Agenda Item # 8
Columbus Consolidated Government
Council Meeting
April 10, 2018
Agenda Report # 109
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) REPAIR AND REFINISHING OF COUNTERTOP WORKSTATIONS AT MUSCOGEE COUNTY JAIL ?
RFB NO. 18-0034
It is requested that Council authorize the execution of a construction contract
with C. T. Bone, Inc. (Warner Robins, GA) in the amount of $23,625.00 for the
repair and refinishing of countertop workstations at Muscogee County Jail.
There are three (3) floors on the South Tower of the Muscogee County Jail, with
a large countertop workstation on each floor. The contractor will provide all
labor, equipment and materials to repair and refinish the countertop
workstations. The work includes, but is not limited to:
? Everything within the Control Room will remain in operation while work is
being performed.
? The existing countertops will be removed and replaced.
? The new countertops will be constructed from ?? AC interior plywood, and
laminated to match radius.
? The Control Room counter radius will remain, but with new laminate applied
over the old, which must be equal to or better than the old laminate.
? Support studs will be every four feet; the studs will be made of 20-gauge
steel, 1?? x 3?? (2x4 inch wood equivalent) and wrapped with ?? AC interior
plywood for stability and painting.
? Support studs under both control panels will be vertical to the floor, 48?
apart, and attached at the outer edge away from the radius.
? The remaining support studs will be installed based on ADA standards (sloped
to allow non-interference by chairs), with no less than an 18? slope to point.
Bid specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry. A mandatory site visit was held on March 6,
2018; five (5) contractors were represented at the site visit. One bid was
received on March 21, 2018. This bid has been advertised, opened and
reviewed. The bidder was:
C. T. Bone, Inc. (Warner Robins, GA) $23,625.00
Funding is available in the FY18 Budget: General Fund ? Sheriff ? Detention ?
Muscogee County Jail ? Building Maintenance & Repair; 0101-550-2600-JAIL-6521.
* * * * * * * * * * *
(B) CUBICLES AND CHAIRS FOR RECORDERS COURT
It is requested that Council approve the purchase of cubicles and chairs from
The Hon Company c/o Malone Office Environments (Muscatine, IA) in the amount of
$20,879.54, by Cooperative Purchase, via Georgia Statewide Contract
#99999-SPD0000100-0091.
Recorder?s Court needs 12 cubicles and 12 chairs to help the office run more
efficiently. Cubicles create privacy, organization, team environment and
supervisors can keep better tabs on employees. Currently, supervisors cannot
see all of their employees. Judicial and Financial offices are being combined
into one work area and cross training employees and supervisors. In order to
do this, individual work areas are needed. When two people are out at the same
time it won?t cripple the office and the public won?t have to go back and forth
between departments. Everything will now be handled at one window.
Funds are available in the FY18 Budget: General Fund ? Recorder?s Court ?
Recorder?s Court ? Furniture; 0101-580-1000-7731
* * * * * * * * * * *
(C) BATTERIES FOR E911 CENTER UNINTERRUPTIBLE POWER SUPPLY (UPS)
It is requested that Council approve payment to Motorola Solutions (Chicago,
IL), in the amount of $10,541.17, to provide and install one string of (40)
batteries for the Uninterruptible Power Supply (UPS) required for the E911
Center.
On November 23, 2017, the E911 Dispatcher informed Motorola the battery
temperature for the UPS was very hot, which presented a potential fire hazard.
Additionally, in the event the UPS was completely inoperable, then the E911
Center would not have an alternative power supply, if the need arose.
Therefore, the batteries were replaced on November 28, 2017 by Motorola.
Uninterruptible Power Supply (UPS) is a type of power supply that contains a
battery to maintain power to provide power to electronics in the event of a
power surge or outage.
Funds are available in the FY18 Budget: Emergency Telephone Fund ? Police ?
E-911 Communications Center ? Miscellaneous Equipment Maintenance; 0209 ? 400 ?
3220 ? E911 ? 6519.
* * * * * *
(D) 65-FT BUCKET TRUCK WITH AERIAL DEVICE ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of one (1) 65-FT Bucket
Truck with Aerial Device (2018 F-750 Diesel Base/VersaLift VO-260) from Wade
Ford (Smyrna, GA) in the amount of $168,691.00 via Georgia State Contract
#99999-SPD-SPD0000039-0003.
The vehicle was approved for the Urban Forestry and Beautification Division in
the FY18 Budget, and will be used by staff when cutting and trimming trees
along right-of-ways throughout Muscogee County. This is a replacement vehicle.
