Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item #_3__



Columbus Consolidated Government

Council Meeting



February 12, 2008



Agenda Report #_234_



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) HYDRAULIC TRASH LOADERS - RFB NO. 08-0026



It is requested that Council authorize the purchase of two (2) hydraulic trash

loader bodies from Consolidated Disposal Systems (Smyrna, GA) in the amount of

$71,600.00, and two (2) two cab and chassis from Four Star Freightliner

(Montgomery, AL) in the amount of $114,298.00.



The hydraulic trash loaders are replacement units that will be used by the

Waste Management Division and will be used to pick up yard waste, solid waste,

and white goods placed on the Right-of ?Way.



Specifications were posted on the City?s website; bid responses were received

on November 17, 2007 from five bidders. This bid has been advertised, opened

and reviewed. The bidders were:





VENDORS Option 1 Option 1 Option 2 Option 2 Option 3 Option 3

Cab & Chassis Cab & Chassis Body Body Complete Unit Complete Unit

(2 units) (2 units) (2 units)

Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost

Consolidated Disposal Systems (Smyrna, GA) NO BID NO BID

$ 35,800.00

$ 71,600.00

NO BID

NO BID

Cherokee Truck Equipment (Mableton, GA) NO BID NO BID

$ 36,988.00

$ 73,976.00

NO BID

NO BID

Carl Black GMC (Kennesaw, GA)

$ 56,159.00

$ 112,318.00

NO BID

NO BID

NO BID

NO BID

Four Star Freightliner (Montgomery, AL)

$ 57,149.00

$ 114,298.00

NO BID

NO BID

NO BID

NO BID

Beck Motor Company (Albany, GA)

$ 58,163.00

$ 116,326.00

NO BID

NO BID

NO BID

NO BID



1 The unit offered by Carl Black GMC failed to meet specifications on the

engine warranty, transmission warranty and the aluminum batter box and fuel

tank. The vendor has been notified in writing and given the opportunity to

respond.



Funds are budgeted in the FY08 Budget: Integrated Waste Management Fund -

Capital Projects ? Integrated Waste Supported Capital Projects ? Capital

Expenditures Over $5,000.00 ? General Fund Supported Vehicle Replacement

Program; 0207-660-4000-CPIW-7761-20710-20040.



* * * * * *



(B) ? TON REGULAR CAB 4X4 PICKUP TRUCK - RFB NO. 08-0037



It is requested that Council authorize the purchase of one (1) ? ton regular

cab 4x4 pickup truck from Bill Heard Chevrolet (Columbus, GA) in the amount of

$18,436.00.



The pickup truck is a replacement unit that will be used by the Landfill

Division of the Public Services Department to transport personnel and equipment

throughout the landfill as well as pull various trailers.



Specifications were posted on the City?s website; bid responses were received

on January 16, 2008 from four bidders. This bid has been advertised, opened

and reviewed. The bidders were:



Bidders

Unit Cost

Bill Heard Chevrolet (Columbus, GA)

$ 18,436.00

Legacy Ford (McDonough, GA) 1

$ 18,386.00

Peach County Ford (Byron, GA)

$ 18,492.00

Jay Auto Group (Columbus, GA)

$ 20,941.85



1 Legacy Ford submitted the lowest, responsive bid. However, the City?s local

preference requires award to the local bidder whose bid is within 2% of the

lowest responsive bidder. Therefore, in accordance with the Procurement

Ordinance, Article 3-117, Awards to Local Businesses, Bill Heard Chevrolet is

recommended for this bid award.



Funds are budgeted in the FY08 Budget: Integrated Waste Management Fund -

Capital Projects ? Integrated Waste Supported Capital Projects ? Light Trucks ?

General Fund Supported Vehicle Replacement Program;

0207-660-4000-CPIW-7761-20710-20040.



* * * * * *



(C) SEVENTY-FIVE FOOT AERIAL DEVICE BODY - RFB NO. 08-0032



It is requested that Council authorize the purchase of one (1) seventy-five

foot aerial device body from Terex Utilities (White House, TN) in the amount of

$66,448.00.



