MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
MAY 14, 2013
The regular meeting of the Council of Columbus, Georgia was called to
order at 5:30 P.M., Tuesday, May 14, 2013, in the Council Chambers, Government
Center, Columbus, Georgia. Honorable Teresa Pike Tomlinson, Mayor presiding.
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PRESENT: Present other than Mayor Tomlinson and Mayor Pro Tem Evelyn Turner
Pugh were Councilors R. Gary Allen, Mike Baker, Jerry ?Pops? Barnes, Glenn
Davis, Berry Henderson, Charles E. McDaniel, Jr. and Judy W. Thomas. City
Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Tiny B.
Washington and Deputy Clerk of Council Sandra Davis were also present.
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ABSENT: Councilors Bruce Huff and Evelyn Woodson were absent.
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INVOCATION: Offered by Rev. Rudy Allen- Turning Point Christian Ministries.
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PLEDGE OF ALLEGIANCE: Led by Wynnton Arts Academy.
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CITY ATTORNEY?S AGENDA:
THE FOLLOWING RESOLUTION WAS CALLED UPON AS THE FIRST ORDER OF BUSINESS AS
SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE
COUNCIL:
A Resolution (156-13) - Authorizing the Americus and Sumter County
Hospital Authority to issue bonds to refinance facilities located in Columbus,
Georgia. Mayor Pro Tem Turner Pugh moved its adoption. Seconded by Councilor
Barnes and carried unanimously by those eight members present with Councilors
Huff and Woodson being absent from this meeting.
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NOTE: The City Attorney?s Agenda is continued below.
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LEADERSHIP COLUMBUS:
Mayor Tomlinson recognized the presence of some of the members with
Leadership Columbus.
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MAYOR?S AGENDA:
WORKER?S COMPENSATION PRESENTATIONS:
Mr. Ben Pittarelli- Manager of Marketing/Field Services with ACCG, came
forward to provide a power point presentation, after introducing those
individuals present with him and are as follows: Ms. Ashley Abercrombie
outlined the presentation with regards to worker?s compensation costs and
recommendations to improve losses; Mr. John Smith outlined the claims team unit
and their responsibilities.
OVERVIEW
?Columbus Consolidated Government (CCG) has been a member of the ACCG ? Group
Self-Insurance Workers? Compensation Fund (ACCG-GSIWCF) since July 1, 2002.
?176 county governments and authorities participate in this fund
?CCG participates in the Large Deductible Option with 12 other large Georgia
counties and consolidated governments
?CCG obtains benefits of being self-insured as well as having managed services
by ACCG
What is a group self-insurance fund?
?Risk financing arrangement or mechanism made up of homogeneous members to
provide for their insurance and risk management services.
?
- Very similar to a mutual insurance company (company owned by its
policyholders)
- Redirects insurance premiums. Instead of purchasing an insurance
product, premiums are used to capitalize a loss-funding program and to provide
for required services. Any surplus accrues to the benefit of the membership.
History & Evolution of Pools
?The Texas Municipal League was the first intergovernmental pool (1974).
? The ACCG - GSIWCF began in 1982.
? Today, there are over 500 public entity pools which collect approximately $8
to $10 billion in premium contributions annually.
Characteristics of a Group Self-Insurance Pool
?Member-owned and controlled
? Homogeneous group
? Group purchasing power
? In Georgia, regulated by the Insurance Commissioner?s Office
? Dedicated member services
? Operate more cost-effectively than commercial insurance companies
Advantages of the ACCG Insurance Programs
?Non-profit organization; no income or premium tax
? No sales commissions
? Extensive knowledge and experience with Georgia public entity workers?
compensation risks
? Professional, stable management staff
? Well-trained, specialized claims administrative services
? Specialized and extensive loss control services
? Provide CCG access to state-of-the-art claims information management system
? Continued availability of coverage ? Over 30 years
? Underwriting and investment income belongs to members
? Dividends ? Over $50 million returned from ACCG-GSIWCF
What?s included in the GSIWCF program?
?Management oversight by the ACCG professional insurance staff
?Claims administration services
?Access to state-of-the-art claims system
?Excess Workers? Compensation coverage (Statutory)
?Subsequent Injury Trust Fund Assessment
?Workers? Compensation Board Assessment
?Banking, actuarial, financial auditing, claims auditing services
?Unlimited professional loss control / safety consulting services
Total Cost of Risk ? Workers? Comp
Over 2/3 of cost for CCG?s workers? compensation is in losses within the City?s
deductible.
Incurred losses within the deductible ? 71%
Premium ? 29%
The Estimated Ultimate Losses within the Deductible have increased by 51% and
the Pure Loss Rate has increased by 31% since 2007. (BYNAC Actuarial Report -
July 6, 2012.)
Issues at Hand
?Average number of claims per employees is 1.65 times that of the average
ACCG-GSIWCF member (2007-2012 losses)
?Rising medical costs
?Cost of treatments
?Utilization
?Medicare Set-Asides include Pharmacy as of 2006
?Experience modification continues to increase, but NCCI formula change may
benefit CCG in 2014
A list of The Managed Care Organizations in Georgia were outlined
Recommendations on Reducing Costs
? Make a management commitment to improve CCG?s risk management culture
? Hire a risk manager to be CCG?s advocate
? Review CCG?s posted panel of physicians
? Improve communication with those physicians as well as department heads &
Claims Unit; continue?
