Agenda Item # 8
Columbus Consolidated Government
Council Meeting
March 26, 2013
Agenda Report # 52
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) STAIR REMODEL AT COLUMBUS CIVIC CENTER (RE-BID) ? RFB NO. 13-0042
It is requested that Council authorize the execution of a construction contract
with Huckaby Brothers Floor covering, Inc. (Phenix City, AL) in the amount of
$62,920.00 for stair remodeling services at Columbus Civic Center.
The work includes, but is not limited to, selective structure demolition,
tiling, tile carpeting and high-performance coatings.
Bid postcard invitations were mailed to eighty-two vendors and bid
specifications were posted on the web page of the Purchasing Division, the
Georgia Procurement Registry, and Onvia DemandStar. Two bids were received on
March 6, 2013. This bid has been advertised, opened and reviewed. The bidders
were:
CONTRACTORS BASE BID *ALTERNATE TOTAL
Huckaby Brothers Floor Covering, Inc.
(Phenix City, AL) 107,923.00 (45,003.00) 62,920.00
Columbus Flooring & More
(Columbus, GA) 117,796.00 (40,200.00) 77,596.00
*Alternate: Delete all work associated with polished concrete floor and stain
of concrete floor.
Funding is available in the FY13 Budget: Civic Center Fund ? Civic Center
Operations ? Capital Expenditures over $5000; 0757-160-1000-CIVC-7761.
* * * * * *
(B) CONCRETE PIPE (ANNUAL CONTRACT) - RFB NO. 13-0035
It is requested that Council approve the purchase of concrete pipe from Hanson
Pipe & Precast, Inc., (Columbus, GA), on an ?as needed? basis. The Public
Services Department estimates they will spend approximately $30,000.00, per
year, for concrete pipes, which will be used for the repair and maintenance of
storm drains.
The term of the contract period shall be for two year, with the option to renew
for three additional twelve-month periods. Contract renewal is contingent upon
the mutual agreement of the Contractor and the City.
Bid postcard invitations were mailed to thirteen vendors and bid specifications
were posted on the web page of the Purchasing Division, the Georgia Procurement
Registry, and DemandStar. Two bids were received on March 6. This bid has
been advertised, opened and reviewed. The bidders were:
Description/Vendors Hanson Pipe & Precast, Inc.
(Columbus, GA) Foley Products Co.
(Newnan, GA)
Cost per Linear Foot
15? T&G CLASS #3 $9.54 Per LF. $13.34 Per LF.
18? T&G CLASS #3 $11.94 Per LF. $16.19 Per LF.
24? T&G CLASS #3 $17.64 Per LF. $24.06 Per LF.
30? T&G CLASS #2 $25.32 Per LF. $34.56 Per LF.
Funds are budgeted each year for this ongoing expense: Sewer Fund - Public
Services - Sewer Maintenance - Operating Materials; 0202-260-3210-SWRM-6728.
* * * * * *
(C) SERVER FOR CLERK OF SUPERIOR COURT
It is requested that Council approve the purchase of a replacement server from
Tyler Technologies (Lubbock, TX), in the amount of $25,575.00.
The new server will replace the current server, which has failed. It is in
the best interest of the City and the Clerk?s Office to replace the server with
an upgraded model. The server will include: Dell PowerEdge T620 Rack Mount
Server with internal tape drive back up system and Oracle DB license, extended
warranty and installation services.
Per Resolution NO 104-11, the original server was purchased from Tyler
Technologies as part of the Real Estate Computer System approved for the Clerk
of Superior Court. Therefore, in order to maintain continuity of the System,
Tyler is the only known source for this purchase.
Funds are budgeted in the FY13 Budget: General Fund ? Information Technology ?
Computer Equipment Maintenance; 0101 ? 210 ? 1000 ? ISS ? 6511.
* * * * * *
D) COMPUTER SWITCHES AND EQUIPMENT FOR THE CITIZEN SERVICES CENTER
It is required that Council approve the purchase of computer switches,
equipment and installation services from Lightspeed Network Solutions, LLC
(Union Point, GA), in the amount of $61,073.40.
The computer switches and equipment is required to connect the Government
Center Computer Center with the new Citizen Service Center. Lightspeed
Network Solutions installed the connectivity equipment at the Government Center
for AT&T; consequently they are familiar with existing configuration of the
system. Therefore, the vendor is considered an only known source for this
purchase.
Funds are budgeted in the FY13 Budget: Tax Release Rev Bond/2010B ? 2010 CBA
Bonds ? City Service Center ? Computer Equipment ? City Service Center project;
0559-800-2130-BACS-7732-82003-20100.
* * * * * *
(E) PURCHASE OF 800 MHz PORTABLE RADIOS
It is requested that Council Approve the purchase of thirty-nine (39) 800 Mhz
portable radios from Motorola, in the amount of $118,380.60 (39 @ $3,035.40
each).
Motorola has offered the City the opportunity to purchase the thirty-nine 800
Mhz portable radios that were used at the Democratic National Convention at a
40% discount below the retail price, and 20% discount below the State Contract
Price. These are the same type of radios needed o replace those reassigned
from Public Works during the Sprint Nextel project. The Engineering
Department plans to submit a budget request to purchase 200 portable radios as
part of the FY14 Budget.
Traffic Engineering has submitted a request to Motorola expressing the City?s
interest, and Motorola is holding the radios until Friday, March 29, 2013.
Otherwise, Dekalb County has submitted a request to purchase the radios. The
purchase of these radios, with the necessary software, will result in a
$33,423.00 savings from the State Contract Price.
Funding is available in the FY13 Budget, Public Safety OLOST Unallocated Fund
Balance; 0101-590-3000-7733.
Emergency Purchase ? Information Only
Emergency Construction Services to Repair Riverbank Damage and Boat Landing at
the Riverwalk:
On Wednesday, March 20, 2013, there was a major collapse of the riverbank north
of City Mills, immediately behind Chase Homes. The area impacted is
approximately 900 ft. in length and involves approximately 300-400 ft. of the
Riverwalk. There are also two large Georgia Power transmission towers in the
affected area. The area has been closed to the public and Public Works is in
the process of installing a fence around the area to keep spectators away from
the site. Due to the damage, the Riverwalk will be closed from the 23rd St.
Pavilion to City Mills indefinitely. The instability of the river bank places
more of the Riverwalk, and potentially the transmission towers, at jeopardy if
the bank is not stabilized in a timely manner. The closure of the Riverwalk
also represents an inconvenience to the Public who routinely use the area.
These conditions constitute an emergency situation and warrant moving forward
accordingly.
Scott Bridge Company, who is currently under contract with the City for
construction services related to the 14th Street Pedestrian Bridge, will be the
contractor performing the emergency repairs. On the morning of Thursday,
March 21, 2013, City staff met on site with Jacobs Engineering, the City?s
engineering consultant, and representatives from Scott Bridge, to assess the
damage and develop a strategy to move forward. Scott Bridge will work with the
City?s consultant, Jacobs Engineering, on designing and implementing a
riverbank stabilization plan and repairs to the Riverwalk. Additionally,
Scott Bridge has access to material at another construction site that will
require disposal; this material could be used for bank stabilization resulting
in a significant savings for the City. The design-build approach would
provide for the most timely stabilization and repair of the damage, preventing
further damage to the Riverwalk and allowing it to be reopened to the public.
The exact cost of the stabilization and repairs cannot be estimated since a
design has not been completed. However, Scott Bridge has agreed to contract
for time and materials on the project. The City's Project Managers can closely
monitor this work and the expenses associated with the project.
Additionally, the boat landing behind the Trade Center has a large section of
the ramp that has collapsed. The damage represents a hazard to the public.
The boat landing is also the take out point for Whitewater operations scheduled
to begin on Memorial Day. As stated above, Scott Bridge Company, currently
under contract, will be utilized to perform the construction repairs, and will
be in the area making ramp improvements within the next few weeks. The
preliminary estimate for replacing the ramp and to install a small retaining
wall to prevent erosion is $65,000.
The City Manager approved the emergency purchase on March 21, 2013.
Funds are available in the FY13 Budget: Riverwalk Funding- OLOST Infrastructure
Reallocation and Trade Center Ramp Funding ? OLOST Infrastructure Reallocation.
?ITEM A?
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
HUCKABY BROTHERS FLOOR COVERING, INC. (PHENIX CITY, AL) IN THE AMOUNT OF
$62,920.00 FOR STAIR REMODELING SERVICES AT COLUMBUS CIVIC CENTER.
