each county and a copy of the minutes but only
those minutes specifically related to the F.A.S.T. Program with any
confidential information redacted, signed by the chairman and the secretary,
for each of their meetings; (b) the name of the chairman and the secretary of
the advisory committee; (d) the times and dates that the Grant programs are
available ? essentially a schedule of services; (e) the number of participants
in the program and schools they attend; (f) Description of the process used to
identify individuals for which services will be provided; (h) provide
specifics on the evaluation process that addresses how the process will work,
how the statistical data will be gathered, how it will be analyzed.
5. All employees of Grant Recipient who are to have contact with juvenile
participants must undergo federal criminal background checks using an
authorized entity that provides federal criminal background checks prior to the
contact and shall provide the results of the criminal background checks to the
Agency prior to any contact with program participants. Grant Recipient shall
also provide a list of the names of any persons, whether paid or unpaid, who
are to have contact with any program participants. Grant Recipient represents
that it currently requires federal criminal background checks prior to hiring
and uses Volunteer Select Plus, a Lexis/Nexis company, to provide this service.
6. Grant Recipient shall provide to Agency a list of all Program
participants. The parent or guardian of each participant as well as the
participant shall be provided a Notice that any complaints about the Grant
Recipient should be made to Lisa Scrivner, Chief Executive Office of the Family
Center at 1350 15th Avenue, Columbus, GA 31902, Phone #: 706-327-3238, and that
a copy of said complaint about the Grant Recipient should also be sent to ?Seth
Brown, Director of Office of Crime Prevention, P.O. Box 1340, Columbus, Georgia
31902-1340.
7. Grant Recipient shall provide an accounting system that shall separate Grant
Funds from other funds. The accounting system shall also separate Grant
related expenses from other expenses.
8. Grant Recipient shall submit to Agency a monthly report on the progress of
the programs. The monthly report shall provide statistical data that supports
the projects goals of reducing school drop-outs, juvenile delinquency and crime
rates among juveniles.
9. Grant Recipient shall use Grant Funds strictly for the purposes outlined in
the Grant. Any changes to the programs must be submitted in writing to
Columbus Office of Crime Prevention for approval or the funding may be
jeopardized.
10. Monthly report must be submitted to Seth Brown electronically by the 10th
day of the month. Once the report is approved it will be submitted to the
Office of Crime Prevention Board for evaluation.
11. The Grant Recipient shall use generally accepted accounting principles
(?GAAP?) to account for all financial transactions used to substantiate the
fulfillment of this Grant.
12. The Grant Recipient shall maintain all records of Grant-related financial
transactions for a minimum of three years after the completion of the Grant and
to make all records available for inspection and fully cooperate with any audit
or investigation requested or undertaken by the Criminal Justice Coordinating
Council, the State Auditor, the Internal Auditor for Columbus, Georgia, or any
other officials of the state or federal government who have the authority to
conduct audits.
13. The Grant Recipient shall comply at all times with the provisions of
Article I, Section II, and Paragraph VII of the Georgia Constitution regarding
the prohibition against Sectarian Aid.
14. The Grant Recipient hereby releases Columbus, Georgia from any liability
whatsoever and
Grant Recipient hereby agrees to indemnify Columbus, Georgia against any and
all claims for damages, bodily injury or death arising from any of the
activities contemplated by this Agreement raised by any person. Grant
Recipient shall provide to Columbus, Georgia a certificate of insurance that
shows general liability coverage in the amount of at least $1,000,000 per
occurrence.
15. All services must be provided by properly certified or licensed personal.
16. In the event there is any discrepancy in the language of the project
description and these numbered paragraphs, the language in the numbered
paragraphs shall control.
__________________________________________________________________________
Signature of City Manager, Isaiah Hugley Date
___________________________________________________________________________
Approved as to form by City
Attorney
Date
__________________________________________________________________________
Signature of Grant Recipient Representative, Robert
Pitts Date
Attachments
No attachments for this document.