?Adjust posted panel if necessary to control costs
?Explore triage service through the ACCG Claims Unit
?Review and improve Return-to-Work program
?Analyze focus areas for loss control efforts, including policies, procedures
and training and implement
ACCG Claims Administration Team
?Claims Manager ? 28 years experience
?Claims Supervisor ? 33 years experience
?Lost Time Examiners ? average experience = 18.5 years
?3 Certified, Contracted Nurse Case Managers
Historical Claims Volume:
14,119 lost time claims
58,372 medical only claims
CCG Medical Management
Current Panel System
?10 non-associated Physicians established by the employer
?Must have 6 physicians to include:
?1 Orthopedic
?1 Minority
?No more than 2 industrial clinics
ACCG Claims Partners
?Telephonic and field nurse case management, including Utilization Review: GENEX
?Medical Bill Review / PPO: MCMC
?2012 savings for CCG: $1,393,296; 48% below charges submitted
?Pharmacy: Express Scripts
?2012 savings for CCG: $36,249; 22.25% below GA Fee Schedule
?Physical Therapy: Align Network
?2012 savings for CCG: $87,889; 31% below GA Fee Schedule
Loss Control Services
?Local Government Risk Management Services
- Joint effort of ACCG & the Georgia Municipal Association (GMA)
- Non-profit corporation started in 1988
- Overseen by joint ACCG & GMA Board
- Purpose is to help fund members prevent and minimize losses
- Funded by and service ACCG and GMA insurance programs
Loss Control Recommendations
?New LGRMS Director to meet with CCG Risk Manager to review loss analysis
specific to CCG, perform risk assessments and formulate a plan for focus areas.
? Along with the Risk Manager, meet with the leaders of key departments
experiencing high frequency and/or severity in losses.
? LGRMS? Recommended Focus Areas (based on claims from 2008 thru 2012):
Road Department: 17% of Claims & 17% of Claim Dollars
Sheriff?s Department: 22% of Claims, 31% of Claim Dollars
Landfill/Sanitation/Sewer ? 5% of Claims, 6% of Claims Dollars
Public Officials/Clerical ? 5% of Claims, 13% of Claims Dollars
?Develop department-specific Risk Reduction Teams to develop result goals and
action plans to focus on areas such as:
- Motor Vehicle Incidents
- Ergonomics
- Walking Working Surface incidents
- Improving Personal Protective Equipment Selection and Usage.
? LGRMS will provide:
- Targeted organizational / team technical training
- Consultation with team on a regular basis
- Technical training to department employees based on each team?s
action plan
Loss Control Services Available
?On-Site Training
? Regional Training
?
? Computer-Based Training
? Web-Based Training
? Defensive Driver Training
?
? Public Safety Decision Driver Training
Executive Summary
?CCG is making great strides towards improving its risk management culture
? CCG currently utilizing most cost-effective and efficient workers?
compensation insurance funding method thru the ACCG-GSIWCF
? ACCG is committed to collaborating with CCG to improve its? total cost of
risk for workers? compensation by assessing results and bringing needed
resources to CCG
? Implement new ?Team Focused? loss control initiatives
? Columbus Consolidated Government is a valued member and we will continue to
earn your business.
Mr. Pittarelli then responded to questions from Mayor Tomlinson with
regards to Managed Care Organizations and if this recommendation is the
direction for the city. Mr. Pittarelli advised that ACCG does have access to
MCO?s if this is the direction the City of Columbus would prefer to go.
Mayor Pro Tem Turner Pugh asked about the Return-To-Work Program and if
that is one of the issues, at which time, Mr. Pittarelli advised that the city
has a very good Return-To-Work Program. He then provided some statistical data
on the program.
Councilor Thomas recalled that during the presentation, Ms. Abercrombie
mentioned that the City of Columbus has a high number of claims in comparison
to other municipalities or agencies. Mr. Smith explained there is a frequency
issue; there are a lot of smaller claims under the $450,000 range.
There was continued discussion with representatives from ACCG responding
to questions from the Mayor and members of Council.
At this time, Mr. Ron Warble- Vice President of AmeriSys, approached the
rostrum to outline his power point presentation, after introducing the
individuals present with him and are as follows: Ms. Cheryl Gulasa- Manager of
Medical Services, Dr. Steven A. Dawkins, MD- Georgia Medical Director, Ms.
Ronda Razor- Claims Professional, Mr. Brian Strasburger- Manager of Business
Development and Mr. Michael White- President of Public Risk Underwriter.
Essential Elements To A Highly Effective
Wc Claims Program
? Claims Administration
? Case Management
? Trained Medical Providers
? Medical Utilization Review
? Loss Control Services
? Access to Excess Coverage
? Good Legal Approach
AmeriSys
?Over 26 Years of Experience
?Certified MCO within the State of Georgia
?More Georgia lives than all other MCO lives combined
?Committed to developing solutions for health and disability challenges of
employers
?Accredited by URAC
AmeriSys, Inc.
Number of Self-Insured Employer Clients (2)
Number of Insurance Provider Clients (FHM) (1)
Georgia FHM Policyholders Represented (450)
FHM Policyholders in Columbus (3)
GEORGIA MCO CLIENTS
- Georgia Department of Administrative Services
- MARTA
- FHM Insurance Company
- Copy of a Letter of Reference from Ms. Lisa M. Pratt- Department of
Administrative Services, Risk Management Division.
- Georgia Office located in Dunwoody, Georgia
Certified WC/MCO Program Features
M FEATUREBENEFITS TO EMPLOYER / INSURER
Case Management On All Claims 24 Hours / Day - 7 Days / Week Access to R.N. and
Medical Care
WC/MCO Rule 208 (h)(3) Nullifies Plaintiff
Attorney's Ability to Object to Ongoing Case Management
Contractual Ability to Conduct Pre-Certification
(WCB Rule 205)
WC/MCO Posted Panel Rather than Traditional Physician Panel
Channeling to Network of Physicians significantly improving network penetration
and associated savings
Mandatory Internal Dispute Resolution
Benefits to Employer / Insurer
?Assures the Coordination of Appropriate Action by all Parties
?Reduction in Litigation
?Improved Communication / Control
?More Than a Reporting Service
?Provides Immediate Assistance and Medical Treatment
?Reduction in Medical, Indemnity, Legal & Administrative Costs
? Care is Managed for Quality & Cost
? Appropriate Medical Treatment
? Minimizes Necessity of Controverting Claims
? Major Reduction in Litigation
? Reduction in Medical, Indemnity, Legal & Administrative Costs
? Reduction in Litigation
? Panel Remains Valid Through WC/MCO Network
? Maintenance
? Relief from Having to Develop & Maintain Individualized Panels
? Employee Satisfaction with Expanded Choice
? Reduction in Medical, Indemnity, Legal & Administrative Costs
? Increased Level of Control
? Reduction in Litigation
? Increased Employee/Employer/Physician Satisfaction
? Reduction in Medical, Indemnity, Legal & Administrative Costs
Approach
?Early Intervention
?Start with the end in mind? Return to Work
?Insist Upon Active Employer Participation
?Consistently Pursue Superior Communication
Utilization Review
?Review of All Medical Services
? Prospective
? Concurrent
? Retrospective
?URAC Work Comp Accredited Program
USIS
?Established in 1982, USIS provides Third Party Administration for Workers?
