Agenda Item #_3__
Columbus Consolidated Government
Council Meeting
February 12, 2008
Agenda Report #_234_
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) HYDRAULIC TRASH LOADERS - RFB NO. 08-0026
It is requested that Council authorize the purchase of two (2) hydraulic trash
loader bodies from Consolidated Disposal Systems (Smyrna, GA) in the amount of
$71,600.00, and two (2) two cab and chassis from Four Star Freightliner
(Montgomery, AL) in the amount of $114,298.00.
The hydraulic trash loaders are replacement units that will be used by the
Waste Management Division and will be used to pick up yard waste, solid waste,
and white goods placed on the Right-of ?Way.
Specifications were posted on the City?s website; bid responses were received
on November 17, 2007 from five bidders. This bid has been advertised, opened
and reviewed. The bidders were:
VENDORS Option 1 Option 1 Option 2 Option 2 Option 3 Option 3
Cab & Chassis Cab & Chassis Body Body Complete Unit Complete Unit
(2 units) (2 units) (2 units)
Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost
Consolidated Disposal Systems (Smyrna, GA) NO BID NO BID
$ 35,800.00
$ 71,600.00
NO BID
NO BID
Cherokee Truck Equipment (Mableton, GA) NO BID NO BID
$ 36,988.00
$ 73,976.00
NO BID
NO BID
Carl Black GMC (Kennesaw, GA)
$ 56,159.00
$ 112,318.00
NO BID
NO BID
NO BID
NO BID
Four Star Freightliner (Montgomery, AL)
$ 57,149.00
$ 114,298.00
NO BID
NO BID
NO BID
NO BID
Beck Motor Company (Albany, GA)
$ 58,163.00
$ 116,326.00
NO BID
NO BID
NO BID
NO BID
1 The unit offered by Carl Black GMC failed to meet specifications on the
engine warranty, transmission warranty and the aluminum batter box and fuel
tank. The vendor has been notified in writing and given the opportunity to
respond.
Funds are budgeted in the FY08 Budget: Integrated Waste Management Fund -
Capital Projects ? Integrated Waste Supported Capital Projects ? Capital
Expenditures Over $5,000.00 ? General Fund Supported Vehicle Replacement
Program; 0207-660-4000-CPIW-7761-20710-20040.
* * * * * *
(B) ? TON REGULAR CAB 4X4 PICKUP TRUCK - RFB NO. 08-0037
It is requested that Council authorize the purchase of one (1) ? ton regular
cab 4x4 pickup truck from Bill Heard Chevrolet (Columbus, GA) in the amount of
$18,436.00.
The pickup truck is a replacement unit that will be used by the Landfill
Division of the Public Services Department to transport personnel and equipment
throughout the landfill as well as pull various trailers.
Specifications were posted on the City?s website; bid responses were received
on January 16, 2008 from four bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Bidders
Unit Cost
Bill Heard Chevrolet (Columbus, GA)
$ 18,436.00
Legacy Ford (McDonough, GA) 1
$ 18,386.00
Peach County Ford (Byron, GA)
$ 18,492.00
Jay Auto Group (Columbus, GA)
$ 20,941.85
1 Legacy Ford submitted the lowest, responsive bid. However, the City?s local
preference requires award to the local bidder whose bid is within 2% of the
lowest responsive bidder. Therefore, in accordance with the Procurement
Ordinance, Article 3-117, Awards to Local Businesses, Bill Heard Chevrolet is
recommended for this bid award.
Funds are budgeted in the FY08 Budget: Integrated Waste Management Fund -
Capital Projects ? Integrated Waste Supported Capital Projects ? Light Trucks ?
General Fund Supported Vehicle Replacement Program;
0207-660-4000-CPIW-7761-20710-20040.
* * * * * *
(C) SEVENTY-FIVE FOOT AERIAL DEVICE BODY - RFB NO. 08-0032
It is requested that Council authorize the purchase of one (1) seventy-five
foot aerial device body from Terex Utilities (White House, TN) in the amount of
$66,448.00.
