Agenda Item # 10
Columbus Consolidated Government
Council Meeting
July 12, 2016
Agenda Report # 08
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) PROPERTY DAMAGE RECOVERY SERVICES (ANNUAL CONTRACT) ? RFP NO. 16-0011
It is requested that Council authorize the execution of an annual contract with
Peachtree Recovery Services, Inc. (Suwanee, GA) for property damage recovery
services on an as-needed basis.
The City historically has attempted to collect insurance payments for damages
that motorists have inflicted on the infrastructure of the City?s highways and
property. Such damages include, but are not limited to, damaged bridges, bridge
abutments, guardrails, culverts, signs, sign supports, signal support
structures, signal boxes and curbs and sidewalks. Such collections have been
hampered by unreported accidents, out of state motorists, non-responses to
queries and limited City staff to accomplish the tasks. Consequently, it has
been determined that it is in the best interest of the City to employ a
consultant to accomplish the task of collecting insurance proceeds for
accidents whereby motorists have damaged City property.
Peachtree Recovery Services will be responsible for performing the following:
A. Process Development: The Consultant will develop a process for
identification of damaged property, identifying the individual or party
responsible for the damage, and collection of outstanding property damage
claims.
B. Monitoring: The Consultant will be expected to monitor the City?s Accident
Reporting system for damage to roads and facilities. Contacts for such
monitoring, include but are not limited to, automotive collision centers, paint
and body shops, insurance companies and junk yards. In conjunction with the
departments of Public Works and Engineering, the Consultant should acquire and
maintain relevant damage data on the following highway facilities:
1 Signs.
2. Guardrail.
3. Intelligent Transportation Management System (ITMS) facilities.
4. Lighting.
5. Signals.
6. Paving.
7. Bridges.
8. Drainage structures.
9. Hazmat incidents.
10. Other City owned property.
C. Identification and Pursuit: The Consultant will be required to:
1. Identify the individual(s) and/or company which caused the damage.
2. Identify any responsible parties.
3. Identify available insurance coverage.
4. File any insurance claims and pursue the maximum recovery available for the
City.
5. Identify levels of potential revenue and potential return.
6. Interact with the City offices of Risk Management and the City Attorney as
appropriate, negotiating with responsible individuals or parties:
a. Payment process for non-insured motorists.
b. Suggestions for legal actions against responsible parties.
c. Court appearances.
D. Documentation: The Consultant will prepare with the City?s oversight:
1. Repair estimates.
2. Invoices.
3. Other documentation and resources as required.
4. Payment receipts.
5. Revenue sharing.
E. Reporting: The Consultant will provide Quarterly Reporting which list at a
minimum:
1. New incidents with potential property damage
2. Summary of new investigations opened
3. Settlement negotiations opened
4. Incidents concluded with payment, payment amount and percentage of amount
claimed
5. Incidents concluded without payment and case summaries
The initial term of the contract shall be for two (2) years, with the option to
renew for three (3) additional twelve-month periods. The contract renewal will
be contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
This is a new annual contract. City staff has been performing some of these
tasks on a limited basis.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on March 8, 2016. This RFP has been
advertised, opened and evaluated. One proposal was received on April 7, 2016.
In accordance with Section 3-108, Item H of the Procurement Ordinance, the
Purchasing Division performed due diligence by conducting a survey of
non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. The following (4) firms were
surveyed.
1. Property Loss Services dba PLS Claims: ?Unfortunately, I don?t think we have
the [personnel] qualified for this type of thing. We will respectfully have to
decline to participate at this time.?
2. Revenue Discovery Systems (RDS): ?We primarily provide Tax collection and
compliance services to municipal and county governments, and the subject of
this RFP did not appear to be within our area of expertise.?
3. Professional Recovery Consultants: The vendor did not provide a response to
the email.
4. NCO Financial Systems: The vendor did not provide a response to the email.
Based on the responses to the survey, the Purchasing Division determined that
revisions were not required to the specifications. The Purchasing Division
opened the one (1) proposal received from the following firm:
Peachtree Recovery Services, Inc. (Suwanee, GA)
The following events took place after receipt of the proposal:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-/1st Evaluation Meeting 05/24/16 Due to only receiving one proposal, the
Pre-Evaluation and First Evaluation committee meetings were combined. The
Purchasing Manager advised evaluation committee members of the RFP rules and
process, and the project manager provided an overview.
