Agenda Item # 9
Columbus Consolidated Government
Council Meeting
March 8, 2016
Agenda Report # 96
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) CHEVROLET TAHOE 2WD POLICE PURSUIT VEHICLES ? GEORGIA STATEWIDE CONTRACT
It is requested that Council approve the purchase of three (3) Chevrolet Tahoe
2WD Police Pursuit Vehicles from Hardy Chevrolet (Dallas, GA), in the amount of
$34,610.00 per unit, for a total price of $103,830.00, via Georgia State
Contract #99999-SPD-ES40199409-0002.
These vehicles will be used by the Columbus Police Department for Police
Services throughout the City. These vehicles will be purchased utilizing FY15
Salary Savings. They are replacement vehicles.
Bid specifications (RFB No. 16-0021) were posted on the web page of the
Purchasing Division, and the Georgia Procurement Registry. One (1) bid was
received on December 16, 2015. A phone survey of previous bidders determined
that no other vendors were interested in bidding on this item at the time.
This bid has been advertised, opened and reviewed. The bidder was:
Vendors Manufacturer/Model Unit Price Total Price
(4 Units)
Ginn Motor Company
(Covington, GA) 2016 Chevrolet Tahoe 2WD PPV / CC15706 $35,970.56 $143,882.24
The Georgia State Contract unit price for this vehicle, $34,610.00, was lower
than the bid price; however, total units purchased were reduced from four (4)
to three (3) to stay within the budgeted amount. Therefore, the Fleet
Management Division recommends purchasing the vehicles via the Georgia State
Contract, and if approved by Council cancel Bid No RFB 16-0021.
Funds are budgeted in the FY16 Budget as follows: General Fund ? Police ?
Motor Transport ? Light Trucks; 0101-400-3230-MOTR-7722.
* * * * * * *
(B) 2016 FORD F150 ? GEORGIA STATEWIDE CONTRACT
It is requested that Council approve the purchase of one (1) 2016 Ford F150
from Allan Vigil Ford (Morrow, GA), in the amount of $29,006.00, via Georgia
State Contract #99999-SPD-ES40199373-002.
This vehicle will be used by the Columbus Police Department for Police Services
throughout the City. This item will be purchased utilizing FY15 Salary
Savings. It is a new vehicle.
Funds are budgeted in the FY16 Budget as follows: General Fund ? Police ?
Motor Transport ? Light Trucks; 0101-400-3230-MOTR-7722.
* * * * * * *
(C) WASHER/EXTRACTOR FOR MUSCOGEE COUNTY JAIL
It is requested that Council approve the purchase of one (1) GA Braun
Washer/Extractor from Southeastern Laundry Equipment (Marietta, GA), in the
amount of $62,910.00.
The new Washer/Extractor, approved in the FY16 Budget, will replace a current
unit purchased in 2001. The old Washer/Extractor is beyond it?s useful life
due to the difficulty to obtain replacement parts when repairs are needed.
All Washer/Extractors utilized at the Jail and MCP are GA Braun equipment.
Facility Maintenance personnel are familiar with the equipment and have the
experience, skill and knowledge to make reasonable mechanical and electronic
repairs to the equipment with minimal impact to the budget. Southeastern
Laundry Equipment is the authorized seller of GA Braun equipment for the State
of Georgia.
Funds are budgeted in the FY16 Budget as follows: Lost/Public Safety Fund ?
Sheriff ? Public Safety/Lost ? Capital Expenditures Over $5,000; 0102 ? 550 ?
9900 ? LOST - 7761.
* * * * * *
(D) GEOTECHNICAL AND ENVIRONMENTAL TESTING SERVICES (ANNUAL CONTRACT) ? RFP NO.
16-0003
It is requested that Council authorize the execution of an annual contract with
ATC Group Services, LLC (Columbus, GA), Building and Earth Sciences, Inc.
(Columbus, GA), MC Squared, Inc. (Kennesaw, GA) and Terracon Consultants, Inc.
(Kennesaw, GA) for geotechnical environmental testing services on an as-needed
basis.
The geotechnical and environmental testing services are required by the
Engineering Department for soil and construction material testing during the
development or design of various construction projects. This contract may also
be utilized by any other City agency requiring the services.
The initial term of the contrast will be for two (2) years with the option to
renew for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous five-year contract was awarded on November 23, 2010 (Resolution
No. 425-10) to ATC Associates, Inc. (Columbus, GA) and ECS Southeast, LLC
(Marietta, GA).
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on August 1, 2015.
This RFP has been advertised, opened and evaluated. Proposals were received on
September 4, 2015 from the following five (5) vendors:
ATC Group Services, Inc. (Columbus, GA)
Building & Earth Sciences, Inc. (Columbus, GA)
MC Squared (Kennesaw, GA)
Terracon Consultants, Inc. (Kennesaw, GA)
Geotechnical & Environmental Consultants (GEC), Inc. (Columbus, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Held Agenda/Action
Pre-Evaluation Meeting 10/05/15 The Purchasing Manager advised evaluation committee
members of the RFP rules and process. The Project Manager provided an overview
and expectations of the contracted vendor(s). The Buyer disbursed proposal
copies to each committee member to review.
