Agenda Item # 3
Columbus Consolidated Government
Council Meeting
June 1, 2010
Agenda Report # 514
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) TENNIS COURT SURFACING SUPPLIES (ANNUAL CONTRACT) (RFB NO. 10-0054
It is requested that Council approve the contract for tennis court surfacing
supplies with 10-S Tennis Supply for the estimated annual contract value of
$15,260.00. The tennis court surfacing supplies include Magnesium Chloride and
Har Tru Rubico Surface, which will be purchased on an ?as needed basis?. The
Parks and Recreation Department will use the supplies to resurface the tennis
courts.
The contract term shall be for one year with the option to renew for four (4)
additional twelve-month periods, if agreeable to both parties.
Specifications were posted on the City?s website and Georgia Procurement
Registry. This bid has been advertised, opened and reviewed. Two bid
responses were received on April 21, 2010, from the following bidders:
10-S Tennis Supply Welch Tennis Courts, Inc.
Description / Vendor Est.Qty. Unit
Price Extended
Cost Unit
Price Extended
Cost
Magnesium Chloride 500 Bags 17.92 8,960.00 17.00 8,500.00
Har Tru Rubico Surface 1000 Bags 6.30 6,300.00 10.96 10,960.00
Total $15,260.00 $19,460.00
Funds will be budgeted each fiscal year for this on-going expense: General Fund
? Parks and Recreation ? Park Services ? Cooper Creek Tennis Center ? Operating
Materials, 0101-270-4048-COPR-6728.
(B) ANNEX BUILDING EXTERIOR WATERPROOFING ? RFB NO. 10-0057
It is requested that Council authorize the execution of a construction contract
with Metro Waterproofing, Inc., in the amount of $73,981.00, for waterproofing
the exterior of the Annex building. The scope of work includes waterproofing,
roofing services and gutter repairs.
Bid invitations were mailed to one hundred and eighteen (118) vendors, and
specifications were posted on the web page of the Purchasing Division. A
mandatory pre-bid conference/site visit was held on April 29, 2010; five
vendors were represented at the conference/site visit. Four (4) bid responses
were received on May 19, 2009. This bid has been advertised, opened and
reviewed. The bidders were:
Description Metro Waterproofing
(Scottdale GA) Darton Enterprises
(Fortson GA) West Georgia Roofing
(Carrollton GA) J J Morley Enterprises
(Alpharetta GA)
EIFS Waterproofing 34,274.00 54,765.00 115,609.00 $108,209.00
Roof Coating 28,969.00 39,515.00 48,433.00
Gutter Repairs &
Roof Maintenance 10,738.00 9,300.00 28,698.00
Total Bid $73,981.00 $103,580.00 $192,740.00 ?N/A
Unit Pricing
Additional Blister Removal & Repair, per s.f. 8.00 65.00 10.00 60.00
Additional roof coating, per s.f. 2.25 2.93 4.00 ?N/A
?Addendum No. 1 notified vendors of changes to the project manual, the scope of
work and product clarification. Consequently, a Revised Bid Form (Pricing
Page), which included new line items, was included in Addendum No. 1. Although
J J Morley Enterprises acknowledged receipt of Addendum No. 1, the vendor did
not use the Revised Bid Form (Pricing Page). J J Morley Enterprises submitted
a bid on the original Bid Form (Pricing Page); therefore, the bid submitted by
J J Morley Enterprises was deemed incomplete and did not receive award
consideration. The vendor has been notified in writing.
Funds are budgeted in the FY10 Budget: LOST Infrastructure ? Public Services ?
Building Maintenance & Repair ? Annex Roof; 0109-260-9901-MNTN-6521-96006-20100.
* * * * * * * * *
(C) RISK MANAGEMENT SETTLEMENT
It is requested that Council authorize payment to Kenneth Clark and Kenneth S.
Nugent, P.C. in the amount of $100,000.00 to settle a risk management claim.
Funds are available in the FY10 Budget: Risk Management Internal Service Fund
? City Manager ? Unfunded Claims ? Vehicle; 0860-130-3830-RISK-6842.01.
?ITEM A?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING APPROVAL OF THE ANNUAL CONTRACT TO PURCHASE
TENNIS COURT SURFACING SUPPLIES, ON AN ?AS NEEDED BASIS?, FROM 10-S TENNIS
SUPPLY FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $15,260.00.
WHEREAS, the tennis court surfacing supplies include Magnesium Chloride
and Har Tru Rubico Surface, which will be purchased on an ?as needed basis?.
The Parks and Recreation Department will use the supplies to resurface the
tennis courts; and,
WHEREAS, the Contract term shall be for one year, with the option to
renew for four (4) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract to purchase tennis court surfacing supplies, on an ?as needed basis?,
from 10-S Tennis Supply for the estimated annual contract value of $15,260.00.
Funds will be budgeted each fiscal year for this on-going expense: General
Fund ? Parks and Recreation ? Park Services ? Cooper Creek Tennis Center ?
Operating Materials, 0101-270-4048-COPR-6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2010 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH METRO
WATERPROOFING, INC., IN THE AMOUNT OF $73,981.00, FOR WATERPROOFING THE
EXTERIOR OF THE ANNEX BUILDING.
WHEREAS, the scope of work includes waterproofing, roofing services and gutter
repairs.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract
with Metro Waterproofing, Inc., in the amount of $73,981.00, for waterproofing
the exterior of the Annex building. Funds are budgeted in the FY10 Budget:
LOST Infrastructure ? Public Services ? Building Maintenance & Repair ? Annex
Roof; 0109-260-9901-MNTN-6521-96006-20100.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2010 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING A SETTLEMENT PAYMENT TO KENNETH CLARK AND KENNETH S.
NUGENT, P.C FOR A RISK MANAGEMENT CLAIM IN THE AMOUNT OF $100,000.00.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make a settlement payment
to Kenneth Clark and Kenneth S. Nugent, P.C for a risk management claim in the
amount of $100,000.00. Funds are available in the FY10 Budget: Risk
Management Internal Service Fund - City Manager ? Unfunded Claims ? Vehicle;
0860-130-3830-RISK-6842.01.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2010 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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