Agenda Item # 2
Columbus Consolidated Government
Council Meeting
October 10, 2017
Agenda Report # 40
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) REPAIR OF 2001 CATERPILLAR OFF ROAD DUMP TRUCK
It is requested that Council approve payment to Yancey Brothers Company
(Atlanta, Ga), in the amount of $46,852.10, for the repair of a 2001
Caterpillar Off Road Dump Truck, Vehicle #10010.
The dump truck was sent to Yancey Brothers, an authorized Caterpillar service
vendor, for inspection and to provide quotes for transmission repairs. Upon
disassembly and inspection of the transmission, the machine was warmed up to
ensure there were no other problems. Once warmed, various leaks were
discovered within the transmission, damage to the torque converter was
discovered, as well as, the dual axle mounting support was damaged. This
mounting bar supports the axles and secures the axles to the frame. Leaks were
found in the fittings but the majority of the oil leaks were coming from
between the case pieces where the systems mount together.
The Fleet Maintenance Division received a quote of $46,852.10, which includes a
one year warranty on all repairs. The replacement costs for this vehicle is
approximately $365,000. These units have a life of 25,000 to 30,000 hours of
operation and this unit only has 15,230 hours. This unit is primarily used to
haul cover dirt for both the Pinegrove and Granite Bluff Landfills, which is
essential to meet the requirements for EPD codes and inspections.
Funds are available in the FY18 Budget: Integrated Waste Management Fund ?
Public Works ? Pine Grove Landfill - Auto Parts and Supplies; 0207 ? 260 ? 3560
? PGRO - 6721.
* * * * * * * *
(B) REPAIR OF 2007 CATERPILLAR 725 HAUL TRUCK
It is requested that Council approve payment to Yancey Brothers Company
(Atlanta, Ga), in the amount of $46,378.89, for the repair of a 2007
Caterpillar 725 Haul Truck, Vehicle #11060.
The Haul Truck is used by Pinegrove Landfill to haul both cover dirt and finish
dirt to cover the waste placed at the landfill per EPD regulations. The (2007)
CAT 725 Haul Truck went down due to the transmission no longer working and
caused several clutch packs to fail, all due to the age of this equipment and
the number of hours it is used.
The information received from Yancey Brothers, a certified Caterpillar service
dealer, after inspection of this equipment, revealed that this truck generates
a total of 23,000 hours to 30,000 hours. However the engine and transmission
will generally operate a total of 15,000 hours; at which time a rebuild is
required. The costs of a new transmission is $87,000, and the cost to purchase
a new unit is $375,000 to $400,000.
Funds are available in the FY18 Budget: Integrated Waste Management Fund ?
Public Works ? Pine Grove Landfill - Auto Parts and Supplies; 0207 ? 260 ? 3560
? PGRO - 6721.
* * * * * * * *
(C) TEMPORARY STAFFING FOR THE CIVIC CENTER (ANNUAL CONTRACT) ? RFP NO. 17-0021
It is requested that Council authorize the annual contract for temporary
staffing for the Civic Center with Global Personnel Services (Columbus, GA) as
the Primary Contractor, and Labor Finders (Columbus, GA) as the Secondary
Contractor. The contract requires the Contractor(s) to provide temporary
staffing of Security Guard, Custodian, and Events Technician Civic Center
Worker positions on an ?as needed? basis. The temporary staffing will be
utilized during various events held at the Civic Center. Other City
departments may utilize this contract, and the contracted vendor may be
requested to provide a quote for staffing positions not listed.
If the services of the contract are needed, the Primary Contractor will be
contacted first. If the Primary Contractor is not available or cannot provide
enough staff, then the City will contact the Secondary Contractor to render the
needed services.
The term of this contract shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous three-year contract was awarded, on December 10, 2002 (Resolution
682-02), to Global Personnel Services, Inc. (Columbus, GA).