Compensation and Liability Claims.
?USIS delivers complete claims administration programs that are flexible and
tailored to the unique needs of our clients.
-Customer-centric
?Our clients include:
? Self Insured Employers
? Self Insurance Funds
? Risk Pools and Trusts
? Commercial Carriers
?Public Entity Programs
? Municipalities
? Schools
? Police/Fire
?Multi-Line Claim Administration
?State-of-the-Art Information Systems
?Full Spectrum Risk Management
Co-located with the medical management office which allows for integration
What Columbus Staffing
Could Look Like
? Claims Manager
? Claims Supervisor
? Team Leader
? Dedicated Lost Time Adjuster
? Medical Only Adjuster
? Specialty Positions
? Dedicated Telephonic Case Manager
?A proven integrated approach between the AmeriSys MCO and USIS TPA would be
used for the Columbus Workers? Compensation program.
?Existing Integration
?Information Systems
?Protocols
?Reporting
?Staffing
?Rapid response to reported claims to effect quick resolution on behalf of the
injured employee as well as the employer
?Litigation Management ? team approach with Columbus
?8 In-house Programmers
?Web Portal
? First Report of Injury Reporting
? 40+ Reports Available including
o Check Registers
o Loss Reports
? 80+ Custom Reports Created
?Most can be exported to Excel for ease of use
Public Risk Underwriters:
Currently provides insurance coverage placement and/or loss control
services for over 200 Georgia Public Entities
Excess Insurance
?A Rated Carriers
?Aggressive Claims Management
?Improved Cash Flow Advantages
Loss Control
Loss Control Manager
Ben Brinson III, MBA, ARM-P
Loss Control will be provided based upon the Columbus Consolidated Governments
needs after a full initial assessment has been completed
A minimum of one 8-hour onsite visit per month will be provided, as well as
offsite research and development, written follow-ups to supervisors and/or
other individuals at the insurers request
Our loss control plan includes, but is not limited to, the following:
1.Reviewing Loss Trends
2.Identifying hazards
3.Safety Committee meetings
4.Procedures to set up bulk Motor Vehicle Record checks with criteria for
grading
5.Implementing procedures to reduce frequency and severity of claims
6.National Safety Defensive Driving courses
7.Ergonomics
8.Other departmental specific programs such as proper lifting techniques,
chainsaw safety, fleet and auto safety, personal protective equipment and blood
borne pathogens are available
?Administrative Savings in excess of $66,000 (based on information available)
?Projected MCO ROI $1 : $2.5 to $3.5
?Control of your WC Program
?Flexible and Tailored
?Communication
?Reduce and Minimize Losses
?Customer-centric
In conclusion of the presentation, Mr. Warble outlined the representatives
and the matters of expertise for each with respect to responding to questions.
Mayor Tomlinson then called attention to a previous handout from the risk
manager concerning the nineteen samples of cases that have been pending for
over four years with a cost in excess of $2 million. She then asked how this
system would address this matter that is different from what is being done
now. Mr. Warble said there are going to be some claimants regardless of what
the city does. As part of the MCO, the great advantage is there are nurses,
both case managers and utilization review nurses and then a physician program
that begins to address physician to physician.
Dr. Stephen Dawkins came forward to expound further on the
doctor-to-doctor communication. He explained that it makes a difference when
there is communication with the treating physician to assist with getting that
patient back to full health.
After some further discussions, Risk Manager Ann Marie Amiel, approached
the rostrum to speak on the main difference and the most important part, which
is the medical management of a claim. She advised that it is about getting the
best treatment for our employees and getting them back to health and back to
work. She said her concerns are with the claims of 88% that are medical only,
which is the reason why the city has high numbers in term of expenditures. In
the first five years, the city spent $8 million on medical.
There was continued discussion with Risk Manager Amiel and Mr. Warble
responding to various questions from the Mayor and members of Council.
Ms. Anne-Marie Amiel, Risk Manager, made some final comments by expressing
concerns with regards to the physician panel and the reasons for supporting
AmeriSys.
Mayor Tomlinson requested some benchmark information that was provided by
ACCG that provided that we were 11.5 claims per 100 employees and what is this
in comparison with other cities.
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MINUTES: Minutes of the April 9, 23 & 30, 2013 Meetings and the April 9, 2013
Executive Session of the Council of the Consolidated Government of Columbus,
Georgia were submitted and approved upon the adoption of a single motion made
by Councilor McDaniel and seconded by Councilor Allen, which carried
unanimously by those nine members of Council present with Councilor Woodson
having not yet arrived.
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PUPLIC HEARING:
THE FOLLOWING TWO ORDINANCES AMENDING THE ZONING ATLAS OF COLUMBUS,
GEORGIA WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND INTRODUCED ON
FIRST
READING:
An Ordinance - Property located at 5205 Buena Vista Road, is proposed for
rezoning from GC (General Commercial) to SFR2 (Single Family Residential 2)
Zoning district. (4-A-13-Brudent) The proposed use is for a Personal Care Home.
