Agenda Item # 3
Columbus Consolidated Government
Council Meeting
August 14, 2018
Agenda Report # 17
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) FORD F150 CREW CAB 4X4 PICKUP TRUCKS ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of two (2) 2018 Ford F150
Crew Cab 4x4 Pickup Trucks, with miscellaneous options, from Allan Vigil Ford
(Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit
price of $22,665.00, for a total cost of $45,330.00.
The vehicles will be used by staff of the Urban Forestry & Beautification
Division, of the Public Works Department, for transport to various city
properties for check and repair purposes. These are replacement vehicles.
Funds are budgeted in the FY19 Budget: Paving Fund ? Public Works ? Right of
Way Maintenance ? Light Trucks; 0203-260-3120-ROWM-7722.
* * * * * *
(B) FORD F150 CREW CAB 4X4 PICKUP TRUCKS ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of two (2) 2018 Ford F150
Crew Cab 4x4 Pickup Trucks, with miscellaneous options, from Allan Vigil Ford
(Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit
price of $32,738.00, for a total cost of $65,476.00.
The vehicles will be used to transport equipment, materials and supplies to the
different CCG owned cemeteries throughout the City of Columbus. These are
replacement vehicles.
Funds are budgeted in the FY19 Budget: General Fund ? Public Works ?
Cemeteries ? Light Trucks; 0101-260-2600-CEME-7722.
* * * * * *
(C) FORD F150 CREW CAB 4X4 PICKUP TRUCK ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of one (1) 2018 Ford F150
Crew Cab 4x4 Pickup Truck, with miscellaneous options, from Allan Vigil Ford
(Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit
price of $32,364.00.
The vehicle will be used by the Correctional Officer Detail Supervisor for
transportation to and from job sites, as well as to transport inmates to MCP
when necessary. This is a replacement vehicle.
Funds are budgeted in the FY19 Budget: Stormwater (Sewer) Fund ? Public Works
? Sewer Maintenance ? Light Trucks; 0202-260-3210-SWRM-7722.
* * * * * *
(D) FORD F150 CREW CAB PICKUP TRUCK ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of one (1) 2018 Ford F150
Crew Cab Pickup Truck, with miscellaneous options, from Allan Vigil Ford
(Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit
price of $27,869.00.
The vehicle will be used by staff for Civic Center Event set-ups, pulling a
trailer and 2-man lift. This is a new vehicle.
This purchase will be utilizing funds from the Friends of Columbus Account for
Civic Center as adopted in the FY19 budget. Funds are budgeted in the FY19
Budget as: Civic Center Fund ? Civic Center ? Civic Center Operations ? Light
Trucks; 0757-160-1000-CIVC-7722.
* * * * * *
(E) FORD F150 CREW CAB 2WD PICKUP TRUCK ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of one (1) 2018 Ford F150
Crew Cab 2WD Pickup Truck, with miscellaneous options, from Allan Vigil Ford
(Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit
price of $24,940.00.
The Community Services Division Chief will use the vehicle while performing
duties supervising individuals assigned community service at various locations
within the City of Columbus. This is a replacement vehicle.
Funds are budgeted in the FY19 Budget: Paving Fund ? Public Works ? Community
Services-ROW Maintenance ? Light Trucks; 0203-260-3130-ROWM-7722.
* * * * * *
(F) PROFESSIONAL SURVEYING SERVICES FOR FINANCE DEPARTMENT/ REVENUE DIVISION &
ENGINEERING DEPARTMENT (ANNUAL CONTRACT) ? RFP NO. 18-0016
It is requested that Council approve the annual contract with Moon, Meeks,
Mason & Vinson (Columbus, GA) to provide professional surveying services for
the Finance Department/Revenue Division and Engineering Department on an ?as
needed? basis.
The surveying services requested are in conjunction with the application
process for an Alcoholic Beverage License in Muscogee County, and for various
projects for the Engineering Department. Section 3-7(a)(4) of the Code of
Ordinances, City of Columbus, Georgia, requires all applications for new
Alcoholic Beverage Licenses to include a certificate from a registered surveyor
showing a scale drawing of the location of the proposed premise and the
distance of the proposed premises from any prohibited locations covered in
Section 3-5 of the Code of Ordinances, City of Columbus, Georgia.
Services for the Engineering Department include: general surveying services
related to the sale or purchase of real estate/right of way to include, but are
not limited to, re-plats, plats for lot combinations/subdivisions, plats or
drawings for easements, legal descriptions, field locate and verification of
property lines/right of way limits, flood plain limits, etc. Documenting and
certifications of existing/proposed topographic information, finished floor
elevation, location of utilities, building locations, drainage structures, etc.
The term of the contract shall be for two (2) years, with the option to renew
for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous five-year contract was awarded, on February 26, 2013 (Resolution
65-13), to Moon, Meeks, Mason & Vinson, Inc. (Columbus, GA).
