Agenda Item #_ 1__
Columbus Consolidated Government
Council Meeting
July 17, 2007
Agenda Report #_170_
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ANNUAL TRANSMISSION SYSTEM SERVICE CONTRACT
It is requested that Council authorize payment to Motorola Communications and
Electronics, Inc., in the amount of $106,994.28, to execute the FY08 annual
transmission system service contract for the City?s 800 MHZ radio communication
system.
Through the award of RFP No. 149-91, the City established an Annual
Transmission System Maintenance contract with Motorola Communications and
Electronics, Inc., having renewed said contract each year. This contract
maintains highly technical transmission system components located at the Prime
site at the Garfield Road tower site, the River Road tower site, the Government
Center and 911 Center.
The Annual Transmission System Service contract runs from July 1, 2007 through
June 30, 2008, and includes the previously adopted pricing schedule. Motorola
Communications and Electronics, Inc., is the manufacturer of the equipment, and
therefore, considered an only known source for this specific maintenance. This
contract provides for additions/deletions of radio equipment maintained by the
contract with each year?s renewal.
Funds are budgeted in FY08 Budget: Engineering - Radio Communications ? Service
Contracts, 0101-250-3110-RADI-6513.
(B) EMERGENCY PURCHASES FOR THE WORKFORCE INVESTMENT ACT OF 1998 (WIA) AND BASE
REALIGNMENT AND CLOSURE (BRAC)
It is requested that Council approve the following emergency purchases required
for WIA and BRAC: a Workforce Development Study from Market Street Services,
Inc., in the amount of $54,748.00, and fifty-one (51) computers from Dell
Corporation in the amount of $49,191.03.
The Columbus, Georgia region is preparing for major changes as a result of the
Base Realignment and Closure (BRAC) decisions that will expand military and
civilian operations at Fort Benning. The expansion will bring a significant
increase to the regional population and workforce demand over the next five
years.
The Base Realignment and Closure (BRAC) 2005 became law in November 2005, and
the decisions affecting Fort Benning resulted in a future substantial increase
to the permanent military and civilian population and the transient population
of soldiers being trained there. Combined with other DOD decisions involving
reorganization of various Army units and stationing of certain overseas units,
this increase to the base working population exceeds 11,000. Taking into
consideration the family members of these people brings the total increase to
regions population to almost 33,000 people, to arrive within the next five
years. Additionally, the transient population of soldiers sent to Fort Benning
for training is expected to increase by 29,000 annually, bringing the total in
this category to 104,000 soldiers trained annually by October 2011.
These are significant increases to the population of our metropolitan
statistical area (MSA) (centered on Columbus, GA/Phenix City, AL), which
includes some eight Georgia and two Alabama counties. Accordingly, we
anticipate atypical direct and indirect job growth in our ?trade area?, which
comprises 12 Georgia counties and 4 Alabama counties. It is this increased
demand for qualified workers that we seek to better understand and to address
with regional workforce development institutions and programs.
The purpose of Workforce Development Study is to perform a workforce
assessment and gap analysis in preparation of Base Realignment and Closure
(BRAC) to assess current and potential workforce inventory in the Georgia
cities and counties in the general region most directly affected by the effects
of the Base Realignment and Closure 2005 (BRAC) on Fort Benning. (Muscogee,
Chattahoochee, Harris, Talbot, Stewart, Randolph, Quitman, Clay, Marion, and
Taylor counties and the cities of West Point and Manchester. The Job Training
Division, on behalf of Lower Chattahoochee Workforce Investment Board
advertised, on March 18, 2007, an RFP to solicit vendors to provide the Study.
No vendors responded. Therefore, the Director of Job Training inquired if
Columbus State could perform the study; they could not. Market Street was
contacted and agreed to perform the study.
Since 65% or more of the civilian workforce at Fort Benning are residents of
Georgia, and since an increasing proportion of the military families assigned
to Fort Benning choose to reside in Georgia, it is important to determine the
extent to which the existing workforce and workforce development institutions
in Georgia will be able to respond to the increase for qualified workers. The
Comprehensive One-stop center must be expanded in anticipation of this increase
influx of civilian and military dependents as a result of BRAC. Current
technology must be expanded in our One-Stop Center to meet this demand.
