Columbus Consolidated Government
Council Meeting
April 23, 2019
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) 7-YD DUMP TRUCK - RFB NO. 19-0033
It is requested that Council authorize the purchase of one (1) 7-YD dump truck
(2020 Freightliner M2 106/Ox Body) from Four Star Freightliner (Montgomery, AL)
for the amount of $91,871.00.
The vehicle was approved in the FY19 Budget as a replacement and will be used
by Stormwater Maintenance staff to transport rocks, gravel and debris material
to and from job sites throughout Muscogee County.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Four (4) bids were received on March 20,
2019. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Four Star Freightliner
(Albany, GA) Interstate Truck Equipment
(College Park, GA) Transport Equipment Company
(Albany, GA) TransPower Incorporated
(Albany, GA)
OPTION 1: CAB & CHASSIS
Manufacturer/Model 2020 Freightliner M2-106 Kenworth T440
UNIT PRICE $78,647.00 NO BID NO BID $85,050.01
Vendors Four Star Freightliner
(Albany, GA) Interstate Truck Equipment
(College Park, GA) Transport Equipment Company
(Albany, GA) TransPower Incorporated
(Albany, GA)
OPTION 2: BODY
Manufacturer/Model Ox Bodies - Maverick Warren Model F-10 Godwin Mfg. 300T Godwin 300T
UNIT PRICE $13,224.00 $16,088.001 $16,546.00 NO BID
Vendors Four Star Freightliner
(Albany, GA) Interstate Truck Equipment
(College Park, GA) Transport Equipment Company
(Albany, GA) TransPower Incorporated
(Albany, GA)
OPTION 3: COMPLETE UNIT
UNIT PRICE $91,871.00 NO BID NO BID $101,471.01
1 Interstate Truck Equipment - Option: Side Swing Tailgate - Swings to Curbside
or Dump Thru, add $2,350.00.
Funds are budgeted in the FY19 Budget as follows: Sewer (Stormwater) Fund ?
Public Works ? Sewer Maintenance ? Heavy Trucks; 0202-260-3210-SWRM-7723.
* * * * * * * *
(B) IMAGETREND ANNUAL SOFTWARE (HOSTING DATA) SUPPORT FOR FIRE AND EMS
It is requested that Council approve payment to ImageTrend, Inc (Lakeville,
MN), in the amount of $14,280.59, for the annual software (hosting data)
support services. This payment will cover the period February 27, 2019 to
February 26, 2020.
Per Resolution #216-12, Council approved the original purchase of patient care
software from ImageTrend. The software enables Fire/EMS staff to enter patient
field reports electronically, as well as, facilitates the posting of the
reports to the State's database within 24 hours. The migration from the City
hosting the data collected by Fire and EMS to Image Trend, Inc., hosting the
data was approved per Resolution #95-18. Image Trend, Inc., hosting the
generated data has greatly improved the timeliness of updates, security of
data, resolution of support issues, as well as, freed up space on the City
server.
Funds are budgeted in the FY19 Budget: General Fund - Information Technology -
Software Lease; 0101-210-1000-ISS-6541.
* * * * * * * *
(C) NARCAN (NALOXONE) FOR FIRST RESPONDERS
It is requested that Council approve a contract for the purchase of Narcan
(Naloxone) from Adapt Pharma, Inc., (Radnor, PA). The City of Columbus was
awarded a $500,000 grant ($125,000 annually for 4 years) to provide all first
responders with NARCAN and to collect data relative to its use from the
Substance Abuse and Mental Health Services Administration.
Naloxone is a medication designed to rapidly reverse opioid overdose. It can
very quickly restore normal respiration to a person whose breathing has slowed
or stopped as a result of overdosing with heroin or prescription opioid pain
medications.
Resolution #279-17, authorized the writing and acceptance of the grant. Adapt
Pharma Inc., is the distributor of NARCAN. Consequently, the vendor is deemed
the only known source for this purchase, per the Procurement Ordinance, Article
3-114. The Georgia Department of Community Supervision and other state
agencies have entered into similar arrangements and purchase their NARCAN from
this distributor as well.
Currently, a $20,000 order is required to have enough NARCAN on hand to supply
law enforcement and Fire/EMS first responders. NARCAN is $75 per box and there
are two doses in each box.
