Agenda Item # 3
Columbus Consolidated Government
Council Meeting
May 13, 2014
Agenda Report # 114
TO: Mayor and Council
SUBJECT: 2014 Georgia County Internship Program Grant/Association of
County
Commissioners of Georgia Civic Affairs Foundation
INITIATED BY: Human Resources Department
Recommendation: Approval is requested to submit an application and, if
approved, accept $2,000 from the Association of County Commissioners of Georgia
Civic Affairs Foundation to hire an Intern to update forms used in the Records
Management System for a ten week period of the summer of 2014.
Background: The Association of County Commissioners of Georgia?s Civic Affairs
Foundation provides summer and fall grants to hire college interns to work for
ten weeks on various projects for its member counties.
Analysis: The CCG Human Resources Department processes forms whenever there is
a change of status for its approximately three-thousand employees. Each time a
change is made the information must be entered into the correct data-base and
ultimately included in the employee?s personnel file. Many of these forms are
not available on the electronic database and therefore must be manually
completed and delivered to the Human Resources Department. This manual process
may expose personal and sensitive information to individuals other than the
employees and the Human Resources Department.
Automated forms can be completed and electronically delivered to the Human
Resources Department, thereby reducing the opportunities for fraud and breaches
of confidentiality.
Financial Considerations: There is no financial obligation for the City.
Projected Annual Fiscal Impact Statement: The Columbus Consolidated Government
will not be required to continue this internship when the grant funds have been
expended.
Legal Considerations: The Columbus Consolidated Government is a member of the
Association of County Commissioners of Georgia and as such is eligible to apply
for funds from the organization.
Recommendations/Actions: Approve a resolution authorizing the City Manager to
submit a grant application and, if approved, accept funds from the Association
of County Commissioners of Georgia Civic Affairs Foundation for the 2014 Summer
Georgia County Internship Program and to amend the Multi-governmental Fund by
$2,000.
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION AND,
IF APPROVED, ACCEPT A GRANT FOR $2,000 FROM THE ASSOCIATION OF COUNTY
COMMISSIONERS OF GEORGIA CIVIC AFFAIRS FOUNDATION TO FUND A 2014 SUMMER INTERN
FOR THE HUMAN RESOURCES DEPARTMENT FOR TEN WEEKS AND TO AMEND THE
MULTI-GOVERNMENTAL FUND BY THE AWARD AMOUNT.
WHEREAS, funds have been made available from the Association of County
Commissioners of Georgia Civic Affairs Foundation to the Columbus Consolidated
Government Human Resources Department for a ten-week period during the 2014
summer months; and,
WHEREAS, these funds will be used to hire a college intern to evaluate
the forms used by the Human Resources Department and make recommendations on
those that can be automated for easier access and completion; and,
WHEREAS, the Association of County Commissioners of Georgia Civic
Affairs Foundation solicited its membership to submit applications for projects
that college interns can perform over a ten-week period in the summer of 2014;
and,
WHEREAS, the City does not have to provide a match to receive these
funds.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to submit a grant
application to the Association of County Commissioners of Georgia Civic Affairs
Foundation to fund a summer intern for ten-weeks during the 2014 summer and, if
awarded, accept a $2,000 grant to pay for the services of the intern.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ________ day of ______________, 2014 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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