Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item #_5__



Columbus Consolidated Government

Council Meeting



February 26, 2008



Agenda Report #_243_



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department

________________________________________________________________________________

___

(A) ANNUAL MAINTENANCE AND SUPPORT AGREEMENT FOR THE OASIS SYSTEM



It is requested that Council approve payment to Tyler Technologies, Inc./CLT

Division (Dallas, TX), in the amount of $74,175.00, for the annual renewal fee

for OASIS Maintenance Support, to be paid monthly beginning January 2008

through December 2008.



This maintenance provides Information Technology, the Tax Assessor's Office and

the Tax Commissioner's Office with software enhancements, documentation

updates, Users Group Support and Hotline Support for the OASIS property tax and

appraisal system. This maintenance has been budgeted and approved annually

since the OASIS software system was purchased in 1985. The vendor is the

developer of the Software, and is therefore, the only known source available to

provide the maintenance support.



Funds are budgeted in the FY08 Budget: Information Technology - Software

Lease; 0101-210-1000-ISS-6541.



* * * * * * * *



(B) REAL ESTATE APPRAISAL SERVICES (ANNUAL CONTRACT) ? RFP NO. 08-0006



It is requested that Council approve the annual contract for Real Estate

Appraisal Services from Realty Appraisal Services and Cliatt & Norris

Appraisals. The firms will provide all labor, supervision, and materials

required to perform appraisal services of real estate, in various locations, on

an ?as needed basis?.



The contract will be awarded to the two qualified appraisers that will be

utilized on a rotation basis. The rotation will be governed by cost and

availability. The appraisals will be performed in accordance with standards

contained in the Department of Housing and Urban Development Handbook 1278 5-3;

49 CAR 24.103 and Appendix 20.



The term of this contract shall be for two years, with the option to renew for

three (3) additional twelve-month periods. Contract renewal will be contingent

upon the mutual agreement of the City and the Contractor.



Request for proposal specifications were posted on the City?s website. The RFP

has been advertised, opened and evaluated. Three proposals were received,

September 28, 2007, from the following offerors.



Realty Appraisal Services (Columbus, GA)

Cliatt & Norris Appraisals, LLP (Columbus, GA)

Smith Real Estate Services, Inc. (Atlanta, GA)





The proposals were reviewed by the Evaluation Committee members, which

consisted of representatives from Community Reinvestment. The Project Manager,

also from Community Reinvestment, served as an Advisor and was not a voting

member.



During the evaluation process, Realty Appraisal Services and Cliatt & Norris

Appraisals were deemed most responsive to the RFP. The City?s Procurement

Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of

Equipment, Supplies and Professional Services, governs the RFP Process. During

the process of an RFP there is no formal opening, due to the possibility of

negotiated components of the proposal. In the event Council does not approve

the recommended offeror(s), no proposal responses or any negotiated components

are made public until after the award of the contract. If Council does not

approve the recommended offerors, negotiations will begin with the next

responsive offeror.



Funds will be budgeted each fiscal year for this on-going expense; CDBG ?

Community Reinvestment, Land Acquisition, Appraisals 0210-245-3110-LACQ-6373;

Land Disposition, Appraisals, 0210-245-3120-LDSP-6373; Real Estate, Appraisals,

0101-245-2400-REAL-6373; Right-of ?Way Acquisition, 1999 SPLOST - Various

accounts, Capital Improvement Projects. Other various projects will be funded

through the 1999 SPLOST Sales Tax.



* * * * * * * *



(C) TWO-WHEEL DRIVE MID-SIZE SUV - RFB NO. 08-0034



It is requested that Council authorize the purchase of one (1) two-wheel drive

mid-size SUV from Legacy Ford (McDonough, GA) in the amount of $18,309.00.



The SUV is a replacement unit that will be used by PC technicians, in the

Information Technology Department, to transport IT related equipment to various

city locations.



Specifications were posted on the City?s website; bid responses were received

on January 9, 2008 from three bidders. This bid has been advertised, opened

and reviewed. The bidders were:





Bidders

Unit Cost

Legacy Ford (McDonough, GA) $ 18,309.00

Peach County Ford (Byron, GA) $ 18,632.00

Jay Auto Group (Columbus, GA) $ 21,233.95



Funds are budgeted in the FY08 Budget: General Fund ? Information Technology -

Automobiles; 0101-210-1000- ISS - 7721.



* * * * * * * *



(D) FILING SYSTEM FOR PROBATE COURT



It is requested that Council approve the purchase and installation of a filing

system, for Probate Court, from The Overby Company in the amount of

$25,211.85. The purchase will be made via Georgia Statewide Contract No.