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on December 14, 2017. This RFP has been
advertised, opened and evaluated. Proposals were received on January 24, 2018
from the following five (5) vendors:
Moon, Meeks, Mason & Vinson, Inc. (Columbus, GA)
Becker Survey Company, Inc. (Columbus, GA)
EMC Engineering Services, Inc. (Columbus, GA)
Barge Design Solutions, Inc. (Columbus, GA)
Barrett-Simpson, Inc. (Phenix City, AL)
The following events took place after receipt of the proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 02/15/18 The Purchasing Manager advised evaluation
committee of the RFP rules and process. The proposals were distributed to
committee members for review.
1st Evaluation Meeting 03/05/18 Committee members discussed the proposals from all
vendors. The Committee requested clarification from all vendors.
Clarifications Received 03/19/18 The final clarification responses were received and
forwarded to the committee.
Evaluation Forms Sent to Committee 03/22/18 Evaluation forms forwarded to voting committee
members.
Evaluation Forms Completed by Committee Members 07/25/18 Committee members
completed and returned their evaluation forms to Purchasing.
Evaluation Results forwarded to Committee 07/25/2018 The Evaluation Results were compiled,
completed and forwarded to Committee members for review and Recommendation
Recommendation Received 08/02/18 Via email, the committee members unanimously voted to
award to Moon, Meeks, Mason & Vinson (Columbus, GA)
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of one
(1) voting member from the Parks and Recreation Department, one (1) voting
member from Fleet Maintenance, and one (1) voting member from the Engineering
Department. A member of the Revenue Division served as a non-voting advisor.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to Moon,
Meeks, Mason & Vinson (Columbus, GA), as reflected by their comments provided
below:
? Has worked with the City before and provided excellent service.
? Moon, Meeks, Mason & Vinson has years of experience providing plats,
easements, and other surveys.
? Vendor has performed and completed several plans for the City, to include
alcohol surveying work, in the past and has appeared in court on behalf of
Columbus Consolidated Government.
Vendor Experience/Qualifications:
? Moon Meeks Mason & Vinson, Inc. is a local Land Surveying and Civil
Engineering firm that has served the community since 1946.
? Jefferson Keefe, Registered Land Surveyor, has 27 years of experience in the
industry and has been with the firm for 19 years. Mr. Keefe?s role within the
firm is Owner and Vice President of Surveying Operations.
? Seth Perdue, Registered Land Surveyor, has 13 years of experience in the
industry and has been with the firm for two years. Mr. Perdue?s role within
the firm is In-Office Project Surveyor. Mr. Perdue has recently obtained his
UAS (Unmanned Aircraft System) license and operates the firm?s aerial drone to
perform surveys as requested.
Client Work History:
? Beil Law Firm (Columbus, GA): Prepared surveys, plats and legal descriptions
for land acquisition and easements for Riverwalk through Bibb Mill and City
Mills Properties.
? City of Columbus, Revenue Division (Columbus, GA): For numerous years, vendor
has provided Surveying Services on hundreds of projects completing the
necessary Surveyor?s Reports addressing zoning percentages and prohibited
locations as required by the Revenue Division.
? City of Columbus, Engineering Department (Columbus, GA): Performed numerous
surveying services for the City, including boundary and roadway surveys,
replats and easement surveys on an as-needed basis.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the Procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening and
no proposal responses are made public, due to the possibility of negotiated
components of the proposals. If Council does not approve the recommended
offeror, the RFP specifications will be re-advertised. The evaluation results
and cost information has been submitted to the City Manager in a separate memo
for informational purposes.
Funds are budgeted each fiscal year for this ongoing expense: Revenue Division:
General Fund ? Finance ? Revenue-Occupation Tax ? Revenue Collections ?
Contractual Services; 0101-200-2200-REVS-6319. Engineering: Stormwater (Sewer)
Fund ? Engineering ? Stormwater ? Contractual Services; 0202-250-2600-STRM-6319
and Paving Fund ? Engineering ? Highways and Roads ? Contractual Services;
0203-250-2200-ROAD-6319.
* * * * * *
(G) COLOR PHOTOCOPIERS (ANNUAL CONTRACT) ? RFB NO. 18-0057
It is requested that Council approve the contract for the rental of seven (7)
color photocopiers, to include: two (2) units for the Public Works, two (2)
units for the Engineering Department, one (1) unit for the Planning Department,
and two (2) units for the Print Shop, from the Overby Company (Columbus, GA),
at a lease rate of $0.049 per color copy and $0.0049 per black/white copy. The
estimated combined copy volume is approximately 294,960 color copies, and
736,999 black/white copies per year, for an estimated annual contract value of
$18,064.34.
The Contractor will provide new machines at the start of the contract term, and
will provide repair services, replacement consumables (to include toner), all
replacement parts and labor. The color copiers are required to enhance
graphics for presentations, and to provide color copies for specified City
departments.
The initial term of the contract shall be for two (2) years, with the option to
renew for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division and
the Georgia Procurement Registry. Four (4) bids were received on June 13,
2018. This bid has been advertised, opened and reviewed. The bidders were:
The Overby Co.
