REFERRALS FROM MAYOR & COUNCIL
COUNCIL MEETING OF JUNE 14, 2011
TO THE CITY MANAGER:
1. DITCH ON CUSSETA ROAD:
Have the staff to check into the concerns of Mr. Strum who appeared on the
public agenda with respect to a ditch on Cusseta Road near the railroad
tracks. (Request of Councilor Huff)
Response:
Response provided by Ron Smith, Deputy Director of Public Services
Work is scheduled for the week of Aug. 15th. Ron Smith, Deputy Director of
Public Services, contacted Mr. Strom and advised him of this information on
Friday August 8th and also updated him a the schedule on the repair of the
track. The repair of the track is on the schedule of when the railroad makes
final repairs to the 6th Avenue/6th Street crossing. We do not have a definite
date on that work as of yet. We will make contact with the railroad for a
specific date and advise. Ron has advised Mr. Strom that he will be contacted
when he receives this information from representatives of the railroad.
2. EMERGENCY PURCHASES AUTHORIZED BY THE CITY MANAGER:
Have the staff to go back and re-visit the discretionary emergency limit with
regards to emergency purchases. (Request of Councilor Henderson) If the City
Manager is approving expenditure as an emergency, and it is of a time sensitive
nature, please notify the Council. (Request of Councilor Thomas) Whenever
there is an emergency purchase, let?s make sure it is listed as an emergency
purchase on the agenda. (Request of Councilor Allen)
Response:
Response provided by Pam Hodge, Director of Finance
We have added a section to the purchasing agenda where all emergency purchases
approved will be reported to council at the next council meeting. An estimated
cost will be included if the actual cost is unknown.
3. CITIZENS SERVICE CENTER:
When the public safety personnel are out patrolling their beats and they see
something that is going on and/or out of order, please make sure they are
calling in these things into the Citizens Service Center. (Request of
Councilor Woodson)
Response:
The CCG has implemented an Employee Incentive Awards Programs for reporting
concerns. Since implementation of the program on July 1, the 311 Citizens
Service Center has received 459 Service Requests from Public Safety and General
Government employees.
REFERRALS FROM MAYOR & COUNCIL
COUNCIL MEETING OF JUNE 14, 2011 - Continued
4. LIGHTING SYSTEM:
Have the staff to look at the lighting system on Brown Avenue, Cusseta Road,
and Andrews Road. She said it is not clear whose turn it is to go through the
light. (Request of Councilor Woodson)
Response:
Staff has made the necessary adjustments to the lights.
5. POLICE PATROL IN OAKLAND PARK:
Have the staff to speak with the Chief of Police for increased patrols in the
Oakland Park area because of an increase in break-ins. (Request of Councilor
Woodson)
Response:
Police Department has increased patrol in Oakland Park.
REFERRALS FROM MAYOR & COUNCIL
COUNCIL MEETING OF JUNE 21, 2011
TO THE CITY MANAGER:
1. FEES:
Let?s have a Work Session on all the fees that the City has. Also have the
staff to provide a detailed outline, as to where our garbage fee goes; and
highlight what all goes into coming up with the garbage fee. (Request of Mayor
Pro Tem Turner Pugh)
Response:
Staff is reviewing all fees will provide a presentation at the work session in
November 2011.
2. GARBAGE COLLECTION:
Have the staff to bring a proposal to Council for an RFP or whatever action
necessary to get someone with expertise in this area to take a look at our
entire garbage collection system; she would like to take a look at the entire
picture to see what we need to do to include recycling and yard waste ? a full
proposal so that we can make some decisions that encompasses that entire
process. (Request of Councilor Thomas)
Response:
Response provided by Ron Smith, Deputy Director of Public Services
This item will be presented at the Council Work Session on Tuesday, August 30,
2011.
REFERRALS FROM MAYOR & COUNCIL
COUNCIL MEETING OF JULY 12, 2011
TO THE CITY ATTORNEY:
1. SKATEBOARD PARK:
Have the staff to determine whether or not there are any additional rules that
we need to have posted at the Skateboard Park; and, if there are any laws that
can be applied to those person not wearing a helmet. Also, confer with the
Police Chief about patrolling the Skateboard Park. (Request of Mayor Tomlinson)
Response:
Response provided by James Worsley, Director of Parks/Recreation.
The skateboard park has comprehensive rules posted at the site, which also deal
with helmet use. This is a self-operated park that is not monitored by staff
throughout the day. Proper rules are in place and I do not recommend additional
rules to be posted. Currently, we lack the ability to continuously enforce the
rules due to the operational set-up of the skateboard park. In the future, it
would be a good idea to budget for skateboard park attendants to monitor the
skateboard park during peak season.
I have contacted the police department to see if there are any laws that can be
applied to those persons that do not wear helmets and about patrolling the
skateboard park.
Attached are two photos that show the rules at the skateboard park.
2. CITISERV/CITISTAT RESEARCH:
Have the staff to get together with Mike Gaymon of the Chamber of Commerce and
talk with him about the Leadership Academy they are putting together, which is
geared around the similar objective that we are looking at, to gather and
analyze and better put to use adequate data. Ask him about those executives,
retired and active, that have some experience in trying to put together an
organization like this, to provide input; to avoid some of the pitfalls that
normally occur when you are researching a new process. (Request of Councilor
Henderson)
Response:
Response provided by Britt Hayes,CitiServ Chairperson and Asst. Finance Director
The Chamber of Commerce is involved with CitiServ. I spoke with Mike Gaymon
about being involved and he has assigned Nancy Kot as the designated
representative. She attended our last meeting and is scheduled to attend future
meetings.
REFERRALS FROM MAYOR & COUNCIL
COUNCIL MEETING OF JULY 12, 2011 - Cont?d
4. AUDIT PROCESS:
Let?s make sure that we are following the ordinance in how audits are presented
to this Council and the public, and make sure that we have a completed audit,
and that includes some type of response to the findings. (Request of Councilor
Henderson)
Response:
Per John Redmond, Internal Auditor -- we follow this process. Apparently, one
or more of the Civic Center Transition Audit did not include the attachment of
the auditee response. I will check each report in the future to ensure that the
support staff has been consistent.
5. HANDICAPPED PARKING DECALS:
Have the staff to re-submit the request that was sent to the State Legislative
Delegation on last year asking them to consider legislation for handicapped
parking decals that includes the name of the individual, along with their
picture. Also, send a letter to GMA and ask them to consider lobbying for this
legislation for us. (Request of Councilor Woodson) Have the staff to run a
copy of the poster provided by Col. Nelson on CCG-TV. (Request of Mayor
Tomlinson) Have the staff to look into whether or not the law would prohibit
attaching this poster to the handicapped reserve parking spaces. (Request of
Mayor Pro Tem Turner Pugh)
Response:
Staff is researching this referral and will provide a response by August 30,
2011.
6. EAST WING ENTRANCE:
Have the staff to look at the entrance & exit going into the East Wing and
let?s make sure that we have signs posted that are easily identifiable to the
public. (Request of Mayor Pro Tem Turner Pugh) Due to the increased amount of
traffic to the East Wing, let?s make sure that we have our maintenance
personnel to do an assessment of the path, going from the now single entrance
way to the various areas that the public would have to travel. (Request of
Mayor Tomlinson) Also, have the Facilities Maintenance Division to look at
this area as well. (Request of Councilor Barnes)
Response:
Please see the attached report provided to Mayor/Council on July 26, 2011.
REFERRALS FROM MAYOR & COUNCIL
COUNCIL MEETING OF JULY 26, 2011
TO THE CITY ATTORNEY:
RESOLUTION:
Let?s daft a resolution from the Mayor and entire City Council commending
Sergeant 1st Class Leroy Petry for receiving the Medal of Honor. (Request of
Mayor Pro Tem Turner Pugh)
Response:
This resolution was listed on the Mayor?s Proclamation Agenda on Tuesday,
August 2, 2011.
2. RESOLUTION:
Let?s draft a resolution or proclamation called for by the Mayor and entire
City Council honoring the life of Retired Command Sergeant Eddie Roberts, who
recently passed away, and expressing sympathy to his family. (Request of
Councilor Henderson)
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TO THE CITY MANAGER:
3. COPPER THEFT:
Have the staff check to see if the scrap metal companies are following the
procedures that were implemented with regards to the purchase of copper;
particularly, to make sure that the proper forms are being filled out and
forwarded to the Police Department. (Request of Councilor Woodson)
Response:
Per the Police Department, metal dealers are now required to do the following:
Obtain photo ID of the seller
Describe what was sold, with weight and price
Have seller sign notice of ownership
Pay by check when it involves copper and certain other metals or pay cash with
a 24-hour waiting period.
Metal dealers are not required to send any documents to the Police Department.
However, we are required to send documents to the state when it involves an end
of life vehicle.
REFERRALS FROM MAYOR & COUNCIL
COUNCIL MEETING OF JULY 26, 2011 Contd.
4. ADMINISTRATIVE POLICY:
Have the Administration to develop some kind of administrative policy that
reads that no one conducting business with the City of Columbus is to be paid
in cash; instead, the payment would be made by check. (Request of Councilor
Thomas)
Response:
Response provided by Pam Hodge, Director of Finance
This information is included in the Cash Handling Policy that no disbursements
should be made from cash receipts. The Purchasing Ordinance outlines how all
goods and services are procured for the city. Payments in cash would not be in
compliance with the Purchasing Ordinance. The only cash payments authorized are
for petty cash with a maximum of $50.
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5. FINANCIAL OPERATIONS:
Have staff to make sure that the Finance Department is fully in charge of all
financial operations of the city and oversee all of the financial management,
as well as, all collections of monies coming into the city. (Request of
Councilor Thomas)
Response:
A response is attached. (Attachment 3)
6. REFEREES PAY:
Have the staff to make sure referees are not paid in cash as was done prior to
the audit.
Response:
A response is attached. (Attachment 4)
7. COUNCIL DISTRICTING COMMISSION:
Have the staff, in the future, to look into developing a better system with
regards to the Council Districting Commission nominees. (Request of Mayor
Tomlinson)
Response:
The City Attorney?s Office and Clerk of Council will handle.
Attachments