Agenda Item # 6
Columbus Consolidated Government
Council Meeting
October 10, 2006
Agenda Report # 46
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) UNIFORM DRESS SHOES & BOOTS (ANNUAL CONTRACT) ? RFB NO. 07-0001
It is requested that Council approve the purchase of uniform dress shoes &
boots from Columbus Redwing, Inc. D/B/A Shoes ?n Company for the estimated
contract value of $96,971.25. The shoes & boots will be purchased on an ?as
needed basis? and worn by employees in various departments.
The contract period is for two (2) years, with the option to renew for three
additional twelve-month periods. Contract renewal is contingent upon mutual
agreement of the City and the Contractor.
Bid invitations were posted on the City?s website; responses were received, on
September 6, 2006, from two bidders. This bid has been advertised, opened and
reviewed. The bidders were:
Columbus Redwing, Inc. D/B/A Shoes ?n Company (Columbus, GA) $ 96,971.25
All American Uniforms (Columbus, GA) $127, 527.50
Funds are budgeted each fiscal year for this ongoing expense; Muscogee County
Prison-Warden-Uniforms, 0101-420-1000-MCCI-6781; Police-Support
Service-Uniforms, 0101-400-2200-STAF-6781; Municipal Court-Marshal-Uniforms,
0101-530-3000-MRSH-6781; Sheriff-Administration-Uniforms,
0101-550-1000-SHRF-6781; Fire & EMS-Logistics/Support-Uniforms,
0101-410-3610-LOGI-6781; Transportation -METRA Operations, Maintenance,
Dial-A-Ride, Parking-Uniforms, 0751-610-2100-METO-6781,
0751-610-2200-METM-6781, 0751-610-2300-METD-6781, 0752-610-2800-PRKM-6781;
Public Services-Street Improvements-Sewer Maintenance-Right Of Way
Maintenance-Uniforms, 0203-260-2100-STRT-6781, 0202-260-3210-SWRM-6781,
0203-260-3120-ROWM-6781.
(B) RECYCLING COLLECTION TRUCK - RFB NO. 07-0007
It is requested that Council authorize the purchase of one (1) cab and chassis
from Bill Heard Chevrolet (Columbus, GA), in the amount of $57,615.00; and one
(1) recycling collection body from Consolidated Disposal Systems (Smyrna, GA),
in the amount of $67,987.00.
This truck is a replacement unit that will be used by the Solid Waste
Collection Division, of the Public Services Department, to pick up recyclable
goods set out by Columbus residents for curb side pick up.
Specifications were posted on the City?s website; bid responses were received
on September 6, 2006 from five bidders. This bid has been advertised, opened
and reviewed. The bidders were:
VENDORS Option 1 Option 2 Option 3
Cab & Chassis Body Complete Unit
(1 unit) (1 unit) (1 unit)
TOTAL COST TOTAL COST TOTAL COST
Bill Heard Chevrolet (Columbus, GA) $ 57,615.00 NO BID NO BID
Consolidated Disposal Systems, (Smyrna, GA) NO BID $ 67,987.00 NO BID
Transpower (Albany, GA) 1 55,528.00 NO BID NO BID
Beck Motor Company (Albany, GA) 57,790.00 NO BID NO BID
Freightliner of Southern Alabama (Montgomery, AL) 60,133.00 NO BID NO BID
1 The bid submitted by Transpower does not meet specifications for the engine
warranty. The vendor has been notified in writing and given an opportunity to
respond.
Funds are budgeted in the FY07 Budget: Integrated Waste Management - Public
Services - Recycling - Heavy Trucks; 0207-260-3520-RCYL-7723.
?ITEM A?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF UNIFORM DRESS SHOES & BOOTS,
ON AN ?AS NEEDED BASIS,? FROM COLUMBUS REDWING, INC., D/B/A SHOES ?N COMPANY,
FOR THE ESTIMATED CONTRACT VALUE OF $96,971.25.