The fifty-one computers are needed to enhance and upgrade technology in the
Comprehensive One-Stop Center, located in the Georgia Department of Labor,
Columbus Career Center. The computers will be used by job seekers visiting the
One-Stop shop. The computers will be purchased via Georgia State Contract,
WSCA #A63307.
Both purchases are funded through grant funds. However, the using agency did
not receive approval until June 21, 2007, and was instructed the funds must be
encumbered by June 30, 2007. Therefore, the City Manager approved the
emergency purchases in order to meet the grant requirements.
Funding is available in the FY07 Budget: JTPA Fund ? Workforce Investment Act
? DW-BRAC Program ? Contractual Services and Capital Expenditures Under $5,000;
0220-675-2535-WIAD-6319 and 7763; JTPA Fund ? Workforce Investment Act ? WIA
Adult Program ? Contractual Services; 0220-675-2603-WIAA-6319.
* * * * * *
(C) HVAC PREVENTIVE MAINTENANCE SERVICE (ANNUAL CONTRACT) ? RFB NO. 07-0079
It is requested that Council approve HVAC Preventive Maintenance service from
1ST Mechanical Services, Inc., for the estimated annual contract value of
$24,167.00. This contract will cover maintenance services for the large
chiller units located at the Government Center, Civic Center, Public Safety and
County Jail buildings. Approval of this annual contract will alleviate the
time consuming process of requesting price quotes for maintenance repairs from
contractors.
The term of the contract period shall be for three years, with the option to
renew for two additional twelve-month periods. Contract renewal is contingent
upon the mutual agreement of the contractor and the City.
Specifications were posted on the City?s website. Four bids were received June
27, 2007. This bid has been advertised, opened and reviewed. The bidders were:
Vendor/Description
1st Mechanical Services, Inc.
(Columbus, GA)
Siemens Building Technologies
(Norcross, GA)
Georgia Mechanical, Inc. (Buford, GA)
Johnson Controls, Inc.
(Albany, GA)
Eddy Current Testing (Annual)
8,418.00
8,160.00
11,458.00
19,590.00
Cost Per Operation Inspection
4,269.00
4,299.00
10,560.00
7,680.00
Annual Maintenance Inspection
10,180.00
10,967.00
22,673.00
17,680.00
Operational Pricing:
Annual In-depth
Analysis
1,300.00
1,685.00
4,500.00
4,830.00
Operational Pricing:
Annual Cleaning Compressor
NO COST
NO COST
NO COST
NO COST
Operational Pricing:
Annual Replace Inspect: Float Valve/Popit Valve, O-Rings, Filter
NO COST
NO COST
NO COST
NO COST
Total Cost
$24,167.00
$25,111.00
$49,191.00
$49,780.00
Rates Per Hour
Emergency Service Call
65.00/hr
75.50/hr
75.00/hr
80.00/hr
Purchase of Repair Parts = Cost +___ %
35%
33%
30%
30%
Funds are budgeted each fiscal year for this on-going expense; General Fund ?
Public Services - Facilities Maintenance ? Service Contracts;
0101-260-2700-MNTN-6513.
* * * * * * *
(D) REPAIRS TO THE SCOREBOARD AT GOLDEN PARK
It is requested that Council approve payment to Translux (Norwalk, CT) in the
amount of $12,848.40 for the repair of the scoreboard at Golden Park.
The matrix board on the scoreboard had gone out and the City?s electricians
could not make the necessary repairs. The scoreboard is designed by Translux,
therefore the vendor was contacted to make the repairs.
Funding is available in the FY07 budget: General Fund ? Parks and Recreation ?
Golden Park ? Operating Materials; 0101-270-3220-GPRK ? 6728.
?ITEM A?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA COMMUNICATIONS AND ELECTRONICS,
INC., IN THE AMOUNT OF $106,994.28, TO EXECUTE THE FY08 ANNUAL TRANSMISSION
SYSTEM SERVICE CONTRACT FOR THE CITY?S 800 MHZ RADIO COMMUNICATION SYSTEM.
WHEREAS, Through the award of RFP No. 149-91, the City established an Annual
Transmission System Maintenance contract with Motorola Communications and
Electronics, Inc., having renewed said contract each year. This contract
maintains highly technical transmission system components located at the Prime
site at the Garfield Road tower site, the River Road tower site, the Government
Center and 911 Center; and,
WHEREAS, The Annual Transmission System Service contract runs from July 1, 2007
through June 30, 2008, and includes previously adopted pricing schedule.
Motorola Communications and Electronics, Inc., is the manufacturer of the
equipment, and therefore, considered an only known source for this specific
maintenance. This contract provides for additions/deletions of equipment
maintained by the contract with each year?s renewal.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
Communications and Electronics, Inc., in the amount of $106,994.28, to execute
the FY08 annual transmission system service contract for the City?s 800 MHZ
radio communication system. Funds are budgeted in FY08 Budget: Engineering -
Radio Communications ? Service Contracts, 0101-250-3110-RADI-6513.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING EMERGENCY PURCHASES REQUIRED FOR WIA AND BRAC
AS FOLLOWS: A WORKFORCE DEVELOPMENT STUDY FROM MARKET STREET SERVICES, INC.,
IN THE AMOUNT OF $54,748.00, AND FIFTY-ONE (51) COMPUTERS FROM DELL CORPORATION
IN THE AMOUNT OF $49,191.03.
WHEREAS, The Columbus, Georgia region is preparing for major changes as a
result of the Base Realignment and Closure (BRAC) decisions that will expand
military and civilian operations at Fort Benning. The expansion will bring a
significant increase to the regional population and workforce demand over the
next five years; and,
WHEREAS, The purpose of Workforce Development Study is to perform a
workforce assessment and gap analysis in preparation of Base Realignment and
Closure (BRAC) to assess current and potential workforce inventory in the
Georgia cities and counties in the general region most directly affected by the
effects of the Base Realignment and Closure 2005 (BRAC) on Fort Benning.
(Muscogee, Chattahoochee, Harris, Talbot, Stewart, Randolph, Quitman, Clay,
Marion, and Taylor counties and the cities of West Point and Manchester. The
Job Training Division, on behalf of Lower Chattahoochee Workforce Investment
Board advertised, on March 18, 2007, an RFP to solicit vendors to provide the
Study. No vendors responded. Therefore, the Director of Job Training inquired
if Columbus State could perform the study; they could not. Market Street was
contacted and agreed to perform the study; and,
WHEREAS, The fifty-one computers are needed to enhance and upgrade technology
in the Comprehensive One-Stop Center, located in the Georgia Department of
Labor, Columbus Career Center. The computers will be used by job seekers
visiting the One-Stop shop. The computers will be purchased via Georgia State
Contract, WSCA #A63307.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment for
following emergency purchases required for WIA and BRAC: a Workforce
Development Study from Market Street Services, Inc., in the amount of
$54,748.00, and fifty-one (51) computers from Dell Corporation in the amount of
$49,191.03. Funding is available in the FY07 Budget: JTPA Fund ? Workforce
Investment Act ? DW-BRAC Program ? Contractual Services and Capital
Expenditures Under $5,000; 0220-675-2535-WIAD-6319 and 7763; JTPA Fund ?
Workforce Investment Act ? WIA Adult Program ? Contractual Services;
0220-675-2603-WIAA-6319.
_____________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR HVAC PREVENTATIVE
MAINTENANCE SERVICE FROM 1ST MECHANICAL SERVICES, INC. FOR THE ESTIMATED ANNUAL
CONTRACT VALUE OF $24,167.00.
WHEREAS, this contract will cover maintenance services for the large
chiller units located at the Government Center, Civic Center, Public Safety and
County Jail Building; and,
WHEREAS, approval of this annual contract will alleviate the
time-consuming process of requesting price quotes for maintenance repairs from
contractors; and,
WHEREAS, the term of contract shall be for three years, with the option
to renew for two (2) additional twelve month periods. Contract renewal is
contingent upon the mutual agreement of the contractor and the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract with 1st Mechanical Services to provide HVAC Preventative Maintenance
Services for the estimated annual contract value of $24,167.00. Funds are
budgeted each fiscal year for this on going expense; General Fund ? Public
Services - Facilities Maintenance ? Service Contracts; 0101-260-2700-MNTN-6513.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO TRANSLUX (NORWALK, CT) IN THE AMOUNT OF
$12,848.40 FOR THE REPAIR OF THE SCOREBOARD AT GOLDEN PARK.
WHEREAS, The matrix board on the scoreboard had gone out and the City?s
electricians could not make the necessary repairs; and,
WHEREAS, The scoreboard is designed by Translux, therefore the vendor was
contacted make the repairs.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is authorized to make payment to Translux
(Norwalk, CT) in the amount of $12,848.40 for the repair of the scoreboard at
Golden Park. Funding is available in the FY07 budget: General Fund ? Parks
and Recreation ? Golden Park ? Operating Materials; 0101-270-3220-GPRK ? 6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
DATE: July 17, 2007
TO: Mayor and Councilors
FROM: Pamela Hodge, Director of Finance
SUBJECT: Advertised Bids
July 18, 2007
1. Used Oil & Antifreeze Recycling Services (Annual Contract) ? RFB No. 07-0084
Scope of Bid
Contractor pays a fee to the City for the removal of used oil &
antifreeze from Public Services Fleet Maintenance at the following two
locations: 1011 Cusseta Road and 3950 Schatulga Road, Columbus, Georgia. The
initial term of this contract shall be for three years, with the option to
renew for two additional twelve-month periods.
2. Storm Drain Rehabilitation Priority 1 Pipes, Contract 1 ? RFB No. 07-0082
The project consists of the following major elements: performing
cured-in-place storm sewer repairs as follows: 4,900 feet of 15 to 18-inch
pipe, 2,400 feet of 20 to 24-inch pipe, 1.000 feet of 27 to 30-inch pipe, 800
feet of 36-inch pipe, 600 feet of 42-inch pipe, 400 feet of 21 x 18-inch pipe,
250 feet of 54 x 30-inch pipe, 200 feet of 66 x 54-inch pipe, 130 feet of 69 x
24-inch pipe, 135 feet of 72 x 42-inch pipe; manhole adjustment. The City will
only consider bids from Pre-Qualified Contractors.
July 20, 2007
1. Right-of-Way Digital Imaging and Extraction of Pavement Condition Data ?
RFP No. 07-0006
Scope of RFP
Columbus Consolidated Government (the City) is requesting proposals from
qualified firms, with proven experience, to collect ground-level right-of-way
digital images of the roadway network. The images shall be used to update the
pavement condition ratings stored in the City?s proprietary pavement management
system. Under the terms of this RFP, the successful respondent is to work with
the City?s pavement management consultant to deliver the pavement condition
ratings in the required data import format.
2. Maintenance Services for Security Surveillance System (Annual Contract) ?
RFP No. 07-0023
Scope of RFP
It is the intent of Columbus Consolidated Government to enter into a
contractual agreement with a qualified contractor offering maintenance services
for Security Surveillance System. Contract term shall be for two years, with
the option to renew for three (3) additional twelve-month periods. The
contract renewal will be contingent upon the mutual agreement of the City and
the Contractor.
July 25, 2007
1. Fire Hose (Re-Bid) (Annual Contract) ? RFB No. 07-0085
Scope of Bid
Provide Neidner fire hose in sizes 5?, 3?, 1 ?? and 1?, on an ?as
needed basis? to be utilized by the Columbus Fire & E.M.S. Department of the
Columbus Consolidated Government. The initial term of this contract shall be
for two years, with the option to renew for three additional twelve-month
periods.
July 27, 2007
1. Permit Management System ? RFP No. 07-0022
Scope of RFP
The City requires a permit management system to be used by Inspections
and Codes Department.
Attachments
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