CITY MANAGER'S AGENDA
3/12/2013
I. PROPERTY EXCHANGE AGREEMENT WITH COLUMBUS REGIONAL MEDICAL CENTER:
Authorization is requested to execute a Property Exchange Agreement and
Addendum to Medical Office Lease Agreement for right-of-way at the corner of
Talbotton Road and Hamilton Road for parking and entrance feature improvements,
for the abandonment of an alleyway connecting Hamilton Road and 7th Avenue to
Columbus Regional Medical Center and to exchange rent for the Employee Health
and Wellness Center for the vaule of the property. An agenda report, lease
agreement, addendum and resolution are attached. Click link to access
documents.
II. QUIT CLAIM DEED ON PROPERTY LOCATED AT 5117 12TH AVENUE:
Authorization is requested to execute a Quit Claim Deed to release the
City's interest in the property located at 5117 - 12th Avenue purchased with
CDBG funds for Affordable Housing. Columbus Housing Initiative, Inc.,
developed an affordable home and sold to an income qualified buyer. An agenda
report, Quit Claim Deed, and resolution are attached. Click link to access
documents.
III. FALL LINE TRACE EASEMENT - CALVARY FREE WILL BAPTIST CHURCH:
Authorization is requested to enter into an Access, Parking and
Landscape Easement agreement with Calvary Free Will Baptist Church. Calvary
Free Will Baptist Church is requesting an access point from their property to
the Fall Line Trace that will begin at their parking lot and run to the edge of
the Trace. The Church will be responsible for all improvements. An agenda
report and resolution are attached. Click link to access documents.
IV. 14TH STREET PEDESTRIAN BRIDGE SUPPLEMENTAL AGREEMENT - GEORGIA DEPARTMENT
OF TRANSPORTATION:
Authorization is requested to enter into a supplemental agreement with
the Georgia Department of Transportation (GDOT) for $76,178 in additional funds
with a local match of $19,044 or 20% for a total of $95,2221.90 and amend the
contract for the 14th Street Pedestrian Bridge (P.I.0009401), with Scott
Bridge, Inc., for the redesign of pier construction along with changes to
bridge deck overhangs, bridge railing, lighting, etc. An agenda report and
resolution are attached. Click link to access documents.
V. ACQUISITION OF PROPERTY - 525 TENTH AVENUE:
Authorization is requested to purchase .98+/- acres of property at 525
Tenth Avenue to develop a storage facility for the Columbus Police Department.
An agenda report, map and resolution are attached. Click link to access
documents.
VI. FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION GRANT APPLICATION:
Authorization is requested to submit an application, and if approved,
accept a small grant for $20,000 from the Firehouse Subs Public Foundation for
the Muscogee County Marshal?s Office to enhance the Muscogee County Training
Complex Hogan's Alley. An agenda report and resolution are attached. Click
link to access documents.
CITY MANAGER'S AGENDA
3/12/2013
Page 2
VII. STREET ACCEPTANCE - OLD GUARD ROAD AND EXTENSION OF AMERICAN WAY:
Authorization is requested for the acceptance of a deed to Old Guard
Road and the extension of American Way located in part of Land Lots 264 and
269, 19th District and to accept an easement where a portion of the guard
rails, which were erected as a condition of the street acceptance, are located
on private property. The Department of Engineering has inspected this street
and recommends the acceptance. An agenda report, map and resolution are
attached. Click link to access documents.
VIII. STREET ACCEPTANCE - CYPRESS RIDGE DRIVE LOCATED IN CYPRESS RIDGE
SUBDIVISION:
Authorization is requested for the acceptance of a deed to Cypress Ridge Drive
located in Cypress Ridge Subdivision. The Department of Engineering has
inspected this street and recommends the acceptance. An agenda report, map and
resolution are attached. Click link to access documents.
IX. PURCHASES: Click link to access documents.
Approval is requested of item "A" thru "G"
A. Mid-Size Skid Steer with Milling Attachments
B. Security Locking Systems Maintenance (Annual Contract)
C. Lot Clearing Services (Annual Contract)
D. Heavy-Duty-Axle Trailers
E. Integrated Supply Agreement for Vehicle and Equipment
Maintenance Parts and Supplies Services
F. Benefits Manager Contract Renewal
G. Surplus Vehicles
X. DEPARTMENT UPDATE: Click link to access documents.
Community Reinvestment Director Amy Carbajal will present a one year in
review update.
CITY MANAGER'S AGENDA
3/12/2013
Page 3
Emergency Purchase ? Information Only
Emergency Purchase of Data Recovery Services:
On March 6, 2013, the Finance Director requested an emergency purchase for data
recovery services for the Tyler Eagle Real Estate Imaging System used by the
Clerk of Superior Court.