60748.



The easy track filing system is part of the renovation of the Probate Court

Office. The new filing system will provide more storage capacity for the

safekeeping of vital court records.



Funding available pending approval of carry overs included in the FY08 Mid-Year

Budget Amendment: General Fund ? Probate Court ? Judge of Probate ? Furniture;

0101-540-1000-PROB-7731



* * * * * *



(E) FIREFIGHTER HELMETS - (ANNUAL CONTRACT) - RFB NO. 08-0033



It is requested that Council approve the purchase of firefighter helmets from

Fire Rescue Help Group for the estimated annual contract value of $67,458.00.

The firefighter helmets will be ordered on an ?as needed basis?.



The term of the contract shall be for two years with the option to renew for

three additional twelve-month periods. The renewal will be contingent upon the

mutual agreement of the City and the Contractor.



Specifications were posted on the City?s website; bid responses were received

on January 23, 2008 from four bidders. This bid has been advertised, opened

and reviewed. The bidders were:



Vendors



(125 units)

Firedome Black

(125 units)

Firedome Black

(100 units)

Firedome

Red Sgt



(100 units)

Firedome

Red Sgt





(75 units)

Firedome LT.

(75 units)

Firedome LT. Grand

Total



Unit Cost Total Cost Unit Cost

Total Cost

Unit Cost Total Cost Total Cost

1. Fire Rescue Help Group (Five Points, AL)



$ 224.86 $ 28,107.50 $ 224.86



$ 22,486.00



$ 224.86 $ 16,864.50 $ 67,458.00

2. First Choice Fire & Safety (Marietta, GA)



$ 236.00 $ 29,500.00 $ 236.00



$ 23,600.00



$ 236.00 $ 17,700.00 $ 70,800.00

3. Chief

(Charlotte, NC)

$ 284.99 $ 7,124.75 $ 284.99

$ 2,849.90

$ 284.99 $ 2,564.91 $ 12,539.56*

4. Artcraft

(Bradenton, FL)

$ 284.21 $ 7,105.25 $ 284.21

$ 2,842.21

$ 284.21 $ 2,557.89 $ 12,505.35*

5. Total Fire Group

(Dayton, OH)

$ 128.56 $ 16,070.00 $ 128.56

$ 12,856.00

$ 128.56 $ 9,642.00 $ 38,568.00**



*Vendors failed to provide the required product literature and or did not

acknowledge Addendum Number Three. This bid was initially advertised as a

one-time purchase; the using agency decided it would be more advantageous to

have an annual contract. Addendum Three was issued to inform vendors of the

change from a one-time purchase to an Annual Contract.



**Vendor was not providing Bullard helmets as required by the Fire/EMS

Department. Therefore, vendor did not meet specifications. The vendor has

been notified in writing and given the opportunity to respond.



Funds are budgeted each fiscal year for this ongoing expense; Fire & EMS -

Logistic/Support ? Uniforms, 0101-410-3610-LOGI-6781.



* * * * * * * *



(F) PURSUIT VEHICLES - RFB NO. 08-0035



It is requested that Council authorize the purchase of seventeen (17) two-tone

blue & white Crown Victoria pursuit vehicles, in the amount of $350,693.00; and

five (5) standard white Crown Victoria pursuit vehicles, in the amount of

$100,245.00, from Peach County Ford (Columbus, GA).



The pursuit vehicles are replacement units that will be used by the Police and

Sheriff Departments in the performance of their duties.



Specifications were posted on the City?s website; bid responses were received

on January 16, 2008 from three bidders. This bid has been advertised, opened

and reviewed. The bidders were:



Option 1 Option 1 Option 2 Option 2 Grand Total

Two-Tone

Blue & White Two-Tone

Blue & White Standard White

Standard White

(17 units) (17 units) (5 units)



Unit Cost Total Cost Unit Cost Total Cost

Peach County Ford (Byron, GA)

$ 20,629.00 $ 350,693.00 $ 20,049.00

$ 100,245.00 $450,938.00

Legacy Ford (McDonough, GA)

$ 20,644.00 $ 350,948.00 $ 20,064.00

$ 100,320.00 $ 451,268.00

Rivertown Ford (Columbus, GA) 1

$ 20,836.95 $ 354,228.15 $ 20,256.95

$ 101,284.75 $ 455,512.90



1 Rivertown Ford failed to include the required Addendum No. One

acknowledgement. Addendum No. One deleted four items from the

specifications. Vendors are required to acknowledge all addenda in order to

ensure they are bidding per any changes to the specifications. Therefore, the

vendor?s bid was deemed incomplete. The vendor has been notified in writing.