The SAMHSA grant requires no funding match from the City, and the funds are
available to make necessary purchases in the following budget line-item:
Multi-Government Project Fund ? Superior Court ? First Responder Naloxone
Project Grant ? Contractual Services; 0216-500-3195-NALO-6319. Columbus
Consolidated Government will not be required to continue this program when the
grant funds have been expended.
* * * * * * * *
(D) EQUIPMENT RENTAL SERVICES FOR STORM CLEANUP
It is requested that Council approve payment to D.A.T Trucking, Inc., (Smiths,
AL) in the amount of $17,760.00 for providing equipment rental services for
storm cleanup.
On March 4, 2019 Columbus was struck by a tornado that caused extensive tree
damage in the northern part of the county. Public Works extended all resources
available in the cleanup efforts, however additional assistance was needed due
to the volume of the tornado debris. The Public Works Department contacted
Elite Tree Service who is under contract with the city for tree removal. The
vendor provided a logging truck and operator to assist in the emergency debris
removal. The Department also contacted Norwood and D.A.T. Trucking to provide
tandem truck rental services to haul debris to the landfill. This additional
emergency equipment rental was essential for getting debris cleaned up in a
timely manner.
Funds are available in the FY19 Budget as follows: $10,520.00 is available in
the Paving Fund ? Public Works ? Right of Way Maintenance ? Equipment
Rental/Lease, 0203 ? 260 ? 3120 ? ROWM ? 6543; and $7,240.00 is available in
the Paving Fund ? Public Works ? Right of Way Maintenance ? Contractual
Services, 0203 ? 260 ? 3120 ? ROWM ? 6319.
* * * * * * * *
(E) REPLACEMENT FURNITURE FOR THE CITY?S LEARNING CENTER
It is requested that Council approve the purchase of replacement furniture, for
The City?s Learning Center, from The Hon Company/Care of Malone Office
Environments (Muscatine, IA), in the amount of $15,630.43. This purchase will
be accomplished by cooperative procurement, via Georgia Statewide Contract #
99999-SPD0000100-0091.
The replacement furniture will consist of tables and chairs. The majority of
the existing tables are warped or have broken legs; the chairs are useable, but
not suited for extended periods of training (i.e. sitting for an extended
period of time). The present tables and chairs have not been upgraded since
The Learning Center was established in 2000-2001. The Learning Center is the
primary training facility for the entire government and is the first meeting
space that new employees visit. Upgrading the existing classroom furniture will
provide more classroom seating and will provide a more conducive instructional
setting for all city employees.
Funds are available the FY19 Budget: General Fund ? Miscellaneous ?
Contingency; 0101 ? 590 ? 2000 ? CONT ? 9801.
?ITEM A?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 7-YD DUMP TRUCK (2020
FREIGHTLINER M2 106/OX BODY) FROM FOUR STAR FREIGHTLINER (MONTGOMERY, AL) FOR
THE AMOUNT OF $91,871.00.
WHEREAS, the vehicle was approved in the FY19 Budget and will be used by
Stormwater Maintenance staff to transport rocks, gravel and debris material to
and from job sites throughout Muscogee County. It is a replacement vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 7-YD
dump truck (2020 Freightliner M2 106/Ox Body) from Four Star Freightliner
(Montgomery, AL) for the amount of $91,871.00. Funds are budgeted in the FY19
Budget as follows: Sewer (Stormwater) Fund ? Public Works ? Sewer Maintenance
? Heavy Trucks; 0202-260-3210-SWRM-7723.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________________
__________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM B?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PAYMENT TO IMAGETREND, INC (LAKEVILLE,
MN), IN THE AMOUNT OF $14,280.59, FOR THE ANNUAL SOFTWARE (HOSTING DATA)
SUPPORT SERVICES. THIS PAYMENT WILL COVER THE PERIOD FEBRUARY 27, 2019 TO
FEBRUARY 26, 2020.
WHEREAS, per Resolution #216-12, Council approved the original purchase of
patient care software from ImageTrend. The software enables Fire/EMS staff to
enter patient field reports electronically, as well as, facilitates the posting
of the reports to the State's database within 24 hours; and,
WHEREAS, the migration from the City hosting the data collected by Fire and EMS
to Image Trend, Inc., hosting the data was approved per Resolution #95-18.