The disk drives of the Dell server, which houses the Eagle software and Real
Estate Images, failed. This failure of the server cut off access to property
records needed to close on real estate transactions. While data is being
recovered, an alternative way to access the data has been approved by Judge
McBride. City staff including the Mayor, Judge McBride, City Manager, Superior
Court Clerk, IT and Tyler have been working diligently to address the issues
and get the system back up and running. An exact time cannot be given as to
when everything will be up and running, but everything is being done to
expedite that process in every way possible.
The Real Estate Imaging software vendor, Tyler Technologies, recommended a
company out of Atlanta (headquartered in Los Angeles, CA), Secure Data Recovery
Services, to perform an emergency data recovery effort on the lost images.
Secure Data Recovery Services has submitted an invoice totaling $19,420.80 for
their services. Payment will be wired to the company when the restored images
have been confirmed by Tyler Technologies. Tyler Technologies will also
invoice for recovery services at $140 per hour. An estimate of this cost has
yet to be determined. The total project is estimated at $25,000.
The City Manager approved the emergency on March 6, 2013.
Funds are budgeted in the FY13 Budget: General Fund ? Miscellaneous ?
Contingency; 0101-590 - 2000 - CONT ? 9801.
CITY MANAGER'S AGENDA
3/12/2013
Page 4
Bid Advertisements
(Schedule opening bid dates)
March 13, 2013
1. 96-Gallon Universal Containers for Recycling Program ? RFB No.
13-0041
Scope of RFB
The Columbus Consolidated Government wishes to purchase eight thousand (8000)
96-gallon universal containers for the City?s recycling program.
March 15, 2013
1. Exclusive Soft Drink Pouring Rights & Soft Drink Vending Services
for Various Parks and Recreation Locations (Annual Contract) - RFP No. 13-0022
Scope of RFP
Soliciting proposals from qualified vendors to provide exclusive soft drink
pouring rights & soft drink vending services for various Parks and Recreation
locations. The term of the contract will be for ten (10) years.
March 20, 2013
1. Bus Route Signs & Poles (Annual Contract) - RFB No. 13-0045
Scope of Bid
Provide bus route signs and poles to METRA Transit System. The contract term
will be for two years, with the option to renew for three additional
twelve-month periods.
2. Fire Hose (Annual Contract) ? RFB No. 13-0034
Scope of Bid
Provide fire hose in sizes 5?, 3?, 1 ?? and 1?, on an ?as needed basis? to be
utilized by the Columbus Fire & E.M.S. Department of the Columbus Consolidated
Government.
3. Comprehensive Medical Services/Muscogee County Jail & Prison (Annual
Contract) ?
RFP No. 13-0024
Scope of RFP
Provide comprehensive medical services for inmates at the Muscogee County Jail
and Muscogee County Prison, in accordance with the RFP specifications.
Contract term shall be for two years, with an option to renew for three (3)
additional twelve month periods.
March 22, 2013
1. TV Studio Equipment ? RFP No. 13-0023
Scope of RFP
The Columbus Consolidated Government (the City) is seeking a vendor to provide
and install television studio equipment for CCG TV to be housed in the new
Citizen Services Center currently under construction.
CITY MANAGER'S AGENDA
3/12/2013
Page 5
Bid Advertisements
(Schedule opening bid dates)
March 27, 2013
1. Oakland Park Storm Drainage Improvements Phase I ? RFB No. 13-0047
Scope of Bid
This work shall consist of providing storm drainage improvements in the Howe
Avenue area (Sub-Basin ?C?) and the South Plant Road area (Sub-Basin ?M?) of
Oakland Park. The Contractor shall be required to maintain public access to
all residences located within the project area and maintain normal traffic.
March 29, 2013
1. Statement of Qualifications for Professional Design Services for the
Renovation and Additions to the Muscogee County Jail ? RFP No. 13-0025
Scope of RFP
Columbus Consolidated Government (the Owner) requests firms to submit
statements of qualifications for professional design services for the
renovation and additions to the Muscogee County Jail, which is located at 700
10th Street in Columbus, GA.
It should be noted that the Owner desires to procure the services from a team
comprised of an architectural firm that specializes in developing jail/prison
projects, who will serve as the lead architect, and a local architect.
April 5, 2013
1. Right-of-Way Digital Imaging and Extraction of Pavement Condition Data ? RFP
No. 13-0026
Scope of RFP
Columbus Consolidated Government (CCG) requests proposals from qualified firms,
with proven experience, to collect ground-level right-of-way digital images of
the roadway network. The images shall be used to update the pavement condition
ratings stored in CCG?s proprietary pavement management system. Under the terms
of this RFP, the successful respondent is to work with CCG?s pavement
management consultant to deliver the pavement condition ratings in the required
data import format.
Attachments
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