For comparison purposes, the GA State Contract unit pricing for pursuit

vehicles is as follows:

Crown Victorias (Two-tone) $22,119.00; (White) $21,100.00

Dodge Charger (Two-tone) $21,341.95; (White) $20,741.95



Funds in the amount of $350,963.00 are budgeted in the FY08 Budget: 1999 Sales

Tax Project Fund ? 1999 SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ?

Police Vehicles; 0540-695-2123-TXPO-7721-50110-20080. Funds in the amount of

$100,245.00 are budgeted in the FY08 Budget: 1999 Sales Tax Project Fund ? 1999

SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ? Sheriff Vehicles;

0540-695-2123-TXSH-7721-50130-20080.



* * * * * * * *



(G) PERSONAL COMPUTERS AND MONITORS



It is requested that Council approve the purchase of one hundred (100) Lenovo

ThinkCentre Personal Computers, with three year warranty, in the amount of

$53,600.00; and one hundred (100) Lenovo ThinkVision 17? Flat Panel Monitors,

in the amount of $20,399.00, from Lenovo (Pittsburgh, PA). The purchase will

be made via Georgia Statewide Contract A74813.



The computers and monitors will replace computers, 5-8 years old, currently

utilized throughout City departments.



Funding in the amount of $53,600.00 is budgeted in the FY08 Budget as follows:

Columbus Building Authority Series 2001 ? Finance ? Building Authority Series

2001 ? Computer Equipment ? Technology Enhancements,

0553-200-2436-CBA-7751-40208-20010; and funding in the amount of $20,399.00 is

budgeted in the FY08 Budget as follows: General Fund ? Information Technology

? Computer Equipment; 0101-210-ISS-1000-7751.



(H) PRISONER TRANSPORT BUS ? RFB NO. 08-0034

It is requested that Council authorize the purchase of a prisoner transport bus

from Startrans Bus d/b/a Supreme Indiana Operations, Inc., in the amount of

$114,119.00. The Sheriff?s Department will utilize this replacement vehicle.



Forty-two bid invitations were mailed and specifications were posted on the

website of the City. Four bid responses were received on February 5, 2008.

This bid has been advertised, opened and reviewed. The bidders were:



Vendor Bid Amount

Startrans Bus d/b/a Supreme Indiana Operations, Inc.

(Goshen, IN) $114,119.00

Yancey Bus Sales & Service

(Austell, GA) 114,785.00

Great Lakes Coach Sales Company

(Schoolcraft, MI) 147,277.00

Krystal Enterprises

(Brea, CA) 195,000.00





Funding is budgeted in the FY08 Budget: 1999 SPLOST-Police/Fire

Vehicles/Equipment-Buses-Sheriff Vehicles: 0540-695-2123-TXBS-7724-50130-20080.



* * * * *



(I) CONCESSIONAIRE SERVICES ? SOUTH COMMONS (ANNUAL CONTRACT) ? RFP NO. 08-0018



It is requested that Council approve the annual contract for Concessionaire

Services for South Commons from Country?s Barbecue. The contractor shall

provide all equipment, supplies, materials, merchandise, transportation, and

labor necessary for the concession area in the Round House and the Stadium.

The concessionaire services will be utilized for Spring Softball, Fall

Softball, and Tournaments. The menu shall consist of hotdogs, hamburgers,

chips, drinks, popcorn, candy and other similar foodstuffs.



The contract term shall be for two years with the option to renew for three

additional twelve-month periods. Contract renewal will be contingent upon the

mutual agreement of the City and the Contractor.



The RFP invitations were mailed and specifications were posted on the City?s

website. The RFP has been advertised, opened and evaluated. One proposal was

received, January 30, 2008, from the following offeror:



Country?s Barbecue (Columbus, GA)



The proposal was reviewed by the Evaluation Committee members, which consisted

of representatives from Parks and Recreation Department. The proposal

received was responsive to the RFP specifications and is recommended for award

of the contract.



The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals

for the procurement of Equipment, Supplies and Professional Services, governs

the RFP Process. During the process of an RFP there is no formal opening, due

to the possibility of negotiated components of the proposal. In the event

Council does not approve the recommended offeror(s), no proposal responses or

any negotiated components are made public until after the award of the

contract. If Council does not approve the recommended offeror, the RFP will be

re-advertised. The cost proposal has been submitted to the City Manager in a

separate memo.