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on May 8, 2017. This RFP has been advertised,
opened and evaluated. Proposals were received on June 2, 2017 from the
following five (5) vendors:
Global Personnel Services (Columbus, GA)
Labor Finders (Columbus, GA)
People Ready, Inc. (Columbus, GA)
Global Personnel Solutions, Inc. (Augusta, GA)
JA&E Veterans Support Center (Lawrenceville, GA)
The following events took place after receipt of the proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation 06/22/17 The Purchasing Manager advised evaluation committee of
the RFP rules and process. The proposals were distributed to committee members
for review.
1st Evaluation 07/10/17 Committee members discussed the proposals from all vendors. It was
requested that letters be sent to all vendors regarding changes to the
specifications.
Vendor letters 07/26/17 Received concurrence from vendors on specification changes.
Evaluation Ballots Sent to Committee 07/27/17 Evaluation ballots forwarded to voting
committee members.
Evaluation Ballots Completed by Committee Members 09/15/17 Committee members
completed and returned their evaluation ballots to Purchasing.
Evaluation Results forwarded to Committee 09/21/17 The Evaluation Results were compiled,
completed and forwarded to Committee members for review and Recommendation.
Recommendation Received 09/22/17 Via email, the committee members unanimously voted to
award to Global Personnel Services (Columbus, GA) as Primary Contractor, and
Labor Finders (Columbus, GA) as Secondary Contractor.
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of one
(1) voting member from the Trade Center, one (1) voting member from Human
Resources, and one (1) voting member from the Civic Center Advisory Board.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to Global
Personnel Services (Columbus, GA) as Primary Contractor, and to Labor Finders
(Columbus, GA) as Secondary Contractor, as reflected below:
Global Personnel Services (Primary Contractor):
? Excellent work history and has been in business for more than 20 years.
? Locally owned. Staff would be local, so no cost for accommodations, and they
can replace quickly in an emergency.
? Most competitive price-wise.
Vendor Experience/Qualifications:
? Global Personnel Services has been in business since 1997.
? Global Personnel Services provides qualified employees to assist with
staffing shortages and unexpected temporary staffing needs.
? Global Personnel Services offers temporary staffing services in the areas of
light industrial, clerical, and food services.
? Global Personnel Services conducts drug/alcohol screenings for all employees
through Occupational Medicine located at 7301 Northlake Drive, Columbus, GA
31909.
Client Work History:
? Builder?s First Source (Columbus, GA) ? Employees built door frames and
trusses in company?s woodshop. Also, staff clerical workers, forklift
operators, and yard workers who pull lumber and clean up areas.
? A. C. White Relocators (Columbus, GA) ? Employees serve as drivers, packers
of household goods for a moving and storage company.
? Kemira Chemicals (Columbus, GA) ? Employees assist production of applying
chemicals to pulp and paper producers, providing a combination of innovative
chemicals that improves efficiency and yield in oil, gas and metals recovery.
Help develop improvement of water treatment efficiency for raw waste water
management.
? Exide Technologies (Columbus, GA) ? Employees help assist in the
manufacturing of lead acid batteries including automotive and industrial.
? The Game, LLC (Phenix City, AL) ? Employees assist in the manufacturing and
distribution of apparel of goods purchased by retailers.
Labor Finders (Secondary Contractor):
? Qualifications were detailed and included the breakdown of the managers the
Civic Center would be working with. This vendor was also in Sky Magazine as
one of the ten more reliable staffing services in the country. Leadership in
management has helped with this qualification.
? Vendor has experience in the Columbus market, has already been working
occasionally with the Civic Center, and they are local.
? Vendor has a great background check in place; they check for criminal
charges, drug charges, etc., and require applicants be drug tested before they
are hired.
Vendor Experience/Qualifications:
? Labor Finders is one of the country?s oldest and largest privately held
industrial staffing companies in the United States providing fully insured
General Labor, Semi-Skilled Labor, and Skilled employees on demand 24/7.
? Labor Finders employees are pre-screened, drug tested, and background
checked, as well as, trained in basic safety to minimize the risk of injury.
? Labor Finders serviced over 195,000 customers in manufacturing, warehousing,
hospitality, construction and many other industries nationwide since 1975.