WHEREAS, the work includes, but is not limited to, selective structure
demolition, tiling, tile carpeting and high-performance coatings.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Huckaby Brothers Floor Covering, Inc., (Phenix City, AL) in the
amount of $62,920.00 for stair remodeling services at Columbus Civic Center.
Funding is available in the FY13 Budget: Civic Center Fund ? Civic Center
Operations ? Capital Expenditures over $5000; 0757-160-1000-CIVC-7761.
__________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2013 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF CONCRETE PIPES FROM HANSON PIPE &
PRECAST, INC., (COLUMBUS, GA), ON AN ?AS NEEDED? BASIS, FOR THE ESTIMATED
ANNUAL CONTRACT VALUE OF $30,000.00.
WHEREAS, the concrete pipes will be used for the repair and maintenance of
storm drains; and,
WHEREAS, the term of contract period shall be for two years, with the option to
renew for three additional twelve-month periods. Contract renewal is contingent
upon mutual agreement of the Contract and the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase concrete pipes
from Hanson Pipe & Precast, Inc., (Columbus, GA), on an ?as needed? basis, for
the estimated annual contract value of $30,000.00. Funds are budgeted each
year for this ongoing expense: Sewer Fund - Public Services - Sewer Maintenance
- Operating Materials; 0202-260-3210-SWRM-6728.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
__________ day of _______________, 2013 and adopted at said meeting by the
affirmative vote of __________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF A REPLACEMENT SERVER FROM
TYLER TECHNOLOGIES (LUBBOCK, TX), IN THE AMOUNT OF $25,575.00.
WHEREAS, the new server will replace current server which has failed. It is
in the best interest of the City and Clerk?s Office to replace server with an
upgraded model. The server will include: Dell PowerEdge T620 Rack Mount
Server with internal tape drive back up system and Oracle DB license, extended
warranty and installation services; and,
WHEREAS, per Resolution NO 104-11, the original server was purchased from Tyler
Technologies as part of the Real Estate Computer System approved for the Clerk
of Superior Court. Therefore, in order to maintain continuity of the System,
Tyler is the only known source for this purchase.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase a replacement
server from Tyler Technologies (Lubbock, TX), in the amount of $25,575.00.
Funds are budgeted in the FY13 Budget: General Fund ? Information Technology ?
Computer Equipment Maintenance; 0101 ? 210 ? 1000 ? ISS ? 6511.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2013 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM D?
A RESOLUTION
NO. _______
A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER SWITCHES, EQUIPMENT
AND INSTALLATION SERVICES FROM LIGHTSPEED NETWORK SOLUTIONS, LLC (UNION POINT,
GA), IN THE AMOUNT OF $61,073.40.
WHEREAS, the computer switches and equipment is required to connect the
Government Center Computer Center with the new City Services Center; and,
WHEREAS, Lightspeed Network Solutions installed the connectivity
equipment at the Government Center for AT&T; consequently they are familiar
with existing configuration of the system. Therefore, the vendor is considered
an only known source for this purchase.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase computer
switches, equipment and installation services from Lightspeed Network
Solutions, LLC (Union Point, GA), in the amount of $61,073.40. Funds are
budgeted in the FY13 Budget: Tax Release Rev Bond/2010B ? 2010 CBA Bonds ?
City Service Center ? Computer Equipment ? City Service Center project;
0559-800-2130-BACS-7732-82003-20100
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ________________, 2013 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PURCHASE OF THIRTY-NINE (39) 800 MHZ PORTABLE
RADIOS FROM MOTOROLA, IN THE AMOUNT OF $118,380.60 (39 @ $3,035.40 EACH).
WHEREAS, Motorola has offered the City the opportunity to purchase
thirty-nine 800 Mhz portable radios that were used at the Democratic National
Convention at a 40% discount below the retail price, and 20% discount below the
State Contract Price. These are the same type of radios needed o replace
those reassigned from Public Works during the Sprint Nextel project. The
Engineering Department plans to submit a budget request to purchase 200
portable radios as part of the FY14 Budget; and,
WHEREAS, Traffic Engineering has submitted a request to Motorola expressing the
City?s interest, and Motorola is holding the radios until Friday, March 29,
2013. Otherwise, Dekalb County has submitted a request to purchase the
radios. The purchase of these radios, with the necessary software, will result
in a $33,423.00 savings from the State Contract Price.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase thirty-nine (39)
800 Mhz portable radios from Motorola, in the amount of $118,380.60 (39 @
$3,035.40 each). Funding is available in the FY13 Budget, Public Safety OLOST
Unallocated Fund Balance; 0101-590-3000-7733.
______________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ________________, 2013 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
DATE: March 26, 2013
TO: Mayor and Councilors
FROM: Pamela Hodge, Director of Finance
SUBJECT: Advertised Bids
March 27, 2013
1. Oakland Park Storm Drainage Improvements Phase I ? RFB No. 13-0047
Scope of Bid
This work shall consist of providing storm drainage improvements in the Howe
Avenue area (Sub-Basin ?C?) and the South Plant Road area (Sub-Basin ?M?) of
Oakland Park. The Contractor shall be required to maintain public access to all
residences located within the project area and maintain normal traffic.
2. Comprehensive Medical Services/Muscogee County Jail & Prison (Annual
Contract) ? RFP No. 13-0024
Scope of RFP
Provide comprehensive medical services for inmates at the Muscogee County Jail
and Muscogee County Prison, in accordance with the RFP specifications.
Contract term shall be for two years, with an option to renew for three (3)
additional twelve month periods.
3. 96-Gallon Universal Containers for Recycling Program ? RFB No. 13-0041
Scope of Bid
The Columbus Consolidated Government wishes to purchase eight thousand (8000)
96-gallon universal containers for the City?s recycling program.
4. TV Studio Equipment ? RFP No. 13-0023
Scope of RFP
The Columbus Consolidated Government (the City) is seeking a vendor to provide
and install television studio equipment for CCG TV to be housed in the new
Citizen Services Center currently under construction.
March 29, 2013
1. Statement of Qualifications for Professional Design Services for the
Renovation and Additions to the Muscogee County Jail ? RFP No. 13-0025
Scope of RFP
Columbus Consolidated Government (the Owner) requests firms to submit
statements of qualifications for professional design services for the
renovation and additions to the Muscogee County Jail, which is located at 700
10th Street in Columbus, GA.
It should be noted that the Owner desires to procure the services from a team
comprised of an architectural firm that specializes in developing jail/prison
projects, who will serve as the lead architect, and a local architect.
2. Wide Format Scanner (Re-Bid) ? RFB No. 13-0049
Scope of Bid
The GIS Division of the Engineering Department desires to acquire a Wide Format
Color Scanner, Colortrac SmartLF Gx+ T42e or equivalent. For budgetary
purposes, Columbus Consolidated Government requests vendors to submit bids on
Option A (Purchase) and Option B (Lease).
April 3, 2013
1. Electric Motor Service (Annual Contract) ? RFB No. 13-0048
Scope of Bid
Provide repair services for electric motors. The repairs will include all
single and three phase electric motors up to 150 HP to include, but not limited
to, Belt-Drive A/C Blower Motors, Direct-Drive A/C Blower Motors and Water
Circulators.
April 5, 2013
1. Right-of-Way Digital Imaging and Extraction of Pavement Condition Data ? RFP
No. 13-0026
Scope of RFP
Columbus Consolidated Government (CCG) requests proposals from qualified firms,
with proven experience, to collect ground-level right-of-way digital images of
the roadway network. The images shall be used to update the pavement condition
ratings stored in CCG?s proprietary pavement management system. Under the terms
of this RFP, the successful respondent is to work with CCG?s pavement
management consultant to deliver the pavement condition ratings in the required
data import format.
April 10, 2013
1. Farm Tractor with 15' Batwing Mower (RE-BID) ? RFB No. 13-0050
Scope of RFB
The Columbus Consolidated Government wishes to purchase one (1) farm tractor
with 15' batwing mower. The equipment will be used by the Public Services
Department for cutting all City and State Right-of-Ways within City limits.
April 12, 2013
1. Public Transit Needs Assessment for Muscogee County, Georgia ? RFP No.
13-0029
Scope of RFP
The Columbus Planning Department and the METRA Transit System are seeking a
qualified consultant to undertake a public transit needs assessment in Muscogee
County, Georgia.
2. Inmate Commissary Services for Muscogee County Prison (Annual Contract) ?
RFP No. 13-0028
Scope of RFP
The Consolidated Government of Columbus, Georgia is seeking proposals from
qualified vendors to provide inmate commissary services at the Muscogee County
Prison.
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