Agenda Item #__2____
Columbus Consolidated Government
Council Meeting
October 9, 2007
Agenda Report #_206___
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
_____________________________________________________________________________
(A) MAINTENANCE SERVICES FOR SECURITY SURVEILLANCE SYSTEM (ANNUAL CONTRACT) ?
RFP NO. 07-0023
It is requested that Council authorize the annual contract for maintenance
services for security surveillance system from GC&E Systems Group. The vendor
will maintain the surveillance systems, utilized at the Government Center
Complex and County Jail, on an ?as needed basis?. The City currently has Pelco
equipment installed, and the Contractor must be familiar with and authorized to
perform service and maintenance on Pelco surveillance equipment.
Contractor shall provide the following:
Service within twenty-four hours of a request
Handle removal/installation and shipping of equipment that needs to be sent off
for
repair
Provide technical assistance and support as needed
Handle arrangements for parts and equipment that must be ordered/shipped
Provide general maintenance and updates as required
Conduct site visits and inspect system
Have working relationship with Pelco Worldwide or be capable of forming a
working
relationship with Pelco
The term of this contract shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
The RFP specifications were posted on the City?s website. The RFP has been
advertised, opened and evaluated. Proposals were received, July 20, 2007, from
the following offerors:
GC&E Systems Group (Norcross, GA)
A-Com (Columbus, GA)
The proposal was reviewed by the Evaluation Committee members, which consisted
of representatives from Information Technology and Sheriff Department. The
Project Manager, also from the Sheriff Department, served in an advisory
position and was not a voting member.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. In the event
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
If Council does not approve the recommended offeror, the RFP specifications
will be re-advertised. The evaluation results and cost information has been
submitted to the City Manager in a separate memo for informational purposes.
Funds will be budgeted each fiscal year for this ongoing expense, General
Fund-Sheriff ?Criminal Division-Investigative/Fugitive-Contractual Services,
0101-550-2200-INFU-6319.
* * * * * * * *
(B) GMA TELECOMMUNICATION RENEWAL AGREEMENT
It is requested that Council approve a renewal agreement with Georgia Municipal
Association in the amount of $11,664.64 for Telecommunication Management
Services. The renewal agreement is for one year, effective May 1, 2007?
December 31, 2007.
In the past years the telecommunications industry has undergone major changes
that have important repercussions on local governments, particularly the manner
in which public right-of-ways can be utilized and managed and the entrance of
new vendors providing services. The City has realized that because of new
technologies, deregulation and the Telecommunications Act of 1996, specialized
expertise was required if it was to retain control over zoning, management of
public right-of-ways and franchise fee revenue, and entered into an agreement
with the Georgia Municipal Association to provide telecommunications management
services.
Funds are available in FY08 Budget; Non-Categorical ? Special and Ongoing
Projects; 0101-590-3000-NCAT-6694.
* * * * * * * *
(C) TASERS FOR THE POLICE DEPARTMENT
It is requested that Council authorize the purchase of thirty-eight (38)
tasers, as well as, taser holsters, and taser cartridges from DGG Taser, Inc.,
(Jacksonville, FL) in the amount of $40,062.00. The Police Department will use
the tasers as an additional tool in the Less Lethal Program. Officers will
have an option available that could prevent the necessity for ?deadly force,?
thereby possibly preventing serious injury to an officer, or a citizen taken
into custody.
Taser International is the manufacturer of the less lethal Taser. The
authorized distributor for public safety entities in Georgia is DGG Taser,
Inc. Therefore this purchase is considered an only know source procurement,
per the Procurement Ordinance, Section 3-114.
Funds are budgeted in the FY08 Budget: Multi-Government Project Fund ? Police
- 07 EBM Justice Assistance Grant ? Capital Expenditures Under $5,000,
0216-400-3367- LLEG-7763.