WHEREAS, these shoes & boots will be worn by employees in various
departments; and,
WHEREAS, the contract period shall be for two years, with the option to
renew for three additional twelve month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase uniform dress
shoes & boots, on an ?as need basis,? from Columbus Redwing, Inc. D/B/A Shoes
?n Company for the estimated contract value of $96,971.25. Funds are budgeted
each fiscal year for this ongoing expense; Muscogee County
Prison-Warden-Uniforms, 0101-420-1000-MCCI-6781; Police-Support
Service-Uniforms, 0101-400-2200-STAF-6781; Municipal Court-Marshal-Uniforms,
0101-530-3000-MRSH-6781; Sheriff-Administration-Uniforms,
0101-550-1000-SHRF-6781; Fire & EMS-Logistics/Support-Uniforms,
0101-410-3610-LOGI-6781; Transportation -METRA Operations, Maintenance,
Dial-A-Ride, Parking-Uniforms, 0751-610-2100-METO-6781,
0751-610-2200-METM-6781, 0751-610-2300-METD-6781, 0752-610-2800-PRKM-6781;
Public Services-Street Improvements-Sewer Maintenance-Right Of Way
Maintenance-Uniforms, 0203-260-2100-STRT-6781, 0202-260-3210-SWRM-6781,
0203-260-3120-ROWM-6781.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2006 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CAB AND CHASSIS FROM
BILL HEARD CHEVROLET (COLUMBUS, GA), IN THE AMOUNT OF $57,615.00; AND ONE (1)
RECYCLING COLLECTION BODY FROM CONSOLIDATED DISPOSAL SYSTEMS (SMYRNA, GA), IN
THE AMOUNT OF $67,987.00.
WHEREAS, this truck is a replacement unit that will be used by the
Solid Waste Collection Division, of the Public Services Department, to pick up
recyclable goods set out by Columbus residents for curb side pick up.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) cab and
chassis from Bill Heard Chevrolet (Columbus, GA), in the amount of $57,615.00;
and one (1) recycling collection body from Consolidated Disposal Systems
(Smyrna, GA), in the amount of $67,987.00. Funds are budgeted in the FY07
Budget: Integrated Waste Management - Public Services - Recycling - Heavy
Trucks; 0207-260-3520-RCYL-7723.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2006 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: October 10, 2006
TO: Mayor and Councilors
FROM: Pamela Hodge, Interim Director of Finance
SUBJECT: Advertised Bids
October 11, 2006
1. Landscape Materials (Annual Contract) ? RFB No. 07-0019
Provide landscape material consisting of pine straw, wheat straw and hay on an
?as needed? basis to the Columbus Consolidated Government (the City) to be
utilized by Park Services, Public Services and Cooperative Extension
departments. The contract term will be for two years, with the option to renew
for three additional twelve-month periods.
2. Metal Detectors ? PQ No. 07-0003
Provide two (2) Garrett Magnascanner CS5000 metal detectors to Muscogee County
Prison. Garrett Magnascanner is the standardized brand of metal detectors for
Columbus Consolidated Government (the City); therefore, the City will consider
only Garrett Magnascanners for this solicitation.
October 25, 2006
Wheel Loader with Tool Carrier ? RFB No. 07-0020
Scope of Bid
Provide one (1) wheel loader with tool carrier to be used by the Park Services
division of the Parks and Recreation Department.
2. Stone (Annual Contract) (Re-Bid) ? RFB No. 07-0025
Scope of Bid
Provide stone to Columbus Consolidated Government, Public Services
Department to be purchased on an ?as needed basis?. The term of contract shall
be for one year, with the option to renew for two (2) additional twelve-month
periods. Contract renewal will be contingent upon the mutual agreement of the
City and the Contractor.
November 10, 2006
1. Consulting Services for Update of Comprehensive Plan ? RFP No. 07-0002
Scope of RFP
Columbus Consolidated Government (the City) is seeking qualified
consulting firms to update the City?s Comprehensive Plan. The last update
was completed in 2003. The next update must be completed and approved by the
Georgia Department of Community Affairs no later than October 31, 2008.
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