Agenda Item # ___
Columbus Consolidated Government
Council Meeting
08/28/2012
Agenda Report # ____
TO: Mayor and Council
SUBJECT: Junior Marshal?s Program
INITIATED BY: Columbus Office of Crime Prevention
Recommendation: Approval is requested to enter into a one-year contract with
Muscogee County Marshal?s Office to award funding for Crime Prevention
initiatives.
Background: Columbus Office of Crime Prevention has agreed to recommend the
funding of $72,311.00 to Muscogee County Marshal?s Office in effort to mentor
juveniles from ages 11-14 in middle schools to reduce drug usage, pregnancy and
gang activity among juveniles within the school system.
Analysis: Funds will be used to pay for quality programming as well as
mentoring for juveniles.
Financial Considerations: These funds are appropriated from the Other Local
Option Sales Tax, Crime Prevention Program and do not require a match.
Recommendations/ Actions: Approve the resolution authorizing the a one-year
contract with Muscogee County Marshal?s Office to provide funding for mentoring
and quality summer programming for middle school children.
5
Local Assistance Grant Agreement
Grant Program Name: Columbus Office of Crime Prevention
Fiscal Agent: Muscogee County
Administering Agency: Columbus Office of Crime Prevention
Grant Recipient: Muscogee County Marshal?s Office/Junior Marshal Program
Amount: $72,311.00
Budget: Personnel ? $42,567.00
Monthly Meetings ? $7,950.00
Transportation ? $17,850.00
Supplies ? $1,369.00
Printing ? $2,575.00
Total - $72,311.00
Program Contact Information
Name: Marshal Greg Countryman Title: Marshal/Director
Address: 100 10th Street
Phone #: 706-653-4385
Project Description
The Junior Marshal Program is middle school program conducted in all middle
schools. The program will provide children the opportunity to experience a
wide range of activities that will reinforce positive behavior. The lessons
focus on five major areas:
Citizenship
Leadership
Education
Fun
Teamwork
Program Objectives: To create a positive environment for learning and attitude
change within Muscogee County twelve middle schools. Utilizing a specific
group of students selected by school officials. During the initial year each
school will have five (5) students who have demonstrated traits of behavior
that if left unchanged would lead to unsatisfactory results. These students
once identified are scheduled to meet with the Junior Marshals Program Director
and Coordinator twice each month at each school. Students are organized into
chapters with five officers, president, vice president, secretary, treasurer,
and parliamentarian. The Program Supervisor and Coordinator evaluate these
offices for leadership and teamwork. Each officer will hold their respective
office for one year, each meeting session will be guided by the acronym CLEFT
which means C = Citizenship, L = Leadership, E = Education, F = Fun and T =
Teamwork. Utilizing each letter monthly students are evaluated on their
ability to dialog, show example, and participate in projects that demonstrate
these areas. The Program Supervisor and Coordinator counsel students in each
I, Marshal Greg Countryman the duly authorized representative of the above
named Grant Recipient, do hereby agree to the following terms that outline the
requirements of Columbus, Georgia for organizations/agencies receiving funds
from the Columbus Office of Crime Prevention. I have been given the
opportunity to ask questions regarding these terms and fully understand my
organization?s obligations incurred by accepting this grant. I understand that
prior to the disbursements of any funds the following criteria must be met:
The above named Grant Recipient represents the beneficiaries of the Grant and
the above named individual is authorized to act in the name of Muscogee County
Marshal?s Office as the Grant Recipient.
The subject matter of this Agreement is primarily the provision of services in
the form of individualized programming through tutoring and mentoring.
The Grant Recipient shall immediately notify the Agency if any of their service
providers are arrested. At the time Grant Recipient learns that one of its
service providers has been arrested, then Grant Recipient shall cease to use
such service provider in connection with programs funded by this Grant.
In the initial report submitted to the Administering Agency, Grant Recipient
shall provide: (a) the name of the chairman and the secretary of the advisory
committee; (b) the times and dates that the Grant programs are available ?
essentially a schedule of services; (c) the number of participants in the
program; (d) Description of the process used to identify individuals for which
services will be provided; (e) provide specifics on the evaluation process
that addresses how the process will work, how the statistical data will be
gathered, how it will be analyzed.
Grant Recipient shall provide an accounting system that shall separate Grant
Funds from other funds. The accounting system shall also separate Grant
related expenses from other expenses.
Grant Recipient shall submit to Agency a quarterly report on the progress of
the programs. The quarterly report shall provide statistical data that
supports the projects goals of reducing the recidivism rates of the
participants within the program.
Grant Recipient shall use Grant Funds strictly for the purposes outlined in the
Grant. Any changes to the programs must be submitted in writing to Columbus
Office of Crime Prevention for approval or the funding may be jeopardized.
Grant Recipient shall identify the members of its Board of Directors which will
assume liability if the CCG determines the funds have been misused.
Quarterly report must be submitted to Seth Brown electronically by the 10th day
of the month after the end of each calendar quarter. Once the report is
approved it will be submitted to the Office of Crime Prevention Board for
evaluation.
The Grant Recipient shall use generally accepted accounting principles (?GAAP?)
to account for all financial transactions used to substantiate the fulfillment
of this Grant.
The Grant Recipient shall maintain all records of Grant-related financial
transactions for a minimum of three years after the completion of the Grant and
to make all records available for inspection and fully cooperate with any audit
or investigation requested or undertaken by the CCG, the State Auditor, the
Internal Auditor for Columbus, Georgia, or any other officials of the state or
federal government who have the authority to conduct audits.
The Grant Recipient shall comply at all times with the provisions of Article I,
Section II, and Paragraph VII of the Georgia Constitution regarding the
prohibition against Sectarian Aid.
The Grant Recipient hereby releases Columbus, Georgia from any liability
whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia
against any and all claims for damages, bodily injury or death arising from any
of the activities contemplated by this Agreement raised by any person. Grant
Recipient shall provide to Columbus, Georgia a certificate of insurance that
shows general liability coverage in the amount of at least $1,000,000 per
occurrence and which shows that Columbus, Georgia is named as an additional
insured.
All services must be provided by properly certified or licensed personal.
In the event there is any discrepancy in the language of the project
description and these numbered paragraphs, the language in the numbered
paragraphs shall control.
__________________________________________________________________________
Signature of City Manager, Isaiah
Hugley Date
___________________________________________________________________________
Approved as to form by City
Attorney
Date
__________________________________________________________________________
Signature of Grant Recipient Representative, Greg
Countryman Date
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE EXECUTION OF A ONE-YEAR CONTRACT WITH MUSCOGEE
COUNTY MARSHAL?S OFFICE FOR $72,311.00 FOR THE PURPOSE OF FUNDING THE
INITIATIVES OF JUNIOR MARSHAL?S PROGRAM.
WHEREAS, Muscogee County Marshal?s Office has creative the Junior Marshal?s
Program to impact the lives of juveniles to reduce the rate of drug usage,
pregnancy and gang activity; and,
WHEREAS, the Columbus Office of Crime Prevention has authorized funding under
the Crime Prevention Program for this project in the amount of $72,311.00 to
the Junior Marshal?s Program.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the Mayor or designee is hereby authorized to enter into a
one-year contract through the Columbus Office of Crime Prevention with the
Muscogee County Marshal?s Office for $72,311.00 for funding the Junior
Marshal?s Program. Funds are budgeted in the FY13 budget: Other Local Option
Sales Tax, Crime Prevention Program.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the 28th day of August, 2012 and adopted at said meeting by the affirmative
vote of ____________ members of said Council.
Councilor Allen voting________________.
Councilor Baker voting________________.
Councilor Barnes voting_______________.
Councilor Davis voting________________.
Councilor Henderson voting____________.
Councilor Huff voting_________________.
Councilor McDaniel voting_____________.
Councilor Pugh voting_________________.
Councilor Thomas voting______________.
Councilor Woodson voting_____________.
__________________________________ ______________________________________
TINY B. WASHINGTON TERESA
PIKE TOMLINSON
CLERK
MAYOR
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