1st Evaluation Meeting 10/26/15 Discussed each of the five proposals received. After
the discussions, the voting members of the committee confirmed they were ready
to perform their individual evaluations
Evaluation forms completed 01/27/16 Evaluation forms were completed and returned to
Purchasing for compilation results.
2nd Evaluation Meeting 02/23/16 The committee met to discuss the evaluation results, and
recommended award to the the four highest rated firms.
Evaluation Committee:
Proposals were reviewed by members of the Evaluation Committee, which consisted
of one voting member from the Engineering Department, one voting member from
the Inspections and Code Department, and one voting member from the Public
Works Department. An additional representative from the Engineering
Department served as a non-voting advisory member.
Award Recommendation:
The evaluation committee deemed the proposals from ATC Group Services, LLC,
Building and Earth Sciences, Inc., MC Squared, Inc. and Terracon Consultants,
Inc. as most responsive to the RFP specifications. Therefore the Evaluation
Committee, as reflected by their comments provided below, recommends award of
the contract to the firms for the following reasons:
ATC Group Services
? The firm has satisfactorily provided geotechnical and environmental testing
services in the past, and looks out for the City?s best interest by often
bringing alternate suggestions to the table.
? The firm worked with the City by completing the underground storage tank
issue at the Cusseta Road fuel pump that was initially awarded to another firm.
? The firm has their own lab for testing materials.
? The firm has experience with both public and private firms, for services
ranging from geotechnical to underground storage and hazardous materials. They
are qualified for air monitoring.
? The firm meets the pre-qualifications of Georgia Department of Transportation
(GDOT)
Vendor Experience/Qualifications
? ATC Group Services has been in Georgia since 1973 and opened its Columbus
office in 2009.
? Local projects include:
o Columbus Consolidated Government - City Service Center Complex
? Construction materials testing and special inspections in accordance with
ASTM and ICC building codes including: foundation installation monitoring,
geopier evaluations, soils/earthwork, concrete, reinforcing steel, masonry,
structural steel, asphalt testing, and floor flatness/levelness evaluations.
o Columbus Consolidated Government - Cusseta Road Fuel Depot
? Health and safety plan, remediation system installation, drilling, well
installation, soil and groundwater sampling, certified laboratory analyses,
CAP-Part B addendum report, quarterly monitoring reports, GA EPD regulatory
correspondence. Submitted the Corrective Action Plan in August 2011, installed
the remediation system in June 2012, and maintained the remediation system and
provided compliance monitoring from June 2012 ? October 2013. By October
2013, the vendor was performing post-remediation groundwater monitoring. In
December 2014, a ?No Further Action Status? was granted for release.
o Columbus State University - Student Recreation Center
? Construction materials testing and special inspections including: foundation
installation monitoring, soils/earthwork, concrete, reinforcing steel, masonry,
structural steel, fireproofing evaluation, asphalt testing, and roofing
installation monitoring.
Client Work History
o City of Alpharetta, GA
o Georgia Institute of Technology
o City of Marietta, GA
o Phillips 66 c/o GHD (Duluth, GA)
o Realty Trust Group (Atlanta, GA)
o DeKalb County, Georgia Courthouse
o Cornerstone Medical Office Building (Atlanta, GA)
? The firm?s Columbus laboratory facility is accredited by AASHTO and meets the
requirements of ASTM E329
? ATC Group Services is currently approved with GDOT for area class codes
6.01a, 601b, 6.02 and 6.05. Additionally, the firm has met the requirements
for area class 6.04a Laboratory Testing and anticipates approval soon.
? The Operations Manager for the Columbus office has held the GDOT Roadway
Testing Technician (RTT) Certification and is currently in the renewal process.
? All field technicians that perform construction materials testing are issued
a company truck, outfitted with safety gear, first aid kits, fire
extinguishers, and a standard inventory of equipment used for soils, concrete
and asphalt testing. They are also issued a laptop to produce their Field
Reports.
? The geotechnical engineers are outfitted with portable cone pentameter
equipment for evaluating soil subgrade conditions in the field. In addition,
geotechnical equipment in-house includes:
- Flat Plate Dilatometer (settlement, other evaluations)
- ReMi Micro Tremor Refraction Survey Equipment (shear wave velocity testing)
- Electrical Resistance Equipment (Wenner 4 Electrode Procedure)
- Inclinometer Equipment (slope stability measurements, inclinations of casings)
? ATC Group Services keeps licensing current for specific geotechnical software
for various calculations, including shallow foundation settlements, deep
foundation capacities, lateral loading of plies/shafts, and various pavement
assessments, as well as, for seismic wave velocity testing and producing
geotechnical reports.
? The firm supplies their field industrial hygienists with all the materials
they need for a hazardous material site survey ? asbestos, microbial or
lead-based paint. Some of the typical supplies include
- Sample containers
- Chain of custody forms
- Hand tools ? hammer, screwdriver, chisel, etc.
- Field book (recording data)
- Whiteboard (for noting a location when taking a site photo)
- Camera
- Repair materials ? spackle, duct tape, caulk
- Personal protection equipment ? safety glasses, gloves, etc.
? ATC Group Services utilizes a cloud-based reporting and document management
system, which enables field personnel to upload their inspection/testing data
in the field while having direct access to project-relevant data (e.g., mix
designs, open items, etc.) in real time. ?Sequence? connects the entire
construction team through computer or mobile device. Reports transmit from the
field to the Project Manager for review, and upon final review/approval, email
to the Project Team. Approved reports upload to the project file on the
clouding, giving the Project Team 27/7 access. Open items automatically filter
on a daily bases to ensure timely communications. RFIs, project specifications
and plans can be uploaded by the Project Team for a consistent database.
Building & Earth Sciences
? Building & Earth Sciences has provided services in the past, including the
St. Mary?s Road and Northstar Drive Roundabout.
? The firm works in the area with known consultants, and has worked on some
large projects.
? The firm has a full service lab in Columbus, so results could be quickly
obtained.
? The firm indicates they have great Air Quality expertise.
? The firm has as satisfactory work history.
? The firm proposed service plan includes a 12-hour response time.
Vendor Experience/Qualifications
? Building & Earth Sciences was founded in 1998 and opened its Columbus office
in 2004.
? Local projects include:
o Columbus Consolidated Government
? Veterans Parkway and US 80 Interchange
? Buena Vista Road Roundabout
o Barnes Waggoner Sumner and Cannon
? Geotechnical engineering and construction materials testing.
o Columbus State University
? Environmental consulting, geotechnical engineering, construction materials
testing and special inspections.
o Hecht Burdeshaw Architects
? Environmental consulting, geotechnical engineering, construction materials
testing and special inspections.
Client Work History
o City of Phenix City, AL
o City of Auburn, AL
o City of Birmingham, AL
o City of Huntsville, AL
o LaGrange College
o Georgia Southern University
o Auburn University
o University of Alabama
o Georgia Department of Natural Resources
o Alabama Department of Transportation
o US Army Corps of Engineers
o Naval Facilities Engineering Command (NAVFAC)
? Building and Earth Sciences is a professional consulting firm specializing in
geotechnical engineering, environmental consulting, materials testing, and
special inspection services in accordance with the International Building Code.
? The firm is pre-qualified for geotechnical services by GDOT and ALDOT.
? The firm specializes in the mechanics of soil and their impact upon
construction and development.
? Building and Earth Sciences has a full service Columbus branch with an AASHTO
accredited lab, and its staff includes nine lab and field technicians and two
certified environmental specialists.
? Building and Earth Sciences is recognized as a woman-owned firm by Women?s
Business Enterprise National Council (WBENC) and a minority-owned firm by
Birmingham Construction Industry Authority and North Carolina HUB Authority.
? Over the last 10 years, the firm has won 11 awards in the Associated Builders
& Contractors Excellence in Construction competition, which is judged on the
basis of client satisfaction, cost control, value engineering and maintaining
project schedules even with adverse weather conditions.
? The personnel of Building and Earth Sciences hold certifications by various
states Department of Transportation (DOT), International Code Council (ICC),
American Concrete Institute (ACI), National Institute for Certification in
Engineering Technologies (NICET) and American Welding Society (AWS).
? The engineers of Building and Earth Sciences are familiar with the full range
of current geotechnical drilling, laboratory testing and data evaluation
methods. They are experienced in performing in situ geotechnical testing, such
as shear vane, dilatometer, refraction microtremor (REMI) and pressuremeter
testing. They are experienced in providing recommendations for shallow and
deep foundation design, slope stability analysis, retaining wall evaluation and
design, seismic site class evaluation, site dewatering and pavement design
follwoign AASHTO guidelines.
? The firm?s special capabilities include Re-Mi Device (seismic classification)
and UtiltyScan GPR (minimally invasive subsurface investigation).
? Many of the environmental staff of Building and Earth Sciences are registered
as professional geologists in the State of Georgia and are registered with the
Georgia Soil and Water Conservation Commission as Level 1A and Level 1B
(advanced) Erosion & Sediment Control personnel.
MC Squared
? The firm has worked in Columbus with the Spiderweb project and Custer Road,
and has GDOT pre-qualifications.
? MC Squared has extensive experience in roadway and pavement design, bridge
foundations, water lines, building foundations, etc.; the experience is varied
enough to meet most any need that will arise from the City.
? The proposed service plan is clear and lays out a good procedure.
? The firm has worked with a few other consultants that the City has used in
the past, and has worked with the City of Augusta in the same capacity.
? MC Squared listed more work history than any of the other firms; the work
history is satisfactory.
Vendor Experience/Qualifications
? MC Squared was founded in 2002.
o Columbus Consolidated Government
? Spiderweb Network project (GDOT Project No. 0011436)
? US 27 and Custer Road
Client Work History
o City of Augusta, GA / Heery International, Inc.
o Fulton County Georgia
o Parsons Brinckerhoff Engineering Services
o Wolverton Associates
o Archer Western
o Charlton/Camden, GA
o Floyd County, GA
o Jackson County, GA
o City of Atlanta/Fulton County
o Gainesville, GA
o DeKalb County GA
o Washington, GA
o Johns Creek/Fulton County GA
? MC Squared is certified by GDOT, and numerous municipalities in the states of
Georgia and Florida, as a DBE firm.
? The firm is prequalified with GDOT in work areas 6.01(a), 6.01(b), 6.02,
6.03, 6.04A, 6.04b, 6.05,
? 8.01 And 9.2.
? The specific services provided by MC Squared include construction materials
testing and inspection, NPDES, laboratory testing, geotechnical investigations,
soil survey, BFI, WFI, environmental Phase I and II, asbestos surveys,
underground fuel storage tank remediation, monitoring wells, pavement
evaluation and design, foundations design and recommendations to owners,
developers, consulting engineers, architects and contractions in support of
their design and construction projects.
? The firm?s registered professional engineers, scientists and technicians are
certified through agencies such as the Board of Professional Regulations,
Georgia State Financing and Investment Commissions (GSFIC), GDOT, FDTO, ACI,
ASSHTO and CMEC.
? MC Squared and its subcontractor?s laboratory is CMEC and AASHTO certified
and is in compliance with the requirements of ASTM E-329, certified with
Department of Health, Bureau of Public Health Laboratories and AISHA Laboratory
Accreditation Programs.
? The firm?s excellent record of safety includes an EMR MOD rating of 1.00.
? Local projects include:
Terracon Consultants
? Terracon Consultants is a large and experienced company, able to meet the
qualifications set forth in the RFP.
? The firm is GDOT prequalified, and has a 24 hour response time.
? The proposed service plan is good and very methodical in its layout.
? The firm has a satisfactory work history, and has performed similar work for
other municipalities.
? Terracon has an internal laboratory.
? The company has 50 years of experience and more than 3500 employees from 150
offices.
Vendor Experience/Qualifications
? Terracon Consultants was established in 1965.
? Terracon Consultants provides geotechnical, environmental, construction
materials, special inspections, building envelope, roofing and waterproofing
services.
? Terracon?s current ranking on the Engineering News-Record?s Top 500 Design
Firms is #35.
? The firm?s Atlanta offices and labs include professional engineers and
engineering technicians with ACI, NICET, ICC, PTI and/or CWI certifications.
Client Work History
o Gwinnett County, GA
o Metro Atlanta Rapid Transit Authority (MARTA)
o Regions Corporate Real Estate
o The Parker Companies
o Gull Cove, Inc.
? The firm?s Kennesaw office is fully equipped with geotechnical and
construction materials testing equipment, and operates under its Corporate
Construction Materials Laboratory Quality System Manual (QSM). Their Quality
Management System was established using ASTM E329 and AASHTO R18. Other guides
include ASTM D3740, ASTM C1077 and ASTM D3666.
? Terracon is a prequalified consultant with GDOT under classes 1.06a, 1.06b,
1.06c, 1.06d, 1.06e, 1.06f, 6.01a, 6.02, 6.03, 6.04a, 6.05 and 9.01.
? Terracon has extensive experience performing underground storage tank
corrective action projects under the supervision of the GA EPD Underground
Storage Tank Management Program.
? Terracon employs an innovative system that includes Microsoft Office Outlook
and their proprietary Construction Materials Laboratory Management System
(CMELMS) software that will be used for scheduling and tracking work tasks for
field personnel. The program automatically tracks all reports and provides
immediate availability of test results, a copy of the report can be sent
electronically via email to the City within 48 hours.
? Terracon uses mobile communication technology on a laptop computer to prepare
standardized reports, create sketches, annotate project drawings and prepare
photos with captions. This process is used for project reporting on al SI and
CMT projects.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funding will be allocated in the budget for specific projects through the CIP,
SPLOST, Bond, etc.
* * * * * *
(E) TREATMENT PROVIDERS FOR MENTAL COURT AND VETERANS TREATMENT COURT (ANNUAL
CONTRACT) ? RFP NO. 15-0032
It is requested that Council authorize the annual contract with Pastoral
Institute, Inc. (Columbus, GA) to provide treatment for Individual Post
Traumatic Stress Disorder (PTSD) Counseling; and authorize the annual contract
Shelley Willetts Reed (Columbus, GA) to provide treatment for Psychological
Assessment to Mental Health Court and Veterans Treatment Court participates.
The initial term of this contract shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
Annual Contract History:
This will be the first time Mental Health Court and Veterans Treatment Court
has requested an annual contract for these services.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on May 19, 2015. This RFP has been
advertised, open and evaluated. Proposals were received on June 24, 2015 from
the following vendors:
Pastoral Institute, Inc. (Columbus, GA)
Shelley Willetts Reed (Columbus, GA)
Infinity Services Group, LLC (Columbus, GA)
Precious Minds Counseling & Consulting, LLC (Columbus, GA)
SBZ Services Unlimited, Inc. (McDonough, GA)
Durden Consulting Services, LLC (Ricon, GA)
Eric L. Graves, LCSW, PIP/dbs Family Solution Finders (Phenix City, AL)
Nissi Care Unlimited, LLC (Dunwoody, GA)
Seajoy Family Service Center (Decatur, GA)
A New Level Empowerment & Consultation, LLC (McDonough, GA)
Global Empire, LLC (Harrisburg, PA)
Wilson?s Garden of Hope, LLC (Augusta, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 07/21/15 The Purchasing Manager advised evaluation committee
members of the RFP rules and process. The designee of the Project Manager
provided an overview and expectations of the project. Proposals were disbursed
to each committee member to review.
1st Evaluation Meeting 08/20/15 Had to rescheduled this meeting to August 27, 2015 due
to the absence of a voting evaluation committee member. The absent Evaluation
Member later requested to be removed from the evaluation committee due to
scheduling conflicts.
1st Evaluation Meeting 08/27/15 Discussed each of the twelve proposals received. The
evaluation committee was satisfied with the proposals received and did not need
any clarification from the vendors. The committee confirmed they were ready to
evaluate the proposals.
Evaluation forms sent 08/31/15 Evaluation forms were emailed to the evaluation
committee members.
Evaluation forms received 11/10/15 Evaluation forms were received from the evaluation
committee.
Evaluation forms returned 11/16/15 Evaluation forms were sent back to evaluation
committee for clarifications.
Evaluation forms completed 01/22/16 Evaluation forms were completed and returned to
Purchasing for compilation results.
Evaluation Results 01/25/16 Results were sent to Evaluation Committee members for review.
Recommendation received 02/01/16 Evaluation Committee voted to award to highest ranked
vendor per treatment area.
Received Contract/Specification Change from Project Manager 02/14/16 The Project
Manager informed Purchasing that the pay rate had changed per the Criminal
Justice Coordinating Council of Georgia, which is the governing body for the
Mental Health and Veterans Court Grant.
Notification sent to Recommended Vendors of Contract/Specification Change 02/15/16
Letter sent to the two recommended vendors informing of the pay rate change as
prescribed by the Criminal Justice Coordinating of Council of Georgia. Both
vendors concurred with the contract change.
Evaluation Committee:
Proposals were reviewed by the Evaluation Committee members, which consisted of
one voting member from the Muscogee County Mental Health and Veterans Treatment
Court, one voting member from AmericanWork, Inc., and one voting member from
the Advisory Board Member for Muscogee County Mental Health and Veterans Court.
Award Recommendation:
Individual Post Traumatic Stress Disorder (PTSD) Counseling
The evaluation committee deemed the proposal from Pastoral Institute, Inc.,
most responsive to the RFP specifications for Individual Post Traumatic Stress
Disorder (PTSD) Counselor. Therefore, the Evaluation Committee, as reflected
by their comments provided below, recommends award of the contract to Pastoral
Institute for Individual Post Traumatic Stress Disorder (PTSD) Counseling for
the following reasons:
? The Pastoral Institute is highly qualified in PTSD counseling to health care
patients.
? Excellent qualifications for counseling; extensive training and expertise in
PTSD.
? Present and past history of serving over 1000 military personnel. Star
certification working with military families.
? They have an excellent service plan, which provides treatment for military
personnel and their families. They offer an array of treatment modalities to
include one of the few agencies providing PTSD specific counseling.
? They have ten plus years working with courts. They are presently working
with vets, excellent understanding of military culture, able to work with
family issues, and knowledge of Mental Health Substance Abuse treatment as well.
Pastoral Institute, Inc.
Vendor Experience/Qualifications:
? The Pastoral Institute has experience in managing federal, state, and local
government contracts and grants. Ample financial controls are in place based on
generally accepted accounting principles. There are six divisions within the
organization.
? The Pastoral Institute is uniquely qualified to provide treatment to
individuals going through Mental Health Court and Veterans Court.
? In 2014, the Pastoral institute provided counseling services to over 1,000
military service members or their families.
? The clinicians on staff have received specialized training equipping them to
provide the best evidence-based therapy techniques for service members. Last
year the Pastoral Institute hosted Coming Home: a seminar dedicated to the
challenges faced by service members and their families. The seminar was for
clergy members and clinicians and focused on how communities can better
understand the challenges that veterans experience due to living with a high
operations tempo and multiple combat deployments. Topics included recognizing
and treating
moral injury and Post Traumatic Stress Disorder.
? Also in 2014, the Pastoral Institute partnered with STAR Behavioral Health to
host Tier I and II trainings. Tier III training is scheduled for July 2015.
STAR Behavioral Health is a resource for veterans, service members, and their
families to locate mental health providers that have specialized training in
understanding and treating military service members and their families.
Clinicians learned basic knowledge of military culture and covered diagnoses
such as Traumatic Brain Injury and substance abuse as well as other mental
health diagnoses that service members face such as sleep disorders.
? The Pastoral Institute has also worked with the U.S. Department of Probation,
U.S. District Court, Middle District Court for a decade to evaluate and treat
mental health, drug abuse, or alcohol abuse disorders.
Client Work History
? Chaplain Family Life Training Program ? Services Provided: The Pastoral
Institute, by contract, has provided supervision and training of counseling
interns, as well as peer supervision for Directors.
? US Department of Probation ? Services Provided: Working in conjunction with
U.S. Federal Probation Officers, the Pastoral Institute provides court ordered
behavioral health treatment for paroles (and their families) who have been
incarcerated in the U.S. Federal court system.
