Agenda Item # 6
Columbus Consolidated Government
Council Meeting
February 10, 2009
Agenda Report # 360
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) MID-SIZE SPORT UTILITY VEHICLE FOR HIGHWAYS AND ROADS DIVISION
It is requested that Council approve the purchase of one (1) mid-size sport
utility vehicle, via Georgia State Contract, SWC S-050483, from Allan Vigil
Ford, (Morrow, GA) in the amount of $21,869.00.
The SUV is a replacement unit that will be used by the Highway and Roads
Division of the Public Services Department to transport equipment needed to
survey City Right-of-Ways.
Funding is available in the FY09 Budget: Paving Fund ? Engineering ?Highways
and Roads ? Light Trucks; 0203-250-2200-ROAD-7722.
* * * * * * *
(B) 12-PASSENGER VAN FOR MUSCOGEE COUNTY PRISON
It is requested that Council approve the purchase of one (1) 12-passenger van,
via Georgia State Contract, SWC S-050483, from Allan Vigil Ford, (Morrow, GA)
in the amount of $22,766.00.
The van is a replacement unit for a van that was totaled in a wreck. It will
be used by the Muscogee County Prison to transport inmates to and from jobsites
throughout the City.
Funding is available in the FY09 Budget: Special Projects-Capital Project Fund
? Capital Projects ? General Fund Capital Projects ? Light Trucks ? Vehicle
Replacement; 0508-660-1000-CPGF-7722-22175-20010.
* * * * * * *
C) PICKUP TRUCKS FOR PUBLIC SERVICES DEPARTMENT
It is requested that Council approve the purchase of three (3) regular cab, 4x2
pickup trucks, via Georgia State Contract, SWC S-050483, from Allan Vigil Ford,
(Morrow, GA) in the amount of $43,132.00.
The pickup trucks are replacement units that will be used by route supervisors
of the Sewer Maintenance and Solid Waste Collection Divisions of the Public
Services Department to ensure all debris is picked up from the streets, deliver
trash cans that have been damaged as well as picking up trash at missed
residences.
Funds in the amount of $15,224.00 are available in the FY09 Budget: Sewer Fund
? Public Services ? Sewer Maintenance ? Light Trucks; 0202-260-3210-SWRM-7722.
Additionally, funds in the amount of $27,908.00 are available in the FY09
Budget: Integrated Waste Management ? Public Services ? Solid Waste Collection
? Light trucks; 0207-260-3510-GARB-7722.
* * * * * * *
(D) PICKUP TRUCK FOR PINE GROVE LANDFILL
It is requested that Council approve the purchase of one (1) regular cab, V8
long bed, 4x2 pickup truck, via Georgia State Contract, SWC S-050483, from
Allan Vigil Ford, (Morrow, GA) in the amount of $20,358.00.
The pickup truck is a replacement unit that will be used by the Pine Grove
Landfill to transport equipment and employees to locations throughout the
landfill, as well as, used to pick up supplies from downtown.
Funding is available in the FY09 Budget: Integrated Waste Management ? Public
Services ? Pinegrove Landfill ? Light trucks; 0207-260-3560-PGRO-7722.
* * * * * * *
(E) CAB & CHASSIS FOR RECYCLING COLLECTION BODY
It is requested that Council authorize the purchase of one (1) cab and chassis
from Beck Motor Company (Albany, GA), in the amount of $61,787.00.
The cab and chassis is a replacement unit on which a recycling collection body,
purchased in August 2008, will be mounted. The truck will be used by the
Recycling Division, of the Public Services Department, for curbside pick up of
recyclable goods.
Bid specifications were posted on the City?s website. Bid responses were
received on January 7, 2009 from four bidders. This bid has been advertised,
opened and reviewed. The bidders were:
Unit Cost
Beck Motor Company (Albany, GA) $61,787.00
Fourstar Freightliner (Montgomery, AL) 1 $60,369.00
Henna Chevrolet (Austin, TX) 2 $62,094.00
Kenworth of Dothan (Dothan, AL) $65,938.00
1 Fourstar Freightliner failed to include the required warranty information on
the turbo and injectors. Therefore, the vendor?s bid was not considered. The
vendor has been notified in writing.
2 Henna Chevrolet failed to include the required warranty information.
Therefore, the vendor?s bid was deemed incomplete. The vendor has been
notified in writing.
Funds were approved in the FY09 Budget: Integrated Waste Management Fund ?
Public Services ? Recycling ? Heavy Trucks; 0207-260-3520-RCYL-7723.
* * * * * * * *
(F) MOBILE DATA TERMINAL (MDT) SERVER MAINTENANCE SUPPORT
It is requested that Council authorize payment to Motorola (Schaumburg, IL), in
the amount of $36,807.48, for Mobile Data Terminal (MDT) hardware maintenance.
The maintenance provides hardware support and repair for MW800 MDTs for the
annual period beginning February 1, 2009 through January 31, 2010. The MDTs
are installed in patrol, fire and service vehicles on a 24/7/365 schedule.
The units are deployed throughout CCG in the Police Department, Sheriff?s
Office, Fire Department & Emergency Medical Services, Marshal?s Office and
Inspections & Codes.
All of the equipment is manufactured by Motorola and is proprietary in nature.
Therefore, the vendor is the Only Known Source, per Section 3-114 of the
Procurement Ordinance.
Funds are budgeted in the FY09 Budget: General Fund - Information Technology ?
Computer Equipment Maintenance: 0101-210-1000-ISS-6511.
* * * * * * * *
(G) LGFS/GHRS ANNUAL SOFTWARE MAINTENANCE AGREEMENT
It is requested that Council authorize payment to CGI-AMS, Inc. (Fairfax, VA),
in the amount of $241,020.00 for annual software maintenance support of the
LGFS/GHRS systems. The maintenance period will cover twelve months beginning
January 1, 2009.
CGI-AMS is the developer of the software and is therefore the sole provider for
the maintenance support.
This maintenance provides the Departments of Information Technology, Finance,
and Human Resources with software enhancements, documentation updates, User
Group support, Hotline support and access to the American Management Systems
(AMS)-sponsored ADVANTAGE Communications Forum. The following software modules
are supported by under this maintenance agreement:
Advantage Financial (LGFS):
Fixed Assets Advanced Budget Preparation
Cost Allocation Debt Management
Extended Purchasing Advanced Receivables
Performance Measurement Report Distribution
Investment Inventory
Advantage HR (GHRS):
Position Control
Employee Relations
Employee Benefits
ADVANTAGE/DS
Funds are budgeted in the FY09 Budget: General Fund - Information Technology ?
Software Lease; 0101-210-1000-ISS-6541.
* * * * * * * * *
(H) LOTUS NOTES ANNUAL LICENSE RENEWAL
It is requested that Council approve payment to IBM Corporation, in the amount
of $90,287.30, for the Lotus Notes annual license renewal.
The license renewal will cover Lotus Notes, Tivoli Storage Manager, Sametime,
Domino, H.A.T.S., CommonStore for Lotus Notes, CommonStore Content Manager,
Email (e-Discovery Feature), Search for CommonStore license and maintenance
support for a twelve-month period, beginning March 1, 2009 through February 28,
2010.
Lotus Notes, H.A.T.S., Tivoli and CommonStore are IBM developed software.
Therefore, the IBM Corporation is considered an only known source for the
license and maintenance support.
Funds are budgeted in the FY09 Budget: General Fund - Information Technology ?
Software Lease; 0101-210-1000-ISS-6541.
* * * * * * *
(I) PURCHASE OF ROBOTIC TOOL FOR THE BOMB SQUAD
It is requested that Council approve the purchase of one (1) HazProbe for
Remotec Andros Robot from Wolstenholme Aeromed, Inc., (Colmar, PA), in the
amount of $29,999.00.
The equipment is a robotic tool and will be used by the Bomb Squad to detect
critical visual information inside objects, through doors, and trunks, and
other hard to get to areas. The HazProbe mounts to the Remotec Andros F6 robot
and can drill through objects and look around on the other side with an
illuminated articulating camera.
Per Resolution #554-03, City Council approved the purchase of the Remotec
Andros F6 robot. The HazProbe tool will greatly enhance the robot?s
capabilities. The HazProbe is manufactured by Wolstenholme to be mounted to
the Remotec Andros F6. Therefore, the vendor is considered the only known
source for this purchase, per the Procurement Ordinance, 3-114.
Funds are budgeted in the FY09 Budget: Multi-Government Project Fund ? Sheriff
? 2006 Law Enforcement Terrorism Prevention Program ? Capital Expenditures-Over
$5000; 0216-550-3002-LETP-7761.
* * * * * * *
(J) EMERGENCY PURCHASE OF FURNITURE FOR LAKE OLIVER MARINA
It is requested that Council approve the emergency purchase of furniture from
The Overby Company, in the amount of $15,593.76, for Lake Oliver Marina. The
purchase is made via Georgia Statewide Contract #60748.
The furniture will be installed in the newly renovated Lake Oliver Marina and
includes various tables and chairs for the Meeting Areas, Dining area and
Training room.
The delivery of the furniture will take approximately 4-6 weeks. The opening
of the Marina is awaiting the delivery of the furniture. Therefore, the City
Manager declared an emergency purchase so that the order for the furniture
could be placed as expeditiously as possible.
Funds are budgeted in the FY09 Budget: 1999 Sales Tax Project Fund ? 1999
SPLOST ? 99 SPLOST Lake Oliver Recreation Improvement ? Furniture ? Lake Oliver
Improvements; 0540-695-2130-TXLO-7731-50702-20060.
* * * * * * *
(K) DECLARATION AND DONATION OF SURPLUS FIRE TRUCK
It is requested that Council declare one (1) Fire Truck (Vehicle #3120), and
attached equipment, as surplus, in accordance with section 7-501 of the charter
of Columbus Consolidated Government; and authorize the donation of the surplus
vehicle and equipment to the Fort Perry Volunteer Fire Department of Fort
Perry, Georgia.
The fire truck is no longer practical for use by Columbus Fire and Emergency
Medical Services. Therefore, the vehicle should be declared surplus. The
Department maintains a listing of volunteer agencies requesting surplus
equipment. Fort Perry is the next entity on the list requesting surplus
equipment.
(L) TRAILER MOUNTED 6? WATER PUMP - RFB NO. 09-0025
It is requested that Council authorize the purchase of one (1) trailer mounted
6? water pump from Volvo Rents (Columbus, GA) in the amount of $12,885.00.
The trailer mounted 6? water pump is an additional unit that will be used by
the Rainwater Division of the Public Services Department to drain retention
ponds, pump water at water sheds and to pump water out of street inlets during
flooding.
Specifications were posted on the City?s website; bid responses were received
on January 7, 2009 from five bidders. This bid has been advertised, opened and
reviewed. The bidders were:
Vendors (1 unit)
Unit Cost
Volvo Rents (Columbus, GA) $ 12,885.00
Thompson Pump Manufacturing (Port Orange, FL) $ 14,760.00
Godwin Pumps of America (Bridgeport, NJ) $ 15,985.00
Premier Pump & Power (Vancouver, WA) $ 25,568.00
Federal Contracts Corp (Odessa, FL) $ 29,122.00
Funds are budgeted in the FY09 Budget: Sewer Fund ? Public Services ? Sewer
Maintenance ? Capital Expenditures over $5,000.00; 0202-260-3210-SWRM-7761.
* * * * * * *
(M) PAYMENT FOR JUDICIAL ARRAIGNMENT SYSTEM AND JAIL VISITATION PROJECT
It is requested that Council approve payment to Lightspeed Datalinks for the
following services: 1) Payment in the amount of $25,960.00 as final payment
for labor charges for the Judicial Arraignment System; 2) Payment in the amount
of $33,366.00 for monthly maintenance charges for the Muscogee County Jail
Visitation Project, for the remainder of FY09 (6 months @ $5,561); and 3)
Payment in the amount of $8,100.00 for monthly maintenance for the Judicial
Arraignment System for the remainder of FY09 (6 months @ $1,350).
Proceeds from the inmate telephone system at the Muscogee County Jail was the
primary source of financing for the Video Visitation System, and the Judicial
Arraignment System which allows inmates to visit with their families and be
arraigned by Superior Court judges, without leaving their jail cells.
However, in November 2008 the account was transferred from the Sheriff?s Office
to Columbus Consolidated Government. Since November, the inmate telephone
system proceeds are deposited into the General Fund.
Funds are available in the FY09: General Fund ? Sheriff ? Administration ?
Service Contracts; 0101 ? 550 ? 1000 ? SHRF ? 6513.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MID-SIZE SPORT UTILITY
VEHICLE, VIA GEORGIA STATE CONTRACT, SWC S-050483, FROM ALLAN VIGIL FORD,
(MORROW, GA) IN THE AMOUNT OF $21,869.00.
WHEREAS, the SUV is a replacement unit that will be used by the Highway and
Roads Division of the Public Services Department to transport equipment needed
to survey City Right-of-Ways.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) mid-size
sport utility vehicle, via Georgia State Contract, SWC S-050483, from Allan
Vigil Ford, (Morrow, GA) in the amount of $21,869.00. Funding is available in
the FY09 Budget: Paving Fund ? Engineering ?Highways and Roads ? Light Trucks;
0203-250-2200-ROAD-7722.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 12-PASSENGER VAN, VIA
GEORGIA STATE CONTRACT, SWC S-050483, FROM ALLAN VIGIL FORD, (MORROW, GA) IN
THE AMOUNT OF $22,766.00.
WHEREAS, the van is a replacement unit for a van that was totaled in a wreck.
It will be used by the Muscogee County Prison to transport inmates to and from
jobsites throughout the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1)
12-passenger van, via Georgia State Contract, SWC S-050483, from Allan Vigil
Ford, (Morrow, GA) in the amount of $22,766.00. Funding is available in the
FY09 Budget: Special Projects-Capital Project Fund ? Capital Projects ?
General Fund Capital Projects ? Light Trucks ? Vehicle Replacement;
0508-660-1000-CPGF-7722-22175-20010.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2009 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) REGULAR CAB, 4X2
PICKUP TRUCKS, VIA GEORGIA STATE CONTRACT, SWC S-050483, FROM ALLAN VIGIL FORD,
(MORROW, GA) IN THE AMOUNT OF $43,132.00.
WHEREAS, the pickup trucks are replacement units that will be used by route
supervisors of the Sewer Maintenance and Solid Waste Collection Divisions of
the Public Services Department to ensure all debris is picked up from the
streets, deliver trash cans that have been damaged as well as picking up trash
at missed residences.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase three (3)
regular cab, 4x2 pickup trucks, via Georgia State Contract, SWC S-050483, from
Allan Vigil Ford, (Morrow, GA) in the amount of $43,132.00. Funds in the
amount of $15,224.00 are available in the FY09 Budget: Sewer Fund ? Public
Services ? Sewer Maintenance ? Light Trucks; 0202-260-3210-SWRM-7722.
Additionally, funds in the amount of $27,908.00 are available in the FY09
Budget: Integrated Waste Management ? Public Services ? Solid Waste Collection
? Light trucks; 0207-260-3510-GARB-7722.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) REGULAR CAB, V8 LONG
BED, 4X2 PICKUP TRUCK, VIA GEORGIA STATE CONTRACT, SWC S-050483, FROM ALLAN
VIGIL FORD, (MORROW, GA) IN THE AMOUNT OF $20,358.00.
WHEREAS, the pickup truck is a replacement unit that will be used by
the Pine Grove Landfill to transport equipment and employees to locations
throughout the landfill, as well as, used to pick up supplies from downtown.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) regular
cab, V8 long bed, 4x2 pickup truck, via Georgia State Contract, SWC S-050483,
from Allan Vigil Ford, (Morrow, GA) in the amount of $20,358.00. Funding is
available in the FY09 Budget: Integrated Waste Management ? Public Services ?
Pinegrove Landfill ? Light trucks; 0207-260-3560-PGRO-7722.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CAB AND CHASSIS FROM
BECK MOTOR COMPANY (ALBANY, GA), IN THE AMOUNT OF $61,787.00.
WHEREAS, the cab and chassis is a replacement unit on which a recycling
collection body, purchased in August 2008, will be mounted. The truck will be
used by the Recycling Division, of the Public Services Department, for curbside
pick up of recyclable goods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) cab and
chassis from Beck Motor Company (Albany, GA), in the amount of $61,787.00.
Funds were approved in the FY09 Budget: Integrated Waste Management Fund ?
Public Services ? Recycling ? Heavy Trucks; 0207-260-3520-RCYL-7723.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2009 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA (SCHAUMBURG, IL) IN THE
AMOUNT OF $36,807.48 FOR MOBILE DATA TERMINAL HARDWARE MAINTENANCE.