(Columbus, GA) Malone Office Environments
(Columbus, GA) Ricoh USA
(Macon, GA) Sharp
(Columbus, GA)
Manufacturer/Model: (1) iRC3530i II
(3) iRC5545i II Sharp MX-5070V Ricoh MP C3504ex
$347.15/mo lease Sharp MX-5050V
Cost per Copy, Color: 0.049 0.0536 0.0520 0.079
Cost per Copy, Black & White: 0.0049 0.0200 0.0080 0.041
PRINT SHOP
Manufacturer/Model:
(Canon C7500II Series or equivalent) iRC7570i II Sharp MX-7090V Ricoh Pro 5210S
$784.35/mo lease Sharp MX-7580N
Cost per Copy, Color: 0.049 0.0541 0.0089 .05
Cost per Copy, Black & White: 0.0049 0.0317 0.0480 .012
Funds are budgeted each fiscal year for this ongoing expense as follows:
Integrated Waste Management Fund - Public Works ? Solid Waste Collection ?
Copier Charges, 0207-260-3510-GARB-6632 and Paving Fund - Public Works - Right
of Way Maintenance ? Copier Charges, 0203-260-3120-ROWM-6632; Sewer
(Stormwater) Fund ? Engineering ? Stormwater ? Contractual Services/Copier
Charges, 0202-250-2600-STRM-6319/6632; Sewer (Stormwater) Fund ? Engineering ?
Drainage ? Contractual Services/Copier Charges, 0202-250-2300-DRAN-6319/6632,
and Paving Fund ? Engineering ? Highways and Roads ? Contractual
Services/Copier Charges, 0203-250-2200-ROAD-6319 & 6632; General Fund ?
Planning - Planning ? Office Equipment Maintenance/Copier Charges/Printing
Services, 0101-242-1000-PLAN-6512/6632/6631; BSA 1567 (2018).
* * * * * *
(H) ANNUAL SUBSCRIPTION FEE: ONLINE TRAINING FOR SHERIFF?S DEPARTMENT
It is requested that Council approve the annual subscription fee payment to
Relias Learning (Cary, NC), in the amount of $27,279.05, for the Sheriff?s
Department online training services. This payment covers the period from July
1, 2018 to June 30, 2019.
The online correctional training will enable the Officers in the Sheriff?s
Department to participate in online, self-paced training. This training is
uniquely positioned to: reduce the overall cost of required staff training, to
increase safety and security, decrease liability, and meet regulatory training
requirements across the broad spectrum of the correctional services. The
software utilized for the training is approved by the ACA (American
Correctional Association), American Jail Association (AJA) and the American
Probation and Parole Association (APPA).
Funds are available in the FY19 Budget as follows: Special Projects ? Capital
Projects Fund ? Capital Projects ? General Fund Supported Capital Projects ?
Computer Software ? State Criminal Alien Assistance Program;
0508-660-1000-6713-22180-20010.
* * * * * * * * *
(I) ANNUAL MAINTENANCE: MUG SHOT SYSTEM FOR SHERIFF?S OFFICE
It is requested that Council authorize the payment to DataWorks Plus, LLC,
(Greenville, SC) in the amount of $31,287.83 for the Jail?s Photo Manager
(Mugshot) system, Livescan fingerprint system, and Rapid ID scan devices annual
maintenance agreement. The maintenance period will be for one year, from
August 1, 2018 through July 31, 2019.
The vendor will provide 24/7 maintenance and support (hardware and software)
with remote dial-in analysis. The system supports multiple law enforcement
agencies to include Agency website access to offender photographs and charges.
Resolution No. 233-96 authorized the purchase of the upgraded system from
DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent
maintenance agreements since the warranty for the equipment expired. The
software and licenses are proprietary to DataWorks Plus. Therefore, the vendor
is considered the only known source per the procurement ordinance.
Funds are budgeted in the FY19 Budget as follows: General Fund - Sheriff ?
Jail ? Contractual Services, 0101-550-2600- JAIL-6319.
* * * * * * * * *
(J) ANNUAL MEMBERSHIP FEE: VENUE COALITION FOR CIVIC CENTER
It is requested that Council approve payment to Venue Coalition (Westlake
Village, CA), in the amount of $15,000.00 for the Civic Center annual
membership fee.
Venue Coalition is a live entertainment consulting company focused on booking
Artists, Attractions and Touring Productions in its member Arena and Theater
Venues.
As a booking advocate for independent managed facilities, Venue Coalition
actively reaches out to content providers and decision makers to identify new
booking and business opportunities. Venue Coalition also distributes detailed
information about its venues to agents, promoters, and producers to provide a
better understanding of each market, and to keep them ?on the radar?.
As a member of Venue Coalition, the Civic Center benefits from shared
information about industry developments, while gaining national booking
representation. Resulting in increased annual event bookings, while enhancing
awareness of the facility within the touring community.