Type I. The Planning Advisory Commission and the Planning Department recommends
approval. (REZN-3-13-1556)
PROPONENTS AND OPPONENTS:
City Attorney Fay recognized the presence of the petitioner; however,
there was no presentation made since no one came forward to express opposition.
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An Ordinance - Property located at southern portion of 4040 Veterans
Court, is proposed for rezoning from GC (General Commercial) with conditions to
RO (Residential Office) Zoning district. (3-A-13-SAAB Investment & Hospitality,
LLC/Hayes) The proposed use is for Multifamily Apartments (Senior Housing
Community.) The Planning Advisory Commission and the Planning Department
recommends approval. (REZN-3-13-1569)
Mr. Rob McKenna came forward on behalf of Carl Gregory to ask about the
buffering between the neighboring properties. At this time, City Attorney Fay
asked that the petitioner come forward.
Mr. Jack Hayes, the petitioner advised that there would be buffers
appropriate for the zoning. He believes it would be a five feet landscape
buffer or whatever the UDO calls for.
Mr. McKenna explained that Carl Gregory owns dealerships to the south of
this rezoning and has had problems with complaints from the neighbors to the
east due to the PA system that he uses. Mr. Gregory is concerned with another
residential development that would be located close to the Carl Gregory
Automobile Dealership where a PA system is used, as well as, other noises that
are generated from this type of business. He wanted to put on the record that
nearby residents have already expressed concerns with the noise from the car
dealership, and now there is another residential development being proposed.
After discussions regarding the buffer persisted, the petitioner agreed to
a ten-foot buffer. Councilor Allen then offered an amendment to add a
condition to increase the buffer adjacent to the car dealership be a 10 feet
buffer. City Attorney Fay said he believes it is located on the south side.
Seconded by Councilor Barnes.
Councilor Allen amended the motion to allow the petitioner to use a
seven-foot buffer provided they submit a landscape plan to the Planning
Department. City Attorney Fay suggested the wording be a seven-foot landscape
buffer with Evergreen tree planting as set forth on a landscape buffer plan on
the date provided by the petitioner.
Councilor Henderson asked to abstain on this vote since he and Mr. Hayes
work for the same company. Councilor Allen moved that Councilor Henderson be
allowed to abstain. Seconded by Mayor Pro Tem Turner Pugh and carried
unanimously by those eight members present with Councilors Huff and Woodson
being absent for this meeting.
Councilor Baker said that he realizes that he represents one of the
parties involved and asked to abstain. Councilor Thomas so moved. Seconded by
Councilor Barnes and carried unanimously by those eight members present with
Councilors Huff and Woodson being absent for this meeting.
The vote was then called on the amendment, which carried unanimously by
those six members present and voting with Councilors Baker and Henderson
abstaining and Councilors Huff and Woodson being absent from this meeting.
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An Ordinance - Amending Chapter 21 of the Columbus Code revising
requirements pertaining to registered taxicabs in Columbus, Georgia; and for
other purposes.
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PUBLIC AGENDA:
MS. BARBARA MOUSHON, REPRESENTING THE LITERACY ALLIANCE, RE: THE LITERACY
ALLIANCE:
Ms. Barbara Moushon, representing the Literacy Alliance, came forward to
speak on the accomplishments of Councilor Barnes and the important work he has
done with the organization. She then presented Councilor Barnes with a
Certificate of Appreciation.
Councilor Barnes expressed his appreciation for the honor and spoke
briefly about the importance of literacy and the impact of the Literacy
Alliance.
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PASTOR JUAN CARLOS, REPRESENTING IGLESIA DE DIOS NUEVO PACTO, RE: HEALTH
FAIR ON MAY 18, 2013 AT THE FRANK CHESTER RECREATION
CENTER:
Pastor Juan Carlos, representing Iglesia De Dios Nuevo Pacto, approached
the rostrum to announce the Health Fair on May 18, 2013 at the Frank Chester
Recreation Center and invited everyone to attend.
BLOOD DRIVE
Mayor Pro Tem Turner Pugh announced a blood drive being sponsored by
Revelation Missionary Baptist Church, on Saturday, May 18, 2013, at 10:00 a.m.
that is located on RC Allen Drive.
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MAYOR?S AGENDA:
CRIME PREVENTION:
Mr. Seth Brown, Crime Prevention Director, provided a power point
presentation on Crime Prevention. He began by outlining the mission and the
responsibilities of the board. The approved grants to-date are $1,440,508 for
22 programs with a list of each programs with the amount received and the date
and are listed as follows.
?Juvenile Drug Court ? 6-15-2010??Approved?.$67,300.00
?Mental Health Court ? 7-22-2010??Approved?.$100,000.00
?Family Center of Columbus ? 8-17-2010?. Approved ?.$50,000.00
?Marshall Movers ? 10-22-2010?.Approved?.$79,332.00
?CSU ? 10-15-2010?. Approved ?.$89,505.000
?CTC ? 10-15-2010?. Approved ?.$70,000.00
?Adult Drug Court ? 12-14-10?.Approved?.$75,122.00
?Teen Advisors ? 3-18-11?..Approved??$58,100.00
?DARE to be GREAT- 5-1-11?..Approved.........$139,777.00
?Juvenile Drug Court ? 5-20-11?..Approved??.$87,970.00
?Chattahoochee Valley Jail Ministry ? 9-16-11?..Approved??..$42,324.30
?Copper Theft Task Force ? 10-1-11?..Approved???$10,843.87?
Drama Kids ? 10-24-11??Approved???..$30,150.00
?N.F.O.A.A.Y. Inc. ? 11-5-11??Approved??..$57,210.00
?Boxwood/Parks and Rec. ? 2-1-2012?..Approved?.$65,000.00
?CTC ? 2-1-2012?. Approved ?.$117,000.00
?Family Center of Columbus ? 3-13-2012?. Approved?.$80,000.00
?Jr. Marshal Program ? 4-3-12??.. Approved ???$114,708.00
?Literacy Alliance ? 6-28-12??..Approved???.$106,177.25
?CSU ? 7-1-12???Approved????$75,000.00
?Georgia Appleseed ? 10-1-2012?. Approved?.$83,500.00
?TIP ? 10-29-2012?. Approved?.$35,000.00
?
He then highlighted some of the programs and their achievements, along
with some positive results.
Mayor Pro Tem Turner Pugh requested that the Crime Prevention Director
look into the impact of the new legislation signed by the governor with regards
to the Youth Detention Center and if the City could apply for some grants.
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NOTE: Councilor Barnes left the meeting during this part of the proceedings
with the time being 12:15 p.m.
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UPTOWN PARKING STUDY UPDATE:
Deputy City Manager Lisa Goodwin, provided an update on the parking study
using a power point presentation. (A copy of this presentation was not filed
for the record.)
Deputy City Manager Goodwin gave an overview of the compilation of data
provided to include parking patterns in the downtown area to Mr. Wade Walker of
Fuss & O?Neal Consultants. An analysis was derived from the data provided as a
part of the study. She noted the three public meetings held to garner input
with the last meeting being held on May 9, 2013. At this meeting, the proposed
recommendations were shared with the public.
Short Term Recommendations:
Parking/Way Finding Signage
? Tourism Package to include parking opportunities
There were examples of Way Finding Signage displayed on the overhead
projector to be posted at the exit point of all three of the city?s parking
garages; River Center Garage, Front Avenue Garage and Bay Avenue Garage.
Recommendations Continued:
Deputy City Manager Goodwin advised of recommendations for
motorcycle/bicycle parking. The corner of each block along Broadway from 10th
Street up to 13th Street would be restriped for the parking of motorcycles
creating 10 spaces.
Deputy City Manager Goodwin also provided some recommendations for Uptown
residential Parking and are listed as follows:
? Parking decals ? Annual stickers $25.00 per resident with a maximum of two
? Stickers are good for parking within two blocks of residency (excluding
Broadway) and free for use in River Center Parking Garage (excluding event
parking)
? Stickers are for timed parking areas only and not applicable for handicap and
loading zones
Parking Enforcement:
? Increase overtime parking tickets from $20 to $35
? Encourage the utilization of the parking decks for long term parking
Parking Management Districts:
? Parking Management Districts would go away (Repeal the Parking Management
Districts Ordinance
Front Avenue On-Street Parking:
? 4 hours for the length of Front Avenue (currently 8 hour parking)
Deputy City Manager Goodwin noted that there are some parking ordinances
within Uptown that need to be updated that would be handled by the Traffic
Engineering Division.
Valet Parking:
? 5th Floor of River Center Parking Garage would be made available for any
business or Uptown Columbus that is interested in offering this service
Special Events in Uptown:
? The city would work with Uptown Columbus, Inc. on special event parking in
the River Center Parking Deck to include but not limited to
o Vendor Parking for market days
o 5K Runs
o Bicycles on Broadway, etc.
River Center Parking Deck:
? Event Parking currently $2 be increased to $5
? Free nights and weekends would remain
? Enhancing lighting for safety concerns
? Pricing security pedestals
? Providing higher level of presence (working with Public Safety)
Future Considerations:
? Mid-Block Pay Station Parking Meters
? Weekend Median Parking
? Historic District ? Enforcement by Parking Management Division
Councilor McDaniel offered some historical information with respect to
parking meters in the Uptown area and the reasons the meters were removed. He
also maintained that he would not support any increase in parking fees in the
Uptown area; this would cause people to not patronize the Uptown area.
In response to Councilor Allen, Deputy City Manager Goodwin explained that
based on the recommendation of the consultants, in order for people to utilize
the parking deck, on-street parking violation fines have to be higher than
off-street parking.
Councilor Thomas cautioned about what is allowed on the median and made
comments with regards to the lack of enforcement of the no parking loading and
unloading zones on the weekend. She also informed that the people who have an
interest in the River Center Garage have asked that the fee not be raised from
$2.00 to $5.00.
Councilor Davis called attention to the timing of the food service
delivery trucks, at which time, Deputy City Manager Goodwin advised this could
be addressed by amending the ordinance to be time specific for loading and
unloading, but we would look into this matter further.
In conclusion, City Manager Hugley suggested that any fee adjustments be
brought forward during budget discussions and if the Council decides to adjust
any fees; then, it would be a part of the overall budget adoption.
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CRIME PREVENTION:
In conclusion, Councilor Allen nominated Mr. Gregory Wager for the
position of Mr. Alfred Hayes, Jr. on the Crime Prevention. He said that he
would be leaving shortly, but wanted to make the nomination.
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CITY MANAGER?S AGENDA:
THE FOLLOWING PURCHASING RESOLUTION WAS CALLED UPON AS THE NEXT ORDER OF
BUSINESS AS SUBMITTED BY CITY MANAGER HUGLEY WITH AN INCONCLUSIVE VOTE FOR
ACTION:
A Resolution - Authorizing the purchase of furniture for the Recycling
Center from Malone Office Environments (Columbus, Ga) in the amount of
$42,583.88. Mayor Pro Tem Turner Pugh moved its adoption. Seconded by
Councilor Henderson.
City Manager Hugley made some comments with respect to the purchase of
furniture for the Recycling Center. He advised that a reduction was made and
the cost is now $42,583.88.
Councilor Thomas reiterated her concerns with purchasing the new furniture
as she had did at previous meetings.
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NOTE: Councilor Allen left the meeting during this part of the proceedings with
the time being 1:16 p.m.
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Mayor Tomlinson called attention to the motion on the floor to approve the
purchase, which resulted in an inconclusive vote of four to two with Mayor Pro
Tem Turner Pugh and Councilors Baker, Henderson and McDaniel voting yes;
Councilors Davis and Thomas voting no with Councilors Allen and Barnes being
absent for the vote and Councilors Huff and Woodson being absent from the
meeting.