? Labor Finders offers short and long term Temporary Staffing, Temporary to
Permanent Staffing, On-Site Staffing, and Payrolling Services.
Client Work History:
? Macon-Bibb dba Macon Centreplex (Macon, GA) ? Temporary employees are
provided for concessions and even set-up and tear-down. The Macon Centreplex
has been a customer since 2004.
? Crawford County Board of Commissions (Roberta, GA) ? Temporary employees are
provided for general clean-up. This customer has been a customer since 2015.
? City of Newnan (Newnan, GA) ? Temporary employees are provided for general
clean-up and grounds maintenance. They have been a customer since 2014.
? Freeman Decorations (Atlanta, GA) ? Temporary employees are provided for
event set-up, tear-down, and catering. They have been a customer since 2013.
? Columbus Civic Center (Columbus, GA) ? On April 7, 2017, provided 33
temporary employees for various shifts to work as event security and custodians
for a concert event. Due to the large volume of employees required, on-site
supervision was provided at no additional charge.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the Procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening and
no proposal responses are made public, due to the possibility of negotiated
components of the proposals. If Council does not approve the recommended
offeror, the RFP specifications will be re-advertised. The evaluation results
and cost information has been submitted to the City Manager in a separate memo
for informational purposes.
Funds are budgeted each fiscal year for this ongoing expense: Civic Center Fund
? Civic Center ? Other Events ? Contractual Services; 0757-160-2500-CIVC-6319.
* * * * * * * *
(D) COMPUTER HARDWARE AND LICENSING FOR SIP IMPLEMENTATION
It is requested that Council approve the purchase of hardware and licensing
from (CISCO)CPAK (Lagrange, GA), in the amount of $33,263.40, for the SIP
implementation. The purchase will be made by Cooperative purchase via Georgia
Statewide Contract # 99999-SPDT20120501-0006.
Per Resolution #283-17, Council approved an agreement with AT&T to provide the
equipment to upgrade the City?s phone system from the obsolete PRI system to
the SIP IPFLEX VoIP system. Additionally, per Resolution #325-17, Council
approved the statement of work from Dynamix to provide implementation services
for SIP. This purchase is for the hardware and licensing required for the
approved SIP Implementation. One portion of the quote, EW-DO1Y-200-DE, in the
amount of $1,200, is not under state contract. It is the 1 year subscription
for the phones and is only offered by (Cisco)CPAK as the only known source,
original equipment manufacturer, to license this product.
SIP is the upgrade of the City?s phone system from the obsolete PRI system to
the SIP IPFLEX VoIP system. This upgrade provides redundancy to the phone
system as one SIP trunk will be located at the Annex and the other at the
CSC. This is the 4th phase in the plan to upgrade telecommunication for the
City.
Funds are budgeted in FY18 Budget: General Fund - Information Technology ?
Telephone; 0101-210-1000-ISS-6621.
* * * * * * * *
(E) LARGE INDUSTRIAL FANS FOR THE RECYCLING AND SUSTAINABILITY CENTER
It is requested that Council approve the purchase and installation of two (2)
large industrial fans from Big Ass Solutions (Lexington, KY), in the amount of
$24,897.00. The purchase will be made by Cooperative Purchase, piggy-backing
on Bid #10-IFB-0077568, issued on September 7, 2017 and administered by the
North Carolina Department of Agriculture and Consumer Services, for which Big
Ass Solutions was the awarded vendor.
Big Ass Solutions is the only known company making the fans hermetically
sealed, i. e?dust proof. Dust is a substantial problem at the Recycling
Center, and these fans have no vents, they are nitrogen cooled. Every fan used
in the past was not sealed and only lasted a few months. Fans manufactured by
Big Ass Solutions are sealed and have a 15 year, unlimited hour, warranty.
Funds are available in the FY18: Integrated Waste Management Fund ? Public
Works ? Recycling ? Operating Materials; 0207 ? 260 ? 3520 ? RCYL ? 6728.