Funds are budgeted in the FY19 Budget: Civic Center Fund ? Civic Center ?
Other Events ? Operating Materials; 0757 ? 160 ? 2500 ? EVNT ? 6728
* * * * * * * * *
(K) UNINTERRUPTIBLE POWER SUPPLY SYSTEM (UPS) FOR BACKUP E911 AT THE
CITY SERVICE CENTER
It is requested that Council approve the purchase of an Uninterruptible Power
Supply System (UPS) from Motorola (Chicago, IL), in the amount of $19,484.57,
for the backup E911center at the City Service Center.
It has been determined that the current Uninterruptible Power Supply system
(UPS) in the Backup E911 Center is not working correctly. Several problems
occur when the City Service Center loses electrical service. When this happens
all the computers controlling the telephone lines and radios in the Backup 911
Center shut down improperly and they must be rebooted manually. Additionally,
the most severe problem is when the power is lost, the 911 Geo Diverse System
also loses seven 911 telephone trunk lines that go to the Backup Center first
before coming to the main 911 Center at the Public Safety Building. As a
result, the 911 System is operating on only the other seven 911 telephone trunk
lines, which can cause 911 calls not to be received.
Motorola is the only known source for the equipment, as it will connect to the
E911 system provided and maintained by the vendor.
Funds are budgeted in the FY19 Budget: Emergency Telephone Fund ? Police ?
E-911 ? Other Purchased Services; 0209-400-3220-E-911-6699.
* * * * * * * * *
(L) REPLACEMENT SEATING FOR THE CIVIC CENTER
It is requested that Council approve the purchase of replacement seating from
Hussey Seating Company (North Berwick, ME), in the amount of $13,501.50. The
purchase will be accomplished by cooperative purchase, via Sourcewell (formerly
NJPA) Contract #100814-HSC.
The seating includes one hundred (100) stadium seats that will be used as
replacements for seats that are worn or broken at the Civic Center. These
seats match those originally purchased for the Civic Center, per Resolution
#29-96.
The purchase will be accomplished via Request for Proposal (RFP) Contract
#100814, initiated by the National Joint Powers Alliance (NJPA) (now
Sourcewell), whereby Hussey Seating was the successful vendor contracted to
provide Event Seating and Related Supplies. The contract, which commenced
December 16, 2014, is good through December 16, 2019. The National Joint
Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21.
This statute was created in 1978 and revised in 1995 to allow participating
governmental and municipal agencies to reduce the cost of purchased goods by
leveraging their combined purchasing power. The RFP process utilized by
National Joint Powers Alliance meets the requirements of the City?s Procurement
Ordinance; additionally, cooperative purchasing is authorized per Article 9-101
of the Procurement Ordinance.
This purchase will be utilizing funds from the Friends of Columbus Account for
Civic Center as adopted in the FY19 budget. Funds are budgeted in the FY19
Budget as: Civic Center Fund ? Civic Center ? Civic Center Operations ?
Capital Expenditures ? Under $5000: 0757 ? 160 ? 1000 ? CIVC ? 7763.
* * * * * * * * *
(M) REPAIR SERVICES FOR A CAT DFK2 BULL DOZER
It is requested that Council approve payment for repair services from Yancey
Brothers (Fortson, GA), in the amount of $16,015.82, for a CAT D4K2 Bull Dozer,
Vehicle #????11459.
In June 2018 the engine on the equipment went out. The unit was inspected and
it was determined that a new engine was needed. This specialized equipment is
used on both the Pinegrove Landfill and at Granite Bluff. The bull dozer was
purchased in October 2013, at a cost of $106,900.
Yancey Brothers, the local authorized Caterpillar distributer and repair
service dealer, performed the repair. Therefore, the vendor is deemed an only
known source per the Procurement Ordinance, Article 3-114.
Funds are budgeted in the FY19 Budget: Integrated Waste Management Fund?
Public Works ? Pine Grove Landfill ? Auto Parts and Supplies; 0207 ? 260 ? 3560
? PGRO -6721.
* * * * * * * * *
(N) SURPLUS EQUIPMENT
It is requested that Council declare as surplus, the equipment shown on the
attached lists, as well as, miscellaneous office equipment and furniture, in
accordance with Section 7-501 of the Charter of Columbus Consolidated
Government; additionally, approval is also requested to declare any items as
surplus, which may be added to the list prior to the auction. The equipment
has either been replaced or placed out of service due to excess maintenance
cost.
The surplus items will be disposed of by auction on Saturday, September 8,
2018, held on the grounds of the Civic Center. The auction will be conducted
by the City?s contracted Auctioneer, Evans Auctioneers, Inc. Additionally,
some items may be sold online through GovDeals or formal bid, whichever method
is most appropriate for the asset. GovDeals provides an online service to
government agencies to facilitate the sale of surplus items via the Internet.
Revenue from the auction will be deposited into Various Funds - Sale of Surplus
Equipment Account 4907.
* * * * * * * * *
(O) STATE MANDATED ANNUAL WORKERS? COMPENSATION FEES
It is requested that Council approve payment to the State Board of Workers?
Compensation, in the amount of $23,296.49, for annual assessment dues.
The dues are payable to the State Board of Workers' Compensation every year for
the employer's share of the Board's operating expenses and for contributions to
the Subsequent Injury Trust Fund, which is still paying out on injuries prior
to 2008. The assessment is based on the number of employees and the payroll.
Funds are budgeted in FY19 Budget as follow: Risk Management Internal Service
Fund ? Human Resources ? Workers? Compensation ? Contractual Services; 0860 ?
220 ? 3820 ? WCOM - 6319.
EMERGENCY PURCHASE ? INFORMATION ONLY
(P) ANNUAL AMBULANCE SERVICE LICENSE FEES FOR FIRE/EMS
On Wednesday, August 1, 2018, the Fire/EMS Department contacted the City
Manager explaining the need to expedite payment for ambulance service license
fees, in the amount of $17,900.00, payable to the Georgia Department of Public
Health. Fees were due no later than August 8, 2018.
The paperwork for the fees were not received in the Finance Department until
July 19, 2018 which was after the preparation deadline for the July 24th
agenda. Per email from the Finance Director to Department Heads and Elected
Officials, dated September 29, 2017, potential agenda items must be received in
Finance on the Monday, prior to a Council Meeting week, as the agenda is
prepared a week in advance in to order for Finance Administration and City
Manager to review before posting to Ecap.
City Manager approved the emergency purchase on Wednesday, August 1, 2018.
Funds are budgeted in the FY19 Budget: General Fund ? Fire/EMS ? Fire/EMS
Operations ? Taxes/Licenses; 0101 ? 410 ? 2100 ? FOPR ? 9212.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) FORD F150 CREW CAB 4X4
PICKUP TRUCKS, WITH MISCELLANEOUS OPTIONS, FROM ALLAN VIGIL FORD (MORROW, GA),
VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002, AT A UNIT PRICE OF
$22,665.00, FOR A TOTAL COST OF $45,330.00.
WHEREAS, the vehicle will be used by staff of the Urban Forestry &
Beautification Division of the Public Works Department for transport to various
city properties for check and repair purposes. These are replacement vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) 2018
Ford F150 Crew Cab 4x4 Pickup Trucks, with miscellaneous options, from Allan
Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002,
at a unit price of $22,665.00, for a total cost of $45,330.00. Funds are
budgeted in the FY19 Budget: Paving Fund ? Public Works ? Right of Way
Maintenance ? Light Trucks; 0203-260-3120-ROWM-7722.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) FORD F150 CREW CAB 4X4
PICKUP TRUCKS, WITH MISCELLANEOUS OPTIONS, FROM ALLAN VIGIL FORD (MORROW, GA),
VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002, AT A UNIT PRICE OF
$32,738.00, FOR A TOTAL COST OF $65,476.00.
WHEREAS, the vehicles will be used to transport equipment, materials and
supplies to the different CCG owned cemeteries throughout the City of
Columbus. These are replacement vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) 2018
Ford F150 Crew Cab 4x4 Pickup Trucks, with miscellaneous options, from Allan
Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002,
at a unit price of $32,738.00, for a total cost of $65,476.00. Funds are
budgeted in the FY19 Budget: General Fund ? Public Works ? Cemeteries ? Light
Trucks; 0101-260-2600-CEME-7722.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD F150 CREW CAB 4X4
PICKUP TRUCK, WITH MISCELLANEOUS OPTIONS, FROM ALLAN VIGIL FORD (MORROW, GA),
VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002, AT A UNIT PRICE OF
$32,364.00.
WHEREAS, the vehicle will be used by the Correctional Officer Detail Supervisor
for transportation to and from job sites, as well as to transport inmates to
MCP when necessary. This is a replacement vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 2018
Ford F150 Crew Cab 4x4 Pickup Truck, with miscellaneous options, from Allan
Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002,
at a unit price of $32,364.00. Funds are budgeted in the FY19 Budget:
Stormwater (Sewer) Fund ? Public Works ? Sewer Maintenance ? Light Trucks;
0202-260-3210-SWRM-7722.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor House voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD F150 CREW CAB
PICKUP TRUCK, WITH MISCELLANEOUS OPTIONS, FROM ALLAN VIGIL FORD (MORROW, GA),
VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002, AT A UNIT PRICE OF
$27,869.00.
WHEREAS, the vehicle will be used by staff for Civic Center Event set-ups,
pulling a trailer and 2-man lift. This is a new vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 2018
Ford F150 Crew Cab Pickup Truck, with miscellaneous options, from Allan Vigil
Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a
unit price of $27,869.00. This purchase will be utilizing funds from the
Friends of Columbus Account for Civic Center as adopted in the FY19 budget.
Funds are budgeted in the FY19 Budget as: Civic Center Fund ? Civic Center ?