The body will be placed on a previously purchased cab and chassis for a large

bucket truck. The large bucket truck is a replacement unit. The Forestry

Division of the Public Services Department will use this replacement unit for

trimming and removing trees on City property during routine maintenance, as

well as, when storm damage occurs within the City.



Specifications were posted on the City?s website; bid responses were received

on January 9, 2008 from two bidders. This bid has been advertised, opened and

reviewed. The bidders were:



Trade-In

Unit Cost Option Total

Terex Utilities (White House, TN) $ 83,948.00 $ 17,500.00 $66,448.00

Altec (Creedmoore, NC) $ 83,356.00 $ 12,000.00 $71,356.00



Funds are budgeted in the FY08 Budget: Paving Fund ? Public Services ?

Landscape & Forestry ? Machinery; 0203-260-2800-LAND-7715.



* * * * * *



(D) ONE TON DUAL REAR WHEEL CREW CAB w/8 ?? FLAT DUMP BED TRUCK - RFB NO.

08-0030



It is requested that Council authorize the purchase of one (1) one ton dual

rear wheel crew cab w/8 ?? flat dump bed body, from Transport Equipment Company

(Albany, GA), in the amount of $7,128.00, and one (1) cab and chassis, from

Peach County Ford (Byron, GA) in the amount of $16,963.00.



The truck is a replacement unit that will be used by the Rainwater Division of

the Public Services Department to transport personnel and equipment to and from

jobsites throughout the City.



Specifications were posted on the City?s website; bid responses were received

on January 16, 2008 from four bidders. This bid has been advertised, opened

and reviewed. The bidders were:



Option 1 Option 2 Option 3

Cab/Chassis Body Complete Unit



Unit Cost Unit Cost Unit Cost

Peach County Ford (Byron, GA) 1

$ 16,963.00 N/A $ 22,813.00

Transport Equipment Company (Albany, GA) N/A

$ 7,128.00 N/A

Legacy Ford (McDonough, GA) 2

$ 19,857.00

$ 7,220.00 $ 27,078.00

Jay Automotive Group (Columbus, GA) 3

$ 23,152.00 N/A $ 29,982.00



1 Peach County Ford failed to include the required product literature and

warranty for the body. Therefore, Option 3 of the vendor?s bid was deemed

incomplete, and the vendor has been notified in writing. Option 1 of the

vendor?s bid was complete and considered.



2 Legacy Ford failed to include the required warranty for the body and

Addendum No. One acknowledgement. Therefore, Option 2 and Option 3 of the

vendor?s bid was deemed incomplete, and the vendor has been notified in writing.



3 Jay Automotive Group failed to include the required product literature,

warranty and response pages for the body. Therefore, Option 3 of he vendor?s

bid was deemed incomplete, and the vendor has been notified in writing.



Funds are budgeted in the FY08 Budget: Special Projects-Capital Project Fund ?

Capital Projects ? Sewer Fund Supported Capital Projects ? Heavy Trucks ?

Vehicle Replacement; 0508-660-2000-CPSF-7723-20782-20080.



* * * * * *



(E) PURSUIT VEHICLES - RFB NO. 08-0035



It is requested that Council authorize the purchase of seventeen (17) two-tone

blue & white Crown Victoria pursuit vehicles, in the amount of $350,693.00; and

five (5) standard white Crown Victoria pursuit vehicles, in the amount of

$100,245.00, from Peach County Ford (Columbus, GA).



The pursuit vehicles are replacement units that will be used by the Police and

Sheriff Departments in the performance of their duties.



Specifications were posted on the City?s website; bid responses were received

on January 16, 2008 from three bidders. This bid has been advertised, opened

and reviewed. The bidders were:



Option 1 Option 1 Option 2 Option 2 Grand Total

Two-Tone Blue

& White Two-Tone Blue

& White

Standard White Standard White

(17 units) (5 units)

Unit Cost Total Cost Unit Cost Total Cost

Peach County Ford (Byron, GA) $ 20,629.00

$ 350,693.00

$ 20,049.00 $ 100,245.00

$ 450,938.00

Legacy Ford (McDonough, GA) $ 20,644.00

$ 350,948.00

$ 20,064.00 $ 100,320.00 $ 451,268.00

Rivertown Ford (Columbus, GA) 1 $ 20,836.95

$ 354,228.15

$ 20,256.95 $ 101,284.75 $ 455,512.90



1 Rivertown Ford failed to include the required Addendum No. One

acknowledgement. Therefore, the vendor?s bid was deemed incomplete. The

vendor has been notified in writing.



For comparison purposes, the GA State Contract unit pricing for pursuit

vehicles is as follows:

Crown Victorias (Two-tone) $22,119.00; (White) $21,100.00

Dodge Charger (Two-tone) $21,341.95; (White) $20,741.95



Funds in the amount of $350,963.00 are budgeted in the FY08 Budget: 1999 Sales

Tax Project Fund ? 1999 SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ?

Police Vehicles; 0540-695-2123-TXPO-7721-50110-20080. Funds in the amount of

$100,245.00 are budgeted in the FY08 Budget: 1999 Sales Tax Project Fund ? 1999

SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ? Sheriff Vehicles;

0540-695-2123-TXSH-7721-50130-20080.



* * * * * * * *



(F) ANNUAL MAINTENANCE FOR MUG SHOT SYSTEM



It is requested that Council authorize the payment to DataWorks Plus, LLC, in

the amount of $16,534.00 for the annual maintenance agreement for the mug shot

system. The vendor will provide 24/7 maintenance support for the mug shot

system, which is utilized by the Sheriff?s Department. The maintenance period

will be for one year, from August 1, 2007 through July 31, 2008.



Resolution No. 233-96 authorized the purchase of the upgraded system from

DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent

maintenance agreements since the warranty for the equipment expired.



Funds are budgeted in the FY08 Budget: Sheriff ? Jail ? Service Contracts;

0101-550-2600- JAIL-6513.



?ITEM A?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) HYDRAULIC TRASH LOADER BODIES

FROM CONSOLIDATED DISPOSAL SYSTEMS (SMYRNA, GA) IN THE AMOUNT OF $71,600.00,

AND TWO (2) TWO CAB AND CHASSIS FROM FOUR STAR FREIGHTLINER (MONTGOMERY, AL) IN

THE AMOUNT OF $114,298.00.



WHEREAS, the hydraulic trash loaders are replacement units that will be used by

the Waste Management Division and will be used to pick up yard waste, solid

waste, and white goods placed on the Right-of ?Way.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase two (2)

hydraulic trash loader bodies from Consolidated Disposal Systems (Smyrna, GA)

in the amount of $71,600.00, and two (2) two cab and chassis from Four Star

Freightliner (Montgomery, AL) in the amount of $114,298.00. Funds are budgeted

in the FY08 Budget: Funds are budgeted in the FY08 Budget: Integrated Waste

Management Fund - Capital Projects ? Integrated Waste Supported Capital

Projects ? Capital Expenditures Over $5,000.00 ? General Fund Supported Vehicle

Replacement Program; 0207-660-4000-CPIW-7761-20710-20040.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM B?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ? TON REGULAR CAB 4X4 PICKUP

TRUCK FROM BILL HEARD CHEVROLET (COLUMBUS, GA) IN THE AMOUNT OF $18,436.00.



WHEREAS, the pickup truck is a replacement unit that will be used by the

Landfill Division of the Public Services Department to transport personnel and

equipment throughout the landfill as well as pull various trailers.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) ? ton

regular cab 4x4 pickup truck from Bill Heard Chevrolet (Columbus, GA) in the

amount of $18,436.00. Funds are budgeted in the FY08 Budget: Integrated

Waste Management Fund - Capital Projects ? Integrated Waste Supported Capital

Projects ? Light Trucks ? General Fund Supported Vehicle Replacement Program;

0207-660-4000-CPIW-7761-20710-20040.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM C?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SEVENTY-FIVE (75) FOOT AERIAL

DEVICE BODY FROM TEREX UTILITIES (WHITE HOUSE, TN) IN THE AMOUNT OF

$66,448.00.



WHEREAS, the body will be placed on a previously purchased cab and chassis for

a large bucket. The large bucket truck is a replacement unit. The Forestry

Division of the Public Services Department will use this replacement unit for

trimming and removing trees on City property during routine maintenance of

trees, as well as, when storm damage occurs within the City.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) seventy-five

(75) foot aerial device body from Terex Utilities (White House, TN) in the

amount of $66,448.00. Funds are budgeted in the FY08 Budget: Paving Fund ?

Public Services ? Landscape & Forestry ? Machinery; 0203-260-2800-LAND-7715.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM D?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ONE TON DUAL REAR WHEEL CREW

CAB W/8 ?? FLAT DUMP BED BODY FROM TRANSPORT EQUIPMENT COMPANY (ALBANY, GA), IN

THE AMOUNT OF $7,128.00; AND ONE (1) CAB AND CHASSIS FROM PEACH COUNTY FORD

(BYRON, GA) IN THE AMOUNT OF $16,963.00.



WHEREAS, the truck is a replacement unit that will be used by the Rainwater

Division of the Public Services Department to transport personnel and equipment

to and from jobsites throughout the City.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) one ton

dual rear wheel crew cab w/8 ?? flat dump bed body from Transport Equipment

Company (Albany, GA), in the amount of $7,128.00; and one (1) cab and chassis

from Peach County Ford (Byron, GA) in the amount of $16,963.00. Funds are

budgeted in the FY08 Budget: Special Projects-Capital Project Fund ? Capital

Projects ? Sewer Fund Supported Capital Projects ? Heavy Trucks ? Vehicle

Replacement; 0508-660-2000-CPSF-7723-20782-20080.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM E?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF SEVENTEEN (17) TWO-TONE BLUE & WHITE

CROWN VICTORIA PURSUIT VEHICLES IN THE AMOUNT OF $350,693.00; AND FIVE (5)

STANDARD WHITE CROWN VICTORIA PURSUIT VEHICLES, IN THE AMOUNT, OF $100,245.00

FROM PEACH COUNTY FORD (COLUMBUS, GA).



WHEREAS, the pursuit vehicles are replacement units that will be used by the

Police and Sheriff Departments in the performance of their duties.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase seventeen (17)

two-tone blue & white Crown Victoria pursuit vehicles in the amount of

$350,693.00; and five (5) standard white Crown Victoria pursuit vehicles, in

the amount of $100,245.00, from Peach County Ford (Columbus, GA). Funds in

the amount of $350,963.00 are budgeted in the FY08 Budget: 1999 Sales Tax

Project Fund ? 1999 SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ? Police

Vehicles; 0540-695-2123-TXPO-7721-50110-20080. Funds in the amount of

$100,245.00 are budgeted in the FY08 Budget: 1999 Sales Tax Project Fund ? 1999

SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ? Sheriff Vehicles;

0540-695-2123-TXSH-7721-50130-20080.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM F?





A RESOLUTION



NO.________________



A RESOLUTION AUTHORIZING PAYMENT TO DATAWORKS PLUS, LLC, IN THE AMOUNT OF

$16,534.00 FOR AN ANNUAL MAINTENANCE AGREEMENT FOR THE MUG SHOT SYSTEM.



WHEREAS, the vendor will provide 24/7 maintenance support for the mug

shot system, which is utilized by the Sheriff?s Department. The maintenance

period will be for one year, from August 1, 2007 through July 31, 2008; and,



WHEREAS, Resolution No. 233-96 authorized the purchase of the upgraded

system from DataWorks Plus (formerly TFP, Inc.), and the City has paid for

subsequent maintenance agreements since the warranty for the equipment expired.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to render payment to DataWorks Plus,

LLC, in the amount of $16,534.00 for an annual maintenance agreement for the

mug shot system. Funds are budgeted in the FY07 Budget: Sheriff ? Jail ?

Service Contracts; 0101-550-2600- JAIL-6513.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

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