* * * * * * * *
(F) EQUIPMENT AND SUPPORT FOR THE IPTV PROJECT
It is requested that Council approve the purchase of equipment and support
services from AVIT Professionals, (Hialeah, FL), in the amount of $37,575.00,
for the IPTV project. The purchase will be made by Cooperative purchase via
Federal GSA Contract #GS-35F-183DA, awarded to Extron, for whom AVIT is an
authorized reseller.
IPTV (Internet Protocol Television) is the delivery of television content over
Internet Protocol (IP) networks. This will allow CCG staff to watch required
television programming, i.e, Council Meetings on their computers. The
equipment and support is needed to complete this project.
Funds are budgeted in FY18 Budget: LOST/Infrastructure Fund ? Information
Technology ? Infrastructure/LOST ? Computer Equipment ? IT Storage; 0109 ? 210
? 9901 ? ISS ? 7751 ? IT Storage.
* * * * * * * *
(G) AMEND ANNUAL CONTRACT FOR INTERNET SERVICES TO INCLUDE CABLE TELEVISION
SERVICES
It is requested that Council authorize the amendment of the annual contract for
Internet Services with WOW! Business Solutions to include Commercial Basic ?
Standard Cable Television services, and authorize the City Manager to sign all
applicable agreements. Cost for the cable services is $3,467.40 annually
($288.95 per month), plus any applicable fees.
Per Resolution #160-16, Council approved the annual contract with WOW! Business
Solutions to provide internet services for the City. Since the City is about
to initiate Internet Protocol TV, it is logical to amend the Internet Services
contract to include cable services. This contract amendment is needed as part
of the IPTV project request stated above in item F.
Funds will be budgeted for this ongoing service as follows: General Fund -
Information Technology ? Cable; 0101-210-1000-ISS-6629.
* * * * * * * *
(H) FORD F-150 4X4 TRUCK ? GEORGIA STATEWIDE CONTRACT
It is requested that Council approve the purchase of one (1) Ford F-150 Truck
with 4-Door package in the amount of $28,658.00 from Allan Vigil Ford (Morrow,
GA), via Georgia State Contract #99999-SPD-ES40199373-002.
The vehicle will be used by the Stormwater Division Inspector, which is a new
position approved for the Engineering Department in the FY18 budget. The
position requires a vehicle in order to ensure compliance with mandate and
consent order from EPA. This is a new vehicle.
Funds are budgeted in the FY18 Budget as follows: Sewer (Stormwater) Fund ?
Engineering ? Stormwater ? Light Trucks; 0202-250-2600-STRM-7722.
* * * * *
(I) FORD EXPEDITION ? GEORGIA STATEWIDE CONTRACT
It is requested that Council approve the purchase of one (1) Ford Expedition XL
4x4 package in the amount of $43,873.00 from Speedway Ford (Griffin, GA), via
Georgia State Contract #99999-SPD-ES40199373-0004.
Vehicle #11046 blew an engine a couple of weeks ago. The vehicle is used by
Engineering Survey Crews, and by Public Safety staff, in weather emergency
situations. Due to mileage/model year, and the repair cost estimated by Fleet
Management, it has been deemed surplus. The new vehicle is a replacement for
the surplus vehicle.
Funds are budgeted in the FY18 Budget as follows: Sewer (Stormwater) Fund ?
Engineering ? Drainage ? Light Trucks; 0202-250-2300-DRAN-7722.
* * * * *
(J) POSTAGE REIMBURSEMENT
It is requested that Council approve payment to Pitney Bowes (Atlanta, Ga), in
the amount of $10,067.00, for postage reimbursement.
Per Resolution #64-17, Pitney Bowes was approved to provide a mailing and
shipping system for the City?s mailroom. During the transition to start using
the new equipment, Pitney Bowes gave the City a line of credit for postage
until the mailroom was able to place funding on the new meter machine.
Funds are available in the FY18 Budget as follows: General Fund ? Inventory;
0101-1566.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PAYMENT TO YANCEY BROTHERS COMPANY (ATLANTA, GA),
IN THE AMOUNT OF $46,852.10, FOR THE REPAIR OF A 2001 CATERPILLAR OFF ROAD DUMP
TRUCK, VEHICLE #10010.
WHEREAS, the dump truck was sent to Yancey Brothers, an authorized Caterpillar
service vendor, for inspection and to provide quotes for transmission repairs.
Upon disassembly and inspection of the transmission, the machine was warmed up
to ensure there were no other problems. Once warmed, various leaks were
discovered within the transmission, damage to the torque converter was
discovered, as well as, the dual axle mounting support was damaged. This
mounting bar supports the axles and secures the axles to the frame. Leaks were
found in the fittings but the majority of the oil leaks were coming from
between the case pieces where the systems mount together; and,
WHEREAS, the Fleet Maintenance Division received a quote of $46,852.10, which
includes a one year warranty on all repairs. The replacement costs for this
vehicle is approximately $365,000. These units have a life of 25,000 to 30,000
hours of operation and this unit only has 15,230 hours. This unit is primarily
used to haul cover dirt for both the Pinegrove and Granite Bluff Landfills,
which is essential to meet the requirements for EPD codes and inspections.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Yancey
Brothers Company (Atlanta, Ga), in the amount of $46,852.10, for the repair of
a 2001 Caterpillar Off Road Dump Truck, Vehicle #10010. Funds are available in
the FY18 Budget: Integrated Waste Management Fund ? Public Works ? Pine Grove
Landfill - Auto Parts and Supplies; 0207 ? 260 ? 3560 ? PGRO - 6721.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PAYMENT TO YANCEY BROTHERS COMPANY (ATLANTA, GA),
IN THE AMOUNT OF $46,378.89, FOR THE REPAIR OF A 2007 CATERPILLAR 725 HAUL
TRUCK, VEHICLE #11060.
WHEREAS, the Haul Truck is used by Pinegrove Landfill to haul both cover dirt
and finish dirt to cover the waste placed at the landfill per EPD regulations.
The (2007) CAT 725 Haul Truck went down due to the transmission no longer
working and caused several clutch packs to fail, all due to the age of this
equipment and the number of hours it is used; and,
WHEREAS, the information received from Yancey Brothers, a certified Caterpillar
service dealer, after inspection of this equipment, revealed that this truck
generates a total of 23,000 hours to 30,000 hours. However the engine and
transmission will generally operate a total of 15,000 hours; at which time a
rebuild is required. The costs of a new transmission is $87,000, and the cost
to purchase a new unit is $375,000 to $400,000.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Yancey Brothers
Company (Atlanta, Ga), in the amount of $46,378.89, for the repair of a 2007
Caterpillar 725 Haul Truck, Vehicle #11060. Funds are available in the FY18
Budget: Integrated Waste Management Fund ? Public Works ? Pine Grove Landfill -
Auto Parts and Supplies; 0207 ? 260 ? 3560 ? PGRO - 6721.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH GLOBAL
PERSONNEL SERVICES (COLUMBUS, GA) AS THE PRIMARY CONTRACTOR, AND LABOR FINDERS
(COLUMBUS, GA) AS THE SECONDARY CONTRACTOR TO PROVIDE TEMPORARY STAFFING FOR
THE CIVIC CENTER ON AN ?AS NEEDED? BASIS.
WHEREAS, an RFP was administered (RFP No. 17-0021) and five (5) proposals were
received; and,
WHEREAS, the proposal submitted by Global Personnel Services and Labor Finders
both met all proposal requirements and were evaluated most responsive to the
RFP; and,
WHEREAS, the contract term shall be for two years, with an option to renew for
three (3) additional twelve-month period, if agreeable to both parties.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract, for
Temporary Staffing for the Civic Center, with Global Personnel Services
(Columbus, GA) as the Primary Contractor, and Labor Finders (Columbus, GA) as
the Secondary Contract, on an ?as needed? basis. Funds are budgeted each
fiscal year for this ongoing expense: Civic Center Fund ? Civic Center ? Other
Events ? Operating Materials; 0757-160-2500-CIVC-6728.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF HARDWARE AND LICENSING FROM
(CISCO)CPAK (LAGRANGE, GA), IN THE AMOUNT OF $33,263.40, FOR THE SIP
IMPLEMENTATION. THE PURCHASE WILL BE MADE BY COOPERATIVE PURCHASE VIA GEORGIA
STATEWIDE CONTRACT # 99999-SPDT20120501-0006.
WHEREAS, per Resolution #283-17, Council approved an agreement with AT&T to
provide the equipment to upgrade the City?s phone system from the obsolete PRI
system to the SIP IPFLEX VoIP system. Additionally, per Resolution #325-17,
Council approved the statement of work from Dynamix to provide implementation
services for SIP; and,
WHEREAS, this purchase is for the hardware and licensing required for the
approved SIP Implementation. One portion of the quote, EW-DO1Y-200-DE, in the
amount of $1,200, is not under state contract. It is the 1 year subscription
for the phones and is only offered by (Cisco)CPAK as the only known source,
original equipment manufacturer, to license this product; and,
WHEREAS, SIP is the upgrade of the City?s phone system from the obsolete PRI
system to the SIP IPFLEX VoIP system. This upgrade provides redundancy to the
phone system as one SIP trunk will be located at the Annex and the other at the
CSC. This is the 4th phase in the plan to upgrade telecommunication for the
City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase hardware and licensing
from (CISCO)CPAK (Lagrange, GA), in the amount of $33,263.40, for the SIP
implementation. The purchase will be made by Cooperative purchase via Georgia
Statewide Contract # 99999-SPDT20120501-0006. Funds are budgeted in FY18
Budget: General Fund - Information Technology ? Telephone;
0101-210-1000-ISS-6621.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF TWO (2) LARGE
INDUSTRIAL FANS FROM BIG ASS SOLUTIONS (LEXINGTON, KY), IN THE AMOUNT OF
24,897.00. THE PURCHASE WILL BE MADE BY COOPERATIVE PURCHASE, PIGGY-BACKING ON
BID #10-IFB-0077568, ISSUED ON SEPTEMBER 7, 2017 AND ADMINISTERED BY THE NORTH
CAROLINA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, FOR WHICH BIG ASS
SOLUTIONS WAS THE AWARDED VENDOR.
WHEREAS, Big Ass Solutions is the only known company making the fans
hermetically sealed, i.e?dust proof; and,
WHEREAS, dust is a substantial problem at the Recycling Center, and these fans
have no vents, they are nitrogen cooled. Every fan used in the past was not
sealed and only lasted a few months; and,
WHEREAS, fans manufactured by Big Ass Solutions are sealed and have a 15 year,
unlimited hour, warranty.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase the provision and
installation of two (2) large industrial fans from Big Ass Solutions
(Lexington, KY), in the amount of 24,897.00. The purchase will be made by
Cooperative purchase, piggy-backing on Bid #10-IFB-0077568, issued on September
7, 2017 and administered by the North Carolina Department of Agriculture and
Consumer Services, for which Big Ass Solutions was the awarded vendor. Funds
are available in the FY18: Integrated Waste Management Fund ? Public Works ?
Recycling ? Operating Materials; 0207 ? 260 ? 3520 ? RCYL ? 6728.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF EQUIPMENT AND SUPPORT SERVICES FROM
AVIT PROFESSIONALS, (HIALEAH, FL), IN THE AMOUNT OF $37,575.00, FOR THE IPTV
PROJECT. THE PURCHASE WILL BE MADE BY COOPERATIVE PURCHASE VIA FEDERAL GSA
CONTRACT #GS-35F-183DA, AWARDED TO EXTRON, FOR WHOM AVIT IS AN AUTHORIZED
RESELLER.
WHEREAS, IPTV (Internet Protocol Television) is the delivery of television
content over Internet Protocol (IP) networks; and,
WHEERAS, this will allow CCG staff to watch required television programming,
i.e, Council Meetings on their computers; and,
WHEREAS, the equipment and support is needed to complete this project.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of equipment and
support services from AVIT Professionals, (Hialeah, FL), in the amount of
$37,575.00, for the IPTV project. The purchase will be made by Cooperative
purchase via Federal GSA Contract #GS-35F-183DA, awarded to Extron, for whom
AVIT is an authorized reseller. Funds are budgeted in FY18 Budget:
LOST/Infrastructure Fund ? Information Technology ? Infrastructure/LOST ?
Computer Equipment ? IT Storage; 0109 ? 210 ? 9901 ? ISS ? 7751 ? IT Storage.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE AMENDMENT OF THE ANNUAL CONTRACT FOR INTERNET
SERVICES WITH WOW! BUSINESS SOLUTIONS TO INCLUDE COMMERCIAL BASIC ? STANDARD
CABLE TELEVISION SERVICES, AND AUTHORIZE THE CITY MANAGER TO SIGN ALL
APPLICABLE AGREEMENTS. COST FOR THE CABLE SERVICES IS $3,467.40 ANNUALLY
($288.95 PER MONTH), PLUS ANY APPLICABLE FEES.
WHEREAS, per Resolution #160-16, Council approved the annual contract with WOW!
Business Solutions to provide internet services for the City; and,
WHEREAS, since the City is about to initiate Internet Protocol TV, it is
logical to amend the Internet Services contract to include cable services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to authorize to amend the annual
contract for Internet Services with WOW! Business Solutions to include
Commercial Basic ? Standard Cable Television services, and is also authorized
to sign all applicable agreements. Cost for the cable services is $3,467.40
annually ($288.95 per month), plus any applicable fees. Funds will be
budgeted for this ongoing service as follows: General Fund - Information
Technology ? Cable; 0101-210-1000-ISS-6629.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD F-150 4X4 TRUCK WITH
4-DOOR PACKAGE IN THE AMOUNT OF $28,658.00 FROM ALLAN VIGIL FORD (MORROW, GA),
VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002.
WHEREAS, the vehicle will be used by the Stormwater Division Inspector, which
is a new position approved for the Engineering Deparment in the FY18 budget.
The position requires a vehicle in order to ensure compliance with mandate and
consent order from EPA. This is a new vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make the purchase of one (1) Ford
F-150 Truck with 4-Door package in the amount of $28,658.00 from Allan Vigil
Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002. Funds
are budgeted in the FY18 Budget as follows: Sewer (Stormwater) Fund ?
Engineering ? Stormwater ? Light Trucks; 0202-250-2600-STRM-7722.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD EXPEDITION XL 4X4 PACKAGE
IN THE AMOUNT OF $43,873.00 FROM SPEEDWAY FORD (GRIFFIN, GA), VIA GEORGIA STATE
CONTRACT #99999-SPD-ES40199373-0004.
WHEREAS, Vehicle #11046 blew an engine a couple of weeks ago. The vehicle is
used by Engineering Survey Crews, and by Public Safety staff, in weather
emergency situations. Due to mileage/model year, and the repair cost estimated
by Fleet Management, it has been deemed surplus. The new vehicle is a
replacement for the surplus vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Ford Expedition
XL 4x4 package in the amount of $43,873.00 from Speedway Ford (Griffin, GA),
via Georgia State Contract #99999-SPD-ES40199373-0004. Funds are budgeted in
the FY18 Budget as follows: Sewer (Stormwater) Fund ? Engineering ? Drainage ?
Light Trucks; 0202-250-2300-DRAN-7722.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO PITNEY BOWES (ATLANTA, GA), IN THE AMOUNT
OF $10,067.00, FOR POSTAGE REIMBURSEMENT.
WHEREAS, per Resolution #64-17, Pitney Bowes was approved to provide a mailing
and shipping system for the City?s mailroom; and,
WHEREAS, during the transition to start using the new equipment, Pitney Bowes
gave the City a line of credit for postage until the mailroom was able to place
funding on the new meter machine.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to authorize to make payment to
Pitney Bowes (Atlanta, Ga), in the amount of $10,067.00, for postage
reimbursement. Funds are available in the FY18 Budget as follows: General
Fund ? Inventory; 0101-1566.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments
No attachments for this document.