Agenda Item # 4
Columbus Consolidated Government
Council Meeting
January 10, 2012
Agenda Report # 004
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) STUMP GRINDER ? RFB NO. 12-0021
It is requested that Council authorize the purchase of one (1) J. P. Carlton,
Model 7500, Stump Grinder, from J. P. Carlton Co., (Spartanburg, SC) in the
amount of $33,750.00.
The stump grinder will be used by the Urban Forestry and Beautification
Division, of the Public Services Department, for grinding stumps on City
right-of-ways and other City properties. This is new equipment approved in the
FY12 Budget.
Bid postcard invitations were mailed to eighty-five vendors and bid
specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry. Four bids were received on December 14, 2011.
This bid has been advertised, opened and reviewed. The bidders were:
Vendor Manufacturer/Make/Model Unit Price
J. P. Carlton Co. (Spartanburg, SC) J. P. Carlton, Model 7500 $33,750.00
Mason Tractor Company (McDonough, GA) 2011 Bandit / 3200TOW $34,706.90
R.Z. Zimmerman, Inc. (Marietta, GA) 2011 Carlton 7500 $35,900.00
Vermeer Southeast (Marietta, GA) Vermeer SC802 $36,705.00
This item is not available on Georgia Statewide Contract.
Funds are budgeted in the FY12 Budget: Paving Fund ? Public Services ?
Right-of-Way Maintenance ? Rolling Stock; 0203 ? 260 ? 3120 ? ROWM ? 7726.
(B) DONATION/PAYMENT TO UNITED WAY
It is requested that Council authorize payment to United Way in the amount of
$350.00, which was received as a donation, to the City, from Our Lady of Rose
Hill Ministries, Inc.
The donation was earmarked to be used for the City?s program to eliminate
homelessness in ten years. Therefore, payment is requested to United Way, who
is the City?s Homeless agency.
* * * * * * * * * *
(C) FOUR CHANNEL UPGRADE/EXPANSION FOR THE HIGH SPEED MOBILE DATA SYSTEM
It is requested that Council approve the purchase of a four channel
upgrade/expansion of the City?s high speed mobile data system from Motorola
(Shaumburg, IL) in the amount of $286,284.00.
The City operates a mobile data system that supports computer services to the
vehicles of the Public Safety Departments. This system has been operating for
more than 10 years and currently consists of two legacy channels operating at a
low speed/smaller bandwidth and two channels operating at a high speed/high
capacity bandwidth. While spare parts and service remains available for the
legacy system, it could not be expanded beyond its current two channels because
it is no longer manufactured and the City can no longer obtain the radio modems
that work on the low speed system. This, along with the need to increase our
bandwidth availability led to the acquisition of the first two high-speed
channels two years ago. The loading on the mobile data system continues to
grow as the Public Safety Departments add additional functionality and software
to their computers in the effort to increase their efficiency in delivering
public safety services. This necessitates that the City expand the capacity of
its mobile data system to the maximum allowed by its licensing with the FCC.
This upgrade/expansion will consist of replacing the low speed infrastructure
on the first two channels with high-speed infrastructure and equipping an
additional two channels for operation on the high-speed system. This will
provide the City with a total of six channels of current technology mobile data
capacity.
Motorola is the only known source provider for the upgrade/expansion, because
the City?s current Mobile Data System is provided by Motorola.
Funds are budgeted in the FY12 Budget: Special Projects Capital Project Fund ?
General Fund Supported Capital Projects ? Computer Equipment ? High Performance
Data System Project; 0508-660-1000-CPGF-7732-22265-20090
* * * * * * * *
(D) HIGH SPEED MOBILE DATA MODEMS FOR PUBLIC SAFETY VEHICLES
It is requested that Council approve the purchase of Two Hundred Eighty Seven
(287) High Speed Mobile Data Modems (Model Number HPD1000) from Motorola
(Shaumburg, IL), in the amount of $590,072.00
The City operates a mobile data system that supports computer services to the
vehicles of the Public Safety Departments. This system has been operating for
more than 10 years and currently consists of two legacy channels operating at a
low speed/smaller bandwidth and two channels operating at a high speed/high
capacity bandwidth. There are currently 287 public safety vehicles (Police,
Fire, Sheriff and Marshal) that are equipped with low speed modems and
operating on the low speed side of the system. The loading on the mobile data
system continues to grow as the Public Safety Departments add additional
functionality and software to their computers in the effort to increase their
efficiency in delivering public safety services. This necessitates that the
City expand the capacity of its mobile data system to the maximum allowed by
its licensing with the FCC. This upgrade/expansion will consist of replacing
the low speed infrastructure on the first two channels with high-speed
infrastructure and equipping an additional two channels for operation on the
high-speed system. This will provide the City with a total of six channels of
current technology mobile data capacity. When this system upgrade is complete
all of the 287 public safety vehicles that are currently equipped with low
speed modems will need those modems replaced with a modem that will operate on
the high-speed system. The modems, associated software, engineering services
and installation cost $2,056.00 each.