Funds are budgeted in the FY18 Budget: Paving Fund ? Public Works ? Landscape
& Forestry ? Heavy Trucks; 0203 - 260 - 3120 ? ROWM - 7723.
* * * * * *
(E) MAINTENANCE, REPAIR & OPERATIONAL (MRO), SUPPLIES, INDUSTRIAL SUPPLIES, AND
RELATED PRODUCTS AND SERVICES VIA U.S. COMMUNITIES GOVERNMENTAL PURCHASING
ALLIANCE
It is requested that Council approve the purchase of MRO supplies, industrial
supplies, and related products and services, on an as needed basis, from HD
Supply Facilities Maintenance, Ltd. (San Diego, CA)., via contract number
16154, adopted by U.S. Communities Governmental Purchasing Alliance (GPA). HD
Supply Facilities Maintenance, Ltd. (San Diego, CA) will be utilized as an
alternate source for MRO supply purchases for various departments.
U.S. Communities is the leading national government purchasing cooperative,
providing government procurement resources and solutions to local and state
government agencies, school districts (K-12), higher education institutes, and
nonprofits looking for the best overall supplier government pricing. Contract
Number Maricopa County, 16154, adopted by U.S. Communities Governmental
Purchasing Alliance, is a cooperative bid available for use by any governmental
entity. The City?s Procurement Ordinance, Article 9-101, authorizes the use of
cooperative purchasing.
The contract term shall be for five (5) years beginning February 1, 2017 thru
December 31, 2021 with the option to renew for five (5) additional one (1)
periods.
Funds are budgeted each fiscal year for this ongoing expense: Various
Departments ? Operating Materials; 6728.
* * * * * *
(F) CHEVROLET TAHOE POLICE PURSUIT VEHICLE ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of one (1) Chevrolet Tahoe
police pursuit vehicle from Hardy Chevrolet (Dallas, GA), via Georgia State
Contract #99999-SPD-ES40199409-0002, at a cost of $32,136.00.
Funds were allocated in the FY18 Budget for purchases. The vehicle will be
used by the detective division while working assigned cases. This is a new
vehicle.
Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund ? Sheriff ?
Public Safety-LOST ? Automobiles; 0102-550-9900-LOST-7721.
* * * * * *
(G) FORD FUSIONS ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of two (2) Ford Fusions
from Allan Vigil Ford (Morrow, GA) at a unit price of $17,840.00, for a total
cost of $35,680.00 via Georgia State Contract #99999-SPD-ES40199373-002.
Funds were allocated in the FY18 Budget for purchases. The vehicles will be
used by administrative staff of the department to complete tasks as needed.
These are new vehicles.
Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund ? Sheriff ?
Public Safety-LOST ? Automobiles; 0102-550-9900-LOST-7721.
* * * * * *
(H) FORD F-150 ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of one (1) 2018 Ford F-150
from Allan Vigil Ford (Morrow, GA) at a cost of $19,330.00 via Georgia State
Contract #99999-SPD-ES40199373-002.
Funds were allocated in the FY18 Budget for purchases. The vehicle will be
used by administrative staff of the department to complete tasks as needed.
This is a new vehicle.
Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund ? Sheriff ?
Public Safety-LOST ? Light Trucks; 0102-550-9900-LOST-7722.
* * * * * *
(I) FORD F-150 WITH ADDITIONAL OPTIONS ? GEMA / 1122 PROCUREMENT PROGRAM
It is requested that Council authorize the purchase of one (1) 2018 Ford F-150
with additional options from Georgia Department of Public Safety, 1122
Procurement Program, in the amount of $30,816.11.
The State and Local Equipment Procurement Program (1122 Procurement Program)
was established by Section 1122 of the fiscal year 1994 National Defense
Authorization Act. It authorizes state and local government agencies to
purchase equipment through certain Federal procurement channels equipment for
counter-drug, homeland security, and emergency response activities. These
Federal procurement channels include the U.S. General Services Administration?s
(GSA) Multiple Awards Schedule (MAS) Program.
Georgia State Contract pricing for this vehicle is $38,655.00.
Funds were allocated in the FY18 Budget for purchases. The vehicle will be
used by the Operations Bureau Commander as a response vehicle to respond to any
emergency situation that arises in the Columbus and surrounding Muscogee County
areas. This is a new vehicle.
Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund ? Sheriff ?
Public Safety-LOST ? Light Trucks; 0102-550-9900-LOST-7722.
