Agenda Item #__5___
Columbus Consolidated Government
Council Meeting
July 10, 2007
Agenda Report #_169_
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) PHYSICIAN AND PHYSICIAN?S ASSISTANT MEDICAL SERVICES FOR INMATES AT THE
MUSCOGEE COUNTY JAIL AND MUSCOGEE COUNTY PRISON
It is requested that Council approve the Letter of Agreement between Prison
Health Services (PHS) and the Columbus Consolidated Government for physician
and physician?s assistant medical services, as well as, on site psychiatric
treatment for inmates at the Muscogee County Jail and Muscogee County Prison.
The fixed administrative fee will be $14,469.00 per month. The professional
component will be no more than $44,500.00 per month, unless additional services
have been requested and delivered. The contract term shall be for one year
commencing on July 1, 2007 through June 30, 2008.
There have been attempts to competitively bid medical services at the jail in
the past, as well as an RFP to conduct a study of medical services. However,
these attempts did not net favorable results for the City. Consequently, the
Jail has continued to use PHS to provide medical services.
Funds are budgeted in the FY08 Budget: Sheriff - Medical Director ? Medical
Services; 0101-550-2650-MEDD - 6321; Sheriff - Medical Director ? Consulting;
0101-550-2650-MEDD-6315.
* * * * * *
(B) ELECTION SUPPLIES AND EQUIPMENT MAINTENANCE
It is requested that Council approve a resolution to expend the appropriated
funds to Diebold Election Systems (McKinney, Texas), for FY08 election supplies
and equipment maintenance in an amount not to exceed $75,000.00.
Services from Diebold may include programming, audio recording, Diebold ballot
printing, loading database, creating memory cards, programming encoders and
logic and accuracy testing. Diebold will also provide Global Election
Management Systems (GEMS) support at all elections and primaries.
Diebold Election Systems is the provider mandated by the State of Georgia for
Election support services. Therefore, the vendor is considered an only known
source.
Funds are budgeted in the FY08 Budget: Boards and Commissions - Elections &
Registration ? Election Expenses; 0101-290-2000-ELCT-6355.
* * * * * * * *
(C) EMERGENCY PURCHASE OF LUMBER
It is requested that Council approve payment to Lowe?s Home Center (Columbus,
Georgia) in the amount of $20,279.71 for the emergency purchase of lumber to
repair the structure at the firing range.
On May 30, 2007, the City Manager approved the emergency purchase of the lumber
in order to expedite repairs of the structure at the firing range. The lumber
was needed to replace rotten and damaged materials of the structure and
baffling. The baffling is essential for sound control, as well as, preventing
projectiles from straying from the facility.
The structure needed to be repaired as expeditiously as possible to alleviate
the possibility of injuries from the projectiles. The Police Department
obtained price quotes form the following:
Lowes $20,279.71
W.T. Harvey Lumber Co. $21,077.92
Home Depot $26,814.61
Funds were made available in the FY07 Budget: General Fund ? Miscellaneous
Contingency; 0101-590-2000-CONT-9801.
* * * * * * * *
(D) PROFESSIONAL SIGN MAKING AND ERECTING SERVICES FOR ALCOHOL BEVERAGE
LICENSE APPLICATIONS (RE-BID) (ANNUAL CONTRACT) ? RFB No. 07-0075
It is requested that Council approve the annual contract for Professional Sign
Making and Erecting Services for Alcohol Beverage License Applications on an
?as needed basis? from Curtiss Signs, Inc. for the estimated annual contract
value of $9,900.00.
The Professional Sign Making and Erecting Services will be utilized by the
Finance Department/Revenue Division The sign making and erecting services
requested are in conjunction with the application process for an Alcohol
Beverage License in Muscogee County.
The term of the contract period shall be for two years, with the option to
renew for three (3) additional twelve (12) month periods. Contract renewal is
contingent upon the mutual agreement of the contractor and the City.
Bid invitations were mailed to two hundred-twelve (212) vendors and
specifications were posted on the City?s website; bid responses were received
on May 30, 2007 from four bidders. This bid has been advertised, opened and
reviewed. The bidders were:
Estimated Contract Value
Curtiss Signs, Inc., (Columbus, GA) $9,900.00
Signs Unlimited (Columbus, GA) $18,300.00
Signs, Inc. (Columbus, GA) $27,600.00
Martin Neon & Sign (Carterville, GA) $38,850.00
Funds will be budgeted each fiscal year for this ongoing expense, General Fund ?
Finance Department ? Revenue-Occupation Tax ? Contractual Services;
0101-200-2200-REVN-6319.
* * * * * * * *
(E) OFFICE SUPPLIES (ANNUAL CONTRACT) ? RFB No. 07-0070
It is requested that Council approve the purchase of office supplies from The
Overby Company for the estimated annual contract amount of $49,012.50, to be
purchased on an ?as needed basis?. The high usage office supplies includes
various pens, pencils, file supplies etc. The Overby Company will also provide
a 51% discount for catalog items not excluded from the contract. The contract
excludes the following: All Furniture (desks, chairs, file cabinets,
bookcases, credenzas, etc), office equipment (fax machines, calculators,
copiers, toner, etc.), electronic equipment, and computer equipment (hardware,
software, toner, ink cartridges, etc.).
This initial term of the contract shall be for two years, with the option to
renew for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Specifications were posted on the City?s website. Four bids were received June
20, 2007. This bid has been advertised, opened and reviewed. The bidders were:
High Usage Items Special Order
Office SuppliesDiscount
The Overby Company (Columbus, GA) $49, 012.50 51%
*School Specialty (Milwaukee, WI) 43,750.25
25%
*Pitts General Contracting (Columbus, GA) 62,468.13 0%
*Malone Office Equipment (Columbus, GA) 63,637.67 0%
*Bids were deemed incomplete at the bid opening because vendors failed to
fulfill the requirements of the ?Bid Submission Requirements?, which included:
Proof of Insurance,
Business License, Tax ID Number, Ordering and Return procedures, and
Acknowledgement of Addenda. All vendors have been notified, in writing, of the
incomplete bids.
Funds are budgeted each fiscal year for this on going expense, Various
Departments - Office Supplies and Operating Materials; 6711 & 6728.
* * * * * * * *
(F) RESCUE EQUIPMENT ? RFB NO. 07-0071
It is requested that Council authorize the purchase of various types of airlift
bags from W.S. Darley (Melrose Park, IL) in the amount of $8,292.00 and
hydraulic rescue equipment from Fire Line, Inc. (Winder, GA) in the amount of
$20,954.80.
The airlift bags and hydraulic rescue equipment are replacement units that will
be used by the Fire/EMS Department. The airlift bags are carried on ladder and
squad trucks for rescue operations requiring lifting of heavy loads. The new
equipment will be used for victims entrapped in wrecked vehicles.
The industry standard requires replacing bags after ten years for safety
reasons. The Fire/EMS Department has 10 bags of various sizes that are older
than 10 years. The current hydraulic rescue equipment is carried on each of
the five ladder trucks and Engine 15, and averages over ten years old.
Consequently, vendors were asked to include a trade in amount, in their bid
proposal, for the outdated equipment.
Bid invitations were mailed to eighty-nine vendors and specifications were
posted on the City?s website; bid responses were received on May 23, 2007 from
six bidders. This bid has been advertised, opened and reviewed. The bidders
were:
See attached tabulation:
Funding is available pending approved carryover amendment: General Fund ?
Fire/EMS ? Logistics/Support ? Capital Expenditures-Over $5,000.00;
0101-410-3610-LOGI-7761.
(G) CONTRACT AMENDMENT FOR 6TH AVENUE FLOOD ABATEMENT PROJECT
It is requested that Council authorize an amendment to add Phase 2 and Phase 3
to the value-engineered contract with Reynolds, Inc., for the flood abatement
project at 6th Avenue and side street systems. Resolution No. 204-07, dated
May 8, 2007, authorized the contract execution with Reynolds, Inc. Due to
funding issues, the City was only able to award a portion of the project (Phase
I).
This contract amendment will allow for the inclusion of additional phases of
the project contingent upon funding availability. No later than 90 days of
completion of Phase 1 and subsequent phases, the City may elect to contract
with the vendor to perform additional phases. The contract amount for
additional phases will be based on the vendor's original bid with unit prices
to be negotiated to account for inflationary increases and bonding costs
adjustments made during value engineering of Phase 1.
The funding source will be determined at a later date.
* * * * * *
(H) FOOD AND BEVERAGE SERVICES FOR SOUTH COMMONS
It is requested that Council approve the Financial Proposal from ARAMARK to
make an investment in the amount of $40,000.00, for the purchase and
installation of certain improvements to the Food Service Premises for the
Contractor?s use at South Commons. Aramark shall have the exclusive food and
beverage service rights with the exception of the Softball complex, which has
been excluded effective February 1, 2007.
The new investment shall be amortized by the Contractor on a straight-line
basis over a period of two (2) years. All additional improvements purchased by
the Contractor as part of the New Investment shall be and remain the property
of the City.
The contract extension term shall be for two (2) years, beginning July 1, 2007
through June 30, 2009.
Funds will be deposited into the following Revenue Accounts: Civic Center ?
Food Services, 0757-160-2100-HOCK-4587, 0757-160-2200-FOTB-4587,
0757-160-2300-NBDL-4587, 0757-160-2400-SFX-4587, 0757-160-2500-EVNT-4587; Civic
Center ? Catering, 0757-160-2100-HOCK-4576, 0757-160-2200-FOTB-4576,
0757-160-2300-NBDL-4576, 0757-160-2400-SFX-4576, 0757-160-2500-EVNT-4576.
(I) TECHNICAL SERVICES RELATING TO THE zVSE OPERATING SYSTEM AND PLI PROGRAM
It is requested that Council approve the procurement of technical services
relating to the zVSE Operating System and PLI Program, from IBM/CS (Kennesaw,
GA) in the amount of $22,425.00.
Many software programs utilized by the Police Department were written in the
70?s in a language called PLI (Programming Language One). The majority of those
programs are still in operation today. The City?s PLI Compiler would not
compile old PLI programs in the new zVSE Operating System. Consequently,
requiring migration data services for the old PLI programs. Failure to fix the
PLI issues would render the programs non-functional.
IBM/CSI was awarded the contract to provide and install the new zVSE computer
mainframe system, per Resolution #116-06. Consequently, the vendor is
considered the only known source for these additional services per the
Procurement Ordinance, 3-114.
Funding is available pending approved carryover amendment: General Fund -
Information Technology ? Software Lease; 0101-210-1000-6541.
* * * * * * * *
(J) MAINTENANCE AGREEMENT FOR THE E911 PLANT INTEGRATED TELEPHONE SYSTEM
CONSOLE EQUIPMENT
It is requested that Council authorize the payment to Motorola, in the amount
of $24,217.32, for the annual Maintenance Agreement (June 2007 through May
2008) for the E911 Plant Telephone System Console Equipment.
The Police Department (through the E911 Center) uses Plant/Motorola Telephone
Console equipment to answer incoming 911 calls. This equipment is a critical
part of the Public Safety communications system. It has, since the initial
warranty expired, been covered by a comprehensive 24/7/365 maintenance
agreement with Motorola in order to assure rapid and accurate repairs and
minimal down time. This Maintenance Agreement will insure that the City
receives complete and cost effective support of this equipment and allows the
City to control the operating costs associated with the console equipment.
The E911 Telephone System and its various components were originally purchased
from Motorola. Therefore, the vendor is considered the only known source to
provide the maintenance service.
Funds are budgeted in FY07 Budget, Emergency Telephone Fund ? Police - E911 ?
Service Contracts; 0209-400-3220-E911-6513.
(K) EMERGENCY RENOVATION SERVICES FOR THE FOOTBALL FIELD AT LAKEBOTTOM
PARK
It is requested that Council approve payment for emergency renovation services
to be performed by Grant Environmental Contractors, Inc., in the amount of
$14,875.00, to renovate the football field at Lakebottom Park.
The opening day of the Football Program at Lakebottom Park is scheduled for
July 24, 2007. On June 18, 2007, the Parks and Recreation Department notified
the City Manager that the middle of the football field was all dirt due to high
traffic from usage by the High Schools, football, soccer and everyday users.
In order to meet the July 24th deadline, the field would need to be renovated
immediately, to include: laser grading from hash mark to hash mark, and then
re-sodding. The City Manager approved the emergency renovation services on
June 20, 2007.
Grant Environmental Contractors, Inc., was selected to perform the renovation
because the vendor was already performing similar services at other City fields.
Funding is available in the FY07 Budget: General Fund ? Parks and Recreation
Services ? Community Schools Operations- Contractual After School Services;
0101-270-3505-CSOP-9313.
* * * * * * *
(L) EMERGENCY PURCHASE FOR THE ?BAIT CAR? PROGRAM
It is requested that council approve payment to BSM Wireless, in the amount of
$11,399.00, for the emergency purchase of equipment and training associated
with the ?Bait Car? Program.
Funds are available in the FY07 Budget: General Fund - Miscellaneous
Contingency - Contingency; 0101-590-2000-CONT-9801.
* * * * * * *
(M) PURCHASE OF TRANSMISSION SYSTEM REDUNDANT EQUIPMENT AND MOSCAD SYSTEM
It is requested that Council approve the purchase of Transmission System
Redundant Equipment and Moscad System for the 800 megahertz digital
transmission system for Phase II implementation from Motorola Communications
and Electronics, Inc., in the amount of $840,720.00.
The City purchased an Analog only 800 MHz Radio System in 1992. Since then,
Analog radio and related electronics have been phased out to the Digital
platform. For this reason, the City began migrating our transmission system to
a Digital platform that also supports analog radios. In 2004, we purchased a
new 450' Radio Tower moving our primary transmission site to Garfield Drive.
This Phase I project also included the purchase of a three channel
Digital/Analog transmission system. But due to budget restraints at that time
the City was unable to purchase the necessary redundant equipment to protect
from a single point failure. This Phase II project completes all the
necessary transmission system components to meet National Public Safety
standards. Future projects will move existing Analog transmitters to Digital
transmitters until all radio channels operate on the Digital Platform.
Motorola was awarded the contract, in 1992, to provide the City?s 800 MHz Radio
System. Therefore, the City is considered an only known source for this
purchase.
Funding is available pending budget amendment: Special Projects Fund - General
Fund
Supported Projects - Interest Income.
?ITEM A?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING APPROVAL OF A LETTER OF AGREEMENT WITH PRISON
HEALTH SERVICES TO PROVIDE PHYSICIAN AND PHYSICIAN?S ASSISTANT MEDICAL
SERVICES, AS WELL AS, ON SITE PSYCHIATRIC SERVICES, FOR INMATES AT THE MUSCOGEE
COUNTY JAIL AND MUSCOGEE COUNTY PRISON. THE FIXED ADMINISTRATIVE FEE WILL BE
$14,469.00 PER MONTH. THE PROFESSIONAL COMPONENT WILL BE IN AN AMOUNT NOT TO
EXCEED $44,500.00 PER MONTH, UNLESS ADDITIONAL SERVICES HAVE BEEN REQUESTED AND
DELIVERED.
WHEREAS, the Letter of Agreement covers the period of July 1, 2007
through June 30, 2008.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to approve a letter of agreement
with Prison Health Services to provide physician and physician?s assistant
medical services, as well as, on site psychiatric services, for inmates at the
Muscogee County Jail and Muscogee County Prison. The fixed administrative fee
will be $14,469.00 per month. The professional component will be in an amount
not to exceed $44,500.00 per month, unless additional services have been
requested and delivered. Funds are budgeted in FY08 Budget: Sheriff - Medical
Director ? Medical Services; 0101-550-2650-MEDD - 6321; Sheriff - Medical
Director ? Consulting; 0101-550-2650-MEDD-6315.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING TO EXPEND THE APPROPRIATED FUNDS TO DIEBOLD
ELECTION SYSTEMS (MCKINNEY, TEXAS), FOR FY08 ELECTION SUPPLIES AND EQUIPMENT
MAINTENANCE IN AN AMOUNT NOT TO EXCEED $75,000.00.
WHEREAS, services from Diebold may include programming, audio recording,
Diebold ballot printing, loading database, creating memory cards, programming
encoders and logic and accuracy testing. Diebold will also provide Global
Election Management Systems (GEMS) support at all elections and primaries; and,
WHEREAS, Diebold Election Systems is the provider mandated by the State of
Georgia for Election support services. Therefore, the vendor is considered an
only known source.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to expend the appropriated
funds to Diebold Election Systems (McKinney, Texas), for FY08 election supplies
and equipment maintenance in an amount not to exceed $75,000.00. Funds are
budgeted in the FY08 Budget: Boards and Commissions, Elections & Registration ?
Election Expenses; 0101-290-2000-ELCT-6355.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO LOWE?S HOME CENTER (COLUMBUS, GEORGIA) IN
THE AMOUNT OF $20,279.71 FOR THE EMERGENCY PURCHASE OF LUMBER TO REPAIR THE
STRUCTURE AT THE FIRING RANGE.
WHEREAS, on May 30, 2007, the City Manager approved the emergency
purchase of lumber in order to expedite repairs of the structure at the firing
range. The lumber was needed to replace rotten and damaged materials of the
structure and baffling. The baffling is essential for sound control, as well
as, preventing projectiles from straying from the facility; and,
WHEREAS, the structure needed to be repaired as expeditiously as possible to
alleviate the possibility of injuries from the projectiles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Lowe?s Home
Center (Columbus, Georgia) in the amount of $20,279.71 for the emergency
purchase of lumber to repair the structure at the firing range. Funds are
available in the FY07 Budget: General Fund ? Miscellaneous Contingency;
0101-590-2000-CONT-9801.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING TO APPROVE THE ANNUAL CONTRACT FOR PROFESSIONAL SIGN
MAKING AND ERECTING SERVICES FOR ALCOHOL BEVERAGE LICENSE APPLICATIONS ON AN
?AS NEEDED BASIS? FROM CURTISS SIGNS, INC., FOR THE ESTIMATED ANNUAL CONTRACT
VALUE OF $9,900.00.
WHEREAS, the Professional Sign Making and Erecting Services will be utilized by
Finance Department/Revenue Division The sign making and erecting services
requested are in conjunction with the application process for an Alcohol
Beverage License in Muscogee County; and,
WHEREAS, the term of contract period shall be for two years, with option to
renew for three (3) additional twelve (12) month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract for Professional Sign Making and Erecting Services for Alcohol
Beverage License Applications on an ?as needed basis? from Curtiss Signs, Inc.,
for the estimated annual contract value of $9,900.00. The term of contract
shall be for two years with the option to renew for three additional
twelve-month periods. Funds will be budgeted each fiscal year for this ongoing
expense, General Fund ?Finance Department ? Revenue-Occupation Tax ?
Contractual Services; 0101-200-2200-REVN-6319.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO. ___________
A RESOLUTION AUTHORIZING THE PURCHASE OF OFFICE SUPPLIES ON AN AAS
NEEDED BASIS@ FROM THE OVERBY COMPANY FOR THE ESTIMATED ANNUAL CONTRACT VALUE
OF $49,012.50.
WHEREAS, the high usage office supplies include various pens, pencils,
file supplies etc., and will be utilized in all areas of the City Government,
and;
WHEREAS, the Overby Company will provide a 51% discount for catalog
items not excluded from the contract. The contract excludes the following:
All Furniture (desks, chairs, file cabinets, bookcases, credenzas, etc), office
equipment (fax machines, calculators, copiers, toner, etc.), electronic
equipment, and computer equipment (hardware, software, toner, ink cartridges,
etc.), and;
WHEREAS, the initial term of contract shall be for two years, with the
option to renew for three additional twelve-month periods. Contract renewals
will be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase office supplies
on an ?as needed basis? from The Overby Company for the estimated annual
contract value of $49,012.50. The Overby Company will provide a 51% discount
for catalog items not excluded from the contract. Funds are budgeted each
fiscal year for this on going expense, Various Departments - Office Supplies
and Operating Materials; 6711 & 6728.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO. ___________
A RESOLUTION AUTHORIZING THE PURCHASE OF VARIOUS TYPES OF AIRLIFT BAGS
FROM W.S. DARLEY (MELROSE PARK, IL) IN THE AMOUNT OF $8,292.00, AND HYDRAULIC
RESCUE EQUIPMENT FROM FIRE LINE, INC. (WINDER, GA) IN THE AMOUNT OF $20,954.80.
WHEREAS, the airlift bags and hydraulic rescue equipment are
replacement units that will be used by the Fire/EMS Department. The airlift
bags are carried on ladder and squad trucks for rescue operations requiring
lifting of heavy loads. The new equipment will be used for victims entrapped
in wrecked vehicles, and;
WHEREAS, the industry standard requires replacing bags after ten years
for safety reasons. The Fire/EMS Department has 10 bags of various sizes that
are older than 10 years. The current hydraulic rescue equipment is carried on
each of the five ladder trucks and Engine 15, and averages over ten years old.
Consequently, vendors were asked to include a trade in amount, in their bid
proposal, for the outdated equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase various types of
airlift bags from W.S. Darley (Melrose Park, IL) in the amount of $8,292.00,
and hydraulic rescue equipment from Fire Line, Inc. (Winder, GA) in the amount
of $20,954.80. Funding is available pending approved carryover amendment:
General Fund ? Fire/EMS ? Logistics/Support ? Capital Expenditures-Over
$5,000.00; 0101-410-3610-LOGI-7761.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO. ___________
A RESOLUTION AUTHORIZING A CONTRACT AMENDMENT TO ADD PHASE 2 AND PHASE
3 TO THE VALUE-ENGINEERED CONTRACT WITH REYNOLDS, INC., FOR THE FLOOD ABATEMENT
PROJECT AT 6TH AVENUE AND SIDE STREET SYSTEMS.
WHEREAS, Resolution No. 204-07, dated May 8, 2007, authorized the
contract execution with Reynolds, Inc. Due to funding issues, the City was
only able to award a portion of the project (Phase I); and,
WHEREAS, this contract amendment will allow for the inclusion of additional
phases of the project contingent upon funding availability. No later than 90
days of completion of Phase 1 and subsequent phases, the City may elect to
contract with the vendor to perform additional phases. The contract amount
for additional phases will be based on the vendor's original bid with unit
prices to be negotiated to account for inflationary increases and bonding costs
adjustments made during value engineering of Phase 1.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to amend the
value-engineered contract, resolution # 204-07, with Reynolds, Inc., for the
flood abatement project at 6th Avenue and side street systems. The funding
source will be determined at a later date.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM H?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING AN EXTENDED TWO-YEAR CONTRACT (July 1, 2007 ?
June 30, 2009) WITH ARAMARK TO PROVIDE FOOD AND BEVERAGE SERVICES FOR SOUTH
COMMONS COMPLEX, EXCLUDING THE SOFTBALL COMPLEX.
WHEREAS, Aramark shall provide a grant to the City in the amount of $40,000.
The new investment shall be for the purchase and installation of certain
improvements to the Food Service Premises for the Contractor?s use at South
Commons; and,
WHEREAS, the new investment shall be amortized by Contractor on a straight-line
basis over a period of two (2) years. All additional improvements purchased by
Contractor as part of the New Investment shall be and remain the property of
the City.
WHEREAS, the contract extension term shall be for two (2) years, beginning July
1, 2007 through June 30, 2009.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to extend the contract with
Aramark for two years (July 1, 2007 ? June 30, 2009) to provide food and
beverage services. Aramark shall provide a grant to the City in the amount of
$40,000 for a new investment. Funds will be deposited into the following
Revenue Accounts: Civic Center ? Food Services, 0757-160-2100-HOCK-4587,
0757-160-2200-FOTB-4587, 0757-160-2300-NBDL-4587, 0757-160-2400-SFX-4587,
0757-160-2500-EVNT-4587; Civic Center ? Catering, 0757-160-2100-HOCK-4576,
0757-160-2200-FOTB-4576, 0757-160-2300-NBDL-4576, 0757-160-2400-SFX-4576,
0757-160-2500-EVNT-4576.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM I?
A RESOLUTION
NO._________________
A RESOLUTION AUTHORIZING THE PROCUREMENT OF TECHNICAL SERVICES,
RELATING TO THE ZVSE OPERATING SYSTEM AND PLI PROGRAM, FROM IBM/CS (KENNESAW,
GA) IN THE AMOUNT OF $22,425.00.
WHEREAS, many software programs utilized by the Police Department were
written in the 70?s in a language called PLI (Programming Language One). The
majority of those programs are still in operation today. The City?s PLI
Compiler would not compile old PLI programs in the new zVSE Operating System.
Consequently, requiring migration data services for the old PLI programs.
Failure to fix the PLI issues would render the programs non-functional; and,
WHEREAS, IBM/CSI was awarded the contract to provide and install the
new zVSE computer mainframe system, per Resolution #116-06. Consequently, the
vendor is considered the only known source for these additional services, per
the Procurement Ordinance, 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to procure technical services
relating to the zVSE Operating System and PLI Program from IBM/CS (Kennesaw,
GA) in the amount of $22,425.00. Funding is available pending approved
carryover amendment: General Fund - Information Technology ? Software Lease;
0101-210-1000-6541.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM J?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA, IN THE AMOUNT OF
$24,217.32, FOR THE ANNUAL MAINTENANCE AGREEMENT (JUNE 2007 THROUGH MAY 2008)
FOR THE E911 PLANT TELEPHONE SYSTEM CONSOLE EQUIPMENT.
WHEREAS, the Police Department (through the E911 Center) uses Plant/Motorola
Telephone Console equipment to answer incoming 911 calls. This equipment is a
critical part of the Public Safety Communications System; and,
WHEREAS, the equipment has, since the initial warranty expired, been covered by
a comprehensive 24/7/365 maintenance agreement with Motorola in order to assure
rapid and accurate repairs and minimal down time; and,
WHEREAS, this maintenance agreement will insure that the City receives complete
and cost effective support of this equipment and allows the City to control the
operating costs associated with the console equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola,
in the amount of $24,217.32, for the annual Maintenance Agreement (June 2007
through May 2008) for the E911 Plant Telephone system Console Equipment. Funds
are budgeted in FY07 Budget, Emergency Telephone Fund, Police, E911 ? Service
Contracts; 0209-400-3220-E911-6513.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM K?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT FOR EMERGENCY RENOVATION SERVICES TO
BE PERFORMED BY GRANT ENVIRONMENTAL CONTRACTORS, INC., IN THE AMOUNT OF
$14,875.00, TO RENOVATE THE FOOTBALL FIELD AT LAKEBOTTOM PARK.
WHEREAS, the opening day of the Football Program at Lakebottom Park is
scheduled for July 24, 2007; and,
WHEREAS, on June 18, 2007, the Parks and Recreation Department notified the
City Manager that the middle of the football field was all dirt due to high
traffic from usage by the High Schools, football, soccer and everyday users.
In order to meet the July 24th deadline, the field would need to be renovated
immediately, to include: laser grading from hash mark to hash mark and then
re-sodding.
WHEREAS, The City Manager approved the emergency renovation services on June
20, 2007.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment for
emergency renovation services to be performed by Grant Environmental
Contractors, Inc., in the amount of $14,875.00, to renovate the football field
at Lakebottom Park. Funding is available in the FY07 Budget: General Fund ?
Parks and Recreation Services ? Community Schools Operations- Contractual After
School Services; 0101-270-3505-CSOP-9313.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM L?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO BSM WIRELESS, IN THE AMOUNT OF
$11,399.00, FOR THE EMERGENCY PURCHASE OF EQUIPMENT AND TRAINING ASSOCIATED
WITH THE ?BAIT CAR? PROGRAM.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to BSM Wireless, in
the amount of $11,399.00, for the emergency purchase of equipment and training
associated with the ?Bait Car? Program. Funds are available in the FY07
Budget: General Fund - Miscellaneous Contingency - Contingency;
0101-590-2000-CONT-9801
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM M?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF TRANSMISSION SYSTEM REDUNDANT
EQUIPMENT AND MOSCAD SYSTEM FOR THE 800 MEGAHERTZ DIGITAL TRANSMISSION SYSTEM
FOR PHASE II IMPLEMENTATION FROM MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC.,
IN THE AMOUNT OF $840,720.00.
WHEREAS, the City planned converting the Analog Transmission System to Digital
Transmission due to equipment obsolesces; and,
WHEREAS, the City purchased Phase I implementation of a Three Channel Digital
Transmission System in 2004 that did not include redundant critical components
to prevent single point radio system failures; and,
WHEREAS, Phase II purchases the critical redundant components such as back-up
site controller, zone controller with MOSCAD, an Alarm and Control System, to
protect from single point failures and meet national Public Safety Standards.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES:
That the City Manager is hereby authorized to purchase Transmission System
Redundant Equipment and Moscad System for the 800 Megahertz Digital
Transmission System for Phase II implementation, from Motorola Communications
and Electronics, Inc., in the amount of $840,720.00. Funding is available
pending budget amendment: Special Projects Fund - General Fund Supported
Projects - Interest Income.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments