Agenda Item #______
Columbus Consolidated Government
Council Meeting
June 6, 2017
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) GEORGIA DEPARTMENT OF LABOR QUARTERLY CONTRIBUTION TAX ADMINISTRATION
ASSESSMENT FOR UNEMPLOYMENT COMPENSATION AND UNEMPLOYEMENT COMPENSATION FEES
It is requested that Council approve the quarterly payment to the Georgia
Department of Labor for the contribution tax administration assessment for
unemployment compensation and unemployment compensation fees in the amount of
$26,788.77.
The quarterly payment is required by the State for unemployment compensation.
Funds are budgeted in the FY17 Budget: General Fund ? Human Resources ?
Employee Benefits ? Unemployment Compensation; 0101 ? 220 ? 2100 ? BENE ? 6250.
* * * * * *
(B) TASER TRAINING CARTRIDGES FOR POLICE DEPARTMENT
It is requested that Council approve the purchase of Taser cartridges and
accessories from Axon Enterprise, Inc., (Scottsdale, AZ) for the amount of
$35,269.74.
The Police Department is requesting to purchase 32 Tasers, 32 Battery Packs and
32 Holsters, which will be used to replace out of services Tasers. Tasers
provide an option that could prevent the necessity for ?deadly force,? thereby
possibly preventing serious injury to an officer, or a citizen taken into
custody.
Axon Enterprise, Inc, (formerly Taser International) is the manufacturer of the
Taser cartridges. Therefore, this purchase is considered an only know source
procurement, per the Procurement Ordinance, Section 3-114.
Funds are available in the FY17 Budget: General Fund ? Police ? Support
Services ? Operating Materials; $5,000; 0101 ? 400 ? 2200 ? STAF ? 6728.
* * * * * *
(C) PEPPERBALL EQUIPMENT FOR POLICE DEPARTMENT
It is requested that Council approve the purchase of Pepperball projectiles and
accessories from Pepperball? A Division of United Tactical Systems, LLC (Lake
Forest, IL) for the amount of $34,200.00. This purchase will be accomplished
by cooperative purchase via Federal GSA, Schedule 84, Contract #GS-07F-0067M.
The Police Department is requesting to purchase 50 Pepperball? projectiles and
accessories. Additionally, the vendor will allow the Police Department to
trade in 30 obsolete Pepperball Launchers for 30 new FTC Launchers. The
equipment is used generally in the role of stand-off weapons, where physical
proximity to a suspect is deemed dangerous, but deadly force is not warranted.
The systems are not limited to classic standoff situations and will allow
officers to apply as many rounds as required to bring individuals, multiple
suspects, or crowds into compliance.
The Local Preparedness Acquisition Act (Public Law 110-248) authorized state
and local governments access to Federal Supply Schedule 84, Total Solutions for
Law Enforcement, Security, Facility Management Systems, Fire, Rescue, Special
Purpose Clothing, Marine Craft, Emergency/Disaster Response, and Schedule 70
for information technology products and services. Cooperative Purchasing is
authorized per the City?s Procurement Ordinance, Article 9-101.
Funds are available in the FY17 Budget: General Fund ? Police ? Support
Services ? Operating Materials; $5,000; 0101 ? 400 ? 2200 ? STAF ? 6728.
* * * * * *
(D) MULTI-USE PAPER, CARBONLESS PAPER, AND ENVELOPES FOR PRINT SHOP (ANNUAL
CONTRACT) - RFB NO. 17-0032
It is requested that Council approve the annual contract for the purchase of
multi-use paper, carbonless paper, and envelopes from Jack?s House of Paper
(Albany, GA), Mac Papers (Lithia Springs, GA), Malone Office Environments
(Columbus, GA), Strickland Paper Company (Birmingham, AL), and Veritiv (Warner
Robins, GA) for the estimated annual contract value of $16,122.24.
The items will be purchased on an ?as needed? basis, and will be used by the
Print Shop for printing projects required by City Departments. The initial
contract period will be for two (2) years, with the option to renew for three
(3) additional twelve-month periods. The Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Six (6) bids were received on January 18,
2017. This bid has been advertised, opened and reviewed. The bidders were:
? Victor Envelope (Bensenville, IL)
? Malone Office Environments (Columbus, GA)
? Strickland Paper Co. (Birmingham, AL)
? Mac Papers (Lithia Springs, GA)
? Veritiv (Warner Robins, GA)
? Jack?s House of Paper (Albany, GA)
Contract award was based on the lowest, responsible, responsive bidder by
line-item. The successful vendors were:
Malone Office Environments (Columbus, GA) Line-Item 1 $8,070.40
Jack?s House of Paper (Albany, GA) Line-Item 2 ? 18; 20 ? 26; and 32 $6,939.66
Veritiv (Warner Robins, GA) Line-Item 19 and 31 $463.40
Mac Papers (Lithia Springs, GA) Line-Item 27 and 30 $363.36
Strickland Paper Company (Birmingham, AL) Line-Item 28 and 29 $285.42
Estimated Annual Contract Value $16,122.24
Please refer to the attached tabulation for pricing:
Funds are budgeted each fiscal year for this ongoing expense: Various
Departments ? Printing Services; 6631.
* * * * * *
(E) GOVERNMENT CENTER PIPE REPAIR
It is requested that Council authorize the negotiation of a contract with
Holbrook Service Company, Inc. (Columbus, GA), in an amount not to exceed
$350,000.00, for emergency repairs to hot water piping at the Government Center.
The services will include, but not be limited to, replacing 10-feet supply and
return on each side of the box; freezing water to allow work on boxes; Pro
Press fitting adapters; Dielectric connections; ball valves for cut offs;
copper piping replacement to existing boxes; redundancy of valves to help
isolate future problems; control valves, testing and balancing; and isolation
valves per floor.
On February 8th 2017, the Facilities Maintenance Division of the Public Works
Department repaired a leak at a heating terminal unit on the 2nd floor of the
East Wing. The level of corrosion at the unit caused major concerns. The hot
water distribution piping and system is original to the construction of the
Government Center in 1971. The Government Center assessment from 2013 makes
mention of the condition of the hot water distribution piping as ?poor and has
surpassed their serviceable life.? The Public Works, Engineering, and
Inspections & Code Departments have concerns that there are several other units
in as bad or worse condition.
On reviewing the existing plans of the facility, the departments estimate there
are approximately 200 heating terminals that are currently operational in the
tower and both wings. There is one boiler and two hot water distribution pumps
that service the entire system and are original to the Government Center. The
City has made various upgrades and repairs to this system since 2003.
With the pressure and temperature of the water flowing through these pipes and
the corrosion that has taken place, the pipes could burst in a vulnerable spot
and injure employees or citizens in the building. Immediate work is required
to repair the hot water piping to a safe condition; therefore, the services are
considered an emergency purchase per the Procurement Ordinance.
Holbrook Service Company, Inc. has provided various repair services for
multiple City buildings and has a working knowledge of the type of repairs
required. The company has also performed several similar repairs in other
private facilities. Therefore, Holbrook Service Company, Inc. is considered an
only known source per the Procurement Ordinance.
Funding is available in the FY17 Budget: Other Local Option Sales Tax Fund ?
Public Works ? Infrastructure ? LOST ? General Construction ? Government Center
Pipe Repair; 0109-260-9901-LOST-7661-96049-20170.
* * * * * *
(F) CONTRACT AMENDMENT FOR INMATE MEDICAL SERVICES AT MUSCOGEE COUNTY JAIL ?
RFB NO. 13-0024
It is requested that Council authorize the amendment of the inmate medical
contract with Correctional Healthcare Companies, LLC (Greenwood Village, CO) by
adding pharmacy services for the Muscogee County Jail.
Per Resolution No. 247-13, Council authorized the execution of an annual
contract with Correctional Healthcare Companies, LLC for inmate medical
services at Muscogee County Jail. It has been determined that it is necessary
and in the best interest of Columbus Consolidated Government to add pharmacy
services to the contract.
Correctional Healthcare Companies will provide a pharmaceutical management
program for the Jail that includes formulary and non-formulary oversight;
prescribing and dispensing of medications; recordkeeping; and the secure and
proper storage of all medications in accordance with NCCHC standards, Muscogee
County Jail policy, and applicable laws. Correctional Healthcare Companies
will invoice the City each month for any amounts that were paid by Correctional
Healthcare Companies on behalf of the City for pharmacy services, and cost
details for the same, plus a three percent (3%) management fee.
Funds are budgeted each fiscal year for this ongoing expense: General Fund -
Sheriff - Medical Director - Consulting; 0101-550-2650-MEDD-6315.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE QUARTERLY PAYMENT TO THE GEORGIA DEPARTMENT OF
LABOR FOR THE CONTRIBUTION TAX ADMINISTRATION ASSESSMENT FOR UNEMPLOYMENT
COMPENSATION AND UNEMPLOYMENT COMPENSATION FEES IN THE AMOUNT OF $26,788.77.
WHEREAS, the quarterly payment is required by the State for unemployment
compensation; and,
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make the quarterly
payment to the Georgia Department of Labor for the contribution tax
administration assessment for unemployment compensation and unemployment
compensation fees in the amount of $26,788.77. Funds are budgeted in the FY17
Budget: General Fund ? Human Resources ? Employee Benefits ? Unemployment
Compensation; 0101 ? 220 ? 2100 ? BENE ? 6250.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Garrett voting
Councilor Davis voting
Councilor Henderson voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF TASER CARTRIDGES AND
ACCESSORIES FROM AXON ENTERPRISE, INC., (SCOTTSDALE, AZ) FOR THE AMOUNT OF
$35,269.74.
WHEREAS, the Police Department is requesting to purchase 32 Tasers, 32
Battery Packs and 32 Holsters, which will be used to replace out of services
Tasers. Tasers provide an option that could prevent the necessity for ?deadly
force,? thereby possibly preventing serious injury to an officer, or a citizen
taken into custody; and,
WHEREAS, Axon Enterprise, Inc, (formerly Taser International) is the
manufacturer of the Taser cartridges. Therefore, this purchase is considered
an only know source procurement, per the Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of Taser
cartridges and accessories from Axon Enterprise, Inc., (Scottsdale, AZ) for the
amount of $35,269.74. Funds are available in the FY17 Budget: General Fund ?
Police ? Support Services ? Operating Materials; $5,000; 0101 ? 400 ? 2200 ?
STAF ? 6728.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Garrett voting
Councilor Davis voting
Councilor Henderson voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF PEPPERBALL PROJECTILES AND
ACCESSORIES FROM PEPPERBALL? A DIVISION OF UNITED TACTICAL SYSTEMS, LLC (LAKE
FOREST, IL) FOR THE AMOUNT OF $34,200.00. THIS PURCHASE WILL BE ACCOMPLISHED
BY COOPERATIVE PURCHASE VIA FEDERAL GSA, SCHEDULE 84, CONTRACT #GS-07F-0067M.
WHEREAS, the Police Department is requesting to purchase 50 Pepperball?
projectiles and accessories. Additionally, the vendor will allow the Police
Department to trade in 30 obsolete Pepperball Launchers for 30 new FTC
Launchers. The equipment is used generally in the role of stand-off weapons,
where physical proximity to a suspect is deemed dangerous, but deadly force is
not warranted. The systems are not limited to classic standoff situations and
will allow officers to apply as many rounds as required to bring individuals,
multiple suspects, or crowds into compliance; and,
WHEREAS, the Local Preparedness Acquisition Act (Public Law 110-248),
authorized state and local governments access to Federal Supply Schedule 84,
Total Solutions for Law Enforcement, Security, Facility Management Systems,
Fire, Rescue, Special Purpose Clothing, Marine Craft, Emergency/Disaster
Response, and Schedule 70 for information technology products and services.
Cooperative Purchasing is authorized per the City?s Procurement Ordinance,
Article 9-101.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of Pepperball
projectiles and accessories from Pepperball? A Division of United Tactical
Systems, LLC (Lake Forest, IL) for the amount of $34,200.00. This purchase
will be accomplished by cooperative purchase via Federal GSA, Schedule 84,
Contract #GS-07F-0067M. Funds are available in the FY17 Budget: General Fund ?
Police ? Support Services ? Operating Materials; $5,000; 0101 ? 400 ? 2200 ?
STAF ? 6728.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Garrett voting
Councilor Davis voting
Councilor Henderson voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR THE PURCHASE OF
MULTI-USE PAPER, CARBONLESS PAPER, AND ENVELOPES FROM JACK?S HOUSE OF PAPER
(ALBANY, GA), MAC PAPERS (LITHIA SPRINGS, GA), MALONE OFFICE ENVIRONMENTS
(COLUMBUS, GA), STRICKLAND PAPER COMPANY (BIRMINGHAM, AL) AND VERITIV (WARNER
ROBINS, GA) FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $16,122.24 ANNUALLY.
WHEREAS, the multi- use paper, carbonless paper and envelopes will be purchased
by the Print Shop on an ?as needed? basis; and,
WHEREAS, the items will be used by the Print Shop for printing projects
required by City Departments; and,
WHEREAS, the initial contract period will be for two (2) years, with the option
to renew for three (3) additional twelve-month periods. The Contract renewal
will be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase multi-use paper,
carbonless paper, and envelopes from Jack?s House of Paper (Albany, GA), Mac
Papers (Lithia Springs, GA), Malone Office Environments (Columbus, GA),
Strickland Paper Company (Birmingham, AL), and Veritiv (Warner Robins, GA) for
the estimated annual contract value of $16,122.24. Funds are budgeted, as
needed, for this ongoing expense: Various Departments ? Printing Services; 6631.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Garrett voting
Councilor Davis voting
Councilor Henderson voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE NEGOTIATION OF A CONTRACT WITH HOLBROOK
SERVICE COMPANY, INC. (COLUMBUS, GA), IN AN AMOUNT NOT TO EXCEED $350,000.00,
FOR EMERGENCY REPAIRS TO HOT WATER PIPING AT THE GOVERNMENT CENTER.
WHEREAS, the services will include, but not be limited to, replacing 10-feet
supply and return on each side of the box; freezing water to allow work on
boxes; Pro Press fitting adapters; Dielectric connections; ball valves for cut
offs; copper piping replacement to existing boxes; redundancy of valves to help
isolate future problems; control valves, testing and balancing; and isolation
valves per floor; and,
WHEREAS, with the pressure and temperature of the water flowing through these
pipes and the corrosion that has taken place, the pipes could burst in a
vulnerable spot and injure employees or citizens in the building. Immediate
work is required to repair the hot water piping to a safe condition; therefore,
the services are considered an emergency purchase per the Procurement
Ordinance; and,
WHEREAS, Holbrook Service Company, Inc. has provided various repair services
for multiple City buildings and has a working knowledge of the type of repairs
required. The company has also performed several similar repairs in other
private facilities. Therefore, Holbrook Service Company, Inc. is considered an
only known source per the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby approved to negotiate a contract with
Holbrook Service Company, Inc. (Columbus, GA), in an amount not to exceed
$350,000.00, for emergency repairs to hot water piping at the Government
Center. Funding is available in the FY17 Budget: Other Local Option Sales Tax
Fund ? Public Works ? Infrastructure ? LOST ? General Construction ? Government
Center Pipe Repair; 0109-260-9901-LOST-7661-96049-20170.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Garrett voting
Councilor Davis voting
Councilor Henderson voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE AMENDMENT OF THE INMATE MEDICAL SERVICES
CONTRACT WITH CORRECTIONAL HEALTHCARE COMPANIES, LLC (GREENWOOD VILLAGE, CO) BY
ADDING PHARMACY SERVICES FOR THE MUSCOGEE COUNTY JAIL.
WHEREAS, per Resolution No. 247-13, Council authorized the execution of an
annual contract with Correctional Healthcare Companies, LLC for inmate medical
services at Muscogee County Jail. It has been determined that it is necessary
and in the best interest of Columbus Consolidated Government to add pharmacy
services to the contract; and,
WHEREAS, Correctional Healthcare Companies will provide a pharmaceutical
management program for the Jail that includes formulary and non-formulary
oversight; prescribing and dispensing of medications; recordkeeping; and the
secure and proper storage of all medications in accordance with NCCHC
standards, Muscogee County Jail policy, and applicable laws. Correctional
Healthcare Companies will invoice the City each month for any amounts that were
paid by Correctional Healthcare Companies on behalf of the City for pharmacy
services, and cost details for the same, plus a three percent (3%) management
fee.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby approved to amend the inmate medical
services contract with Correctional Healthcare Companies, LLC (Greenwood
Village, CO) by adding pharmacy services for the Muscogee County Jail. Funds
are budgeted each fiscal year for this ongoing expense: General Fund - Sheriff
- Medical Director - Consulting; 0101-550-2650-MEDD-6315.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Garrett voting
Councilor Davis voting
Councilor Henderson voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
DATE: June 6, 2017
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs
June 7, 2017
1. Carbon Dioxide for Columbus Aquatic Center (Annual Contract)
Scope of RFB
Provide bulk liquid carbon dioxide to the Columbus Consolidated Government
Department of Parks and Recreation on an ?as needed? basis for use at the
Columbus Aquatic Center.
June 14, 2017
1. Vehicle Wrap Graphics for WIOA Mobile Career Unit
Scope of PQ
Columbus Consolidated Government Job Training Division is seeking proposals
from vendors to provide vehicle wrap graphics for use on the Workforce
Innovation and Opportunity Act (WIOA) Mobile Career Unit.
Attachments