* * * * * * * *
(D) VEHICLE FOR PUBLIC SERVICES
It is requested that Council approve the purchase of one (1) four door sedan,
via Georgia State Contract, SWC S-050483, from Bill Heard Chevrolet, (Columbus,
GA) in the amount of $14,860.00.
The sedan is an additional unit that will be used by the new Public Services
Deputy Director of Operations in the performance of duties.
Funds are budgeted in FY08 Budget: Integrated Waste Management Fund ? Public
Services ? Pine Grove Landfill - Automobiles; 0207-260-3560-PGRO-7721.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH GC&E SYSTEMS
GROUP TO PROVIDE MAINTENANCE SERVICES FOR SECURITY SURVEILLANCE SYSTEMS, ON AN
?AS NEEDED BASIS,? FOR THE GOVERNMENT CENTER COMPLEX AND COUNTY JAIL.
WHEREAS, an RFP was administered (RFP 07-0023) and two proposals were received
from qualified offerors; and,
WHEREAS, the proposal submitted by GC&E Systems Group met all proposal
requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the term of contract shall be for two years, with an option to renew
for three additional twelve-month periods. Contract renewal is contingent upon
the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with GC&E Systems Group to provide maintenance services for security
surveillance systems, on an ?as needed basis?, for the Government Center
Complex and County Jail. Funds are budgeted each fiscal year for this on-going
expense. General Fund-Sheriff ?Criminal
Division-Investigative/Fugitive-Contractual Services, 0101-550-2200-INFU-6319.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING A RENEWAL AGREEMENT WITH GEORGIA MUNICIPAL ASSOCIATION
(ATLANTA, GA) IN THE AMOUNT OF $11,664.64 FOR TELECOMMUNICATION MANAGEMENT
SERVICES.
WHEREAS, the renewal agreement is for one year, effective May 1, 2007
through December 31, 2007.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to renew the agreement with Georgia
Municipal Association (Atlanta, GA) in the amount of $11,664.64 for
telecommunication management services. Funds are budgeted in FY08 Budget;
Non-Categorical ? Special and Ongoing Projects; 0101-590-3000-NCAT-6694.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C ?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTY-EIGHT (38) TASERS, AS WELL AS,
TASER HOLSTERS, AND TASER CARTRIDGES FROM DGG TASER, INC., (Jacksonville, FL)
IN THE AMOUNT OF $40,062.00.
WHEREAS, the Police Department will use the tasers as an additional
tool in the Less Lethal Program. Officers will have an option available that
could prevent the necessity for ?deadly force,? thereby possibly preventing
serious injury to an officer, or a citizen taken into custody; and,
WHEREAS, Taser International is the manufacturer of the less lethal
taser. The authorized distributor for public safety entities in Georgia is DGG
Taser, Inc. Therefore this purchase is considered an only Known Source
procurement, per the Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase thirty-eight
(38) tasers, as well as, taser holsters, and taser cartridges from DGG Taser,
Inc., (Jacksonville, FL) in the amount of $40,062.00. Funds are budgeted in
the FY08 Budget: Multi-Government Project Fund ? Police - 07 EBM Justice
Assistance Grant ? Capital Expenditures Under $5,000, 0216-400-3367- LLEG-7763.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D ?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FOUR DOOR SEDAN, VIA GEORGIA
STATE CONTRACT, SWC S-050483, FROM BILL HEARD CHEVROLET, (COLUMBUS, GA) IN THE
AMOUNT OF $14,860.00.
WHEREAS, the sedan is an additional unit that will be used by the new
Public Services Deputy Director of Operations in the performance of duties.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) four
door sedan, via Georgia State Contract, SWC S-050483, from Bill Heard
Chevrolet, (Columbus, GA) in the amount of $14,860.00. Funds are budgeted in
FY08 Budget: Integrated Waste Management Fund ? Public Services ? Pine Grove
Landfill - Automobiles; 0207-260-3560-PGRO-7721.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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