Agenda Item # ___
Columbus Consolidated Government
Council Meeting
6/26/2012
Agenda Report # ____
TO: Mayor and Council
SUBJECT: Chattahoochee Valley Jail Ministry, Inc.
INITIATED BY: Columbus Office of Crime Prevention
Recommendation: Approval is requested to enter into a one-year contract with
Chattahoochee Valley Jail Ministry, Inc. to award funding for Crime Prevention
initiatives.
Background: Columbus Office of Crime Prevention has agreed to recommend the
funding of $42,324 to Chattahoochee Valley Jail Ministry, Inc. effort to
educate and prepare inmates for graduation of the GED program.
Analysis: Funds will be used to pay for quality programming as well as
mentoring for inmates within the Muscogee County Jail.
Financial Considerations: These funds are appropriated from the Other Local
Option Sales Tax, Crime Prevention Program and do not require a match.
Recommendations/ Actions: Approve the resolution authorizing to enter into a
one-year contract with Chattahoochee Valley Jail Ministry, Inc. to provide
funding for quality programming as well as mentoring for inmates within the
Muscogee County Jail.
Local Assistance Grant Agreement
Grant Program Name: Columbus Office of Crime Prevention
Fiscal Agent: Muscogee County
Administering Agency: Columbus Office of Crime Prevention
Grant Recipient: Chattahoochee Valley Jail Ministry, Inc.
Amount: $42,324.00
Budget: Personnel ? $21,600.00
Professional Fees - $10,665.00
Supplies - $9,159.00
Printing - $900.00
Total - $42,324.00
Program Contact Information
Name: Neil Richardson Title: Director
Address: 2305 15th St. #3, Columbus, Georgia 31906
Phone #: 706-575-1483
Project Description
Chattahoochee Valley Jail Ministry, Inc. has been in operation since 2009
within the Muscogee County Jail. The program works to reduce the recidivism
rate by helping the inmates receive their GED. The program will have active
involvement of 115 inmates per year and help 55 inmates receive their GED.
I, Neil Richardson the duly authorized representative of the above named Grant
Recipient, do hereby agree to the following terms that outline the requirements
of Columbus, Georgia for organizations/agencies receiving funds from the
Columbus Office of Crime Prevention. I have been given the opportunity to ask
questions regarding these terms and fully understand my organization?s
obligations incurred by accepting this grant. I understand that prior to the
disbursements of any funds the following criteria must be met:
1. The above named Grant Recipient represents the beneficiaries of the Grant
and the above named individual is authorized to act in the name of
Chattahoochee Valley Jail Ministry, Inc. as the Grant Recipient.
2. The subject matter of this Agreement is primarily the provision of services
in the form of individualized tutoring and teaching to help inmates receive
their GED.
3. The Grant Recipient shall immediately notify the Agency if any of their
service providers are arrested. At the time Grant Recipient learns that one of
its service providers has been arrested, then Grant Recipient shall cease to
use such service provider in connection with programs funded by this Grant.
4. In the initial report submitted to the Administering Agency, Grant
Recipient shall provide: (a) the name of the chairman and the secretary of the
advisory committee; (b) the times and dates that the Grant programs are
available ? essentially a schedule of services; (c) the number of participants
in the program; (d) Description of the process used to identify individuals for
which services will be provided; (e) provide specifics on the evaluation
process that addresses how the process will work, how the statistical data will
be gathered, how it will be analyzed.
5. Grant Recipient shall provide an accounting system that shall separate
Grant Funds from other funds. The accounting system shall also separate Grant
related expenses from other expenses.
6. Grant Recipient shall submit to Agency a quarterly report on the progress
of the programs. The quarterly report shall provide statistical data that
supports the projects goals of reducing the recidivism rates of the
participants within the program.
7. Grant Recipient shall use Grant Funds strictly for the purposes outlined in
the Grant. Any changes to the programs must be submitted in writing to
Columbus Office of Crime Prevention for approval or the funding may be
jeopardized.
8. Grant Recipient shall identify the members of its Board of Directors which
will assume liability if the CCG determines the funds have been misused.
9. Quarterly report must be submitted to Seth Brown electronically by the 10th
day of the month after the end of each calendar quarter. Once the report is
approved it will be submitted to the Office of Crime Prevention Board for
evaluation.
10. The Grant Recipient shall use generally accepted accounting principles
(?GAAP?) to account for all financial transactions used to substantiate the
fulfillment of this Grant.
11. The Grant Recipient shall maintain all records of Grant-related financial
transactions for a minimum of three years after the completion of the Grant and
to make all records available for inspection and fully cooperate with any audit
or investigation requested or undertaken by the CCG, the State Auditor, the
Internal Auditor for Columbus, Georgia, or any other officials of the state or
federal government who have the authority to conduct audits.
12. The Grant Recipient shall comply at all times with the provisions of
Article I, Section II, and Paragraph VII of the Georgia Constitution regarding
the prohibition against Sectarian Aid.
13. The Grant Recipient hereby releases Columbus, Georgia from any liability
whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia
against any and all claims for damages, bodily injury or death arising from any
of the activities contemplated by this Agreement raised by any person. Grant
Recipient shall provide to Columbus, Georgia a certificate of insurance that
shows general liability coverage in the amount of at least $1,000,000 per
occurrence and which shows that Columbus, Georgia is named as an additional
insured.
14. All services must be provided by properly certified or licensed personal.
15. In the event there is any discrepancy in the language of the project
description and these numbered paragraphs, the language in the numbered
paragraphs shall control.
__________________________________________________________________________
Signature of City Manager, Isaiah
Hugley Date
___________________________________________________________________________
Approved as to form by City
Attorney
Date
__________________________________________________________________________
Signature of Director of Finance, Pam
Hodge
Date
__________________________________________________________________________
Signature of Grant Recipient Representative, Neil
Richardson Date
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE EXECUTION OF A ONE-YEAR CONTRACT WITH
CHATTAHOOCHEE VALLEY JAIL MINISTRY, INC. FOR $42,324 FOR THE PURPOSE OF FUNDING
THE INITIATIVES OF CHATTAHOOCHEE VALLEY JAIL MINISTRY, INC.
WHEREAS, Chattahoochee Valley Jail Ministry, Inc. has the GED Preparation
Program to impact the lives of Muscogee County inmates to reduce the rate of
recidivism and substance abuse and,
WHEREAS, the Columbus Office of Crime Prevention has authorized funding under
the Crime Prevention Program for this project in the amount of $42,324.00 to
the Chattahoochee Valley Jail Ministry, Inc.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the Mayor or designee is hereby authorized to enter into a
one-year contract through the Columbus Office of Crime Prevention with
Chattahoochee Valley Jail Ministry, Inc. for $42,324 for funding the GED
Preparation Program. Funds are budgeted in the FY12 budget: Other Local
Option Sales Tax, Crime Prevention Program.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the 26th day of June, 2012 and adopted at said meeting by the affirmative vote
of ____________ members of said Council.
Councilor Allen voting ________________.
Councilor Baker voting ________________.
Councilor Barnes voting ________________.
Councilor Davis voting ________________.
Councilor Henderson voting ________________.
Councilor Huff voting ________________.
Councilor McDaniel voting ________________.
Councilor Turner Pugh voting ________________.
Councilor Thomas voting ________________.
Councilor Woodson voting ________________.
__________________________________ ______________________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments
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