WHEREAS, the maintenance provides hardware support and repair for MW800
MDTs for the annual period beginning February 1, 2009 through January 31,
2010. The MDTs are installed in patrol, fire and service vehicles on a
24/7/365 schedule. The units are deployed throughout CCG in the Police
Department, Sheriff?s Office, Fire Department & Emergency Medical Services,
Marshal?s Office and Inspections & Codes; and,
WHEREAS, all of the equipment is manufactured by Motorola and is
proprietary in nature. Therefore, the vendor is the Only Known Source, per
Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
(Schaumburg, IL) in the amount of $36,807.48 for Mobile Data Terminal (MDT)
hardware maintenance. Funds are budgeted in the FY09 Budget: General Fund -
Information Technology ? Computer Equipment Maintenance: 0101-210-1000-ISS-6511
.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO CGI-AMS, INC., (FAIRFAX, VA), IN
THE AMOUNT OF $241,020.00 FOR THE ANNUAL SOFTWARE MAINTENANCE SUPPORT OF THE
LGFS/GHRS SYSTEMS.
WHEREAS, the maintenance period will cover twelve months beginning January 1,
2009. This maintenance support provides the Departments of Information
Technology, Finance, and Human Resources with software enhancements,
documentation updates, User Group support, Hotline support and access to the
American Management Systems (AMS)-sponsored ADVANTAGE Communications Forum; and,
WHEREAS, the software modules supported by this maintenance are Advantage
Financial (LGFS), and Advantage HR (GHRS).
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to CGI-AMS,
Inc., (Fairfax, VA), in the amount of $241,020.00 for the annual software
maintenance support of the LGFS/GHRS systems. Funds are budgeted in the FY09
Budget: General Fund - Information Technology ? Software Lease;
0101-210-1000-ISS-6541.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM H?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PAYMENT TO IBM CORPORATION, IN THE AMOUNT
OF $90,287.30, FOR THE LOTUS NOTES ANNUAL LICENSE RENEWAL.
WHEREAS, the license renewal will cover Lotus Notes, Tivoli Storage Manager,
Sametime, Domino, H.A.T.S., CommonStore for Lotus Notes, CommonStore Content
Manager, Email (e-Discovery Feature), Search for CommonStore license and
maintenance support for a twelve-month period, beginning March 1, 2009 through
February 28, 2010.
WHEREAS, Lotus Notes, H.A.T.S., Tivoli and CommonStore are IBM
developed software. Therefore, the IBM Corporation is considered an only known
source for the license and maintenance support.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to IBM
Corporation, in the amount of $90,287.30, for the Lotus Notes annual license
renewal. Funds are budgeted in the FY09 Budget: General Fund - Information
Technology ? Software Lease; 0101-210-1000-ISS-6541.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________day of ______________________, 2009 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM I?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) HAZPROBE FOR ROMETEC ANDROS
ROBOT FROM WOLSTENHOLME AEROMED, INC., (COLMAR, PA), IN THE AMOUNT OF
$29,999.00.
WHEREAS, the equipment is a robotic tool and will be used by the Bomb Squad to
detect critical visual information inside objects, through doors, and trunks,
and other hard to get to areas. The HazProbe mounts to the Remotec Andros F6
robot and can drill through objects and look around on the other side with an
illuminated articulating camera; and
WHEREAS, per Resolution #554-03, City Council approved the purchase of the
Remotec Andros F6 robot. The HazProbe tool will greatly enhance the robot?s
capabilities. The HazProbe is manufactured by Wolstenholme to be mounted to
the Remotec Andros F6. Therefore, the vendor is considered the only known
source for this purchase, per the Procurement Ordinance, 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) HazProbe
for Rometec Andros Robot from Wolstenholme Aeromed, Inc., (Colmar, PA), in the
amount of $29,999.00. Funds are budgeted in the FY09 Budget: Multi-Government
Project Fund ? Sheriff ? 2006 Law Enforcement Terrorism Prevention Program ?
Capital Expenditures-Over $5000; 0216-550-3002-LETP-7761.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2009 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM J?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE EMERGENCY PURCHASE OF FURNITURE FROM THE
OVERBY COMPANY, IN THE AMOUNT OF $15,593.76, FOR LAKE OLIVER MARINA. THE
PURCHASE IS MADE VIA GEORGIA STATEWIDE CONTRACT #60748.
WHEREAS, the furniture will be installed in the newly renovated Lake Oliver
Marina and includes various tables and chairs for the Meeting Areas, Dining
area and Training room; and,
WHEREAS, The delivery of the furniture will take approximately 4-6 weeks. The
opening of the Marina is awaiting the delivery of the furniture. Therefore,
the City Manager declared an emergency purchase so that the order for the
furniture could be placed as expeditiously as possible.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make the emergency
purchase of furniture from The Overby Company, in the amount of $15,593.76, for
Lake Oliver Marina. Funds are budgeted in the FY09 Budget: 1999 Sales Tax
Project Fund ? 1999 SPLOST ? 99 SPLOST Lake Oliver Recreation Improvement ?
Furniture ? Lake Oliver Improvements; 0540-695-2130-TXLO-7731-50702-20060.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM K?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING TO DECLARE ONE (1) FIRE TRUCK (VEHICLE
#3120), AND ATTACHED EQUIPMENT, AS SURPLUS, IN ACCORDANCE WITH SECTION 7-501 OF
THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT; AND AUTHORIZING THE DONATION
OF THE SURPLUS VEHICLE AND EQUIPMENT TO THE FORT PERRY VOLUNTEER FIRE
DEPARTMENT OF FORT PERRY, GEORGIA.
WHEREAS, the fire truck is no longer practical for use by Columbus Fire and
Emergency Medical Services. Therefore, the vehicle should be declared surplus;
and,
WHEREAS, the department maintains a listing of volunteer agencies requesting
surplus equipment. Fort Perry is the next entity on the list requesting
surplus equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare one (1) fire
truck (vehicle #3120), and attached equipment, as surplus, in accordance with
section 7-501 of the Charter of Columbus Consolidated Government; and is also
authorized to donate the surplus vehicle and equipment to the Fort Perry
Volunteer Fire Department of Fort Perry, Georgia.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2009 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM L?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) TRAILER MOUNTED 6?
WATER PUMP FROM VOLVO RENTS (COLUMBUS, GA) IN THE AMOUNT OF $12,885.00.
WHEREAS, the trailer mounted 6? water pump is an additional unit that will be
used by the Rainwater Division of the Public Services Department to drain
retention ponds, pump water at water sheds, and to pump water out of street
inlets during flooding.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) trailer
mounted 6? water pump from Volvo Rents (Columbus, GA) in the amount of
$12,885.00. Funds are budgeted in the FY09 Budget: Sewer Fund ? Public
Services ? Sewer Maintenance ? Capital Expenditures over $5,000.00;
0202-260-3210-SWRM-7761.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
"ITEM M?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING PAYMENT TO LIGHTSPEED DATALINKS FOR THE FOLLOWING
SERVICES: 1) PAYMENT IN THE AMOUNT OF $25,960.00 AS FINAL PAYMENT FOR LABOR
CHARGES FOR THE JUDICIAL ARRAIGNMENT SYSTEM; 2) PAYMENT IN THE AMOUNT OF
$33,366.00 FOR MONTHLY MAINTENANCE CHARGES FOR THE MUSCOGEE COUNTY JAIL
VISITATION PROJECT, FOR THE REMAINDER OF FY09 (6 MONTHS @ $5,561); AND 3)
PAYMENT IN THE AMOUNT OF $8,100.00 FOR MONTHLY MAINTENANCE FOR THE JUDICIAL
ARRAIGNMENT SYSTEM FOR THE REMAINDER OF FY09 (6 MONTHS @ $1,350).
WHEREAS, proceeds from the inmate telephone system at the Muscogee County Jail
was the primary source of financing for the Video Visitation System, and the
Judicial Arraignment System which allows inmates to visit with their families
and be arraigned by Superior Court judges, without leaving their jail cells;
and,
WHEREAS, in November 2008 the account was transferred from the Sheriff?s Office
to Columbus Consolidated Government. Since November, the inmate telephone
system proceeds are deposited into the General Fund.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to
Lightspeed Datalinks for the following services: 1) Payment in the amount of
$25,960.00 as final payment for labor charges for the Judicial Arraignment
System; 2) Payment in the amount of $33,366.00 for monthly maintenance charges
for the Muscogee County Jail Visitation Project, for the remainder of FY09 (6
months @ $5,561); and 3) Payment in the amount of $8,100.00 for monthly
maintenance for the Judicial Arraignment System for the remainder of FY09 (6
months @ $1,350). Funds are available in the FY09: General Fund ? Sheriff ?
Administration ? Service Contracts; 0101 ? 550 ? 1000 ? SHRF ? 6513.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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