Civic Center Operations ? Light Trucks; 0757-160-1000-CIVC-7722.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD F150 CREW CAB 2WD
PICKUP TRUCK, WITH MISCELLANEOUS OPTIONS, FROM ALLAN VIGIL FORD (MORROW, GA),
VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002, AT A UNIT PRICE OF
$24,940.00.
WHEREAS, the Community Services Division Chief will use the vehicle while
performing duties supervising individuals assigned community service at various
locations within the City of Columbus. This is a replacement vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 2018
Ford F150 Crew Cab 2WD Pickup Truck, with miscellaneous options, from Allan
Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002,
at a unit price of $24,940.00. Funds are budgeted in the FY19 Budget: Paving
Fund ? Public Works ? Community Services-ROW Maintenance ? Light Trucks;
0203-260-3130-ROWM-7722.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH MOON, MEEKS,
MASON & VINSON, INC., (COLUMBUS, GA) TO PROVIDE PROFESSIONAL SURVEYING SERVICES
FOR FINANCE DEPARTMENT/REVENUE DIVISION & ENGINEERING DEPARTMENT, ON AN ?AS
NEEDED BASIS?.
WHEREAS, an RFP was administered (RFP No. 18-0016) and five (5)
proposals were received; and,
WHEREAS, the proposal submitted by Moon, Meeks, Mason & Vinson, Inc.,
met all proposal requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the initial term of the contract shall be for two years, with
the option to renew for three (3) additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
Moon, Meeks, Mason & Vinson, Inc., (Columbus, GA) to provide professional
surveying services for the Finance Department, Revenue Division, on an ?as
needed basis?. Funds are budgeted each fiscal year for this ongoing expense:
Revenue Division: General Fund ? Finance ? Revenue-Occupation Tax ? Revenue
Collections ? Contractual Services; 0101-200-2200-REVS-6319. Engineering:
Stormwater (Sewer) Fund ? Engineering ? Stormwater ? Contractual Services;
0202-250-2600-6319 and Paving Fund ? Engineering ? Highways and Roads ?
Contractual Services; 0203-250-2200-6319.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT FOR THE
RENTAL OF SEVEN (7) COLOR PHOTOCOPIERS, TO INCLUDE: TWO (2) UNITS FOR PUBLIC
WORKS, TWO (2) UNITS FOR ENGINEERING, ONE (1) UNIT FOR PLANNING, AND TWO (2)
UNITS FOR THE PRINT SHOP, FROM THE OVERBY COMPANY (COLUMBUS, GA), AT A LEASE
RATE OF $0.049 PER COLOR COPY AND $0.0049 PER BLACK/WHITE COPY. THE ESTIMATED
COMBINED COPY VOLUME IS APPROXIMATELY 294,960 COLOR COPIES, AND 736,999
BLACK/WHITE COPIES PER YEAR, FOR AN ESTIMATED ANNUAL CONTRACT VALUE OF
$18,064.34.
WHEREAS, the color copiers are required by the Public Works Division of Waste
Management and GIS, Engineering Department, Planning Department, and Print Shop
to enhance graphics for presentations, and to provide color copies for City
departmens; and,
WHEREAS, the contractor will furnish new machines and provide repair services,
replacement consumables (to include toner), and all replacement parts and
labor; and,
WHEREAS, the contract term shall be for two (2) years, with the option to renew
for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract for the rental of seven (7) color photocopiers, to include: two (2)
units for Public Works, two (2) units for Engineering, one (1) unit for
Planning, and two (2) units for the Print Shop, from the Overby Company
(Columbus, GA), at a lease rate of $0.049 per color copy and $0.0049 per
black/white copy. The estimated combined copy volume is approximately 294,960
color copies, and 736,999 black/white copies per year, for an estimated annual
contract value of $18,064.34. Funds are budgeted each fiscal year for this
ongoing expense as follows: Integrated Waste Management Fund - Public Works ?
Solid Waste Collection ? Copier Charges, 0207-260-3510-GARB-6632 and Paving
Fund - Public Works - Right of Way Maintenance ? Copier Charges,
0203-260-3120-ROWM-6632; Sewer (Stormwater) Fund ? Engineering ? Stormwater ?
Contractual Services/Copier Charges, 0202-250-2600-STRM-6319/6632; Sewer
(Stormwater) Fund ? Engineering ? Drainage ? Contractual Services/Copier
Charges, 0202-250-2300-DRAN-6319/6632, and Paving Fund ? Engineering ? Highways
and Roads ? Contractual Services/Copier Charges, 0203-250-2200-ROAD-6319 &
6632; General Fund ? Planning - Planning ? Office Equipment Maintenance/Copier
Charges/Printing Services, 0101-242-1000-PLAN-6512/6632/6631; BSA 1567
(2018).1567 (2018)
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE ANNUAL SUBSCRIPTION FEE PAYMENT TO RELIAS
LEARNING (CARY, NC), IN THE AMOUNT OF $27,279.05, FOR THE SHERIFF?S DEPARTMENT
ONLINE TRAINING SERVICES. THIS PAYMENT COVERS THE PERIOD FROM JULY 1, 2018 TO
JUNE 30, 2019.
