Agenda Item # 7
Columbus Consolidated Government
Council Meeting
May 25, 2010
Agenda Report # 511
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) REAL ESTATE APPRAISAL SERVICES (ANNUAL CONTRACT) ? RFP NO. 10-0014
It is requested that Council approve the annual contract for Real Estate
Appraisal Services from Appraisal Enterprises, Inc., Moreland Altobelli
Associates, Inc., Norris Appraisal Group, LLC, Realty Appraisal Services, and
G. E. Heinzelman & Associates, Inc. The firms will provide all labor,
supervision, and materials required to perform real estate appraisal services
for various projects involving land acquisition and disposition on an ?as
needed basis?.
The contract will be awarded to the five qualified appraisers and will be
utilized by requesting price quotes. The award will be governed by cost and
availability to perform the services in a timely manner.
Real Estate Appraisal services will be performed for the Department of
Community Reinvestment in accordance with standards contained in the Department
of Housing and Urban Development Handbook 1278 5-3; 49 CAR 24.103 and Appendix
20.
The awarded Contractors will also perform appraisal services for Right of Way
projects that are State/Federal projects approved by the Georgia Department of
Transportation (GDOT) and appraisers must be classified as Level I, II, III, IV
or V. As required by GDOT, all Appraisers are on the approved list of
Pre-qualified for Right of Way related services.
The term of this contract shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Request for proposal invitations were mailed to thirty-seven vendors and
specifications were posted on the City?s website and Georgia Procurement
Registry. The RFP has been advertised, opened and evaluated. Proposals were
received on March 19, 2010, from the following five offerors.
Appraisal Enterprises, Inc. (Hoschton, GA)
G. E. Heinzelman & Associates, Inc. (Columbus, GA)
Moreland Altobelli Associates, Inc. (Norcross, GA)
Norris Appraisal Group, LLC (Cataula, GA)
Realty Appraisal Services (Columbus, GA)
The proposals were reviewed by the Evaluation Committee members, which
consisted of representatives from Community Reinvestment and Planning. The
Project Managers, also from Community Reinvestment and Planning served as
Advisors and were not voting members.
During the evaluation process, Appraisal Enterprises, Inc., Moreland Altobelli
Associates, Inc., Norris Appraisal Group, LLC, Realty Appraisal Services and G.
E. Heinzelman & Associates, Inc., were deemed responsive to the RFP. The
Evaluation Committee recommended award of the contract to all five vendors to
ensure a vendor will be available to complete an appraisal in a timely manner.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. In the event
Council does not approve the recommended offerors, no proposal responses or any
negotiated components are made public until after the award of the contract.
If Council does not approve the recommended offerors, the RFP specifications
will be re-advertised. The cost information has been submitted to the City
Manager in a separate memo for informational purposes.
Funds will be budgeted each fiscal year for this on-going expense: Community
Development Block Grant Fund ? Community Reinvestment ? Land Acquisition ?
Appraisals, 0210-245-3110-LACQ-6373; Community Development Block Grant Fund ?
Community Reinvestment ? Land Disposition ? Appraisals,
0210-245-3120-LDSP-6373; General Fund ? Community Reinvestment ? Real Estate ?
Appraisals, 0101-245-2400-REAL-6373; and Other various projects will be funded
through the 1999 SPLOST Sales Tax.
* * * * * *
(B) EMERGENCY MEDICAL SUPPLIES (ANNUAL CONTRACT) - RFB NO. 10-0032
It is requested that Council approve the purchase of emergency medical supplies
for the estimated annual contract value of $358,161.02 from Progressive Medical
International, Henry Schein Matrx Medical, Kentron Health Care, Inc., Medline
Industrial, Inc., Moore Medical and Firstline Gloves, Inc. The various
supplies include airway supplies, I.V. supplies, oxygen supplies, general
bandages, exposure control supplies and miscellaneous items that will be
purchased on an "as needed basis? by Fire and EMS and Public Services
Department.
The initial contract term is for two (2) years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal is contingent upon
the mutual agreement of the City and the Contractor.
Bid specifications were posted on the City?s website and the Georgia
Procurement Registry. Bid responses were received on January 20, 2010 from
twelve bidders. This bid has been advertised, opened and reviewed. The
bidders were:
Medline Industrial, Inc. Quadmed, Inc.
