Agenda Item # 2
Delayed -May 24, 2011 Agenda
Columbus Consolidated Government
Council Meeting
June 14, 2011
Agenda Report # 644
TO: Mayor and Council
SUBJECT: Revenue Sharing Agreement with Open Portal Solutions, Inc. permitting
them to sell Accident Reports through the Internet.
INITIATED BY: Police Department
Recommendation: Approval is requested to execute a Revenue Sharing Agreement
with Open Portal Solutions, Inc., for the sale of accident reports through the
Internet.
Background: The Columbus Police Department will be transitioning from
submission of accident reports by hard copy through the record room to a
computer generated report submitted through the state approved web portal.
Open Portal Solutions is the company the state has contracted with to design,
support, and store all electronically submitted accident reports. Part of
their agreement with the state allows for them to sell the reports from their
website. In doing so, they enter into a revenue sharing agreement with each
jurisdiction whose reports they sell.
Analysis: There is no cost to the city and there is the added benefit of a
reduction of time spent to process the requests for reports.
Financial Considerations: There is no cost to the city to participate. The
agreement will allow Open Portal Solutions to sell our accident reports via
their website for $11.00. We would receive $5.00 for each accident report they
sell. Those involved in accidents are not obligated to purchase reports from
the website rather it is merely a convenience for them and their insurance
companies. Those involved in an accident will be notified at the time of their
accident of the website and how they can retrieve the report. They may
continue to come to police headquarters and or mail open record requests to us
in order to obtain a report. Our policy at the Police Department has been to
give one free copy of an accident report to persons named in the report and to
charge for any subsequent copies requested.
Legal Considerations: The City will enter into a revenue sharing agreement with
Open Portal Solutions, Inc., concerning this project.
Projected Annual Fiscal Impact Statement: This action will free up staff time
for other duties and the City will receive $5.00 for each accident report sold
through the Internet.
Recommendation/Action: That the Council authorize the City Manager to sign the
revenue sharing agreement.
A RESOLUTION
NO:___________
A RESOLUTION AUTHORIZING TO EXECUTE A REVENUE SHARING AGREEMENT WITH OPEN
PORTAL SOLUTIONS, INC., FOR THE SALE OF THE POLICE DEPARTMENT ACCIDENT REPORTS
THROUGH THE INTERNET.
WHEREAS, Open Portal Solutions, Inc., is the company the State has contracted
with to design, support, and store all electronically submitted accident
reports; and,
WHEREAS, part of their agreement with the state allows for them to sell the
reports from their Website; and,
WHEREAS, in doing so, they enter into a revenue sharing agreement with each
jurisdiction whose reports they sell; and,
WHEREAS, there is no expense to the City for participation in this agreement
and the City will receive $5.00 from each sale of a report.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a Revenue Sharing
Agreement with Open Portal Solutions, Inc. for the sale of the Police
Department accident report. There is no expense to the City for participation
in this agreement and the City will receive $5.00 from each sales of a report.
____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
__________ day of _______________, 2011 and adopted at said meeting by the
affirmative vote of __________ members of said Council.
Councilor Allen voting __________
Councilor Henderson voting __________
Councilor Huff voting __________
Councilor McDaniel voting __________
Councilor Davis voting __________
Councilor Barnes voting __________
Councilor Thomas voting __________
Councilor Baker voting __________
Councilor Turner-Pugh voting __________
Councilor Woodson voting __________
_________________________________ ____________________________
Tiny B. Washington, Clerk of Council Teresa Tomlinson, Mayor
Attachments