? Open Door Community House ? Services Provided: The Pastoral Institute provides
contracted counseling for the residents in homeless shelters affiliated with
the Community Case Management Program administrated by Open Door Community
House.
Psychological Assessment
The evaluation committee deemed the proposal from Shelley Willetts Reed most
responsive to the RFP specifications for Psychological Assessment. Therefore,
the Evaluation Committee, as reflected by their comments provided below,
recommends award of the contract for Psychological Assessment to Shelley
Willetts Reed for the following reasons:
? Excellent experience conducting Mental Health assessments for Mental Health
courts.
? Performing assessments and working with Mental Health Veteran court.
? They have a good history of working with the Mental Health Court Program.
She is local and is able to provide the required testing. She is a professor
of Assessments and Evaluations at Troy University.
? They have fourteen years experience working in Columbus with Mental Health
Veteran courts, conducting assessments and they have a licensed PhD, and a
Licensed Professional Counselor/Certified Addiction Counselor.
Shelley Willetts Reed
Vendor Experience/Qualifications:
? Provided Mental Health and Substance Abuse Counseling and Assessment for over
14 years.
? Currently employed as an Assistant Professor with Troy University in the
Graduate Counseling Program.
? Has a PhD in Counseling Education and Supervision.
? Has taught numerous evaluation and assessment courses. Biopsychosocial
assessment, formal standardized psychological testing instruments, and thorough
interviews are all part of accurately diagnosing and treating persons with
mental health disorders. Conducting a thorough assessment is critical to
providing proper treatment recommendations to ensure the client receives the
best individualized treatment plan they can for the best prognosis for
treatment progress and compliance within the court programs.
? Has a long history of conducting such assessments both within Mental Health
Court, Inpatient, and Outpatient settings for those diagnosed with mental
health disorders.
? By conducting a formal assessment she can assist the client in getting the
most effective and appropriate treatment to include but not limited to:
individual counseling, family counseling, court supervision, linkage to
community resources, and case management. By addressing the unique needs of
the client within the criminal justice system the individualized assessment and
treatment plan can guide this process to benefit not only the Mental Health and
Criminal Justice systems but ultimately the client.
Client Work History
? Troy University: Currently employed as an Assistant Professor within the
Graduate Clinical Mental Health Counseling Program.
? AmericanWork, Inc.: Coordinates all intake assessments for mental
health/substance abuse outpatient treatment program.
? Emergency Response Team: New Horizons Community Service Board ? Contract
Employee on various weeknight and weekend shifts to provide on call crisis
services.
? Mental Health Court: New Horizons Community Service Board ? Maintaining a
caseload of consumers to ensure compliance with treatment, medications and
court order, as well as, teaching skills as a caseworker for improvement of
independence and coping skills within the community.
? Cornerstone Stabilization Unit: New Horizons Community Service Board ?
Assisted Consumers in learning daily living skills and independent living
skills as well as coping skills dealing with mental illness.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. No proposal
responses or any negotiated components are made public until after the award of
the contract. If Council does not approve the recommended offeror,
negotiations may begin with the next highest ranked vendor(s) or the RFP
specifications may be re-advertised. The evaluation results and cost
information has been submitted to the City Manager in a separate memo for
informational purposes.
Funds are budgeted each fiscal year for this ongoing service: Multi-Gov?t
Project Fund ? Superior Court ? Muscogee County Veterans Court ? Contractual
Services; 0216-500-3140-MCVC-6319; and Multi-Gov?t Project Fund ? Superior
Court ? Mental Health Court/Allen ? Contractual Services;
0216-500-3150-MNHC-6319.
* * * * * *
(F) AMEND CONTRACT TERM FOR ELEVATOR MAINTENANCE SERVICES (ANNUAL CONTRACT) -
RFB NO. 12-0038
It is requested that Council amend the annual contract, for elevator
maintenance service, with Georgia Elevator Company d/b/a Elevator Service
Company (Columbus, GA) by adding two additional years to the contract term.
Per Resolution #183-15 (approved June 23, 2015) Council authorized the
execution of an annual contract with Georgia Elevator Company d/b/a Elevator
Service Company (Columbus, GA) to assume the remaining term of the Elevator
Maintenance Service annual contract. The contract was originally awarded to
Mowrey Elevator Company, who had failed to fulfill the requirements of the
contract. At that time the remaining term of the contract was one year with
the option to renew for two additional twelve-month periods. However, due to
some major maintenance that is required, the Public Works Department is
requesting that the contract term be amended to add an additional two years to
the contract, thereby giving the vendor a full five-year contract.
Therefore, the contract term of one year with the option to renew for two
additional twelve month periods would be changed to read as one year with the
option to renew for four additional twelve-month periods. Contract renewal
will be contingent upon the mutual agreement of the City and the Contractor.
* * * * * *
(G) CHANGE ORDER 1 FOR SOUTH LUMPKIN MULTI-USE TRAIL ? RFB NO. 15-0025
It is requested that Council authorize Change Order 1 with Alexander
Contracting Company, Inc. (Fortson, GA) in the amount of $272,504.78 for the
South Lumpkin Multi-Use Trail project.
Per Resolution No. 120-15, Council authorized the construction of the multi-use
trail, beginning on Matheson Road and ending at Cusseta Road. The original bid
was for the construction of the multi-use trail and two (2) trail head
buildings; however, all bids exceeded the amount budgeted for the project.
Therefore, the City requested Alexander Contracting Company, the low bidder, to
value engineer the project by removing the line items for the two (2) trail
head buildings.
Alexander Contracting Company?s original bid included the cost for a
subcontractor to construct the (2) buildings, provide signs and provide
pillars. Because the (2) buildings were deleted during the value-engineering
process, Alexander Contracting Company documents the subcontractor was not
interested in constructing the balance of the scope they priced. Therefore,
the Engineering Department requested a quote from Alexander Contracting Company
for the signage.
The primary need for Change Order 1 is for cost adjustments of the signage on
the site, bad soils that required undercutting, and resizing of pipes to
prevent runoff onto private property.
Document Description Amount
Original Contract Construction of the South Lumpkin multi-use trail, beginning on
Matheson Road and ending at Cusseta Road. 2,107,199.23
Change Order 1 Cost adjustments of the signage on the site, bad soils that
required undercutting, and resizing of pipes to prevent runoff onto private
property 272,504.78
New Contract Amount $2,379,704.01
Funds are available in the FY16 Budget: T-SPLOST Special Projects ? Capital
Projects ? General Construction ? South Lumpkin Multiuse Facility;
0510-660-7000-TSPL-7661-60002-20140.
?ITEM A?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) 2016 CHEVROLET TAHOE 2WD
POLICE PURSUIT VEHICLES FROM HARDY CHEVROLET (DALLAS, GA), IN THE AMOUNT OF
$34,610.00 PER UNIT, FOR A TOTAL PRICE OF $103,830.00, VIA GEORGIA STATE
CONTRACT #99999-SPD-ES40199409-0002.
WHEREAS, these vehicles were advertised for bid, and the one bid received
exceeded the budgeted amount; and,
WHEREAS, the Georgia State Contract price for this vehicle was lower
than the bid price; and,
WHEREAS, these vehicles will be used by the Columbus Police Department for
Police Services throughout the City. These vehicles will be purchased
utilizing FY15 Salary Savings. These are replacement vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase three (3) 2016 Chevrolet
Tahoe 2WD Police Pursuit Vehicles from Hardy Chevrolet (Dallas, GA), in the
amount of $34,610.00 per unit, for a total price of $103,830.00. Funds are
budgeted in the FY16 Budget as follows: General Fund ? Police ? Motor
Transport ? Light Trucks; 0101-400-3230-MOTR-7722.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 2016 FORD F150 FROM
ALLAN VIGIL FORD (MORROW, GA), IN THE AMOUNT OF $29,006.00, VIA GEORGIA STATE
CONTRACT #99999-SPD-ES40199373-002.
WHEREAS, this vehicle will be used by the Columbus Police Department for
Police Services throughout the City. This item will be purchased utilizing
FY15 Salary Savings. It is a new vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 2016 Ford F150
from Allan Vigil Ford (Morrow, GA), in the amount of $29,006.00. Funds are
budgeted in the FY16 Budget as follows: General Fund ? Police ? Motor
Transport ? Light Trucks; 0101-400-3230-MOTR-7722.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) GA BRAUN WASHER/EXTRACTOR FROM
SOUTHEASTERN LAUNDRY EQUIPMENT (MARIETTA, GA), IN THE AMOUNT OF $62,910.00.
WHEREAS, the new Washer/Extractor, approved in the FY16 Budget, will replace a
current unit purchased in 2001. The old Washer/Extractor is beyond it?s useful
life due to the difficulty to obtain replacement parts when repairs are needed;
and,
WHEREAS, all Washer/Extractors utilized at the Jail and MCP are GA Braun
equipment. Facility Maintenance personnel is familiar with the equipment and
have the experience, skill and knowledge to make reasonable mechanical and
electronic repairs to the equipment with minimal impact to the budget.
Southeastern Laundry Equipment is the authorized seller of GA Braun equipment
for the State of Georgia.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of one (1) GA Braun
Washer/Extractor from Southeastern Laundry Equipment (Marietta, GA), in the
amount of $62,910.00. Funds are budgeted in the FY16 Budget as follows:
Lost/Public Safety Fund ? Sheriff ? Public Safety/Lost ? Capital Expenditures
Over $5,000; 0102 ? 550 ? 9900 ? LOST ? 7761.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH ATC
GROUP SERVICES, LLC (COLUMBUS, GA), BUILDING AND EARTH SCIENCES, INC.
(COLUMBUS, GA), MC SQUARED, INC. (KENNESAW, GA) AND TERRACON CONSULTANTS, INC.
(KENNESAW, GA) FOR GEOTECHNICAL ENVIRONMENTAL TESTING SERVICES ON AN AS-NEEDED
BASIS.
WHEREAS, an RFP was administered (RFP No. 16-0003) and five proposal were
received; and,
WHEREAS, the proposals submitted by ATC Group Services, LLC Building and Earth
Sciences, Inc., MC Squared, Inc. and Terracon Consultants, Inc., met all
proposal requirements and were evaluated most responsive to the RFP; and,
WHEREAS, the initial term of the contrast will be for two (2) years with the
option to renew for three (3) additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
ATC Group Services, LLC (Columbus, GA), Building and Earth Sciences, Inc.
(Columbus, GA), MC Squared, Inc. (Kennesaw, GA) and Terracon Consultants, Inc.
(Kennesaw, GA) for geotechnical environmental testing services on an as-needed
basis. Funding will be allocated in the budget for specific projects through
the CIP, SPLOST, Bond, etc.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING A CONTRACT WITH PASTORAL INSTITUTE, INC (COLUMBUS, GA)
to provide treatment for POST TRAUMATIC STRESS DISORDER COUNSELING AND SHELLEY
WILLETTS REED (COLUMBUS, GA) to provide treatment for PSYCHOLOGICAL ASSESSMENT
to MENTAL HEALTH COURT AND VETERANS TREATMENT COURT participates.
WHEREAS, an RFP was administered (RFP No. 15-0032) and twelve proposals were
received from:
Pastoral Institute, Inc. (Columbus, GA), Shelley Willetts Reed (Columbus, GA),
Infinity Services Group, LLC (Columbus, GA), Precious Minds Counseling &
Consulting, LLC (Columbus, GA), SBZ Services Unlimited, Inc. (McDonough, GA),
Durden Consulting Services, LLC (Ricon, GA), Eric L. Graves, LCSW, PIP/dbs
Family Solution Finders (Phenix City, AL), Nissi Care Unlimited, LLC (Dunwoody,
GA), Seajoy Family Service Center (Decatur, GA)
A New Level Empowerment & Consultation, LLC (McDonough, GA), Global Empire, LLC
(Harrisburg, PA) and Wilson?s Garden of Hope, LLC (Augusta, GA); and,
WHEREAS, Pastoral Institute, Inc. was deemed most responsive to the RFP to
provide treatment for Post Traumatic Stress Disorder Counseling, and Shelley
Willetts Reed was deemed most responsive to the RFP to provide Psychological
Assessment to Mental Health and Veterans Court; and,
WHEREAS, the term of this contract shall be for two (2) years with the option
to renew for three (3) additional twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a contract with
Pastoral Institute, Inc. to provide treatment for Post Traumatic Stress
Disorder Counseling and Shelley Willetts Reed to provide treatment for
Psychological Assessment to Mental Health and Veterans Treatment Court
participates. Funds are budgeted each fiscal year for this ongoing service:
Multi-Gov?t Project Fund ? Superior Court ? Muscogee County Veterans Court ?
Contractual Services; 0216-500-3140-MCVC-6319 and Multi-Gov?t Project Fund ?
Superior Court ? Mental Health Court/ Allen ? Contractual Services;
0216-500-3150-MNHC-6319.
__________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _____________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AMENDING THE ANNUAL CONTRACT FOR ELEVATOR MAINTENANCE SERVICE,
WITH GEORGIA ELEVATOR COMPANY D/B/A ELEVATOR SERVICE COMPANY (COLUMBUS, GA), TO
CHANGE THE CONTRACT TERM TO ONE YEAR WITH THE OPTION TO RENEW FOR FOUR
ADDITIONAL TWELVE-MONTH PERIODS.
WHEREAS, per Resolution #183-15 (approved June 23, 2015) Council authorized
the execution of an annual contract with Georgia Elevator Company dba Elevator
Service Company (Columbus, GA) to assume the remaining term of the Elevator
Maintenance Service annual contract; and,
WHEREAS, the contract was originally awarded to Mowrey Elevator Company, who
had failed to fulfill the requirements of the contract. At that time the
remaining term of the contract was one year with the option to renew for two
additional twelve-month periods; and,
WHEREAS, the Public Works Department is requesting that the contract term be
amended to add two additional years to the contract, thereby giving the vendor
a full five-year contract. Therefore, the contract term of one year with the
option to renew for two additional twelve month periods would be changed to
read as one year with the option to renew for four additional twelve-month
periods. Contract renewal will be contingent upon the mutual agreement of the
City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to amend the annual contract for
elevator maintenance service, with Georgia Elevator Service Company d/b/a
Elevator Service Company (Columbus, GA), to change the contract term to one (1)
year with the option to renew for four (4) additional twelve month periods.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
ITEM G?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 ALEXANDER
CONTRACTING COMPANY, INC. (FORTSON, GA) IN THE AMOUNT OF $272,504.78 FOR THE
SOUTH LUMPKIN MULTI-USE TRAIL PROJECT.
WHEREAS, per Resolution No. 120-15, Council authorized the construction of the
multi-use trail, beginning on Matheson Road and ending at Cusseta Road; and,
WHEREAS, Change Order 1 is required for cost adjustments of the signage on the
site, bad soils that required undercutting, and resizing of pipes to prevent
runoff onto private property.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 1with
Alexander Contracting Company, Inc. (Fortson, GA) in the amount of $272,504.78
for the South Lumpkin Multi-Use Trail project. Funds are available in the FY16
Budget: T-SPLOST Special Projects ? Capital Projects ? General Construction ?
South Lumpkin Multiuse Facility; 0510-660-7000-TSPL-7661-60002-20140.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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