The City?s portion of the proceeds will be deposited in the Revenue Account.





?ITEM A?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES, INC./CLT

DIVISION (DALLAS, TX), IN THE AMOUNT OF $74,175.00, FOR THE ANNUAL RENEWAL FEE

FOR OASIS MAINTENANCE SUPPORT, TO BE PAID MONTHLY BEGINNING JANUARY 2008

THROUGH DECEMBER 2008.



WHEREAS, This maintenance provides Information Technology, the Tax

Assessor's Office and the Tax Commissioner's Office with software enhancements,

documentation updates, Users Group Support and Hotline Support for the OASIS

property tax and appraisal system; and,



WHEREAS, This maintenance has been budgeted and approved annually since the

OASIS software system was purchased in 1985. The vendor is the developer of

the Software, and is therefore, the only known source available to provide the

maintenance support.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Tyler

Technologies, Inc./CLT Division (Dallas, TX), in the amount of $74,174.00, for

the annual renewal fee for OASIS Maintenance Support, to be paid monthly

beginning January 2008 through December 2008. Funds are budgeted in the FY08

Budget: Information Technology - Software Lease; 0101-210-1000-ISS-6541.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



?ITEM B?



A RESOLUTION

NO.______________



A RESOLUTION AUTHORIZING THE EXECUTION OF REAL ESTATE APPRAISAL SERVICES

CONTRACTS WITH REALTY APPRAISAL SERVICES AND CLIATT & NORRIS APPRAISALS ON AN

?AS NEEDED BASIS?.



WHEREAS, an RFP was administered (RFP No. 08-0006) and three proposals were

received; and,



WHEREAS, the proposals submitted by Realty Appraisal Services and Cliatt &

Norris Appraisals met all proposal requirements and was evaluated most

responsive to the RFP; and,



WHEREAS, the term of this contract shall be for two years, with an option to

renew for three additional twelve-month periods. Contract renewal will be

contingent upon the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute contracts for

real estate appraisal services, with Realty Appraisal Services and Cliatt &

Norris Appraisals on an ?as needed basis?. Funds will be budgeted each fiscal

year for this on-going expense; CDBG ? Community Reinvestment, Land

Acquisition, Appraisals 0210-245-3110-LACQ-6373; Land Disposition, Appraisals,

0210-245-3120-LDSP-6373; Real Estate, Appraisals, 0101-245-2400-REAL-6373;

Right-of ?Way Acquisition, 1999 SPLOST - Various accounts, Capital Improvement

Projects. Other various projects will be funded through the 1999 SPLOST Sales

Tax.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM C?

A RESOLUTION

NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) TWO-WHEEL DRIVE

MID-SIZE SUV FROM LEGACY FORD (MCDONOUGH, GA) IN THE AMOUNT OF $18,309.00.



WHEREAS, the SUV is a replacement unit that will be used by PC

technicians, in the Information Technology Department, to transport IT related

equipment to various city locations.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) two-wheel drive

mid-size SUV from Legacy Ford (McDonough,GA) in the amount of $18,309.00.

Funds are budgeted in the FY08 Budget: General Fund ? Information Technology -

Automobiles; 0101-210-1000- ISS - 7721.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM D?

A RESOLUTION

NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF A FILING SYSTEM FOR

PROBATE COURT FROM THE OVERBY COMPANY IN THE AMOUNT OF $25,211.85, VIA GEORGIA

STATEWIDE CONTRACT NO. 60748.



WHEREAS, the easy track filing system is part of the renovation of the

Probate Court Office. The new filing system will provide more storage capacity

for the safekeeping of vital court records.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase and install a filing

system for Probate Court from The Overby Company in the amount of $25,211.85.

Funding available pending approval of carry over included in the FY08 Mid-Year

Budget Amendment: General Fund ? Probate Court ? Judge of Probate ? Furniture;

0101-540-1000-PROB-7731





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor





?ITEM E?

A RESOLUTION

NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF FIREFIGHTER HELMETS ON AN ?AS NEEDED

BASIS? FROM FIRE RESCUE HELP GROUP FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF

$67,458.00.



WHEREAS, the contracted vendor will provide firefighter helmets on an ?as

needed basis; and



WHEREAS, the contract term shall be for two years with an option to

renew for three additional twelve month periods. Renewal of the contract is

contingent upon the mutual agreement of the City and the Contractors.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase firefighter helmets on

an ?as needed basis? from Fire Rescue Help Group for the estimated annual

contract value of $67,458.00. Funds are budgeted each fiscal year for this

ongoing expense; Fire & EMS - Logistic/Support ? Uniforms,

0101-410-3610-LOGI-6781.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



?ITEM F?