WHEREAS, the online correctional training will enable the Officers in
the Sheriff?s Department to participate in online, self-paced training. This
training is uniquely positioned to: reduce the overall cost of required staff
training, to increase safety and security, decrease liability, and meet
regulatory training requirements across the broad spectrum of the correctional
services. The software utilized for the training is approved by the ACA
(American Correctional Association), American Jail Association (AJA) and the
American Probation and Parole Association (APPA).
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make the annual
subscription fee payment to Relias Learning (Cary, NC), in the amount of
$27,279.05, for the Sheriff?s Department online training services. This
payment covers the period from July 1, 2018 to June 30, 2019. Funds are
available in the FY19 Budget as follows: Special Projects ? Capital Projects
Fund ? Capital Projects ? General Fund Supported Capital Projects ? Computer
Software ? State Criminal Alien Assistance Program;
0508-660-1000-6713-22180-20010.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the______ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING PAYMENT TO DATAWORKS PLUS, LLC, (GREENVILLE,
SC), IN THE AMOUNT OF $31,287.83, FOR THE JAIL?S PHOTO MANAGER (MUGSHOT)
SYSTEM, LIVESCAN FINGERPRINT SYSTEM, AND RAPID ID SCAN DEVICES ANNUAL
MAINTENANCE AGREEMENT. THE MAINTENANCE PERIOD WILL BE FOR ONE YEAR, FROM
AUGUST 1, 2018 THROUGH JULY 31, 2019.
WHEREAS, the vendor will provide 24/7 maintenance support for the mug
shot system, which is utilized by the Sheriff?s Office; and,
WHEREAS, Resolution No. 233-96 authorized purchase of an upgraded
system from DataWorks Plus (formerly TFP, Inc.). The City has paid for
subsequent maintenance agreements since the warranty for the equipment expired.
The software and licenses are proprietary to DataWorks Plus. Therefore, the
vendor is the considered the only known source per the procurement ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to DataWorks
Plus, LLC, (Greenville, SC), in the amount of $31,287.83, for the Jail?s Photo
Manager (Mugshot) system, Livescan fingerprint system, and Rapid ID scan
devices annual maintenance agreement. The maintenance period will be for one
year, from August 1, 2018 through July 31, 2019. Funds are budgeted in the
FY19 Budget as follows: General Fund - Sheriff ? Jail ? Contractual Services,
0101-550-2600- JAIL-6319.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING PAYMENT TO VENUE COALITION (WESTLAKE VILLAGE,
CA), IN THE AMOUNT OF $15,000.00 FOR THE CIVIC CENTER ANNUAL MEMBERSHIP FEE.
WHEREAS, Venue Coalition is a live entertainment consulting company focused on
booking Artists, Attractions and Touring Productions in its member Arena and
Theater Venues. As a booking advocate for independent managed facilities,
Venue Coalition actively reaches out to content providers and decision makers
to identify new booking and business opportunities. Venue Coalition also
distributes detailed information about its venues to agents, promoters, and
producers to provide a better understanding of each market, and to keep them
?on the radar?; and,
WHEREAS, as a member of Venue Coalition, the Civic Center benefits from shared
information about industry developments, while gaining national booking
representation. Resulting in increased annual event bookings, while enhancing
awareness of the facility within the touring community.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Venue
Coalition (Westlake Village, CA), in the amount of $15,000.00 for the Civic
Center annual membership fee. Funds are budgeted in the FY19 Budget: Civic
Center Fund ? Civic Center ? Other Events ? Operating Materials; 0757 ? 160 ?
2500 ? EVNT - 6728
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM K?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE PURCHASE OF AN UNINTERRUPTIBLE POWER
SUPPLY SYSTEM (UPS) FROM MOTOROLA (CHICAGO, IL), IN THE AMOUNT OF $19,484.57,
FOR THE BACKUP E911 CENTER AT THE CITY SERVICE CENTER.
WHRERAS, it has been determined that the current Uninterruptible Power Supply
system (UPS) in the Backup E911 Center is not working correctly; and,
WEHREAS, several problems occur when the City Service Center loses electrical
service; and,
WHEREAS, Motorola is the only known source for the equipment, as it will
connect to the E911 system provided and maintained by the vendor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase an
uninterruptible power supply system (ups) from Motorola (Chicago, Il), in the
amount of $19,484.57, for the backup E911 center at the City Service Center.
Funds are budgeted in the FY19 Budget: Emergency Telephone Fund ? Police ?
E-911 ? Other Purchased Services; 0209-400-3220-E 911-6699.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM L?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE PURCHASE OF REPLACEMENT SEATING FOR THE
CIVIC CENTER FROM HUSSEY SEATING COMPANY (NORTH BERWICK, ME), IN THE AMOUNT OF
$13,501.50. THE PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASE, VIA
SOURCEWELL (FORMERLY NJPA) CONTRACT #100814-HSC.