* * * * * *
(J) COMPUTER AND INFORMATION TECHNOLOGY EQUIPMENT
It is requested that Council approve the purchase of computer and information
technology equipment from Cpak Technology Solutions (Lagrange, GA), in the
amount of $120,876.00, by Cooperative Purchase per Georgia Statewide Contract #
99999-SPD-T20120501-0006.
The computer and information technology equipment consists of the following:
- Network Monitoring systems need to be put in place to assist in preventing
cyber-attacks;
- Switches are needed to ensure that the new premier one (CAD) software will
run at its full potential, to include but not limited to, the Public Safety
Building; and
- Phones are needed to replace devices that are at end of life/end of support
status
Funds are budgeted in the FY18 Budget as follows: Funding in the amount of
$77,543.40 is budgeted in General Fund ? Information Technology ? Telephone,
0101 ? 210 ? 1000 ? ISS - 6621; and funding in the amount of $43,341.60 is
budgeted in General Fund ? Information Technology ? Software Lease, 0101 ? 210
-1000 ? ISS ? 6541.
* * * * * *
(K) NETAPP STORAGE
It is requested that Council approve the purchase of NetApp Storage from Cpak
Technology Solutions (Lagrange, GA)/DLT Solutions (Herndon, VA), in the amount
of $28,960.80, by Cooperative Purchase per Georgia Statewide Contract #
99999-SPDT20150930- 0001 and WSCA-NASPO Georgia Contract #MNWNC-121.
NetApp storage systems are hardware and software-based data storage and
retrieval systems. The purchase of NetApp Storage will add additional storage
for backup and recovery solutions to safeguard critical data.
Funds are budgeted in the FY18 Budget as follows: General Fund ? Information
Technology ? Computer Equipment Maintenance, 0101 ? 210 ? 1000 ? ISS ? 6511.
* * * * * *
(L) MICROSOFT SOFTWARE LICENSING UPGRADE
It is requested that Council approve the purchase of Microsoft software
licensing upgrade from SHI International Corporation (Somerset, NJ), in the
annual amount of $1,047,629.19, plus annual maintenance and support cost of
$68,080.00, and any future renewals, by Cooperative Purchase per Georgia
Statewide Contract # 99999-SPD-SPD0000060-0003; and authorize the City Manager
to enter into all agreements pertaining to this purchase the
maintenance/support.
The licensing upgrade is needed to keep CCG compliant with Servers, Desktops
and Mobile devices utilized throughout City departments. Per Resolution
#122-15, City Council approved the previous licensing upgrade. The licensing
upgrade includes a 3-Year Commitment with future renewals. Maintenance and
Support will be paid on an annual basis with renewals.
To facilitate the licensing upgrade, funds will be made available and budgeted
each fiscal year as needed: General Fund ? Information Technology ? Computer
Software; 0101 ? 210 ? 1000 ? ISS ? 6713.
* * * * * *
(M) REPAIRS SERVICES FOR THE FORT BENNING GATEWAY FOUNTAIN AT I-185
It is requested that Council approve the purchase of repair services for the
Fort Benning Gateway Fountain at I-185 from Alabama Foundation Specialists of
Birmingham, Inc, /DBA AFS Foundation & Waterproofing Specialist (Leeds, AL), in
the amount of $18,078.88.
The Fort Benning Gateway Fountain at I-185 is leaking and requires repairs.
Per the Facilities Maintenance Division the repairs must be completed by May 1,
2018.
AFS Foundation & Waterproofing specializes in waterproofing and foundation
repairs. The work will require the vendor to lift and level the uneven
exterior concrete to stabilize the foundation. AFS has recently performed
similar work for the City including: stabilization repairs at the Double
Churches Pool, and sealing the basement at the Public Safety Building.
Additionally, the vendor can complete the work by the deadline. Consequently,
the vendor is considered the only known source for this work.
Funds are available in the FY18 Budget: Paving Fund ? Public Works ? Right of
Way Maintenance ? Operating Materials; 0203 ? 260 ? 3120 ?ROWM ? 6728
* * * * * *
(N) AMENDMENT 1 FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR MOTT?S GREEN
PLAZA ENHANCEMENT-PI #0015287 ? RFP NO. 17-0013
It is requested that Council authorize the execution of Amendment 1 with Hecht
Burdeshaw Architects, Inc. (Columbus, GA) in the estimated amount of
$107,605.21 for additional services related to the Mott?s Green Plaza
Enhancement project.
