Agenda Item # 2
Columbus Consolidated Government
Council Meeting
11/22/2011
Agenda Report # 716
TO: Mayor and Council
SUBJECT: FY 2012 Georgia DOT - Supplemental Planning Contract
INITIATED BY: Planning Department
Recommendation: Approval is requested to execute a Supplemental Contract with
the Georgia Department of Transportation (GDOT) for additional funding for the
Columbus-Phenix City Transportation Study (C-PCTS).
Background: The Metropolitan Planning Organization received a contract from
the Georgia DOT for the Federal Highway Administration (FHWA) Section 112 Funds
to perform transportation planning activities identified in the Columbus-Phenix
City Unified Planning Work Program and said contract was approved by Council on
June 21, 2011. FHWA requires an annual report outlining the activities,
budget and money spent during the fiscal year. The additional funding that is
being added to our FY 12 Budget are carry over funds from FY 11. Therefore, the
C-PCTS has amended the 2012 Unified Planning Work Program to include this
additional funding.
Analysis: The Columbus-Phenix City Transportation Study (C-PCTS) serves as the
Metropolitan Planning Organization (MPO) for the urban area. The
Transportation Planning Division is the designated MPO recipient and project
administrator of Section 112 Transportation Planning Funds. The transportation
planning funds are designated for the Columbus-Phenix City MPO for the
performance of multi-model transportation activities.
Financial Considerations: The additional Federal carry over funds in the
amount of $24,332.22 will be added to the original contract in the amount of
$311,261.60 (80%) is requested in the form of a supplemental contract with the
Georgia Department of Transportation. The additional Local Match of $6,083.06
(20%) will be added to the original local funds of $77,815.40 and will be drawn
from the Multi-Governmental Funds (Account 216). The following is a breakdown
of funding sources.
Original Contract (June 2011)
FHWA 80% $311,261.60
Local Match 20% $ 77,815.40
Total GDOT Contract 100% $389,077.00
TOTAL $389,077.00
Supplemental Contract (with Carry Over Funding)
FHWA 80% $335,593.82
Local Match 20% $ 83,898.46
Total GDOT Contract 100% $419,492.28
TOTAL $419,492.28
Projected Annual Fiscal Impact Statement: This is a supplemental contract with
GDOT which will require a 20% match from the Multi-governmental Funds (Account
216).
Legal Considerations: The Columbus-Phenix City Transportation Study is in
compliance with all applicable planning requirements and certifications
necessary in order to receive the additional federal funds.
Recommendations/ Actions: Approve the resolution authorizing the City Manager
to sign contract to receive the additional Federal Funding for the FY 2012
Transportation Planning Activities.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO EXECUTE A
SUPPLEMENTAL AGREEMENT WITH THE GEORGIA DEPARTMENT OF TRANSPORTATION ON BEHALF
OF THE CITY FOR FINANCIAL ASSISTANCE TO CARRY OUT THE FY 2012 TRANSPORTATION
PLANNING WORK ACTIVITIES OF THE COLUMBUS-PHENIX CITY TRANSPORTATION STUDY
(C-PCTS).
WHEREAS, the City entered into an agreement with the Georgia Department of
Transportation (GDOT) on June 28, 2011 for financial assistance; and,
WHEREAS, GDOT has increased the funding for the Columbus-Phenix City
Transportation Study with Carry Over Funds from FY11. This will increase the
amount of Federal Funding (80%) from $311,261.60 to $335,593.82. The Local
funding (20%) has increased from $77,815.40 to $83,898.46; and,
WHEREAS, authorization is needed for the City Manager to enter into a
contractual agreement with GDOT to receive the additional funding.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
(1) That the City Manager is hereby authorized to execute said contract
on behalf of the Consolidated Government of Columbus, Georgia and accept the
carry over funds in the amount of $24,332.22; and,
(2) That the City gives assurance that, should contract be executed, it
is the intent of the Council to commit $6,083.06 for the local match; and,
(3) That the City Manager is authorized to execute (or to delegate to
the Metropolitan Planning Organization) the execution of and file with such
application and assurance, or, other documents required by GDOT in connection
with the application, and to requisition state funds to reimburse the City for
eligible expenses under any resulting grant contracts.
_______________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________day of _____________, 2011 and adopted at said meeting by the
affirmative vote of
_____________members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
____________________________ _________________________
Tiny Washington, Clerk of Council , Mayor
Attachments
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