The body will be placed on a previously purchased cab and chassis for a large
bucket truck. The large bucket truck is a replacement unit. The Forestry
Division of the Public Services Department will use this replacement unit for
trimming and removing trees on City property during routine maintenance, as
well as, when storm damage occurs within the City.
Specifications were posted on the City?s website; bid responses were received
on January 9, 2008 from two bidders. This bid has been advertised, opened and
reviewed. The bidders were:
Trade-In
Unit Cost Option Total
Terex Utilities (White House, TN) $ 83,948.00 $ 17,500.00 $66,448.00
Altec (Creedmoore, NC) $ 83,356.00 $ 12,000.00 $71,356.00
Funds are budgeted in the FY08 Budget: Paving Fund ? Public Services ?
Landscape & Forestry ? Machinery; 0203-260-2800-LAND-7715.
* * * * * *
(D) ONE TON DUAL REAR WHEEL CREW CAB w/8 ?? FLAT DUMP BED TRUCK - RFB NO.
08-0030
It is requested that Council authorize the purchase of one (1) one ton dual
rear wheel crew cab w/8 ?? flat dump bed body, from Transport Equipment Company
(Albany, GA), in the amount of $7,128.00, and one (1) cab and chassis, from
Peach County Ford (Byron, GA) in the amount of $16,963.00.
The truck is a replacement unit that will be used by the Rainwater Division of
the Public Services Department to transport personnel and equipment to and from
jobsites throughout the City.
Specifications were posted on the City?s website; bid responses were received
on January 16, 2008 from four bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Option 1 Option 2 Option 3
Cab/Chassis Body Complete Unit
Unit Cost Unit Cost Unit Cost
Peach County Ford (Byron, GA) 1
$ 16,963.00 N/A $ 22,813.00
Transport Equipment Company (Albany, GA) N/A
$ 7,128.00 N/A
Legacy Ford (McDonough, GA) 2
$ 19,857.00
$ 7,220.00 $ 27,078.00
Jay Automotive Group (Columbus, GA) 3
$ 23,152.00 N/A $ 29,982.00
1 Peach County Ford failed to include the required product literature and
warranty for the body. Therefore, Option 3 of the vendor?s bid was deemed
incomplete, and the vendor has been notified in writing. Option 1 of the
vendor?s bid was complete and considered.
2 Legacy Ford failed to include the required warranty for the body and
Addendum No. One acknowledgement. Therefore, Option 2 and Option 3 of the
vendor?s bid was deemed incomplete, and the vendor has been notified in writing.
3 Jay Automotive Group failed to include the required product literature,
warranty and response pages for the body. Therefore, Option 3 of he vendor?s
bid was deemed incomplete, and the vendor has been notified in writing.
Funds are budgeted in the FY08 Budget: Special Projects-Capital Project Fund ?
Capital Projects ? Sewer Fund Supported Capital Projects ? Heavy Trucks ?
Vehicle Replacement; 0508-660-2000-CPSF-7723-20782-20080.
* * * * * *
(E) PURSUIT VEHICLES - RFB NO. 08-0035
It is requested that Council authorize the purchase of seventeen (17) two-tone
blue & white Crown Victoria pursuit vehicles, in the amount of $350,693.00; and
five (5) standard white Crown Victoria pursuit vehicles, in the amount of
$100,245.00, from Peach County Ford (Columbus, GA).
The pursuit vehicles are replacement units that will be used by the Police and
Sheriff Departments in the performance of their duties.