Per Resolution No. 151-17, dated May 23, 2017, Council authorized Hecht
Burdeshaw Architects, Inc. to provide plans and drawings for the enhancement of
the Mott?s Green Plaza (Frank Martin Pedestrian Bridge/Plaza area). This
project is designed to improve the overall appearance of this area, while
protecting its historic significance. Because this is a federally funded
project, the Georgia Department of Transportation (GDOT) is requiring
additional environmental and archeological surveys of the project area be
performed. These surveys were not included in the original contract. The
archeological and environmental work is a requirement that must be fulfilled in
order for this project to move forward. A separate study for each will be
required:
? The sub-consultant CALYX Engineers and Consultants (Columbus, GA) will
provide archaeology environmental services in the amount of $52,888.71.
? The sub-consultant Southern Research Consultants (Waverly Hall, GA) will
conduct a phase-one intensive archaeological survey in the amount of $30,716.50.
? Hecht Burdeshaw will coordinate their work and the work of the consultants
with Georgia Department of Transportation for an additional fee of
approximately $24,000.00.
Document Description Amount
Original Contract Architectural and engineering services for Mott?s Green Plaza
Enhancement. 100,000.00
Amendment 1 Additional environmental and archeological surveys of the project
area, as required by GDOT. 107,605.21
New Contract Amount $ 207,605.21
This change order is using TSPLOST Discretionary local match funding for this
GDOT funded project. Funding is available as follows: T-SPLOST Projects Fund ?
Capital Projects ? T-SPLOST ? General Construction ? Mott?s Green M230 Match;
0510-660-7000-7661-65014-20170.
* * * * * *
EMERGENCY PURCHASES ? INFORMATION ONLY
1) UNFORSEEN WORK REQUIRED FOR REPLACEMENT OF THE ELECTRICAL SYSTEM AT BENNING
PARK:
On March 26, 2018, Pubic Works notified the City Manager about unforeseen work
required for the replacement of the electrical system at Benning Park.
Per Resolution #403-17, Council approved the project to replace the electrical
system at Benning Park, which was awarded to Georgia Power.
Georgia Power is on site and has begun the work and found there was no conduit
in place to run the lines to the various points of need throughout the park.
There were no as-built or plans available to reference prior to this project,
so once the concrete was removed, it was discovered there was no conduit to
safely transport power from point A to point B.
The costs to have this conduit installed will be an additional $15,000.
If the project had to be stopped, at this point, it would be considered a
safety issue for our electricians and anyone else who ventures to turn on the
lights for this park. Additionally, Georgia Power has notified Public Works
that if they leave at this point due to no conduit, they will have to
reschedule for completion. In the meantime, the City would run the risk of
someone turning on these lights and being shocked.
The City Manager approved the Emergency Purchase on March 26, 2018.
Funds are available in the FY18 Budget: OLOST ? Infrastructure Fund ? Public
Works ? Infrastructure/LOST ?General Construction ? Benning Park Transformer
Replacement; 0109 ? 260 ? 9901 ? 7661 ? 96051 ? 20180.
* * * * * *
2) REPLACEMENT VEHICLE FOR SPECIAL ENFORCEMENT/ANIMAL CONTROL:
On March 26, 2018, Pubic Works notified the City Manager about an
administrative vehicle, Vehicle #11176, was totaled in a two car accident,
whereby the City was not at fault. Insurance proceeds have reimbursed the City
for the value of the car, in the amount of $7,000.
Vehicle #11176 was a 2010 Ford Fusion used by the Special Enforcement Division
staff to go to 16 various Veterinarian offices to collect rabies information,
as well as, sold permit information on a monthly basis. It is was also used
for the mail and to go purchase feed for Animal Care and Control Center, as
well as, used to pick up assigned inmates to work at the ACC. In addition to
the daily use of this vehicle it is also used to transport display items needed
for off-site events. This totaled vehicle has been placed in salvage and the
division has been using Animal Control trucks to handle the administrative
needs for this division.