Image Trend, Inc., hosting the generated data has greatly improved the
timeliness of updates, security of data, resolution of support issues, as well
as, freed up space on the City server.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to
ImageTrend, Inc (Lakeville, MN), in the amount of $14,280.59, for the annual
software (hosting data) support services. This payment will cover the period
February 27, 2019 to February 26, 2020. Funds are budgeted in the FY19 Budget:
General Fund - Information Technology - Software Lease; 0101-210-1000-ISS-6541.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________________
__________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM C?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE CONTRACT FOR THE PURCHASE OF NARCAN
(NALOXONE) FROM ADAPT PHARMA, INC., (RADNOR, PA). THE CITY OF COLUMBUS WAS
AWARDED A $500,000 GRANT ($125,000 ANNUALLY FOR 4 YEARS) TO PROVIDE ALL FIRST
RESPONDERS WITH NARCAN AND TO COLLECT DATA RELATIVE TO ITS USE FROM THE
SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES ADMINISTRATION.
WHEREAS, Naloxone is a medication designed to rapidly reverse opioid overdose.
It can very quickly restore normal respiration to a person whose breathing has
slowed or stopped as a result of overdosing with heroin or prescription opioid
pain medications; and,
WHEREAS, Resolution #279-17, authorized the writing and acceptance of the
grant. Adapt Pharma Inc. is the distributor of NARCAN. Consequently, the
vendor is deemed the only known source for this purchase, per the Procurement
Ordinance, Article 3-114. The Georgia Department of Community Supervision and
other state agencies have entered into similar arrangements and purchase their
NARCAN from this distributor as well; and,
WHEREAS, currently, a $20,000 order is required to have enough NARCAN on hand
to supply law enforcement and Fire/EMS first responders. NARCAN is $75 per box
and there are two doses in each box.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter in a contract for
the purchase of Narcan (Naloxone) from Adapt Pharma, Inc., (Radnor, PA). The
City of Columbus was awarded a $500,000 grant ($125,000 annually for 4 years)
to provide all first responders with NARCAN and to collect data relative to its
use from the Substance Abuse and Mental Health Services Administration. The
SAMHSA grant requires no funding match from the City, and the funds are
available to make necessary purchases in the following budget line-item:
Multi-Government Project Fund ? Superior Court ? First Responder Naloxone
Project Grant ? Contractual Services; 0216-500-3195-NALO-6319. Columbus
Consolidated Government will not be required to continue this program when the
grant funds have been expended.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________________
__________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM D?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING PAYMENT TO D.A.T TRUCKING, INC., (SMITHS, AL)
IN THE AMOUNT OF $17,760.00 FOR PROVIDING EQUIPMENT RENTAL SERVICES FOR STORM
CLEANUP.
WHEREAS, on March 4, 2019 Columbus was struck by a tornado that caused
extensive tree damage in the northern part of the county. Public Works
extended all resources available in the cleanup efforts, however additional
assistance was needed due to the volume of the tornado debris; and,
WHEREAS, the Public Works Department contacted Elite Tree Service who is under
contract with the city for tree removal. The vendor provided a logging truck
and operator to assist in the emergency debris removal. The Department also
contacted Norwood and D.A.T. Trucking to provide tandem truck rental services
to haul debris to the landfill. This additional emergency equipment rental was
essential for getting debris cleaned up in a timely manner.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to D.A.T
Trucking, Inc., (Smiths, AL) in the amount of $17,760.00 for providing
equipment rental services for storm cleanup. Funds are available in the FY19
Budget as follows: $10,520.00 is available in the Paving Fund ? Public Works ?
Right of Way Maintenance ? Equipment Rental/Lease, 0203 ? 260 ? 3120 ? ROWM ?
6543; and $7,240.00 is available in the Paving Fund ? Public Works ? Right of
Way Maintenance ? Contractual Services, 0203 ? 260 ? 3120 ? ROWM ? 6319.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________________
__________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM E?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF REPLACEMENT FURNITURE, FOR
HUMAN RESOURCES/THE LEARNING CENTER, FROM THE HON COMPANY/CARE OF MALONE OFFICE
ENVIRONMENTS (MUSCATINE, IA), IN THE AMOUNT OF $15,630.43. THIS PURCHASE WILL
BE ACCOMPLISHED BY COOPERATIVE PROCUREMENT, VIA GEORGIA STATEWIDE CONTRACT #
99999-SPD0000100-0091.
WHEREAS, the replacement furniture will consist of tables and chairs. The
majority of the existing tables are warped or have broken legs; the chairs are
useable, but not suited for extended periods of training (i.e. sitting for an
extended period of time). The present tables and chairs have not been upgraded
since The Learning Center was established in 2000-2001; and,
WHEREAS, the Learning Center is the primary training facility for the entire
government and is the first meeting space that new employees visit. Upgrading
the existing classroom furniture will provide more classroom seating and will
provide a more conducive instructional setting for all city employees.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase replacement
furniture, for Human Resources/The Learning Center, from The Hon Company/Care
of Malone Office Environments (Muscatine, IA), in the amount of $15,630.43.
This purchase will be accomplished by cooperative procurement, via Georgia
Statewide Contract # 99999-SPD0000100-0091. Funds are available the FY19
Budget: General Fund ? Miscellaneous ? Contingency; 0101 ? 590 ? 2000 ? CONT ?
9801.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________________
__________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
DATE: April 23, 2019
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs
April 24, 2019
1. Roofing Services at Mildred Tillis Recreation Center ? RFB No. 19-0077
Scope of Bid
Provide all labor, equipment and materials to remove the existing roof at the
Mildred Tillis Recreation Center and replace with standing seam metal roof
system.
This project is funded through Federal Community Development Block Grant (CDBG)
funds. All work completed under this contract is subject to federal
requirements, such as but not limited to, the Davis-Bacon Act, Section 3, and
the Lead Based Paint Hazard Reduction Act.
2. Athletic Equipment Maintenance/Repair Services (Annual Contract) ? RFB No.
19-0034
Scope of Bid
Provide maintenance and repair services for athletic equipment for various
departments of the Columbus Consolidated Government on an ?as needed basis.?
The initial term of the contract will be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
3. 35-Foot Low-Floor Transit Bus (Annual Contract) ? RFB No. 19-0036
Scope of Bid
The Consolidated Government of Columbus, Georgia is seeking vendors to provide
35? Low-Floor Transit Buses to METRA on an as-needed basis. The City
anticipates purchasing approximately 0-3 buses during Fiscal Year 2020 through
Fiscal Year 2023.
The term of this contract shall be for three (3) years.
4. Herbicide Truck with Roadside Sprayer Attachment ? RFB No. 19-0045
Scope of Bid
Provide one (1) Herbicide Truck with Roadside Sprayer attachment to be used by
the staff of the Public Works Right-of-Way/Forestry Division to spray grass for
weeds and maintain visual appearance of City?s right-of-ways and property.
April 26. 2019
1. False Alarm Billing and Tracking Services (Annual Contract) ? RFP No. 19-0016
Scope of RFP
Columbus Consolidated Government is interested in obtaining the services of a
highly professional, qualified, full-service false alarm solution firm to
provide the majority of services related to the maintenance and customer
service of the current false alarm reduction program. The services will be
procured on an as-needed basis.
The initial term of the contract shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
2. On-Call General Contractor Services (Annual Contract) ? RFP No. 19-0021
Scope of RFP
Columbus Consolidated Government invites qualified contractors to submit
proposals to provide general contractor services on an as-needed basis for
City-owned facilities throughout Columbus-Muscogee County.
The initial term of the contract shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
May 1, 2019
1. Sign Truck ? RFB No. 19-0042
Scope of Bid
Provide one (1) sign truck to be used by staff of the Traffic Engineering
Division for sign installation and replacement.
2. Removal of Residual Ground Material (Annual Contract) ? RFB No. 19-0043
Scope of Bid
The Columbus Consolidated Government (the City) wishes to establish an annual
contract with a qualified contractor to provide the service of residual waste
removal on an ?as needed? basis, for either Pine Grove or Granite Bluff
Landfills. Such ground material could be used as fuel, mulch, or some other
recyclable commodity.
The initial term of the contract shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
Attachments
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