Specifications were posted on the City?s website; bid responses were received
on January 16, 2008 from three bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Option 1 Option 1 Option 2 Option 2 Grand Total
Two-Tone Blue
& White Two-Tone Blue
& White
Standard White Standard White
(17 units) (5 units)
Unit Cost Total Cost Unit Cost Total Cost
Peach County Ford (Byron, GA) $ 20,629.00
$ 350,693.00
$ 20,049.00 $ 100,245.00
$ 450,938.00
Legacy Ford (McDonough, GA) $ 20,644.00
$ 350,948.00
$ 20,064.00 $ 100,320.00 $ 451,268.00
Rivertown Ford (Columbus, GA) 1 $ 20,836.95
$ 354,228.15
$ 20,256.95 $ 101,284.75 $ 455,512.90
1 Rivertown Ford failed to include the required Addendum No. One
acknowledgement. Therefore, the vendor?s bid was deemed incomplete. The
vendor has been notified in writing.
For comparison purposes, the GA State Contract unit pricing for pursuit
vehicles is as follows:
Crown Victorias (Two-tone) $22,119.00; (White) $21,100.00
Dodge Charger (Two-tone) $21,341.95; (White) $20,741.95
Funds in the amount of $350,963.00 are budgeted in the FY08 Budget: 1999 Sales
Tax Project Fund ? 1999 SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ?
Police Vehicles; 0540-695-2123-TXPO-7721-50110-20080. Funds in the amount of
$100,245.00 are budgeted in the FY08 Budget: 1999 Sales Tax Project Fund ? 1999
SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ? Sheriff Vehicles;
0540-695-2123-TXSH-7721-50130-20080.
* * * * * * * *
(F) ANNUAL MAINTENANCE FOR MUG SHOT SYSTEM
It is requested that Council authorize the payment to DataWorks Plus, LLC, in
the amount of $16,534.00 for the annual maintenance agreement for the mug shot
system. The vendor will provide 24/7 maintenance support for the mug shot
system, which is utilized by the Sheriff?s Department. The maintenance period
will be for one year, from August 1, 2007 through July 31, 2008.
Resolution No. 233-96 authorized the purchase of the upgraded system from
DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent
maintenance agreements since the warranty for the equipment expired.
Funds are budgeted in the FY08 Budget: Sheriff ? Jail ? Service Contracts;
0101-550-2600- JAIL-6513.
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) HYDRAULIC TRASH LOADER BODIES
FROM CONSOLIDATED DISPOSAL SYSTEMS (SMYRNA, GA) IN THE AMOUNT OF $71,600.00,
AND TWO (2) TWO CAB AND CHASSIS FROM FOUR STAR FREIGHTLINER (MONTGOMERY, AL) IN
THE AMOUNT OF $114,298.00.
WHEREAS, the hydraulic trash loaders are replacement units that will be used by
the Waste Management Division and will be used to pick up yard waste, solid
waste, and white goods placed on the Right-of ?Way.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2)
hydraulic trash loader bodies from Consolidated Disposal Systems (Smyrna, GA)
in the amount of $71,600.00, and two (2) two cab and chassis from Four Star
Freightliner (Montgomery, AL) in the amount of $114,298.00. Funds are budgeted
in the FY08 Budget: Funds are budgeted in the FY08 Budget: Integrated Waste
Management Fund - Capital Projects ? Integrated Waste Supported Capital
Projects ? Capital Expenditures Over $5,000.00 ? General Fund Supported Vehicle
Replacement Program; 0207-660-4000-CPIW-7761-20710-20040.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ? TON REGULAR CAB 4X4 PICKUP
TRUCK FROM BILL HEARD CHEVROLET (COLUMBUS, GA) IN THE AMOUNT OF $18,436.00.
WHEREAS, the pickup truck is a replacement unit that will be used by the
Landfill Division of the Public Services Department to transport personnel and
equipment throughout the landfill as well as pull various trailers.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) ? ton
regular cab 4x4 pickup truck from Bill Heard Chevrolet (Columbus, GA) in the
amount of $18,436.00. Funds are budgeted in the FY08 Budget: Integrated
Waste Management Fund - Capital Projects ? Integrated Waste Supported Capital
Projects ? Light Trucks ? General Fund Supported Vehicle Replacement Program;
0207-660-4000-CPIW-7761-20710-20040.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SEVENTY-FIVE (75) FOOT AERIAL
DEVICE BODY FROM TEREX UTILITIES (WHITE HOUSE, TN) IN THE AMOUNT OF
$66,448.00.
WHEREAS, the body will be placed on a previously purchased cab and chassis for
a large bucket. The large bucket truck is a replacement unit. The Forestry
Division of the Public Services Department will use this replacement unit for
trimming and removing trees on City property during routine maintenance of
trees, as well as, when storm damage occurs within the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) seventy-five
(75) foot aerial device body from Terex Utilities (White House, TN) in the
amount of $66,448.00. Funds are budgeted in the FY08 Budget: Paving Fund ?
Public Services ? Landscape & Forestry ? Machinery; 0203-260-2800-LAND-7715.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ONE TON DUAL REAR WHEEL CREW
CAB W/8 ?? FLAT DUMP BED BODY FROM TRANSPORT EQUIPMENT COMPANY (ALBANY, GA), IN
THE AMOUNT OF $7,128.00; AND ONE (1) CAB AND CHASSIS FROM PEACH COUNTY FORD
(BYRON, GA) IN THE AMOUNT OF $16,963.00.
WHEREAS, the truck is a replacement unit that will be used by the Rainwater
Division of the Public Services Department to transport personnel and equipment
to and from jobsites throughout the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) one ton
dual rear wheel crew cab w/8 ?? flat dump bed body from Transport Equipment
Company (Albany, GA), in the amount of $7,128.00; and one (1) cab and chassis
from Peach County Ford (Byron, GA) in the amount of $16,963.00. Funds are
budgeted in the FY08 Budget: Special Projects-Capital Project Fund ? Capital
Projects ? Sewer Fund Supported Capital Projects ? Heavy Trucks ? Vehicle
Replacement; 0508-660-2000-CPSF-7723-20782-20080.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF SEVENTEEN (17) TWO-TONE BLUE & WHITE
CROWN VICTORIA PURSUIT VEHICLES IN THE AMOUNT OF $350,693.00; AND FIVE (5)
STANDARD WHITE CROWN VICTORIA PURSUIT VEHICLES, IN THE AMOUNT, OF $100,245.00
FROM PEACH COUNTY FORD (COLUMBUS, GA).
WHEREAS, the pursuit vehicles are replacement units that will be used by the
Police and Sheriff Departments in the performance of their duties.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase seventeen (17)
two-tone blue & white Crown Victoria pursuit vehicles in the amount of
$350,693.00; and five (5) standard white Crown Victoria pursuit vehicles, in
the amount of $100,245.00, from Peach County Ford (Columbus, GA). Funds in
the amount of $350,963.00 are budgeted in the FY08 Budget: 1999 Sales Tax
Project Fund ? 1999 SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ? Police
Vehicles; 0540-695-2123-TXPO-7721-50110-20080. Funds in the amount of
$100,245.00 are budgeted in the FY08 Budget: 1999 Sales Tax Project Fund ? 1999
SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ? Sheriff Vehicles;
0540-695-2123-TXSH-7721-50130-20080.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.________________
A RESOLUTION AUTHORIZING PAYMENT TO DATAWORKS PLUS, LLC, IN THE AMOUNT OF
$16,534.00 FOR AN ANNUAL MAINTENANCE AGREEMENT FOR THE MUG SHOT SYSTEM.
WHEREAS, the vendor will provide 24/7 maintenance support for the mug
shot system, which is utilized by the Sheriff?s Department. The maintenance
period will be for one year, from August 1, 2007 through July 31, 2008; and,
WHEREAS, Resolution No. 233-96 authorized the purchase of the upgraded
system from DataWorks Plus (formerly TFP, Inc.), and the City has paid for
subsequent maintenance agreements since the warranty for the equipment expired.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to DataWorks Plus,
LLC, in the amount of $16,534.00 for an annual maintenance agreement for the
mug shot system. Funds are budgeted in the FY07 Budget: Sheriff ? Jail ?
Service Contracts; 0101-550-2600- JAIL-6513.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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