Previous vehicles purchased for Animal Control had cloth seats, which did not
hold up under the stresses of transporting animals, equipment, crates, etc. to
off-site adoption locations, as well as, other events. In the process of
obtaining the specs for the replacement SUV for Animal Control it was
discovered that the model Explorer under state contract would not allow for
vinyl rear seats. Therefore, the Department requested approval of an
emergency purchase to replace the vehicle with a new Pursuit Utility Vehicle
(Explorer). The vehicle will be used as a true utility vehicle. With the
Department?s extensive use of the vehicle, vinyl rear seating and floors is
required. However, the only SUV that offers this seating and floor covering
option is the Pursuit Utility Vehicle. The only difference in the two
vehicles outside of the identifying name is the ability to obtain the vinyl and
other Public Safety options. There will be ?NO? Public Safety options on this
vehicle, with the exception of the pursuit rated tires that will be changed
upon receipt. The replacement vehicle will be purchase via Georgia State
Contract #99999-SPDES40199409 from Wade Ford at a cost of $27,295.00.
The City Manager approved the Emergency Purchase on April 4, 2018.
Funds are available in the FY18 Budget: General Fund ? Public Works ? Special
Enforcement ? Light Vehicles; 0101 ? 260 ? 2400 ? SPCL ? 7721.
"ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH C. T.
BONE, INC. (WARNER ROBINS, GA) IN THE AMOUNT OF $23,625.00 FOR THE REPAIR AND
REFINISHING OF COUNTERTOP WORKSTATIONS AT MUSCOGEE COUNTY JAIL.
WHEREAS, there are three (3) floors on the South Tower of the Muscogee County
Jail, with a large countertop workstation on each floor. The contractor will
provide all labor, equipment and materials to repair and refinish the
countertop workstations.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to a construction contract with C.
T. Bone, Inc. (Warner Robins, GA) in the amount of $23,625.00 for the repair
and refinishing of countertop workstations at Muscogee County Jail. Funding is
available in the FY18 Budget: General Fund ? Sheriff ? Detention ? Muscogee
County Jail ? Building Maintenance & Repair; 0101-550-2600-JAIL-6521.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM B?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE OF CUBICLES AND CHAIRS FROM THE HON
COMPANY C/O MALONE OFFICE ENVIRONMENTS (MUSCATINE, IA) IN THE AMOUNT OF
$20,879.54, BY COOPERATIVE PURCHASE, VIA GEORGIA STATEWIDE CONTRACT
#99999-SPD0000100-0091.
WHEREAS, Recorder?s Court needs 12 cubicles and 12 chairs to help the office
run more efficiently. Cubicles create privacy, organization, team environment
and supervisors can keep better tabs on employees. Currently, supervisors
cannot see all of their employees. Judicial and Financial offices are being
combined into one work area and cross training employees and supervisors. In
order to do this, individual work areas are needed. When two people are out at
the same time it won?t cripple the office and the public won?t have to go back
and forth between departments. Everything can be handled at one window.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase cubicles and chairs from
The Hon Company c/o Malone Office Environments (Muscatine, IA) in the amount of
$20,879.54, by Cooperative Purchase, via Georgia Statewide Contract
#99999-SPD0000100-0091. Funds are available in the FY18 Budget: General Fund
? Recorder?s Court ? Recorder?s Court ? Furniture; 0101-580-1000-7731
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA SOLUTIONS (CHICAGO, IL), IN THE
AMOUNT OF $10,541.17, TO PROVIDE AND INSTALL ONE STRING OF (40) BATTERIES FOR
THE UNINTERRUPTIBLE POWER SUPPLY (UPS) REQUIRED FOR THE E911 CENTER.
WHEREAS, on November 23, 2017, the E911 Dispatcher informed Motorola the
battery temperature for the UPS was very hot, which presented a potential fire
hazard. Additionally, in the event the UPS was completely inoperable, then the
E911 Center would not have an alternative power supply if the need arose.
Therefore, the batteries were replaced on November 28, 2017 by Motorola; and,
WHEREAS, Uninterruptible Power Supply (UPS) is a type of power supply that
contains a battery to maintain power to provide power to electronics in the
event of a power surge or outage.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
Solutions (Chicago, IL), in the amount of $10,541.17, to provide and install
one string of (40) batteries for the Uninterruptible Power Supply (UPS)
required for the E911 Center. Funds are available in the FY18 Budget:
Emergency Telephone Fund ? Police ? E-911 Communications Center ? Miscellaneous
Equipment Maintenance; 0209 ? 400 ? 3220 ? E911 ? 6519.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 65-FT BUCKET TRUCK WITH AERIAL
DEVICE (2018 F-750 DIESEL BASE/VERSALIFT VO-260) FROM WADE FORD (SMYRNA, GA),
IN THE AMOUNT OF $168,691.00, VIA GEORGIA STATE CONTRACT
#99999-SPD-SPD0000039-0003.
WHEREAS, the vehicle was approved for the Urban Forestry and Beautification
Division in the FY18 Budget, and will be used by staff when cutting and
trimming trees along right-of-ways throughout Muscogee County. This is a
replacement vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 65-FT Bucket
Truck with Aerial Device (2018 F-750 Diesel Base/VersaLift VO-260) from Wade
Ford (Smyrna, GA), in the amount of, $168,691.00 via Georgia State Contract
#99999-SPD-SPD0000039-0003. Funds are budgeted in the FY18 Budget: Paving
Fund ? Public Works ? Landscape & Forestry ? Heavy Trucks;
0203-260-3120-ROWM-7723.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO. ____
A RESOLUTION AUTHORIZING THE PURCHASE OF MAINTENANCE, REPAIR & OPERATIONAL
(MRO) SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PRODUCTS AND SERVICES FROM HD
SUPPLY FACILITIES, LTD. (SAN DIEGA, CA), VIA CONTRACT NUMBER 16154, ADOPTED BY
U.S. COMMUNITIES GOVERNMENTAL PURCHASING ALLIANCE (GPA). HD SUPPLY
FACILITIES, LTD WILL BE UTILIZED AS AN ALTERNATE SOURCE FOR MAINTENANCE, REPAIR
& OPERATIONAL (MRO), SUPPLIES PURCHASES FOR VARIOUS DEPARTMENTS.
WHEREAS, U.S. Communities is the leading national government purchasing
cooperative, providing government procurement resources and solutions to local
and state government agencies, school districts (K-12), higher education
institutes, and nonprofits looking for the best overall supplier government
pricing; and,
WHEREAS, contract number 16154, adopted by U.S. Communities Governmental
Purchasing Alliance, is a cooperative bid available for use by any governmental
entity. The City?s Procurement Ordinance, Article 9-101, authorizes the use of
cooperative purchasing; and,
WHEREAS, the contract term shall be for 5 years beginning February 1, 2017 thru
December 31, 2021 with the option to renew for five (5) additional one (1)
periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase MRO Supplies from HD
Supply Facilities Maintenance, Ltd. (San Diego, CA) via contract number 16154,
adopted by U.S. Communities Governmental Purchasing Alliance (GPA). HD Supply
Facilities Maintenance, Ltd. will be utilized as an alternate source for MRO
supply purchases for various departments. Funds are budgeted each fiscal year
for this ongoing expense: Various Departments ? Operating Materials; 6728.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _____________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CHEVROLET TAHOE POLICE
PURSUIT VEHICLE FROM HARDY CHEVROLET (DALLAS, GA), VIA GEORGIA STATE CONTRACT
#99999-SPD-ES40199409-0002, AT A COST OF $32,136.00.
WHEREAS, the vehicle will be used by the detective division while working
assigned cases. This is a new vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Chevrolet Tahoe
police pursuit vehicle from Hardy Chevrolet (Dallas, GA) via Georgia State
Contract #99999-SPD-ES40199409-0002, at a cost of $32,136.00. Funds are
budgeted in the FY18 Budget: LOST-Public Safety Fund ? Sheriff ? Public
Safety-LOST ? Automobiles; 0102-550-9900-LOST-7721.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) FORD FUSIONS FROM
ALLAN VIGIL FORD (MORROW, GA), VIA GEORGIA STATE CONTRACT
#99999-SPD-ES40199373-0002, AT A UNIT PRICE OF $17,840.00, FOR A TOTAL AMOUNT
OF $35,680.00.
WHEREAS, funds were allocated in the FY18 Budget for purchases. The vehicles will be
used by administrative staff of the department to complete tasks as needed.
These are new vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) Ford Fusions
from Allan Vigil Ford (Morrow, GA), via Georgia State Contract
#99999-SPD-ES40199373-0002, at a unit price of $17,840.00, for a total amount
of $35,680.00. Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund
? Sheriff ? Public Safety-LOST ? Automobiles; 0102-550-9900-LOST-7721.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD F-150 FROM ALLAN VIGIL
FORD (MORROW, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-0002, AT A
COST OF $19,330.00.
WHEREAS, funds were allocated in the FY18 Budget for purchases. The vehicle
will be used by administrative staff of the department to complete tasks as
needed. This is a new vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 2018 Ford F-150
from Allan Vigil Ford (Morrow, GA) at a cost of $19,330.00 via Georgia State
Contract #99999-SPD-ES40199373-002. Funds are budgeted in the FY18 Budget:
LOST-Public Safety Fund ? Sheriff ? Public Safety-LOST ? Light Trucks;
0102-550-9900-LOST-7722.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 2018 FORD F-150 WITH
ADDITIONAL OPTIONS FROM GEORGIA DEPARTMENT OF PUBLIC SAFETY, 1122 PROCUREMENT
PROGRAM, IN THE AMOUNT OF $30,7816.11.
