CITY MANAGER'S AGENDA
April 12, 2016
I. ABANDONMENT OF ALL EASEMENTS LOCATED ON BIG CREEK DRIVE LOT 45, BLOCK "A"
ALSO KNOWN AS 7891 BIG CREEK DRIVE LOCATED IN SECTION TWO,BIG CREEK
SUBDIVISION:
Approval is requested to execute a Quit Claim Deed to James and Peggy Salie for
abandonment of a ten foot drainage and utility easement located on the rear
portion and the entire Storm Sewer Easement running along the eastern property
line of Lot 45, Block "A" also known as 7891 Big Creek Drive on Big Creek Drive
in Section Two Big Creek Subdivision to construct a storage building.
II. STREET ACCEPTANCE - THAT PORTION OF DOUBLE PINE DRIVE LOCATED IN FIRST
ADDITION TO SECTION ELEVEN - GARRETT PINES:
Approval is requested for the acceptance of a deed to that portion of Double
Pine Drive located in First Addition to Section Eleven, Garrett Pines. The
Engineering Department has inspected said streets and recommends the
acceptance. No city funds are involved until maintenance is assumed after the
two year warranty.
III. FEMA DISASTER ASSISTANCE:
Approval is requested to submit an application and if approved, accept
Public Assistance funds from the Federal Emergency Management Agency (FEMA) as
administered by the Georgia Emergency Management Agency (GEMA) for
reimbursement of disaster response and recovery expenses associated with the
Presidentially declared disaster caused by heavy rains and resulting erosion
and flooding from December 22, 2015 through January 13, 2016, and to amend the
budget by the amount reimbursed. The public assistance funding will range from
75% of eligible expenditures to 100% of eligible expenditures, depending on the
type of expenditure and the time reported. There is no cost to the city other
than those incurred costs that will be reimbursed.
IV. 2016 HOMELAND SECURITY GRANT PROGRAM - HAZMAT:
Approval is requested to accept a grant of $154,545, or as otherwise awarded,
from the 2016 Homeland Security Grant Program for the maintenance of Hazardous
Materials Equipment and to amend the Multi-Governmental Fund by like amount
with no matching funds required.
V. 2016 HOMELAND SECURITY GRANT PROGRAM - GEORGIA SEARCH AND RESCUE (GSAR):
Approval is requested to accept a grant of $117,320 or as otherwise
awarded, from the 2016 Homeland Security Grant Program the maintenance of
equipment received as part of the West Central Georgia Search and Rescue (GSAR)
Team and to amend Multi-Governmental Fund by like amount with no matching
funds required.
VI. JUVENILE JUSTICE INCENTIVE GRANT:
Approval is requested to submit a grant application and if awarded,
accept funds up to $750,000 from the Criminal Justice Coordinating Council for
the operation of the Muscogee County Juvenile Court and amend the
Multi-Governmental Fund by the amount of the grant award, with no local match
required. The grant period is from July 1, 2016 to July 30, 2017 and will be
used to provide evidence based treatment and surveillance to juvenile offenders.
VII. COCA-COLA BOTTLING COMPANY SERVE YOUR CITY GRANT:
Approval is requested to submit an application and if awarded accept
funds for $2,500 from Coca-Cola Bottling Company through a Serve Your City
Grant for our ?Little Free Library Program", with no matching funds required.
The books will be donated by the organizations in the community and will be
stored at one of our recreation centers.
VIII. GEORGIA RECREATION AND PARK ASSOCIATION INNOVATIVE GRANT:
Approval is requested to submit an application and if awarded accept
funds for $1,000 from Georgia Recreation and Park Association for our ?Little
Free Library Program, with no matching funds required. The books will be
donated by the organizations in the community and will be stored at one of our
recreation centers.
XI. 2015-2016 KNIGHT CITIES CHALLENGE GRANT:
Approval is requested to submit an application and if approved, accept
funds up to $229,950 or otherwise awarded from the Community Foundation of the
Chattahoochee Valley for The Columbus, GA, -based version of the 2015-2016
Knight Cities Challenge for Public Wi-Fi around and inside the Natatorium,
Plaza area of Government Center, and the area surrounding the Civic Center and
to amend the Multi-Governmental Fund by the amount of the grant awarded, with
no local match required.