WHEREAS, the seating includes one hundred (100) stadium seats that will be used
as replacements for seats that are worn or broken at the Civic Center. These
seats match those originally purchased for the Civic Center per Resolution
#29-96; and,
WHEREAS, The purchase will be accomplished via Request for Proposal (RFP)
Contract #100814, initiated by the National Joint Powers Alliance (NJPA) (now
Sourcewell), whereby Hussey Seating was the successful vendor contracted to
provide Event Seating and Related Supplies. The contract, which commenced
December 16, 2014, is good through December 16, 2019. The National Joint
Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21.
This statute was created in 1978 and revised in 1995 to allow participating
governmental and municipal agencies to reduce the cost of purchased goods by
leveraging their combined purchasing power. The bid process utilized by
National Joint Powers Alliance meets the requirements of the City?s Procurement
Ordinance; additionally, cooperative purchasing is authorized per Article 9-101
of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase replacement
seating for the Civic Center from Hussey Seating Company (North Berwick, ME),
in the amount of $13,501.50. The purchase will be accomplished by cooperative
purchase, via Sourcewell (formerly NJPA) Contract #100814-HSC. This purchase
will be utilizing funds from the Friends of Columbus Account for Civic Center
as adopted in the FY19 budget. Funds are budgeted in the FY19 Budget as: Civic
Center Fund ? Civic Center ? Civic Center Operations ? Capital Expenditures ?
Under $5000: 0757 ? 160 ? 1000 ? CIVC ? 7763.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM M?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING PAYMENT FOR REPAIR SERVICES FROM YANCEY
BROTHERS (FORTSON, GA), IN THE AMOUNT OF $16,015.82, FOR A CAT D4K2 BULL DOZER,
VEHICLE #????11459.
WHEREAS, in June 2018 the engine on the equipment went out. The unit was
inspected and it was determined that a new engine was needed. This specialized
equipment is used on both the Pinegrove Landfill and at Granite Bluff. The
bull dozer was purchased in October 2013, at a cost of $106,900; and,
WHEREAS, Yancey Brothers, the local authorized Caterpillar distributer and
repair service dealer, performed the repair. Therefore, the vendor is deemed
an only known source per the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment for repair
services from Yancey Brothers (Fortson, GA), in the amount of $16,015.82, for a
CAT D4K2 Bull Dozer, Vehicle #????11459. Funds are budgeted in the FY19
Budget: Integrated Waste Management Fund? Public Works ? Pine Grove Landfill ?
Auto Parts and Supplies; 0207 ? 260 ? 3560 ? PGRO -6721.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM N?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE DECLARATION AS SURPLUS THE EQUIPMENT SHOWN
ON THE ATTACHED LISTS, AS WELL AS, MISCELLANEOUS OFFICE EQUIPMENT AND
FURNITURE, IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS
CONSOLIDATED GOVERNMENT; ADDITIONALLY, APPROVAL IS ALSO REQUESTED TO DECLARE
ANY ITEMS AS SURPLUS WHICH MAY BE ADDED TO THE LIST PRIOR TO THE AUCTION. THE
EQUIPMENT HAS EITHER BEEN REPLACED OR PLACED OUT OF SERVICE DUE TO EXCESS
MAINTENANCE COST.
The surplus items will be disposed of by auction on Saturday, September 8,
2018. The auction will be conducted by the City?s contracted Auctioneer, Evans
Auctioneers, Inc. Additionally, some items may be sold online through
GovDeals or formal bid, whichever method is most appropriate for the asset.
GovDeals provides an online service to government agencies to facilitate the
sale of surplus items via the Internet.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to declare surplus the
equipment shown on the attached lists, as well as, miscellaneous office
equipment and furniture, in accordance with Section 7-501 of the Charter of
Columbus Consolidated Government; additionally, the City Manager is authorized
to declare any items as surplus which may be added to the list prior to the
auction. The equipment has either been replaced or placed out of service due
to excess maintenance cost. Revenue from the auction will be deposited into
Various Funds - Sale of Surplus Equipment Account 4907.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM O?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING APPROVE PAYMENT TO THE STATE BOARD OF WORKERS?
COMPENSATION, IN THE AMOUNT OF $23,296.49, FOR ANNUAL ASSESSMENT DUES.
WHEREAS, the dues are payable to the State Board of Workers' Compensation every
year for the employer's share of the Board's operating expenses and for
contributions to the Subsequent Injury Trust Fund, which is still paying out on
injuries prior to 2008. The assessment is based on the number of employees and
the payroll.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to the State
Board of Workers? Compensation, in the amount of $23,296.49, for annual
assessment dues. Funds are budgeted in FY19 Budget as follow: Risk Management
Internal Service Fund ? Human Resources ? Workers? Compensation ? Contractual
Services; 0860 ? 220 ? 3820 ? WCOM - 6319.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments