CITY MANAGER'S AGENDA
February 23, 2016
I. ACCESS EASEMENT - 16 11TH STREET:
Approval is requested to grant an easement for use, access and construction to
Neighborworks Columbus, located at 18 11th Street, onto the property located at
16 11th Street, Columbus, Muscogee County, Georgia. The easement will be
granted to construct, replace, remove, maintain or modify the rear of their
building by installing a door exiting the south wall of the building and
constructing a deck on the southeast corner of their building. Neighborworks
Columbus will be solely responsible for all costs related to any construction
or maintenance activities it undertakes related to the easement at no cost to
the City.
II. STREET ACCEPTANCE - MOCKERNUT WAY LOCATED IN SECTION TWO, HICKORY GROVE:
Approval is requested for the acceptance of a deed to Mockernut Way located in
Section Two, Hickory Grove. The Engineering Department has inspected said
streets and recommends the acceptance. No city funds are involved until
maintenance is assumed after the two year warranty.
III. 2015-2016 VOCA - CRIME VICTIM ASSISTANCE GRANT:
Approval is requested to accept a Federal VOCA (Victims of Crimes Act) Grant in
the amount of $21,149 from the Georgia Criminal Justice Coordinating Council
and approve matching funding of $5,287 from the five percent crime victim
surcharge fund for the Solicitor General's Victim Assistance Program and amend
the Multi-Governmental Fund (216) to reflect these revenues and expenses.
IV. 2016 GEORGIA COUNTY INTERNSHIP PROGRAM ASSOCIATION OF COUNTY COMMISSIONERS
OF GEORGIA CIVIC AFFAIRS FOUNDATION:
Approval is requested to apply for and accept, if award, a grant from the
Association of County Commissioners of Georgia Civic Affairs Foundations for
funds up to $2,173 with a local match of up to $500 and amend the
Multi-Governmental Fund by the amount awarded. The grant funding will be
utilized to hire an intern to update and organize the City Real Estate Records,
and to create a property database and marketing plan for City surplus
properties.
V. USE OF SALARY SAVINGS - FIRE/EMS:
Approval is requested authorizing the use of salary savings in the FY16
Fire/EMS Department budget to provide for furnishings and equipment at Fire
State #9 in the amount of $48,743.93.
CITY MANAGER'S AGENDA
February 23, 2016
Page 2
VI. PURCHASES:
Approval is requested of items "A" thru "G":
A. 7 YD Dump Trucks
B. Color Photocopier (Annual Contract)
C. Contract Amendment for 5-Year Consolidated Plan, 1st Year Annual
Action Plan and Analysis of Impediments to Fair Housing
D. New Routers/Switches to Upgrade Phone Connectivity
E. Purchase of Computer Equipment and Accessories by Cooperative
Purchase Utilizing Muscogee County School District Contract (Annual Contract)
F. Replacement of Damaged Rescue Pumper and Loose Equipment
G. Consulting Services for the Deferred Compensation Plan
VII. PRESENTATIONS AND UPDATES:
- - Aquatic Center Task Force Update, Brian Abeyta, Co-Chair of the
Columbus Aquatic Center Task Force
- - Aquatic Center Options, Pam Hodge, Deputy City Manager
- - Integrated Waste Options, Pam Hodge, Deputy City Manager and Pat
Biegler, Public Works Director (Delayed)
- - Insurance Service Organization (ISO)/Building Code Grading
Effectiveness Schedule, Pam Hodge, Deputy City Manager and John Hudgison,
Interim Inspections & Codes Director (Delayed)
- - Police Pay Reform, Reather Hollowell, Human Resources Director
(Delayed)
- - Finance Monthly Update, Pam Hodge, Deputy City Manager (Delayed)
Bid Advertisements
(Schedule opening bid dates)
February 24, 2016
1. Employee Service Award Pins (Annual Contract) ? RFB No. 16-0025
Scope of Bid
Provide employee service award pins to the Human Resources Department
on an ?as needed? basis. The contract period will be for two years with the
option to renew for three additional twelve-month periods.
March 1, 2016
1. Pine Grove Municipal Solid Waste Landfill; Pump Station #1 ? RFB No. 16-0028
A Mandatory Pre-Bid Conference/Site Visit is scheduled at 1:00 PM (Eastern) on
Tuesday, March 1, 2016. Vendors shall convene at Columbus Recycling and
Sustainability Center, which is located at 8001 Pine Grove Way, Columbus,
Georgia 31907; the Site Visit will commence immediately after the Pre-Bid
Conference. Vendors will be allowed a 10-minute grace period for the Pre-Bid
Conference. Any vendor who is not present in the aforementioned location,
within 10 minutes after the time slated for the beginning of the Mandatory
Pre-Bid Conference, shall not be allowed to participate any further in the bid
process.
March 2, 2016
1. Low Floor ADA Minivan ? RFB No. 16-0026
Scope of Bid
Provide one (1) Low Floor ADA Minivan to be used by METRA Department of
Transportation staff to transport transit customers using fixed route or
paratransit service.
March 4, 2016
1. Landfill Gas Development Partner ? Landfill Gas to Beneficial Use Project ?
RFP No. 16-0010
Scope of RFP
Columbus Consolidated Government (the City) is soliciting proposals from
qualified firms to act as the City?s Landfill Gas Development Partner (LGDP).
The successful LGDP will develop a Landfill Gas to Beneficial Use (LFGE)
Project at the Pine Grove Municipal Solid Waste (MSW) Landfill and the closed
Schatulga Road MSW Landfill that provides financial and other benefits to the
City.
March 16, 2016
1. Pine Grove Municipal Solid Waste Landfill; Pump Station #1 ? RFB No. 16-0028
Scope of Bid
The Project consists of providing all labor, materials, tools, equipment,
services, and incidentals and performing all Work required to construct
complete in place and ready to operate: new duplex submersible lift station,
new submersible lift station, approximately 140 LF of 4-inch by 8-inch
dual-contained HDPE forcemain, approximately 1,240 LF of 2-inch HDPE forcemain,
220 LF of 8-inch HDPE gravity line, valves, controls, and associated
appurtenances, 250 SY of gravel pavement, removal and replacement of
approximately 25 SY of asphalt pavement, approximately 27 SY of reinforced
concrete pavement, concrete swale, chain-link fence and swing gate, bypass
pumping, selective demolition and repair of existing lift station and
utilities, and erosion and sedimentation control items.
March 18, 2016
1. Procurement Card Services (Annual Contract) ? RFP No. 16-0008
Scope of RFP
Columbus Consolidated Government is seeking proposals from a qualified firm to
provide a credit card program for procurement and travel purposes. The
contract term will be for two years with the option to renew for eight
additional twelve-month periods
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