Agenda Item # 2
Columbus Consolidated Government
Council Meeting
June 16, 2015
Agenda Report # 123
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) UTILITY AUDIT SERVICES (RFP NO. 15-0012)
It is requested that Council approve utility audit services from Troy & Banks,
Inc. (Buffalo, NY). The vendor will perform utility audits in the following
areas: 1) all forms of energy utilities, 2) water and sewer utilization and
billing, 3) telecommunications, and 4) cable services (television, Internet,
etc.) for the Columbus Consolidated Government.
RFP postcard invitations were mailed to thirty-six (36) vendors, and complete
specifications were posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry. This RFP has been advertised, opened and
evaluated. Proposals were received on October 1, 2014 from the following five
(5) offerors:
Troy & Banks, Inc. (Buffalo, NY)
S2K Consulting, Inc. (Orlando, FL)
Eric Ryan Corporation (Ellwood City, PA)
Utilities Reduction Specialists, Inc. (Atlanta, GA)
iSYS Wide Point LLC (McLean, VA)
Proposals were reviewed by the Evaluation Committee members, which consisted of
representatives from Finance, Information Technology, and Public Works
Departments. The Project Manager, also from Finance, served as an advisor and
was not a voting member.
The RFP process is governed by the City?s Procurement Ordinance Article 3-110,
Competitive Sealed Proposals for Equipment, Supplies or Professional services.
During the process of an RFP there is no formal opening, due to the possibility
of negotiated components of the proposal. In the event Council does not
approve the recommended offeror, no proposal responses or any negotiated
components are made public until after the award of the contract. If Council
does not approve the recommended offeror, negotiations will begin with the next
responsive offeror. Evaluation results and proposed costs have been submitted
to the City Manager in a separate memo for information purposes.
This vendor will only be paid if savings are identified and then they will
receive 24% of the savings.
* * * * * *
?ITEM A?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING TO APPROVE UTILITY AUDIT SERVICES FROM TROY & BANKS,
INC. (BUFFALO, NY).
WHEREAS, an RFP was administered (RFP No. 15-0012) and five proposals were
received; and,
WHEREAS, the proposal submitted by Troy & Banks, Inc., met all proposal
requirements and was evaluated responsive to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to approve utility audit services
from Troy & Banks, Inc. (Buffalo, NY). This vendor will only be paid if
savings are identified and then they will receive 24% of the savings.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _____________, 2015 and adopted at said meeting by the
affirmative vote of _____________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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