Motorola is the only known source provider for these high-speed modems, because
the equipment must be compatible with the City?s current Mobile Data System
provided by Motorola.
Funds are budgeted in the FY12 Budget: Special Projects Capital Project Fund ?
General Fund Supported Capital Projects ? Computer Equipment ? High Performance
Data System Project; 0508-660-1000-CPGF-7732-22265-20090
* * * * * * * *
(E) HYDRAULIC EXCAVATOR ? NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT
It is requested that Council approve the purchase of one (1) Caterpillar Model
308DCRSBQ hydraulic excavator via National Joint Powers Alliance (NJPA)
Contract #060311-CAT, from Yancey Brothers Caterpillar (Fortson, GA) in the
amount of $107,940.00.
The hydraulic excavator is a new unit and will be used by the Rainwater
Division of the Public Services Department. The equipment will be used to
remove dirt and debris from City holding ponds and watersheds to prevent
build-up of materials, which block the water flow.
The purchase will be accomplished via Request for Proposal (RFP) #060311,
initiated by the National Joint Powers Alliance (NJPA), whereby Caterpillar,
Inc., was one of the successful vendors contracted to provide Heavy
Construction Equipment Together With Related Accessories, Supplies, and
Services. The contract, which commenced July 19, 2011, is good through July
19, 2015. The National Joint Powers Alliance is a Service Cooperative created
by Minnesota Statute 123A.21. This statute was created in 1978 and revised in
1995 to allow participating governmental and municipal agencies to reduce the
cost of purchased goods by leveraging their combined purchasing power. The
NJPA bid process meets the Procurement Ordinance requirements for Columbus
Consolidated Government.
Three manufacturers, Caterpillar, John Deere Construction Retail Sales, and CNH
America LLC, were awarded NJPA contracts for the specified equipment. Two
local vendors representing two of these manufacturers, Yancey Brothers
(Caterpillar) and Flint Equipment Company (John Deere Construction Retail
Sales) were contacted to provide quotes on the equipment. Flint Equipment
Company (Columbus, GA) failed to provide a quote within the specified timeframe.
Funds are budgeted in the FY12 Budget: Sewer Fund ? Public Services ? Sewer
Maintenance ? Off Road Equipment; 0202-260-3210-SWRM-7725.
* * * * * * * *
(F) ? TON CREW CAB, 4X4 PICKUP TRUCKS (RE-BID) ? RFB 12-0023
It is requested that Council authorize the purchase of three (3) 2012 Ford
F-150 XL, ?-Ton Crew Cab, 4x4 Pickup Trucks, from Rivertown Ford, (Columbus,
GA) in the amount of $75,246.00 ($25,082.00 per unit).
Two new vehicles, approved in the FY12 Budget, will be used by the Sheriff?s
Office as administrative vehicles.
The third vehicle is a replacement unit, approved in the FY12 Budget, to be
used by the Street Maintenance Division, of the Public Services Department. A
supervisor, in the Division, will use the vehicle while performing daily
duties, such as inspecting job sites.
Bid postcard invitations were mailed to sixty-nine vendors and bid
specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry. Twelve bids were received on December 14, 2011.
This bid has been advertised, opened and reviewed. The bidders were:
Vendor Manufacturer/Make/Model Unit Price Total Bid
(3 Units)
Rivertown Ford (Columbus, GA) 2012 Ford F-150 XL $25,082.00 $75,246.00
Mall of Georgia Ford (Buford, GA) 2012 Ford F-150 W1E $25,120.00 $75,360.00
Carl Black Buick Chevrolet GMC (Kennesaw, GA) 2012 Chevrolet Silverado 1500 CK10543
4WD Crew Cab $25,199.00 $75,597.00
All-Pro Auto Group (LaGrange, GA) 2012 Chevrolet Silverado
Crew Cab 4x4 $25,241.70 $75,725.10
Brooker Ford Lincoln Mercury (Dalton, GA) 2012 Ford F-150 Crew Cab XL $25,279.00
$75,837.00
Team Chevrolet of Northpoint (Alpharetta, GA) 2012 Chevrolet Silverado CK10543 $25,309.00
$75,927.00
Sledge Chevrolet (Manchester, GA) Chevrolet 1500 Crew Cab CK10543 $25,341.00 $76,023.00
Allan Vigil Ford (Morrow, GA) Ford F-150 Supercrew $25,394.00 $76,182.00
Team Ford of Marietta (Alpharetta, GA) Ford F-150 (W1E) $25,807.00 $77,421.00
Hardy Chevrolet Pontiac Buick Inc. (Dallas, GA) 2012 Chevrolet Silverado CK10543 $26,367.00
$79,101.00
Prater Ford, Inc. (Calhoun, GA) Ford F-150 Super Crew XL $26,944.00 $80,832.00
Stokes-Brown Toyota of Hilton Head (Bluffton, SC) 2012 Toyota Tundra Crew Max (8359)
$31,211.00 $93,633.00
The Georgia Statewide Contract price for this vehicle is $26,412.00.
Funds are budgeted in the FY12 Budget: (Sheriff?s Office ? Qty of 2)
LOST-Public Safety Fund ? Sheriff ? Public Safety-LOST ? Light Trucks; 0102 ?
550 ? 9900 ? LOST ? 7722. (Public Services ? Qty of 1) Paving Fund ? Public
Services ? Street Improvements ? Light Trucks; 0203 ? 260 ? 2100 ? STRT ? 7722.
* * * * * * * *
(G) ADDITIONAL PURCHASE ? ? TON CREW CAB, 4X4 PICKUP TRUCKS (RE-BID) ? RFB
12-0023
It is requested that Council authorize the additional purchase of two (2) 2012
Ford F-150 XL, ?-Ton Crew Cab, 4x4 Pickup Trucks, from Rivertown Ford,
(Columbus, GA) in the amount of $50,164.00 ($25,082.00 per unit), pending
Council approval of Agenda Item F (above).
The two vehicles will be used by the Sheriff?s Office as administrative
vehicles. These are new vehicles. One vehicle was approved in the FY12
Budget. The second vehicle will be purchased as a substitution for a mid-size
sedan approved in the FY12 Budget, pending Council approval of funds
reallocation.
Rivertown Ford is the apparent successful vendor (pending Council approval of
Agenda Item F above) for RFB 12-0023 ?-Ton Crew Cab, 4x4 Pickup Trucks. The
vendor has agreed to provide the two (2) additional trucks for the awarded bid
price of $25,082.00 each, for a total amount of $50,164.00.
Pending Council approval of funds reallocation, funds are budgeted in the FY12
Budget: LOST-Public Safety Fund ? Sheriff ? Public Safety-LOST ? Light Trucks;
0102 ? 550 ? 9900 ? LOST ? 7722.
* * * * * * * *
(H) UPRADE AND EXPANSION OF SHERIFF INMATE MUGSHOT SYSTEM
It is requested that Council authorize the purchase of an upgrade and expansion
of the inmate mugshot system from DataworksPlus in the amount of $82,000.00.
The Sheriff's Office is proceeding with another phase of upgrade and expansion
of the DataWorksPlus PhotoManager Biometric Identification system and related
technology. DataWorksPlus has been improving, expanding and building upon the
initial inmate mugshot system platform purchased in 1996, per resolution
#233-96.
This phase of upgrade and expansion will involve two parts:
-Part one will be developing imaging interfacing to the Sheriff's web site to
provide photographs and data of inmates currently in the Muscogee County
Jail. In addition to improving the existing website, a custom website will be
created exclusively for media outlets, with restrictive viewing fields, along
with photos for reproduction.
-Part two will be expanding the functionality of the PhotoManager Biometric
Identification system module to integrate Palm and finger templates. As well
as, adding electronic card and storage retrieval interfaced with PhotoManager
technology.
DataWorksPlus provided, installed and continues to maintain the current
system. DataWorksPlus owns all rights and licenses to the Digital PhotoManager
and WebWorks Plus Application, and therefore is the only known source provider
for the upgrade and expansion project.
These enhancements demonstrate the Sheriff's office continued effort to "Go
Green" by reducing paper with emphasis on prolonging assets and resources.
Funds are budgeted as follows: 1) JAG Recovery Grant, $22,820 ?
0216-400-3400-RJAG-7732 and 2) Reallocation of L.O.S.T. Jail Assessment Funds,
$59,180 ? 0102-550-9900-LOST-7732.
* * * * * * * *
(I) MOBILE DATA TERMINALS FOR THE POLICE AND SHERIFF DEPARTMENTS
It is requested that Council authorize the purchase of thirty-eight (38) MW810
mobile data terminals, with applicable software and installation services, in
the amount of $425,866.00 from Motorola Solutions, Inc. The unit cost for the
Mobile Data terminal/AVL unit is $11,207.00
The equipment will be installed in thirty-two (32) pursuit vehicles purchased
for the Police Department, and six (6) pursuit vehicles purchased for the
Sheriff?s Department.
This purchase is part of a continuing project aimed at equipping all
appropriate public safety vehicles with advanced technology, in order to
maximize the efficiency of public safety response calls, for service, from the
public. Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded a
contract to Motorola to provide mobile data units for public safety
departments. To maintain uniformity of the equipment, the City has continued
to purchase the equipment from Motorola. Consequently, the vendor is
considered the only known source to provide the equipment, in accordance with
the Procurement Ordinance, Article 3-114.
Funds are budgeted in the FY12 Budget as follow: Police ($358,624.00) -
LOST/Public Safety ? Police ? Public Safety/LOST ? Automobiles,
0102-400-9900-LOST-7721; Sheriff ($67,242.00) - LOST/Public Safety ? Sheriff ?
Public Safety/LOST ? Automobiles; 0102-550-9900-LOST-7721.
* * * * * * * *
(J) FIRST AMENDMENT TO LETTER OF AGREEMENT FOR INMATE MEDICAL SERVICES
It is requested that Council approve the acceptance of the first amendment to
the Letter of Agreement for inmate medical services with Corizon Health, Inc.,
(AKA Prison Health Services), to add the services of a Health Services
Administrator, at the annual rate of $106,000.00. The Health Services
Administrator will work 40 hours a week, at a rate of $50.96/hour.
The Health Services Administrator at the Muscogee County Jail resigned in
December 2011. It is necessary to have the position filled as expeditiously as
possible, as the position coordinates the medical services for the inmates at
the Jail and Muscogee County Prison.
Corizon Health, Inc., the current contractor providing Inmate Medical Services
has agreed to provide a Health Services Administrator until the Sheriff?s
Department decides how to best deal with the position on a permanent basis.
Funds are budgeted in the FY12 Budget: General Fund - Sheriff - Medical ?
Medical Director ? Medical Services; 0101-550-2650-MEDD-6321; General Fund ?
Sheriff ? Medical - Medical Director ? Consulting; 0101-550-2650-MEDD-6315.
EMERGENCY PURCHASE ? INFORMATION ONLY
WATER DAMAGE AT GALLOPS SENIOR CENTER:
During the New Year's holiday weekend, a water line connected to a dishwasher
burst at the Gallops Senior Center located at 1212 15th Street. The busted
water line continued to flow until turned off by staff on Tuesday morning
(1/3/2012). There was significant water damage to the facility including
floor covering, sheetrock, and cabinets. The damaged areas include the large
assembly room and main entrance. The City?s insurance agent, J. Smith Lanier,
and insurance carrier, Travelers Insurance, were immediately notified of the
damage. In order to expedite drying of the facility, J. Smith Lanier engaged
SERVPRO, a disaster mitigation company, on behalf of the City to begin water
extraction and drying. On Wednesday (1/4/2012) an adjustor from Travelers
Insurance was on site to assess the damage. The estimated cost of repairs to
include flooring tile, carpet, sheetrock replacement, cabinets, water
extraction and drying is approximately $75,000. The City?s deductible for
insurance coverage is $50,000 per occurrence. J. Smith Lanier has offered to
engage a local contractor to immediately begin repairs to the facility as soon
as the drying process is complete. This approach will return the facility to
normal activities in the most timely manner possible. Upon completion of the
work the City will reimburse J. Smith Lanier for the cost of repairs up to the
deductible amount of $50,000. City Manager approved the emergency repairs on
January 4, 2012.
Funds are available in the FY12 Budget: General Fund ? Miscellaneous ?
Contingency; 0101-590 - 2000 - CONT ? 9801.
?ITEM A?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) J. P. CARLTON, MODEL
7500, STUMP GRINDER, FROM J. P. CARLTON CO., (SPARTANBURG, SC) IN THE AMOUNT OF
$33,750.00.
WHEREAS, the stump grinder will be used by the Urban Forestry and
Beautification Division, of the Public Services Department, for grinding stumps
on City right-of-ways and other City properties.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) J. P.
Carlton, Model 7500, stump grinder, from J. P. Carlton Co., (Spartanburg, SC)
in the amount of $33,750.00. Funds are budgeted in the FY12 Budget: Paving
Fund ? Public Services ? Right-of-Way Maintenance ? Rolling Stock; 0203 ? 260 ?
3120 ? ROWM ? 7726.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO UNITED WAY IN THE AMOUNT OF
$350.00, WHICH WAS RECEIVED AS A DONATION, TO THE CITY, FROM OUR LADY OF ROSE
HILL MINISTRIES, INC.
WHEREAS, the donation was earmarked to be used for the City?s program to
eliminate homelessness in ten years; and,
WHEREAS, United Way is the City?s Homeless agency.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to render payment to United
Way in the amount of $350.00, which was received as a donation, to the City,
from Our Lady of Rose Hill Ministries, Inc., and earmarked to be used for the
City?s program to eliminate homelessness in ten years.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR CHANNEL UPGRADE/EXPANSION
OF THE CITY?S HIGH SPEED MOBILE DATA SYSTEM FROM MOTOROLA (SHAUMBURG, IL) IN
THE AMOUNT OF $286,284.00.
WHEREAS, the City operates a mobile data system that supports computer
services to the vehicles of the Public Safety Departments. This system has
been operating for more than 10 years and currently consists of two legacy
channels operating at a low speed/smaller bandwidth and two channels operating
at a high speed/high capacity bandwidth. While spare parts and service remains
available for the legacy system, it could not be expanded beyond its current
two channels because it is no longer manufactured and the City can no longer
obtain the radio modems that work on the low speed system; and,
WHEREAS, the loading on the mobile data system continues to grow as the Public
Safety Departments add additional functionality and software to their computers
in the effort to increase their efficiency in delivering public safety
services. This necessitates that the City expand the capacity of its mobile
data system to the maximum allowed by its licensing with the FCC; and,
WHEREAS, this upgrade/expansion will consist of replacing the low speed
infrastructure on the first two channels with high-speed infrastructure and
equipping an additional two channels for operation on the high-speed system.
This will provide the City with a total of six channels of current technology
mobile data capacity; and,
WHEREAS, Motorola is the only known source provider for the upgrade/expansion,
because the City?s current Mobile Data System is provided by Motorola.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase a four channel
upgrade/expansion of the City?s high speed mobile data system from Motorola
(Shaumburg, IL) in the amount of $286,284.00. Funds are budgeted in the FY12
Budget: Special Projects Capital Project Fund ? General Fund Supported Capital
Projects ? Computer Equipment ? High Performance Data System Project;
0508-660-1000-CPGF-7732-22265-20090
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.___
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO HUNDRED EIGHTY SEVEN (287)
HIGH SPEED MOBILE DATA MODEMS (MODEL NUMBER HPD1000) FROM MOTOROLA (SHAUMBURG,
IL), IN THE AMOUNT OF $590,072.00.
WHEREAS, the City operates a mobile data system that supports computer
services to the vehicles of the Public Safety Departments. This system has
been operating for more than 10 years and currently consists of two legacy
channels operating at a low speed/smaller bandwidth and two channels operating
at a high speed/high capacity bandwidth; and,
WHEREAS, there are currently 287 public safety vehicles (Police, Fire, Sheriff
and Marshal) that are equipped with low speed modems and operating on the low
speed side of the system. The loading on the mobile data system continues to
grow as the Public Safety Departments add additional functionality and software
to their computers in the effort to increase their efficiency in delivering
public safety services; and,
WHEREAS, this necessitates that the City expand the capacity of its
mobile data system to the maximum allowed by its licensing with the FCC; and,
WHEREAS, when this system upgrade is complete all of the 287 public
safety vehicles that are currently equipped with low speed modems will need
those modems replaced with a modem that will operate on the high-speed system;
and,
WHEREAS, Motorola is the only known source provider for these
high-speed modems, because the equipment must be compatible with the City?s
current Mobile Data System provided by Motorola.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase Two Hundred
Eighty Seven (287) High Speed Mobile Data Modems (Model Number HPD1000) from
Motorola (Shaumburg, IL), in the amount of $590,072.00. Funds are budgeted in
the FY12 Budget: Special Projects Capital Project Fund ? General Fund Supported
Capital Projects ? Computer Equipment ? High Performance Data System Project;
0508-660-1000-CPGF-7732-22265-20090
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CATERPILLAR MODEL
308DCRSBQ HYDRAULIC EXCAVATOR, VIA NATIONAL JOINT POWERS ALLIANCE (NJPA)
CONTRACT #060311-CAT, FROM YANCEY BROTHERS CATERPILLAR (FORTSON, GA), IN THE
AMOUNT OF $107,940.00.
WHEREAS, the hydraulic excavator is a new unit and will be used by the
Rainwater Division of the Public Services Department. The equipment will be
used to remove dirt and debris from City holding ponds and watersheds to
prevent build-up of materials, which block the water flow.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1)
Caterpillar model 308DCRSBQ hydraulic excavator from Yancey Brothers
Caterpillar (Fortson, GA), in the amount of $107,940.00. Funds are budgeted in
the FY12 Budget: Sewer Fund ? Public Services ? Sewer Maintenance ? Off Road
Equipment; 0202-260-3210-SWRM-7725.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) 2012 FORD F-150 XL,
?-TON CREW CAB, 4x4 PICKUP TRUCKS, FROM RIVERTOWN FORD, (COLUMBUS, GA) IN THE
AMOUNT OF $75,246.00 ($25,082.00 PER UNIT).
WHEREAS, two vehicles will be used by the Sheriff?s Office as administrative
vehicles; these are new vehicles. The third vehicle will be used by the Street
Improvements Division of the Public Services Department; this is a replacement
vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase three (3) 2012
Ford F-150 XL, ?-Ton Crew Cab, 4x4 Pickup Trucks, from Rivertown Ford,
(Columbus, GA) in the amount of $75,246.00 ($25,082.00 per unit). Funds are
budgeted in the FY12 Budget: (Sheriff?s Office ? Qty of 2) LOST-Public Safety
Fund ? Sheriff ? Public Safety-LOST ? Light Trucks; 0102 ? 550 ? 9900 ? LOST ?
7722. (Public Services ? Qty of 1) Paving Fund ? Public Services ? Street
Improvements ? Light Trucks; 0203 ? 260 ? 2100 ? STRT ? 7722.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) ADDITIONAL 2012 FORD
F-150 XL, ?-TON CREW CAB, 4X4 PICKUP TRUCKS, FROM RIVERTOWN FORD, (COLUMBUS,
GA) IN THE AMOUNT OF $50,164.00.
WHEREAS, the vehicles will be used by the Sheriff?s Office as administrative
vehicles; and,
WHEREAS, Rivertown Ford was the awarded vendor for RFB 12-0023 ?-Ton Crew Cab,
4x4 Pickup Trucks, and has agreed to provide the two (2) additional vehicles
for the awarded bid price of $25,082.00 each, for a total amount of $50,164.00.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) additional 2012
Ford F-150 XL, ?-Ton Crew Cab, 4x4 Pickup Trucks, from Rivertown Ford,
(Columbus, GA) in the amount of $50,16400. Funds are budgeted in the FY12
Budget: LOST-Public Safety Fund ? Sheriff ? Public Safety-LOST ? Light Trucks;
0102 ? 550 ? 9900 ? LOST ? 7722.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE OF AN UPGRADE AND EXPANSION OF THE INMATE
MUGSHOT SYSTEM FROM DATAWORKSPLUS IN THE AMOUNT OF $82,000.00.
WHEREAS, the Sheriff's Office is proceeding with another phase of upgrade and
expansion of the DataWorksPlus PhotoManager Biometric Identification system and
related technology. DataWorksPlus has been improving, expanding and building
upon the initial inmate mugshot system platform purchased n 1996, per
resolution #233-96; and,
WHEREAS, this phase of upgrade and expansion will involve two parts: 1) Part
one will be developing imaging interfacing to the Sheriff's web site to provide
photographs and data of inmates currently in the Muscogee County Jail; 2) Part
two will be expanding the functionality of the PhotoManager Biometric
Identification system module to integrate Palm and finger templates. As well
as, adding electronic card and storage retrieval interfaced with PhotoManager
technology; and;
WHEREAS, DataWorksPlus provided, installed and continues to maintain the
current system. DataWorksPlus owns all rights and licenses to the Digital
PhotoManager and WebWorks Plus Application and therefore is the only known
source provider for the upgrade and expansion project.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase the upgrade and
expansion of the inmate mugshot system from DataworksPlus in the amount of
$82,000.00. Funds are budgeted as follows: 1) JAG recovery grant, $22,820 ?
0216-400-3400-RJAG-7732 and 2) Reallocation of L.O.S.T. jail assessment funds,
$59,180. - 0102-550-9900-LOST-7732.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTY-EIGHT (38) MW810 MOBILE DATA
TERMINALS, WITH APPLICABLE SOFTWARE AND INSTALLATION SERVICES, IN THE AMOUNT OF
$425,866.00 FROM MOTOROLA SOLUTIONS, INC. THE UNIT COST FOR THE MOBILE DATA
TERMINAL/AVL UNIT IS $11,207.00.
WHEREAS, the equipment will be installed in thirty-two (32) pursuit vehicles
purchased for the Police Department, and six (6) pursuit vehicles purchased for
the Sheriff?s Department; and,
WHEREAS, this purchase is part of a continuing project aimed at
equipping all appropriate public safety vehicles with advanced technology, in
order to maximize the efficiency of public safety response calls, for service,
from the public. Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded
a contract to Motorola to provide mobile data units for public safety
departments; and,
WHEREAS, to maintain uniformity of the equipment, the City has
continued to purchase the equipment from Motorola. Consequently, the vendor is
considered the only known source to provide the equipment, in accordance with
the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of thirty-eight
(38) MW810 mobile data terminals, with applicable software and installation
services, in the amount of $425,866.00 from Motorola Solutions, Inc. Funds are
budgeted in the FY12 Budget as follow: Police ($358,624.00) - LOST/Public
Safety ? Police ? Public Safety/LOST ? Automobiles, 0102-400-9900-LOST-7721;
Sheriff ($67,242.00) - LOST/Public Safety ? Sheriff ? Public Safety/LOST ?
Automobiles; 0102-550-9900-LOST-7721.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO._________________
A RESOLUTION AUTHORIZING THE approval AND ACCEPTANCE of THE FIRST AMENDMENT TO
THE LETTER OF AGREEMENT FOR INMATE MEDICAL SERVICES WITH CORIZON HEALTH, INC.,
(AKA PRISON HEALTH SERVICES), TO ADD THE SERVICES OF A HEALTH SERVICES
ADMINISTRATOR, AT THE ANNUAL RATE OF $106,000.00. THE HEALTH SERVICES
ADMINISTRATOR WILL WORK 40 HOURS A WEEK, AT A RATE OF $50.96/HOUR.
WHEREAS, The Health Services Administrator at the Muscogee County Jail resigned
in December 2011. It is necessary to have the position filled as expeditiously
as possible, as the position coordinates the medical services for the inmates
at the Jail and Muscogee County Prison; and,
WHEREAS, Corizon Health, Inc., the current contractor providing Inmate Medical
Services has agreed to provide a Health Services Administrator until the
Sheriff?s Department decides how to best deal with the position on a permanent
basis.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to accept the first
amendment to the Letter of Agreement for inmate medical services with Corizon
Health, Inc., (AKA Prison Health Services), to add the services of a Health
Services Administrator, at the annual rate of $106,000.00. The Health Services
Administrator will work 40 hours a week, at a rate of $50.96/hour. Funds are
budgeted in the FY12 Budget: General Fund - Sheriff - Medical ? Medical
Director ? Medical Services; 0101-550-2650-MEDD-6321; General Fund ? Sheriff ?
Medical - Medical Director ? Consulting; 0101-550-2650-MEDD-6315.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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