A RESOLUTION

NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF SEVENTEEN (17) TWO-TONE BLUE & WHITE

CROWN VICTORIA PURSUIT VEHICLES IN THE AMOUNT OF $350,693.00; AND FIVE (5)

STANDARD WHITE CROWN VICTORIA PURSUIT VEHICLES, IN THE AMOUNT, OF $100,245.00

FROM PEACH COUNTY FORD (BYRON, GA).



WHEREAS, the pursuit vehicles are replacement units that will be used by the

Police and Sheriff Departments in the performance of their duties.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase seventeen (17) two-tone

blue & white Crown Victoria pursuit vehicles in the amount of $350,693.00; and

five (5) standard white Crown Victoria pursuit vehicles, in the amount of

$100,245.00, from Peach County Ford (Byron, GA). Funds in the amount of

$350,963.00 are budgeted in the FY08 Budget: 1999 Sales Tax Project Fund ?

1999 SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ? Police Vehicles;

0540-695-2123-TXPO-7721-50110-20080. Funds in the amount of $100,245.00 are

budgeted in the FY08 Budget: 1999 Sales Tax Project Fund ? 1999 SPLOST ? 99

SPLOST Pol/Fire Veh/Equp ? Automobiles ? Sheriff Vehicles;

0540-695-2123-TXSH-7721-50130-20080.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM G?

A RESOLUTION

NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE HUNDRED (100) LENOVO THINKCENTRE

PERSONAL COMPUTERS, WITH THREE YEAR WARRANTY IN THE AMOUNT OF $53,600.00; AND

ONE HUNDRED (100) LENOVO THINKVISION 17? FLAT PANEL MONITORS IN THE AMOUNT OF

$20,399.00, FROM LENOVO (PITTSBURGH, PA).



WHEREAS, the purchase will be made via Georgia Statewide Contract A74813l; and,



WHEREAS, the computers and monitors will replace computers, 5-8 years

old, currently utilized throughout City departments.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one hundred (100) Lenovo

ThinkCentre Personal Computers, with three year warranty in the amount of

$53,600.00; and one hundred (100) Lenovo ThinkVision 17? Flat Panel Monitors in

the amount of $20,399.00, from Lenovo (Pittsburgh, PA). Funding in the amount

of $53,600.00 is budgeted in the FY08 Budget as follows: Columbus Building

Authority Series 2001 ? Finance ? Building Authority Series 2001 ? Computer

Equipment ? Technology Enhancements, 0553-200-2436-CBA-7751-40208-20010; and

funding in the amount of $20,399.00 is budgeted in the FY08 Budget as follows:

General Fund ? Information Technology ? Computer Equipment;

0101-210-ISS-1000-7751.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



?ITEM H?

A RESOLUTION

NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF A PRISONER TRANSPORT BUS FROM

STARTRANS BUS D/B/A SUPREME INDIANA OPERATIONS, INC., IN THE AMOUNT OF

$114,119.00.



WHEREAS, the Sheriff?s office will utilize this replacement vehicle.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase a prisoner transport bus

from Startrans Bus d/b/a Supreme Indiana Operations, Inc., in the amount of

$114,119.00. Funding is budgeted in the FY08 Budget: 1999 SPLOST-Police/Fire

Vehicles/Equipment-Buses-Sheriff Vehicles: 0540-695-2123-TXBS-7724-50130-20080.



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _____ day of ___________________, 2008 and adopted at said meeting by

the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM I?



A RESOLUTION

NO.______________



A RESOLUTION AUTHORIZING THE EXECUTION OF THE ANNUAL CONTRACT FOR

CONCESSIONAIRE SERVICES FOR SOUTH COMMONS WITH COUNTRY?S BARBECUE ON AN ?AS

NEEDED BASIS?.



WHEREAS, an RFP was administered (RFP No. 08-0018) and one proposal was

received; and,



WHEREAS, the proposal submitted by Country?s Barbecue met all proposal

requirements and was evaluated responsive to the RFP; and,



WHEREAS, the term of this contract shall be for two years, with an option to

renew for three additional twelve-month periods. Contract renewal will be

contingent upon the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract for

Concessionaire Services for South Commons with Country?s Barbecue on an ?as

needed basis?. The City?s portion of the proceeds will be deposited in the

Revenue Account.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

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