X. PURCHASES:
Approval is requested of items "A" thru "K":
A. Electronic Validating Fareboxes
B. Low Floor ADA Minivan-RFB No. 16-0026
C. Front Avenue Striping-14th Street to 13th Street
D. IBM Smart Cloud (Louts Notes) Annual License Renewal
E. Printing Postage and Mail Processing Service of Motor Vehicle Registration
Renewal Notices
F. Pine Grove Municipal Solid Waste Landfill-Pump Station #1-RFB No. 16-0028
G. Carpet(Annual Contract)-RFB No. 16-0024
H. Tasers for the Police Department
I. Mobile/Automatic License Plate Reader
J. Tablets for Police Department
K. Consulting and Insurance Broker Services for Property and Crime Insurance
(Re-Bid)(Annual Contract)- RFP No. 16-004
XI. PRESENTATIONS AND UPDATES:
-- Transportation Update, Pam Hodge, Deputy City Manager (DELAYED)
-- Finance Monthly Update, Pam Hodge, Deputy City Manager (DELAYED)
-- Health and Wellness Center Update, Reather Hollowell, Director of Human
Resources (ADD - ON)
-- IAS World Follow Up Update, Betty Middleton, Chief Appraiser, and John
Williams, Deputy Chief Appraiser
Bid Advertisements
(Schedule opening bid dates)
April 13, 2016
1. ?CM/GC at Risk? Services for City Mill Riverwalk
A Mandatory Pre-Proposal Conference/Site Visit is scheduled for 2:00 PM
(Eastern) on Wednesday, April 13, 2016. Vendors shall convene in the office of
the project architect, Hecht Burdeshaw Architects, Inc., which is located at 8
West 11th Street, Suite 300, Columbus, GA 31901. The Site Visit will commence
immediately after the Pre-Proposal Conference. Vendors will be allowed a
10-minute grace period for the Pre-Proposal Conference. Any vendor who is not
present in the aforementioned location, within ten (10) minutes after the time
slated for the beginning of the Mandatory Pre-Proposal Conference, shall not be
allowed to participate any further in the RFP process.
April 14, 2016
1. Building Ethernet Wiring (Annual Contract) ? RFB No. 16-0031
A mandatory site visit will be held on April 14, 2016 at 10:00 AM. Vendors
shall convene at Fire Station #2, which is located at 1047 33rd Street,
Columbus, GA 31904. Each vendor who performs the mandatory site visit must
sign an attendance sheet, complete with the company?s name, attendee?s name,
address, and telephone & fax numbers. Any questions and/or concerns resulting
from the Site Visit must be submitted in writing to the Purchasing Division, as
specified on pages 8 and 9.
April 29, 2016
1. ?CM/GC at Risk? Services for City Mill Riverwalk
Scope of RFP
The Owner, by this Request for Proposals, desires to select a qualified
Contractor with the intent of both parties executing an Agreement for
Construction Services implementing the ?Construction Management/General
Contractor at Risk? project delivery method. The Owner has allocated a project
budget range of $1,100,000 to $1,500,000.
2. Advisory and Consulting Services for the Columbus Consolidated Government
457 Deferred Compensation Plan and Its Board (Annual Contract) ? RFP No. 16-0016
Scope of RFP
The Columbus Consolidated Government (CCG) seeks qualified firms to submit
proposals for providing professional advisory and investment consulting
services for the Columbus Consolidated Government?s 457 Deferred Compensation
Plan. The term of this contract will be for two years, with an option to renew
for three additional twelve-month periods.
3. Building Ethernet Wiring (Annual Contract) ? RFB No. 16-0031
Scope of Bid
Provide all tools and labor required to perform electrical services for
building Ethernet wiring at Fire Station #2 (1047 33rd Street), with potential
of many other locations in the next year. The contract period will be for two
(2) years with the option to renew for three (3) additional twelve-month
periods. Quotes will be obtained from the successful vendor, as needed, for
other locations.
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