WHEREAS, the State and Local Equipment Procurement Program (1122 Procurement
Program) was established by Section 1122 of the fiscal year 1994 National
Defense Authorization Act. It authorizes state and local government agencies to
purchase equipment through certain Federal procurement channels equipment for
counter-drug, homeland security, and emergency response activities. These
Federal procurement channels include the U.S. General Services Administration?s
(GSA) Multiple Awards Schedule (MAS) Program; and;
WHEREAS, Georgia State Contract pricing for this vehicle is $38,655.00; and,
WHEREAS, funds were allocated in the FY18 Budget for purchases. The vehicle
will be used by the Operations Bureau Commander as a response vehicle to
respond to any emergency situation that arises in the Columbus and surrounding
Muscogee County areas. This is a new vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 2018 Ford F-150
with additional options from Georgia Department of Public Safety, 1122
Procurement Program, in the amount of $19,330.00. Funds are budgeted in the
FY18 Budget: LOST-Public Safety Fund ? Sheriff ? Public Safety-LOST ? Light
Trucks; 0102-550-9900-LOST-7722.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER AND INFORMATION TECHNOLOGY
EQUIPMENT FROM CPAK TECHNOLOGY SOLUTIONS (LAGRANGE, GA), IN THE AMOUNT OF
$120,876.00, BY COOPERATIVE PURCHASE PER GEORGIA STATEWIDE CONTRACT #
99999-SPD-T20120501-0006.
WHEREAS, the computer and information technology equipment consists of the
following:
o Network Monitoring systems need to be put in place to assist in preventing
cyber-attacks;
o Switches are needed to ensure that the new premier one (CAD) software will
run at its full potential, to include but not limited to, the Public Safety
Building; and
o Phones are needed to replace devices that are at end of life/end of support
status.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase computer and information
technology equipment from Cpak Technology Solutions (Lagrange, GA), in the
amount of $120,876.00, by Cooperative Purchase per Georgia Statewide Contract #
99999-SPD-T20120501-0006. Funds are budgeted in the FY18 Budget as follows:
Funding in the amount of $77,543.40 is budgeted in General Fund ? Information
Technology ? Telephone, 0101 ? 210 ? 1000 ? ISS - 6621; and funding in the
amount of $43,341.60 is budgeted in General Fund ? Information Technology ?
Software Lease, 0101 ? 210 -1000 ? ISS ? 6541.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM K?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF NETAPP STORAGE FROM CPAK TECHNOLOGY
SOLUTIONS (LAGRANGE, GA)/DLT SOLUTIONS (HERNDON, VA), IN THE AMOUNT OF
$28,960.80, BY COOPERATIVE PURCHASE PER GEORGIA STATEWIDE CONTRACT #
99999-SPDT20150930- 0001 AND WSCA-NASPO GEORGIA CONTRACT #MNWNC-121.
WHEREAS, NetApp storage systems are hardware and software-based data storage
and retrieval systems. The purchase of NetApp Storage will add additional
storage for backup and recovery solutions to safeguard critical data.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase NetApp Storage from Cpak
Technology Solutions (Lagrange, GA)/DLT Solutions (Herndon, VA), in the amount
of $28,960.80, by Cooperative Purchase per Georgia Statewide Contract #
99999-SPDT20150930- 0001 and WSCA-NASPO Georgia Contract #MNWNC-121. Funds
are budgeted in the FY18 Budget as follows: General Fund ? Information
Technology ? Computer Equipment Maintenance, 0101 ? 210 ? 1000 ? ISS ? 6511.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM L?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF MICROSOFT SOFTWARE LICENSING UPGRADE
FROM SHI INTERNATIONAL CORPORATION (SOMERSET, NJ), IN THE ANNUAL AMOUNT OF
$1,047,629.19, PLUS ANNUAL MAINTENANCE AND SUPPORT COST OF $68,080.00, AND ANY
FUTURE RENEWALS, BY COOPERATIVE PURCHASE PER GEORGIA STATEWIDE CONTRACT #
99999-SPD-SPD0000060-0003; AND AUTHORIZE THE CITY MANAGER TO ENTER INTO ALL
AGREEMENTS PERTAINING TO THIS PURCHASE THE MAINTENANCE/SUPPORT.
