Agenda Item # 1
Columbus Consolidated Government
Council Meeting
01/25/2011
Agenda Report # 596
TO: Mayor and Council
SUBJECT: FY2012 Grant Application for GDOT/FTA 5303 Planning
Assistance, FTA/GDOT 5307 Capital and Planning Assistance, and FTA 5309
Discretionary Capital
INITIATED BY: Department of Transportation/METRA
Recommendation: Approval to authorize the Department of Transportation/METRA
to apply to the Federal Transit Administration (FTA) and the Georgia Department
of Transportation (GDOT) for capital and planning grants or otherwise awarded
amounts available. Approval is also requested to authorize the City Manager or
Mayor to accept grant funds if approved and execute contracts with FTA and GDOT.
Background: The city has applied annually for capital and planning grants to
the Federal Transit Administration and the Georgia Department of Transportation
since 1972. The Federal Transit Administration Grants are funded in the
following manner.
CAPITAL PLANNING OPERATING
Federal 5307 80% 80% 0%
State 5307 10% 10% 0%
Local 5307 10% 10% 100%
State 5303 0% 90% 0%
Local 5303 0% 10% 0%
Federal 5309 68% 0% 0%
Local 5309 32% 0% 0%
The Georgia Department of Transportation and Federal Transit Administration
provides capital and planning funds based on State transit appropriations and
Federal transportation formula allocations, respectively. The city government
provides the required match on grants to the Federal Transit Administration and
Georgia Department of Transportation and has done so since 1972. *Funding from
Georgia Department of Transportation may be curtailed based on State budgeting
constraints.
Analysis: Title 49 U.S.C. Section 5307
(Former Section Grant)
City GDOT FTA Total
Capital $ 161,591 $ 161,590 $1,292,724 $1,615,905
Operating $ 3,333,848 $ 0 $ 0 $3 ,333,848
Planning $ 24,939 $ 24,938 $ 199,508 $ 249,385
Total $3,520,378 $186,528 $1,492,232 $5,199,138
Title 49 U.S.C. Section 5303
(Former Section 8 Grant)
Grant City GDOT FTA Total
Planning $ 11,157 $100,418 $ 0 $ 111,575
Title 49 U.S.C. Section 5303
(Discretionary Funding)
Grant City GDOT FTA Total
Capital $ 100,988 $0 $219,012 $ 320,000
Financial Considerations: If the City does not apply for the grants, Columbus
would turn down $1,711,244 in federal and $286,947 in state funds to support
public transportation to our local community.
Projected Annual Fiscal Impact Statement: The provision of over a million
passenger transit trips annually, and the purchase of capital equipment (e.g.,
transit buses) needed to support the safe transport of citizens within the
urbanized area of Columbus.
Legal Considerations: The intent to apply for a Federal transit grants listing
the Program of Projects (POP) must be advertised in the local paper. A
resolution must be submitted with the application from the City Council
authorizing application for a grant, authorizing the City Manager or Mayor to
accept the grant and enter into a contract with the Federal Transit
Administration and the Georgia Department of Transportation.
Recommendations/ Actions: Authorize a resolution to approve the City to submit
an application for capital and planning grants from the Federal Transit
Administration and the Georgia Department of Transportation in the total amount
of $1,998,191 and further authorizing the City Manager or Mayor to accept the
grants, if approved, and enter into a contract with the Federal Transit
Administration and the Georgia Department of Transportation.
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO SUBMIT AN
APPLICATION FOR, AND IF AWARDED, ACCEPT A GRANT IN THE AMOUNT OF $100,418, OR
OTHERWISE AWARDED, FROM THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF
AMERICA, AND GEORGIA DEPARTMENT OF TRANSPORTATION, UNDER TITLE 49 U.S.C.,
SECTION 5303.
WHEREAS, the Secretary of the US Department of Transportation and the
Commissioner of the Georgia Department of Transportation are authorized to make
grants for mass transportation projects; and,
WHEREAS, the contract for financial assistance will impose certain
obligations upon the applicant, including the provision of the City share of
the project costs, $11,157; and,
WHEREAS, the FY2012 UPWP indicates the amount of the Section 5303 funds and the
state share by the Georgia Department of Transportation as $100,418; and,
WHEREAS, it is required by the U.S. Department of Transportation in
accord with the provisions of Title VI of the Civil Rights Act of 1964, that in
connection with the filing of an application for assistance under Title 49
U.S.C. the Applicant gives an assurance that it will comply with Title VI of
the Civil Rights Act of 1964 and other pertinent directives and the U.S.
Department of Transportation requirements there under; and,
WHEREAS, it is the goal of the Applicant that Minority Business
Enterprise (Disadvantaged Business Enterprise and Women?s Business Enterprise)
be utilized to the fullest extent possible in connection with this project, and
that definitive procedures shall be established and administered to ensure that
minority business shall have the maximum feasible opportunity to compete for
contracts and purchase orders when procuring construction contracts, supplies
equipment contracts, or consultant and other services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS
FOLLOWS:
(1)
That the City Manager or his designee, herein referred to as the
Official, are authorized to execute and file an application on behalf of the
Consolidated Government of Columbus, Georgia with the Georgia Department of
Transportation, to aid in the financing of a technical study grant to implement
specific items of the FY2012 Unified Planning Work Program;
(2)
That the Official is authorized to execute and file with such
application and assurance or any other document required by the U.S. Department
of Transportation and the Georgia Department of Transportation effectuating the
purposes of this grant;
(3)
That the Official is authorized to furnish such additional information
as the U.S. Department of Transportation and the Georgia Department of
Transportation may require in connection with the application or the project;
(4)
That the Official is authorized to set forth and execute Minority
Business Enterprise, DBE (Disadvantaged Business Enterprise) and WBE (Women
Business Enterprise) policies and procedures in connection with the project?s
procurement needs; and,
(5)
That the Official is authorized to execute a grant agreement on behalf
of the Consolidated Government of Columbus, Georgia with the Georgia Department
of Transportation to aid in the financing of a technical study grant to
implement specific items of the Columbus, Georgia Unified Planning Work Program.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the day of , 2011, and adopted at
said meeting by the affirmative vote of ________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
CERTIFICATE
The undersigned duly qualified and acting
(Title of Officer) of the Columbus Consolidated Government certifies that the
foregoing is a true and correct copy of a resolution, adopted at a legally
convened meeting of the Columbus Council held on , 2011.
Official Seal
(Signature of Recording Officer)
(Title of Recording Officer)
(Date)
A RESOLUTION
#_______
A RESOLUTION AUTHORIZING THE MAYOR OR CITY MANAGER OF COLUMBUS, GEORGIA TO
SUBMIT AN APPLICATION FOR, AND IF AWARDED, ACCEPT A GRANT IN THE AMOUNT OF
$1,492,232 OR OTHERWISE AWARDED, FROM THE FEDERAL TRANSIT ADMINISTRATION (FTA)
AND GEORGIA DEPARTMENT OF TRANSPORTATION (GDOT) FOR FY2012 CAPITAL AND PLANNING
ASSISTANCE UNDER TITLE 49 U.S.C. SECTION 5307 AND TO CONTRACT WITH FTA AND GDOT
ON BEHALF OF THE CITY SHOULD THE APPLICATION RECEIVE APPROVAL.
WHEREAS, under the Title 49 U.S.C., Section 5307, the Secretary of the
Department of Transportation, United States of America (USDOT) is authorized to
make grants for mass transit planning and capital improvement; and,
WHEREAS, the Columbus Department of Transportation/METRA is designated the
recipient of these transit funds; and,
WHEREAS, the City owns and operates the Columbus Department of
Transportation/METRA, the public transit operates in Columbus, Georgia
Urbanized Area; and,
WHEREAS, the City may apply to FTA for an assistance contract covering up to
eighty percent (80%) of the eligible planning and capital improvement expenses
for the City; and,
WHEREAS, the City may apply to the Georgia Department of Transportation (GDOT)
for a contract for capital and planning assistance covering up to ten percent
(10%) of eligible expenses of the non-FTA share; and,
WHEREAS, such contracts will impose certain obligations upon the City including
the provision of the local share of project costs; and,
WHEREAS, FY2012 shares for these programs as currently projected are:
Title 49 U.S.C. Section 5307
(Formerly Section 9)
City GDOT FTA Total
Capital $ 161,591 $ 161,590 $1,292,724 $1,615,905
Operating $ 3,333,848 $ 0 $ 0 $3,333,848
Planning $ 24,939 $ 24,938 $ 199,508 $ 249,385
Total $3,520,377 $ 186,529 $1,492,232 $5,199,138
WHEREAS, in connection with the filing of an application for assistance under
the U.S.C., USDOT requires, in accordance with the provisions of the Title VI
of the Civil Rights Act of 1964, that the applicant gives an assurance that
will comply with Title VI and all USDOT requirements thereunder; and,
WHEREAS, it is the goal of the City to utilize disadvantaged businesses
enterprises (DBEs) to the greatest extent practical in the City procurement
under this project, and to establish and administer definitive procedures to
ensure that DBEs shall have the maximum feasible opportunity to compete in City
procurement for supplies, equipment, construction, and consultant or other
services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
(1)
That the Mayor or City Manager is authorized to apply to FTA on behalf
of the City for FY2012 capital and planning financial assistance;
(2)
That the Mayor or City Manager is authorized to apply to GDOT on behalf
of the City for FY2012 capital and planning assistance to match FTA assistance;
(3)
That the Mayor or City Manager is authorized to execute contracts in
accordance with FY2012 expenses on behalf of the City with FTA and GDOT for the
purpose of receiving FTA and GDOT funds should the application be approved;
(4)
That the City gives assurance that, should such contract be executed,
it is the intent of the Council to commit its local share of capital, planning,
and operating costs under the FY2012 Program of Projects;
(5)
That the Mayor or City Manager is authorized to execute (or to delegate
to the Department of Transportation/METRA) and file with such application any
assurance or other documents required by USDOT or FTA in connection with the
application, including any assurance concerning the purpose of the Title VI of
the Civil Rights Act of 1964;
(6)
That the Department of Transportation/METRA is authorized to furnish
such additional information as may be required in connection with the
application, and to requisition federal or state funds to reimburse the City
for eligible expenses under any resulting grant contract;
(7)
That the DBE Coordinator, as the DBE Affirmative Action Liaison Officer
for the City, is authorized to establish and administer DBE policies in
connection with projects procurement needs.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held on the day of , 2011, and adopted at
said meeting by the affirmative vote of members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
CERTIFICATE
The undersigned duly qualified and acting
(Title of Officer) of the Columbus Consolidated Government certifies that the
foregoing is a true and correct copy of a resolution, adopted at a legally
convened meeting of the Columbus Council held on ____________________, 2011.
Official Seal
(Signature of Recording Officer)
(Title of Recording Officer)
(Date)
A RESOLUTION
# _______
A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO FILE AN
APPLICATION WITH THE FEDERAL TRANSIT ADMINISTRATION; AND THE GEORGIA DEPARTMENT
OF TRANSPORTATION FOR FEDERAL TRANSPORTATION ASSISTANCE AUTHORIZED BY 49USC
CHAPTER 53, TITLE 23 UNITED STATES CODE, AND OTHER FEDERAL STATUTES
ADMINISTERED BY THE FEDERAL TRANSIT ADMINISTRATION.
WHEREAS, the Federal Transit Administrator has been delegated authority to
award federal financial assistance for the purchase of two (2) clean air diesel
transit buses; and,
WHEREAS, the grant or cooperative agreement for federal financial assistance
will require the Columbus Consolidated Government to apply a 32% match
($100,988) for the purchase of two (2) clean air diesel transit buses; and,
WHEREAS, the local match, $100,988 to be used to purchase two (2) clean air
diesel transit buses will come from the 1999 Special Local Option Sales Tax
Fund, designated for the purchase of clean air diesel buses; and,
WHEREAS, the Columbus Consolidated Government has provided all annual
certifications and assurances to the Federal Transit Administration required
for the project.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
(1)
That the City Manager is hereby authorized to execute and file an application
for Federal assistance on behalf of METRA Transit System with the Federal
Transit Administration and the Georgia Department of Transportation for Federal
assistance authorized by 49 U.S.C. Chapter 53, Title 23, United States Code, or
other Federal statues authorizing a project administered by the Federal Transit
Administration. The Georgia Department of Transportation, the Designated
Recipient as defined by 49 U.S.C. Section 5307 (a)(2), will apply on behalf of
METRA Transit System for 5309 Capital Program funds;
(2)
That the City Manager hereinafter referred to as the Official is authorized to
execute and file with its applications the annual certifications and assurances
and other documents the Federal Transportation Administration and Georgia
Department of Transportation require before awarding a Federal assistance grant
or cooperative agreement;
(3)
That the City Manager is authorized to execute the grant and cooperative
agreements with the Federal Transit Administration and the Georgia Department
of Transportation on behalf of METRA Transit System.
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
______ day of ________________ 2011, and adopted at said meeting by the
affirmative vote of members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
CERTIFICATE
The undersigned duly qualified and acting
(Title of Officer) of the Columbus Consolidated Government certifies that the
foregoing is a true and correct copy of a resolution, adopted at a legally
convened meeting of the Columbus Council held on ____________________________,
2011.
Official Seal
(Signature of Recording Officer)
(Title of Recording Officer)
(Date)
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