The proposal was disbursed to each committee member to review during the
meeting. After reviewing the proposal, the Evaluation Committee requested a
reference check of the firm.
Reference Check 06/14/16 A representative from the Purchasing Division and a member of
the Evaluation Committee performed a reference check. A synopsis of the
reference check was forwarded to the committee.
Recommendation received 06/16/16 Via email, the committee members unanimously voted to
award to the sole responsive firm.
Evaluation Committee:
The proposal were reviewed by the Evaluation Committee, which consisted of (1)
voting member from the Police Department, (1) voting member from the Internal
Auditor?s Office, and (1) voting member from the Public Works Department. A
representative from the Human Resources Department/Risk Management served as a
non-voting advisor.
Award Recommendation:
The evaluation committee recommends award of the contract to Peachtree Recovery
Services, Inc., the sole responding firm.
Vendor Experience/Qualifications:
? Property Recovery Services was established in 2015 and specializes in
property damage claims recovery from accidents, and is not a traditional
collection agency seeking to collect outstanding debt.
? The firm is not affiliated with any insurance company, third-party
administrative agency or provider network.
? Peachtree Recovery Services is in the process of applying for the Woman
Business Enterprise (WBE) certification.
? The Vice President of Operations has over fifteen (15) years of management
experience, including first and third party claims involving property damage,
bodily injury, complex claims, subrogation and litigation.
? The firm uses a pay form performance structure that reduces risk for the its
clients by ensuring the client does not have a financial obligation to
Peachtree Recovery Services if Peachtree Recovery Services does not recover
funds.
? Client Work History:
o City of Montgomery, AL
o The firm is also in negotiations with other potential clients within Georgia
and North Carolina
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
The City?s percentage of the recovered fees will be deposited as miscellaneous
revenue in the General Fund.
* * * * * *
(B) ANNUAL MAINTENANCE FOR MUG SHOT SYSTEM
It is requested that Council authorize the payment to DataWorks Plus, LLC, in
the amount of $34,773.93 for the annual maintenance agreement for the Jail?s
Photo Manager (Mugshot) system, Livescan fingerprint system, and Rapid ID scan
devices. The maintenance period will be for one year, from August 1, 2016
through July 31, 2017.
The vendor will provide 24/7 maintenance and support (hardware and software)
with remote dial-in analysis. The system supports multiple law enforcement
agencies to include Agency website access to offender photographs and charges.
Resolution No. 233-96 authorized the purchase of the upgraded system from
DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent
maintenance agreements since the warranty for the equipment expired. The
software and licenses are proprietary to DataWorks Plus. Therefore, the vendor
is considered the only known source per the procurement ordinance.
Funds are budgeted in the FY17 Budget as follows: General Fund - Sheriff ?
Jail ? Contractual Services, 0101-550-2600- JAIL-6319.
* * * * * * * *
(C) ANNUAL SOFTWARE SUPPORT AND LICENSE RENEWAL FEE FOR LAND RECORDS IMAGING
AND INDEXING SYSTEM
It is requested that Council approve payment to Tyler Technologies, Inc.,
(Dallas, TX) in the amount of $34,773.42 for the annual software support and
license renewal for Eagle Imaging Software. This payment will cover the period
from August 1, 2016 through July 31, 2017. Approval is also requested to pay
future annual renewal fees, of approximately $34,773.42, which will be budgeted
in the appropriate fiscal years.
The Clerk of Superior Court utilizes the software for imaging and indexing land
records. O.C.G.A Title 15 requires the Clerk of Superior Court to file,
record, index, maintain, and secure all real estate transactions for Muscogee
County, Georgia. The Georgia Code also requires the Clerk to transmit such data
to the Georgia Superior Court Clerks Cooperative Authority on a timely basis in
such form and with such data elements as is required by such Authority.
The following software application modules are covered:
EagleQuickdocs Recording
EagleRecorder Public View Recording
EagleRecorder Recording
Eagle Web Recording
eCommerce Recording
Public Printing EagleRecorder Recording
Per Resolution #104-11, Council approved the initial purchase of the software
from Tyler Technologies. Therefore, the vendor is considered the only known
source for the maintenance support.