Moore Medical Corp Bound Tree Medical
Kentron Health Care Progressive Medical International
Firstline Gloves, Inc. Henry Schein Matrx Medical
CPR Savers & First Aid Supply Every Ready First Aid
Southeastern Emergency Equipment Midwest Medical Supply Co., LLC
The vendors listed below were the low, responsive bidders for line items in
various categories. The dollar amounts shown represent the estimated contract
value for the following successful bidders per categories:
CATEGORIES VENDORS EST ANNUAL
CONTRACT VALUE
(A) Airway Progressive Medical International (Vista, CA) $9,211.10
(B) Intravenous Supplies Henry Schein Matrx Medical (Irmo, SC) $139,779.04
(C) Oxygen Delivery Supplies Kentron Health Care (Springfield, TN) $11,679.76
(D) Bandages Kentron Health Care (Springfield, TN) $9,961.56
(E) Exposure Control Supplies Medline Industrial, Inc. (Mundeline, IL) $6,143.89
(F) Miscellaneous Moore Medical Corp (Farmington, CT) $51,271.32
(G) Latex Exam Gloves Firstline Gloves, Inc. (Buellton, CA) $42,640.00
(H) Warehouse Stock Moore Medical Corp (Farmington, CT) $87,474.35
Estimated Annual Contract Value $358,161.02
Funds are budgeted each fiscal year for this on going expense: General Fund -
Fire & EMS-Fire/EMS Operations-Medical Supplies, 0101-410-2100-FOPR-6795; and
General Fund - Public Services- Balance Sheet Account for General Supply
Warehouse, 0101-1560.
?ITEM A?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF REAL ESTATE APPRAISAL SERVICES
CONTRACTS WITH APPRAISAL ENTERPRISES, INC., MORELAND ALTOBELLI ASSOCIATES,
INC., NORRIS APPRAISAL GROUP, LLC, REALTY APPRAISAL SERVICES AND G. E.
HEINZELMAN & ASSOCIATES, INC., ON AN ?AS NEEDED BASIS?.
WHEREAS, an RFP was administered (RFP No. 10-0014) and five proposals were
received; and,
WHEREAS, the proposals submitted by Appraisal Enterprises, Inc., Moreland
Altobelli Associates, Inc., Norris Appraisal Group, LLC, Realty Appraisal
Services and G. E. Heinzelman & Associates, Inc., met all proposal requirements
and was evaluated responsive to the RFP; and,
WHEREAS, the term of this contract shall be for two years, with an option to
renew for three additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute contracts for
real estate appraisal services, with Appraisal Enterprises, Inc., Moreland
Altobelli Associates, Inc., Norris Appraisal Group, LLC, Realty Appraisal
Services and G. E. Heinzelman & Associates, Inc., on an ?as needed basis?.
Funds will be budgeted each fiscal year for this on-going expense: Community
Development Block Grant Fund ? Community Reinvestment ? Land Acquisition ?
Appraisals, 0210-245-3110-LACQ-6373; Community Development Block Grant Fund ?
Community Reinvestment ? Land Disposition ? Appraisals,
0210-245-3120-LDSP-6373; General Fund ? Community Reinvestment ? Real Estate ?
Appraisals, 0101-245-2400-REAL-6373; and Other various projects will be funded
through the 1999 SPLOST Sales Tax.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2010 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF EMERGENCY MEDICAL SUPPLIES FOR
THE ESTIMATED ANNUAL CONTRACT VALUE OF $358,161.02 FROM PROGRESSIVE MEDICAL
INTERNATIONAL, HENRY SCHEIN MATRX MEDICAL, KENTRON HEALTH CARE, INC., MEDLINE
INDUSTRIAL, INC., MOORE MEDICAL AND FIRSTLINE GLOVES, INC.
WHEREAS, the various supplies include airway supplies, I. V. supplies, oxygen
supplies, general bandages, exposure control supplies, miscellaneous, latex
exam gloves and warehouse stock items that will be purchased on an "as needed
basis;? and;
WHEREAS, the initial contract period is for two (2) years, with options to
renew for three (3) additional twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase emergency
medical supplies on an ?as needed basis? for the estimated annual contract
value of $358,161.02 from Progressive Medical International, Henry Schein Matrx
Medical, Kentron Health Care, Inc., Medline Industrial, Inc., Moore Medical and
Firstline Gloves, Inc. Funds are budgeted each fiscal year for this on going
expense: General Fund - Fire & EMS-Fire/EMS Operations-Medical Supplies,
0101-410-2100-FOPR-6795; and General Fund - Public Services- Balance Sheet
Account for General Supply Warehouse, 0101-1560.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2010 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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