*** *** ***
THE FOLLOWING THREE PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY
CITY MANAGER HUGLEY AND WERE ADOPTED BY THE COUNCIL UPON A SINGLE MOTION MADE
BY COUNCILOR BAKER AND SECONDED BY COUNCILOR HENDERSON AND CARRIED UNANIMOUSLY
BY THOSE SIX MEMBERS PRESENT WITH COUNCILORS ALLEN AND BARNES BEING ABSENT FOR
THE VOTE AND COUNCILORS HUFF ANDWOODSON BEING ABSENT FROM THE
MEETING:
A Resolution (157-13) - Authorizing the purchase of one (1) 8-yard refuse
collection truck cab and chassis (2013 Kenworth t270), from Transpower,
Incorporation, (Albany, Ga) in the amount of $72,110.00; and the purchase of
one (1) 8-yard refuse collection truck body (2012 new way 8 yard diamondback),
from Consolidated Disposal Systems, Inc., (Smyrna, Ga) in the amount of
$33,350.00, plus flipper arms at $3,750.00, for a total cost of $37,100.00.
The total overall cost of the 8-yard refuse collection truck with flipper arms
is $109,210.00.
A Resolution (158-13) - Authorizing and directing the city manager to
execute one or more lease supplements for a lease or leases under the GMA
Direct Leasing Program; to designate such leases as qualified tax-exempt
obligations; to provide an effective date; and for other purposes.
A Resolution (159-13) - Authorizing the payment to Photoscience (Norcross,
Ga), in the amount of $147,000.00 for aerial photogrammetric services.
A Resolution (160-13) - Authorizing payment to Columbus Communications, in
the amount of $28,446.00, for an annual maintenance agreement for the police
department/e-911 center?s global positioning system. The maintenance agreement
will cover the period of May 1, 2013 through April 30, 2014.
*** *** ***
THE FOLLOWING ELEVEN RESOLUTIONS WERE ALSO SUBMITTED AND EXPLAINED BY CITY
MANAGER HUGLEY AND WERE ADOPTED BY THE
COUNCIL:
A Resolution (161-13) - Authorizing a request to accept a Local
Maintenance and Improvement Grant (LMIG) of $1.2 million from the Georgia
Department of Transportation. Grant funds will go toward the South Lumpkin
Road Reconstruction Project and the remaining funds for project will be paid by
the City. Mayor Pro Tem Turner Pugh moved its adoption. Seconded by Councilor
Davis and carried unanimously by those six members present with Councilors
Allen and Barnes being absent for the vote and Councilors Huff and Woodson
being absent for the meeting.
A Resolution (162-13) - Authorizing a request for the acquisition of
property at 0 28th for $50,442.48 from G&M Kennon Properties, LLC. This
property is currently vacant and not suited for development. Property will be
used to enhance view of the river and retain an existing green space along the
Riverwalk. Funding for property acquisition will be from the Community
Development Block Grant. Mayor Pro Tem Turner Pugh moved its adoption.
Seconded by Councilor McDaniel and carried unanimously by those six members
present with Councilors Allen and Barnes being absent for the vote and
Councilors Huff and Woodson being absent for the meeting.
A Resolution (163-13) - Authorizing a request for the acquisition of a
portion of a parcel located at the corner of 12th Street and 6th Avenue for
$181,096.50 for constructing a public surface parking lot. The funding source
for the purchase will be from the 1999 SPLOST funds. Councilor McDaniel moved
its adoption. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by
those six members present with Councilors Allen and Barnes being absent for the
vote and Councilors Huff and Woodson being absent for the meeting.
A Resolution (164-13) - Authorizing a request to purchase property along
Riverwalk at River Mill for $609,361.93 from Uptown Columbus, Inc. At the end
of calendar year 2012, Uptown Columbus purchased said property on pledge that
the city would purchase this property within the first quarter of 2013. This
property will enable construction of a missing portion of the Riverwalk. Mayor
Pro Tem Turner Pugh moved its adoption. Seconded by Councilor McDaniel and
carried unanimously by those six members present with Councilors Allen and
Barnes being absent for the vote and Councilors Huff and Woodson being absent
for the meeting.
A Resolution (165-13) - Authorizing a request for the acquisition of
Parcel 4, 4131, Forrest Road for the Forrest Road/Cooper Creek Bridge
Construction Project, Muscogee County totaling 0.038 acres +/- of Right of Way,
Temporary Construction Easement totaling 0.016 acres+/-, plus a Drive Way
Easement for County Road and/or Municipal Street purposes, and authorizing the
filing of a Declaration of Taking by the City Attorney or his representatives
for the acquisition of said land under the authority of the Official Code of
Georgia Annotated, Section 32-3-1 et.seq for the referenced project. Councilor
McDaniel moved its adoption. Seconded by Mayor Pro Tem Turner Pugh and carried
unanimously by those six members present with Councilors Allen and Barnes being
absent for the vote and Councilors Huff and Woodson being absent for the
meeting.
A Resolution (166-13) - Authorizing a request for the acquisition of
Parcel 5, 4128, Forrest Road for the Forrest Road/Cooper Creek Bridge
Construction Project, Muscogee County totaling 0.051 acres +/- of Right of Way,
Temporary Construction Easement Track 1 totaling 0.032 acres+/-, Temporary
Construction Easement Track 2 totaling 0.048 acres+/- for County Road and/or
Municipal Street purposes, and authorizing the filing of a Declaration of
Taking by the City Attorney or his representatives for the acquisition of said
land under the authority of the Official Code of Georgia Annotated, Section
32-3-1 et.seq for the referenced project. Councilor McDaniel moved its
adoption. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by
those six members present with Councilors Allen and Barnes being absent for the
vote and Councilors Huff and Woodson being absent for the meeting.
A Resolution (167-13) - Authorizing a request for the acquisition of
Parcel 40, 6401 Moon Road for the Moon Road Reconstruction Project from Wilbur
Drive to Whittlesey Blvd totaling 0.011 +/- acres of Right of Way, 0.012 acres
+/- Temporary Easement and Temporary Driveway Easement for County Road and/or
Municipal Street purposes and authorizing the filing of a Declaration of Taking
by the City Attorney or his representatives for the acquisition of said land
under the authority of the Official Code of Georgia Annotated, Section 32-3-1
et.seq for the referenced Project. Mayor Pro Tem Turner Pugh moved its
adoption. Seconded by Councilor Thomas and carried unanimously by those six
members present with Councilors Allen and Barnes being absent for the vote and
Councilors Huff and Woodson being absent for the meeting.
A Resolution (168-13) - Authorizing a request for the acquisition of
Parcel 43, 6406 Moon Road, for the Moon Road Reconstruction Project from Wilbur
Drive to Whittlesey Blvd totaling 0.022 +/- acres of Right of Way, 0.006
acres+/- of Temporary Easement plus a Driveway Easement for county Road and/or
Municipal Street purposes, and authorizing the filing of a Declaration of
Taking by the City Attorney or his representatives for the acquisition of said
land under the authority of the Official Code of Georgia Annotated, Section
32-3-1 et.seq for the referenced Project. Mayor Pro Tem Turner Pugh moved its
adoption. Seconded by Councilor Thomas and carried unanimously by those six
members present with Councilors Allen and Barnes being absent for the vote and
Councilors Huff and Woodson being absent for the meeting.
A Resolution (169-13) - Authorizing a request for the acquisition of
Parcel 47, 3854 Weems Road, for the Moon Road Reconstruction Project from
Wilbur Drive to Whittlesey Blvd totaling 0.020 acres of Right of Way, 0.00134
acres +/- Temporary Easement Track 1, and 0.012 acres +/-, Temporary Easement
Track 2, for County Road and/or Municipal Street purposes and authorizing the
filing of a Declaration of Taking by the City Attorney or his representatives
for the acquisition of said land under the authority of the Official Code of
Georgia Annotated, Section 32-3-1 et.seq for the referenced Project. Mayor
Pro Tem Turner Pugh moved its adoption. Seconded by Councilor Thomas and
carried unanimously by those six members present with Councilors Allen and
Barnes being absent for the vote and Councilors Huff and Woodson being absent
for the meeting.
A Resolution (170-13) - Authorizing a request to submit an application and
if approved accept a grant for one (1) Thermo Scientific First Defender RMX
substance identification instrument from the Georgia Emergency Management
Agency for the Department of Homeland Security. The grant will be funded one
time only and will have no annual fiscal impact. Councilor Thomas moved its
adoption. Seconded by Councilor McDaniel and carried unanimously by those six
members present with Councilors Allen and Barnes being absent for the vote and
Councilors Huff and Woodson being absent for the meeting.
A Resolution (171-13) - Authorizing a request to submit an application and
if approved accept $246,350 from the Criminal Justice Coordinating Council for
operation of Muscogee County Mental Health Court, from July 1, 2013 to June 30,
2014. Mayor Pro Tem Turner Pugh moved its adoption. Seconded by Councilor
McDaniel and carried unanimously by those six members present with Councilors
Allen and Barnes being absent for the vote and Councilors Huff and Woodson
being absent for the meeting.
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CLERK OF COUNCIL?S AGENDA:
THE FOLLOWING ITEMS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AS
INFORMATION FOR THE MAYOR &
COUNCIL:
(1) Memorandum from Clerk of Council Washington, Re: Family & Children
Services Board.
(2) Muscogee County Division of Family & Children Services Annual Report for
July 1, 2011 through June 30, 2012.
(3) Application of Jeanelle Smith to temporarily close Cusseta Avenue from Ivan
Avenue to 1493 Cusseta Avenue, on Sunday, May 26, 2013 from 10:30 a.m. to 2:00
p.m. in connection with a ?Church Picnic?.
(4) Application of Courtney Blackmar to temporarily close Cooper Avenue from
south of Oakview Avenue to north of 10th Street; Oakview Avenue from west of
Cooper Avenue to south of 10th Street and 10th Street at west side of Cooper
Avenue, on Saturday, June 1, 2013 from 2:00 p.m. to 12:00 a.m. in connection
with the ?Annual Heritage Ball?.
*** *** ***
THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL
WASHINGTON AND APPROVED BY THE
COUNCIL:
A Resolution (172-13) - Excusing Councilor Gary Allen from the April 30,
2013 Council Meeting. Councilor Henderson moved its adoption. Seconded by
Councilor Thomas and carried unanimously by those six members present with
Councilors Allen and Barnes being absent for the vote and Councilors Huff and
Woodson being absent for the meeting.
*** *** ***
THE FOLLOWING TWO ITEMS WERE SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL
WASHINGTON AND ADOPTED BY THE COUNCIL UPON A SINGLE MOTION MADE BY COUNCILOR
HENDERSON AND SECONDED BY MAYOR PRO TEM TURNER PUGH, WHICH CARRIED UNANIMOUSLY
BY THOSE SIX MEMBERS PRESENT WITH COUNCILORS ALLEN AND BARNES BEING ABSENT FOR
THE VOTE AND COUNCILORS HUFF AND WOODSON BEING ABSENT FROM THE
MEETING:
Travel Request Form for Mayor Pro Tem Evelyn Turner Pugh to attend GMA?s
Annual Convention in Savannah, Georgia for an estimated cost of $1,500.
Travel Request Form for Councilor Evelyn Woodson to attend the NLC
Strategic Planning Task Force Meeting in Phoenix, Arizona for an estimated cost
of $460. (The cost for airfare would be reimbursed by NLC.)
*** *** ***
THE FOLLOWING TWO ITEMS WERE ALSO SUBMITTED AND EXPLAINED BY CLERK OF
COUNCIL WASHINGTON AND ADOPTED BY THE
COUNCIL:
A request of Mr. Jeremy Cummings to plant an Oak tree at the American
Little League field in honor of his father. Councilor Davis moved its
adoption. Seconded by Councilor McDaniel and carried unanimously by those six
members present with Councilors Allen and Barnes being absent for the vote and
Councilors Huff and Woodson being absent for the meeting.
Copy of the Official Appointment Form for Mr. David Ranieri to succeed Ms.
Suzanne Goddard when the term expires on June 30, 2013 on the New Horizons
Mental Health, Substance Abuse, and Developmental Disabilities Community
Service Board. Councilor Thomas moved its adoption. Seconded by Mayor Pro Tem
Turner Pugh and carried unanimously by those six members present with
Councilors Allen and Barnes being absent for the vote and Councilors Huff and
Woodson being absent for the meeting.
*** *** ***
THE FOLLOWING ITEM WAS ALSO SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL
WASHINGTON AND RECEIVED BY THE
COUNCIL:
Letter from Mr. Rick Alexander resigning from his position on the Valley
Partnership Joint Development Authority. Mayor Pro Tem Turner Pugh moved it be
received with regrets and thanks for service. Seconded by Councilor Thomas and
carried unanimously by those six members present with Councilors Allen and
Barnes being absent for the vote and Councilors Huff and Woodson being absent
for the meeting.
*** *** ***
MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL
WASHINGTON AND OFFICIALLY RECEIVED BY THE
COUNCIL:
Board of Tax Assessors, Nos. 12-13, 13-13, 14-13, 15-13 & 16-13.
Cooperative Extension Advisory Board, May 2, 2013.
Convention & Trade Center Authority, March 29, 2013.
Development Authority, April 11, 2013.
Family & Children Services, August 8, 2012.
Family & Children Services, September 12, 2012.
Family & Children Services, October 10, 2012.
Family & Children Services, November 14, 2012 & December 12, 2012.
Golf Authority, April 23, 2013.
Hospital Authority, March 26, 2013.
Housing Authority, March 20, 2013.
Keep Columbus Beautiful Commission, April 9, 2013.
Taxicab Commission, April 24, 2013.
Councilor Henderson moved the minutes be received. Seconded by Mayor Pro
Tem Turner Pugh and carried unanimously by those six members present with
Councilors Allen and Barnes being absent for the vote and Councilors Huff and
Woodson being absent for the meeting.
*** *** ***
BOARD APPOINTMENTS:
BUILDING AUTHORTY OF COLUMBUS:
Clerk of Council Washington advised that Mr. Tyler Townsend does not
desire reappointment; this is Council?s appointment. There were no nominations.
*** *** ***
CIVIC CENTER ADVISORY BOARD:
Clerk of Council Washington advised that we still need nominations for the
following seats: Mr. Jim Irvin- Council District Seven is eligible to serve
another term of office; Ms. Sharon Pierce- Council District Eight and Mr.
Robert Wetzel- Council District Two are not eligible to succeed themselves.
There were no nominations.
*** *** ***
COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS
(C.I.R.C.L.E):
Clerk of Council Washington advised that Mr. Sudhir Patel does not desire
reappointment. There was no nomination.
*** *** ***
CRIME PREVENTION BOARD:
Clerk of Council Washington advised that Ms. Nancy Rinn is eligible to
serve another term of office; however, Mr. Alfred Hayes, Jr. does not desire
reappointment, and these are the Council?s appointments. She pointed out that
Ms. Jeanette Davis was nominated by Mayor Pro Tem Turner Pugh and Mr. Seth Harp
was nominated by Councilor Davis. Councilor Allen had nominated Mr. Greg
Wagner during the earlier portion of this meeting. Clerk of Council Washington
advised that there would be a roll call of votes for the next meeting.
*** *** ***
KEEP COLUMBUS BEAUTIFUL COMMISSION:
Clerk of Council Washington advised that Ms. Stacy Poydasheff, Ms. Adele
Lindsey, Mr. Robert Nobles, Ms. Elaine Tarpley and Ms. Christine
Pratt-Consoletti are all eligible to serve another term of office. The Keep
Columbus Beautiful Commission has also submitted potential nominees for the
following positions: Ms. Shonalee Gamble, Ms. Jo Fike, Ms. Karon Henderson,
Ms. Melba Spurlock, Ms. Eva Smith, Mr. Stan Stovall, Mr. Greg Paul, Ms. Jane
Holcombe, Mr. Frazer Loomis, Ms. Kat Cannella and Ms. Brenda Storey. Councilor
Thomas then renominated all of the eligible members, as well as, the
nominations submitted by Keep Columbus Beautiful Commission.
Mayor Pro Tem Turner Pugh moved confirmation of Ms. Malinda Stovall- the
Council District Four representative. Seconded by Councilor McDaniel and
carried unanimously by those six members present with Councilors Allen and
Barnes being absent for the vote and Councilors Huff and Woodson being absent
for the meeting.
*** *** ***
VALLEY PARTNERSHIP JOINT DEVELOPMENT COMMISSION:
Clerk of Council Washington pointed out that Mayor Pro Tem Turner Pugh
renominated Ms. Jacki Lowe and Mr. Travis Chambers for another term of office
on the Valley Partnership Joint Development Commission and may be confirmed.
Councilor Henderson moved confirmation. Seconded by Mayor Pro Tem Turner Pugh
and carried unanimously by those six members present with Councilors Allen and
Barnes being absent for the vote and Councilors Huff and Woodson being absent
for the meeting.
Councilor Henderson asked if Mr. Rick Alexander has resigned from the
board, and if so, he would like to nominate Mr. Tyler Townsend.
*** *** ***
With there being no other business to come before this Council, Councilor
Henderson moved to adjourn. Seconded by Mayor Pro Tem Turner Pugh and carried
unanimously by those six members present with Councilors Allen and Barnes being
absent for the vote and Councilors Huff and Woodson being absent for the
meeting with the time being 1:35 p.m.
Sandra T. Davis, CDMC
Deputy Clerk of Council
Council of Columbus, Georgia
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