Funds are budgeted in the FY17 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS - 6541. Funding for future payments
will be budgeted in the appropriate fiscal years.
* * * * * * *
(D) ANNUAL SOFTWARE LICENSE MAINTENANCE RENEWAL FOR PERMITTING SYSTEM AND
BUSINESS LICENSE SYSTEM
It is requested that Council approve payment to Tyler Technologies (Dallas, TX)
in the amount of $66,091.79 for the annual software license maintenance renewal
for the Energov Software Permitting System utilized by Inspections and Code;
and the Energov Software Business License System utilized by the Finance
Department?s Revenue Division. This payment will cover ongoing support for] 8
both systems from July 1, 2016 through June 30, 2017. Approval is also
requested for future annual maintenance renewal fees, of approximately
$66,091.79, which will be budgeted in the appropriate fiscal years.
This maintenance provides Information Technology, Inspections and Codes,
Engineering, Planning and the Revenue Division with software enhancements,
documentation updates, Users Group support and hot line support for the Energov
Building Inspection System and Business License System.
Both systems were originally purchased from Energov per Resolution #655-05 for
the Business License System; and Resolution #234-08 for the Permitting System.
Energov was already providing maintenance support for the Business License
system, purchased in 2005. In 2008, during negotiations with Energov to
provide the Permitting System, software maintenance for both systems was
combined as a cost savings measure. In November 2012, Tyler Technologies
acquired Energov.
Funds are budgeted in the FY17 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541. Funding for future payments
will be budgeted in the appropriate fiscal years.
* * * * * * *
(E) ANNUAL VMWARE SOFTWARE LICENSE RENEWAL
It is requested that Council approve payment to Carahsoft (Reston, Virginia) in
the amount of $30,829.36 for the annual VMware software license renewal, per
Federal GSA contract #GS-35F-0119Y. This payment will cover the period from
August 1, 2016 through July 31, 2017.
This software license renewal provides Information Technology ongoing support
for the virtual and thin client computer equipment utilized throughout the City.
Funds are budgeted in the FY17 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
(F) CHANGE ORDER 4 FOR FORREST ROAD BRIDGES - COOPER CREEK AND BULL CREEK ?
RFB NO. 14-0007
It is requested that Council authorize the execution of Change Order 4 on the
Forrest Road Bridges project, with Southeastern Site Development, Inc. (Newnan,
GA), in the amount of $164,000.00, to expedite improvements for the bridge over
Lindsey Creek.
Per Resolution No. 339-13, Council authorized the replacement of Cooper Creek
Bridge and Bull Creek Bridge on Forrest Road. The primary need for Change
Order 4 is to expedite improvements/encasements to the bridge over Lindsey
Creek at Edgewood Road. The improvements/encasements must be completed before
the beginning of the new school year; August 8, 2016. Because work has halted
at the Bull Creek Bridge on Forrest Road, which is beyond the control of the
contractor, it is anticipated that Southeastern Site Development will complete
the work by August 8, 2016. Performing the work via this change order will
enable the City to save on mobilization costs, because the contractor will be
moving to a site near the Forrest Road area.
Document Description Amount
Original Contract Replacement of Cooper Creek Bridge and Bull Creek Bridge on Forrest
Road. 5,277,780.00
Change Order 1 Additional utility work required for completion of the project. 359,451.59
Change Order 2 Additional utility work required for completion of the project. 123,448.89
Change Order 3 Utility relocations and additional unforeseen work adjacent to the
bridges. Additional work includes relocation of the water line on the Cooper
Creek bridge, pre-stressed concrete piles for bridge foundations, delays due to
utility relocations per the contract agreement, supporting AT&T conduit on both
bridges, and hidden storm sewer manhole relocation on the Cooper Creek Bridge.
1,240,344.94
Change Order 4 Improvements and concrete encasement of eighteen (18) existing
steel piles at the Bridge over Lindsey Creek at Edgewood Road. The work
includes traffic control, mobilization, grading complete, removal of existing
bridge and pile encasements. 164,000.00
New Contract Amount $7,165,025.45
Funding is available in the FY17 Budget: 99SPLOST Storm Water/Flood Abatement
? Construction ? Edgewood Bridge; 0540-695-2127-TXSF-7661-53040-20120.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH PEACHTREE
RECOVERY SERVICES, INC. (SUWANEE, GA) FOR PROPERTY DAMAGE RECOVERY SERVICES ON
AN AS-NEEDED BASIS.
WHEREAS, an RFP was administered (RFP No. 16-00011) and one proposal was
received; and,
WHEREAS, in accordance with Section 3-108, Item H of the Procurement Ordinance,
the Purchasing Division performed due diligence by conducting a survey of
non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. Based on the responses to the
survey, the Purchasing Division determined that revisions were not required; and
WHEREAS, the proposal submitted by Property Damage Recovery Services, Inc. met
all proposal requirements; and,
WHEREAS, the initial term of the contract will be for two (2) years with the
option to renew for three (3) additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
Peachtree Recovery Services, Inc. (Suwanee, GA) for property damage recovery
services on an as-needed basis. The City?s percentage of the recovered fees
will be deposited as miscellaneous revenue in the General Fund.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO DATAWORKS PLUS, LLC, IN THE AMOUNT
OF $ 34,773.93 FOR THE ANNUAL MAINTENANCE AGREEMENT FOR THE JAIL?S PHOTO
MANAGER (MUGSHOT) SYSTEM, LIVESCAN FINGERPRINT SYSTEM, AND RAPID ID SCAN
DEVICES. THE MAINTENANCE PERIOD WILL BE FOR ONE YEAR, FROM AUGUST 1, 2016
THROUGH JULY 31, 2017.
WHEREAS, the vendor will provide 24/7 maintenance support for the mug
shot system, which is utilized by the Sheriff?s Office; and,
WHEREAS, Resolution No. 233-96 authorized purchase of an upgraded
system from DataWorks Plus (formerly TFP, Inc.). The City has paid for
subsequent maintenance agreements since the warranty for the equipment expired.
The software and licenses are proprietary to DataWorks Plus. Therefore, the
vendor is the considered the only known source per the procurement ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to DataWorks
Plus, LLC, in the amount of $34,773.93 for the annual maintenance agreement for
Jail?s Photo Manager (Mugshot) system, Livescan fingerprint system, and Rapid
ID scan devices. The maintenance period will be for one year, from August 1,
2016 through July 31, 2017. Funds are budgeted in the FY17 Budget as follows:
General Fund - Sheriff ? Jail ? Contractual Services, 0101-550-2600- JAIL-6319.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES, INC., (DALLAS, TX) IN
THE AMOUNT OF $34,773.42 FOR THE ANNUAL SOFTWARE SUPPORT AND LICENSE RENEWAL
FOR EAGLE IMAGING SOFTWARE. THIS PAYMENT WILL COVER THE PERIOD FROM AUGUST 1,
2016 THROUGH JULY 31, 2017. APPROVAL IS ALSO REQUESTED TO PAY FUTURE ANNUAL
RENEWAL FEES, OF APPROXIMATELY $34,773.42, WHICH WILL BE BUDGETED IN THE
APPROPRIATE FISCAL YEARS.
WHEREAS, The Clerk of Superior Court utilizes the software for imaging and
indexing land records. O.C.G.A Title 15 requires the Clerk of Superior Court
to file, record, index, maintain, and secure all real estate transactions for
Muscogee County, Georgia. The Georgia Code also requires the Clerk to transmit
such data to the Georgia Superior Court Clerks Cooperative Authority on a
timely basis in such form and with such data elements as is required by such
Authority; and,
WHEREAS, Per Resolution #104-11, Council approved the initial purchase of the
software from Tyler Technologies. Therefore, the vendor is considered the only
known source for the maintenance support.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Tyler
Technologies, Inc., (Dallas, TX) in the amount of $34,773.42 for the annual
software support and license renewal for Eagle Imaging Software. This payment
will cover the period from August 1, 2016 through July 31, 2017. Funds are
budgeted in the FY17 Budget: General Fund ? Information Technology ? Software
Lease; 0101 ? 210 ? 1000 ? ISS - 6541. The City Manager is also authorized to
pay future annual renewal fees, of approximately $34,773.42, which will be
budgeted in the appropriate fiscal years.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO IN THE AMOUNT OF $66,091.79 FOR THE ANNUAL
SOFTWARE LICENSE MAINTENANCE RENEWAL FOR THE ENERGOV SOFTWARE PERMITTING SYSTEM
UTILIZED BY INSPECTIONS AND CODE; AND THE ENERGOV SOFTWARE BUSINESS LICENSE
SYSTEM UTILIZED BY THE FINANCE DEPARTMENT?S REVENUE DIVISION. THIS PAYMENT
WILL COVER ONGOING SUPPORT FOR BOTH SYSTEMS FROM JULY 1, 2016 THROUGH JUNE 30,
2017. APPROVAL IS ALSO REQUESTED TO PAY FUTURE ANNUAL MAINTENANCE RENEWAL
FEES, OF APPROXIMATELY $66,091.79, WHICH WILL BE BUDGETED IN THE APPROPRIATE
FISCAL YEARS.
WHEREAS, this maintenance provides Information Technology, Inspections and
Codes, Engineering, Planning and the Revenue Division with software
enhancements, documentation updates, Users Group support and hot line support
for the Energov Building Inspection System and Business License System; and,
WHEREAS, both systems were originally purchased from Energov per Resolution
#655-05 for the Business License System; and Resolution #234-08 for the
Permitting System. Energov was already providing maintenance support for the
Business License system, purchased in 2005. In 2008, during negotiations with
Energov to provide the Permitting System, software maintenance for both systems
was combined as a cost savings measure. In November 2012, Tyler Technologies
acquired Energov.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Tyler
Technologies (Dallas, TX) in the amount of $66,091.79 for the annual software
license maintenance renewal for the Energov Software Permitting System utilized
by Inspections and Code; and the Energov Software Business License System
utilized by the Finance Department?s Revenue Division. This payment will cover
ongoing support for both systems from July 1, 2016 through June 30, 2017.
Funds are budgeted in the FY17 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541. The City Manager is also
authorized to pay future annual maintenance renewal fees, of approximately
$66,091.79, which will be budgeted in the appropriate fiscal years.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING PAYMENT TO CARAHSOFT (RESTON, VIRGINIA) IN THE
AMOUNT OF $30,829.36 FOR THE ANNUAL VMWARE SOFTWARE LICENSE RENEWAL, PER
FEDERAL GSA CONTRACT #GS-35F-0119Y. THIS PAYMENT WILL COVER THE PERIOD FROM
AUGUST 1, 2016 THROUGH JULY 31, 2017.
WHEREAS, this software license renewal provides Information Technology ongoing
support for the virtual and thin client computer equipment utilized throughout
the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Carahsoft
(Reston, Virginia) in the amount of $30,829.36 for the annual VMware software
license renewal, per Federal GSA contract #GS-35F-0119Y. This payment will
cover the period from August 1, 2016 through July 31, 2017. Funds are
budgeted in the FY17 Budget: General Fund ? Information Technology ? Software
Lease; 0101 ? 210 ? 1000 ? ISS - 6541.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 4 ON THE FORREST
ROAD BRIDGES PROJECT, WITH SOUTHEASTERN SITE DEVELOPMENT, INC. (NEWNAN, GA), IN
THE AMOUNT OF $164,000.00, TO EXPEDITE IMPROVEMENTS FOR THE BRIDGE OVER LINDSEY
CREEK.
WHEREAS, per Resolution No. 339-13, Council authorized the replacement of
Cooper Creek Bridge and Bull Creek Bridge on Forrest Road; and,
WHEREAS, the primary need for Change Order 4 is to expedite
improvements/encasements to the bridge over Lindsey Creek at Edgewood Road.
The improvements/encasements must be completed before the beginning of the new
school year; August 8, 2016. Because work has halted at the Bull Creek Bridge
on Forrest Road, which is beyond the control of the contractor, it is
anticipated that Southeastern Site Development will complete the work by August
8, 2016. Performing the work via this change order will enable the City to
save on mobilization costs, because the contractor will be moving to a site
near the Forrest Road area.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 4 on the
Forrest Road Bridges project, with Southeastern Site Development, Inc. (Newnan,
GA), in the amount of $164,000.00, to expedite improvements for the bridge over
Lindsey Creek. Funding is available in the FY17 Budget: 99SPLOST Storm
Water/Flood Abatement ? Construction ? Edgewood Bridge;
0540-695-2127-TXSF-7661-53040-20120.
_______________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments
No attachments for this document.