WHEREAS, the licensing upgrade is needed to keep CCG compliant with Servers,
Desktops and Mobile devices utilized throughout City departments. Per
Resolution #122-15, City Council approved the previous licensing upgrade. The
licensing upgrade includes a 3-Year Commitment with future renewals.
Maintenance and Support will be paid on an annual basis with renewals.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase Microsoft software
licensing upgrade from SHI International Corporation (Somerset, NJ), in the
annual amount of $1,047,629.19, plus annual maintenance and support cost of
$68,080.00, and any future renewals, by Cooperative Purchase per Georgia
Statewide Contract # 99999-SPD-SPD0000060-0003; and authorize the City Manager
to enter into all agreements pertaining to this purchase the
maintenance/support. To facilitate the licensing upgrade and
maintenance/support, funds will be made available and budgeted each fiscal year
as needed: General Fund ? Information Technology ? Computer Software; 0101 ?
210 ? 1000 ? ISS ? 6713, pending budget approval.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM M?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF REPAIR SERVICES FOR THE FORT BENNING
GATEWAY FOUNTAIN AT I-185 FROM ALABAMA FOUNDATION SPECIALISTS OF BIRMINGHAM,
INC, /DBA AFS FOUNDATION & WATERPROOFING SPECIALIST (LEEDS, AL), IN THE AMOUNT
OF $18,078.88.
WHEREAS, the Fort Benning Gateway Fountain at I-185 is leaking and requires
repairs. Per the Facilities Maintenance Division the repairs must be completed
by May 1, 2018; and,
WHEREAS, AFS Foundation & Waterproofing specializes in waterproofing and
foundation repairs. The work will require the vendor to lift and level the
uneven exterior concrete to stabilize the foundation. AFS has recently
performed similar work for the City including: stabilization repairs at the
Double Churches Pool, and sealing the basement at the Public Safety Building.
Additionally, the vendor can complete the work by the deadline. Consequently,
the vendor is considered the only known source for this work.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase repair services for the
Fort Benning Gateway Fountain at I-185 from Alabama Foundation Specialists of
Birmingham, Inc, /DBA AFS Foundation & Waterproofing Specialist (Leeds, AL), in
the amount of $18,078.88. Funds are available in the FY18 Budget: Paving Fund
? Public Works ? Right of Way Maintenance ? Operating Materials; 0203 ? 260 ?
3120 ?ROWM ? 6728.
__________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM N?
A RESOLUTION
NO. _______
A RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACT AMENDMENT 1 WITH HECHT
BURDESHAW ARCHITECTS, INC. (COLUMBUS, GA) IN THE ESTIMATED AMOUNT OF
$107,605.21 FOR ADDITIONAL SERVICES RELATED TO THE MOTT?S GREEN PLAZA
ENHANCEMENT PROJECT.
WHEREAS, per Resolution No. 151-17, dated May 23, 2017, Council authorized
Hecht Burdeshaw Architects, Inc. to provide plans and drawings for the
enhancement of the Mott?s Green Plaza (Frank Martin Pedestrian Bridge/Plaza
area); and,
WHEREAS, because this is a federally funded project, the Georgia Department of
Transportation (GDOT) is requiring additional environmental and archeological
surveys of the project area be performed. These surveys were not included in
the original contract. The archeological and environmental work is a
requirement that must be fulfilled in order for this project to move forward. A
separate study for each will be required; and,
WHEREAS, the sub-consultant CALYX Engineers and Consultants (Columbus, GA) will
provide archaeology environmental services in the amount of $52,888.71; the
sub-consultant Southern Research Consultants (Waverly Hall, GA) will conduct a
phase-one intensive archaeological survey in the amount of $30,716.50; and
Hecht Burdeshaw will coordinate their work and the work of the consultants with
Georgia Department of Transportation for an additional fee of approximately
$24,000.00.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Amendment 1 with Hecht
Burdeshaw Architects, Inc. (Columbus, GA) in the estimated amount of
$107,605.21 for additional services related to the Mott?s Green Plaza
Enhancement project. This change order is using TSPLOST Discretionary local
match funding for this GDOT funded project. Funding is available as follows:
T-SPLOST Projects Fund ? Capital Projects ? T-SPLOST ? General Construction ?
Mott?s Green M230 Match; 0510-660-7000-7661-65014-20170.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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