Agenda Item #_5__
Columbus Consolidated Government
Council Meeting
February 26, 2008
Agenda Report #_243_
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
________________________________________________________________________________
___
(A) ANNUAL MAINTENANCE AND SUPPORT AGREEMENT FOR THE OASIS SYSTEM
It is requested that Council approve payment to Tyler Technologies, Inc./CLT
Division (Dallas, TX), in the amount of $74,175.00, for the annual renewal fee
for OASIS Maintenance Support, to be paid monthly beginning January 2008
through December 2008.
This maintenance provides Information Technology, the Tax Assessor's Office and
the Tax Commissioner's Office with software enhancements, documentation
updates, Users Group Support and Hotline Support for the OASIS property tax and
appraisal system. This maintenance has been budgeted and approved annually
since the OASIS software system was purchased in 1985. The vendor is the
developer of the Software, and is therefore, the only known source available to
provide the maintenance support.
Funds are budgeted in the FY08 Budget: Information Technology - Software
Lease; 0101-210-1000-ISS-6541.
* * * * * * * *
(B) REAL ESTATE APPRAISAL SERVICES (ANNUAL CONTRACT) ? RFP NO. 08-0006
It is requested that Council approve the annual contract for Real Estate
Appraisal Services from Realty Appraisal Services and Cliatt & Norris
Appraisals. The firms will provide all labor, supervision, and materials
required to perform appraisal services of real estate, in various locations, on
an ?as needed basis?.
The contract will be awarded to the two qualified appraisers that will be
utilized on a rotation basis. The rotation will be governed by cost and
availability. The appraisals will be performed in accordance with standards
contained in the Department of Housing and Urban Development Handbook 1278 5-3;
49 CAR 24.103 and Appendix 20.
The term of this contract shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Request for proposal specifications were posted on the City?s website. The RFP
has been advertised, opened and evaluated. Three proposals were received,
September 28, 2007, from the following offerors.
Realty Appraisal Services (Columbus, GA)
Cliatt & Norris Appraisals, LLP (Columbus, GA)
Smith Real Estate Services, Inc. (Atlanta, GA)
The proposals were reviewed by the Evaluation Committee members, which
consisted of representatives from Community Reinvestment. The Project Manager,
also from Community Reinvestment, served as an Advisor and was not a voting
member.
During the evaluation process, Realty Appraisal Services and Cliatt & Norris
Appraisals were deemed most responsive to the RFP. The City?s Procurement
Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of
Equipment, Supplies and Professional Services, governs the RFP Process. During
the process of an RFP there is no formal opening, due to the possibility of
negotiated components of the proposal. In the event Council does not approve
the recommended offeror(s), no proposal responses or any negotiated components
are made public until after the award of the contract. If Council does not
approve the recommended offerors, negotiations will begin with the next
responsive offeror.
Funds will be budgeted each fiscal year for this on-going expense; CDBG ?
Community Reinvestment, Land Acquisition, Appraisals 0210-245-3110-LACQ-6373;
Land Disposition, Appraisals, 0210-245-3120-LDSP-6373; Real Estate, Appraisals,
0101-245-2400-REAL-6373; Right-of ?Way Acquisition, 1999 SPLOST - Various
accounts, Capital Improvement Projects. Other various projects will be funded
through the 1999 SPLOST Sales Tax.
* * * * * * * *
(C) TWO-WHEEL DRIVE MID-SIZE SUV - RFB NO. 08-0034
It is requested that Council authorize the purchase of one (1) two-wheel drive
mid-size SUV from Legacy Ford (McDonough, GA) in the amount of $18,309.00.
The SUV is a replacement unit that will be used by PC technicians, in the
Information Technology Department, to transport IT related equipment to various
city locations.
Specifications were posted on the City?s website; bid responses were received
on January 9, 2008 from three bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Bidders
Unit Cost
Legacy Ford (McDonough, GA) $ 18,309.00
Peach County Ford (Byron, GA) $ 18,632.00
Jay Auto Group (Columbus, GA) $ 21,233.95
Funds are budgeted in the FY08 Budget: General Fund ? Information Technology -
Automobiles; 0101-210-1000- ISS - 7721.
* * * * * * * *
(D) FILING SYSTEM FOR PROBATE COURT
It is requested that Council approve the purchase and installation of a filing
system, for Probate Court, from The Overby Company in the amount of
$25,211.85. The purchase will be made via Georgia Statewide Contract No.
60748.
The easy track filing system is part of the renovation of the Probate Court
Office. The new filing system will provide more storage capacity for the
safekeeping of vital court records.
Funding available pending approval of carry overs included in the FY08 Mid-Year
Budget Amendment: General Fund ? Probate Court ? Judge of Probate ? Furniture;
0101-540-1000-PROB-7731
* * * * * *
(E) FIREFIGHTER HELMETS - (ANNUAL CONTRACT) - RFB NO. 08-0033
It is requested that Council approve the purchase of firefighter helmets from
Fire Rescue Help Group for the estimated annual contract value of $67,458.00.
The firefighter helmets will be ordered on an ?as needed basis?.
The term of the contract shall be for two years with the option to renew for
three additional twelve-month periods. The renewal will be contingent upon the
mutual agreement of the City and the Contractor.
Specifications were posted on the City?s website; bid responses were received
on January 23, 2008 from four bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Vendors
(125 units)
Firedome Black
(125 units)
Firedome Black
(100 units)
Firedome
Red Sgt
(100 units)
Firedome
Red Sgt
(75 units)
Firedome LT.
(75 units)
Firedome LT. Grand
Total
Unit Cost Total Cost Unit Cost
Total Cost
Unit Cost Total Cost Total Cost
1. Fire Rescue Help Group (Five Points, AL)
$ 224.86 $ 28,107.50 $ 224.86
$ 22,486.00
$ 224.86 $ 16,864.50 $ 67,458.00
2. First Choice Fire & Safety (Marietta, GA)
$ 236.00 $ 29,500.00 $ 236.00
$ 23,600.00
$ 236.00 $ 17,700.00 $ 70,800.00
3. Chief
(Charlotte, NC)
$ 284.99 $ 7,124.75 $ 284.99
$ 2,849.90
$ 284.99 $ 2,564.91 $ 12,539.56*
4. Artcraft
(Bradenton, FL)
$ 284.21 $ 7,105.25 $ 284.21
$ 2,842.21
$ 284.21 $ 2,557.89 $ 12,505.35*
5. Total Fire Group
(Dayton, OH)
$ 128.56 $ 16,070.00 $ 128.56
$ 12,856.00
$ 128.56 $ 9,642.00 $ 38,568.00**
*Vendors failed to provide the required product literature and or did not
acknowledge Addendum Number Three. This bid was initially advertised as a
one-time purchase; the using agency decided it would be more advantageous to
have an annual contract. Addendum Three was issued to inform vendors of the
change from a one-time purchase to an Annual Contract.
**Vendor was not providing Bullard helmets as required by the Fire/EMS
Department. Therefore, vendor did not meet specifications. The vendor has
been notified in writing and given the opportunity to respond.
Funds are budgeted each fiscal year for this ongoing expense; Fire & EMS -
Logistic/Support ? Uniforms, 0101-410-3610-LOGI-6781.
* * * * * * * *
(F) PURSUIT VEHICLES - RFB NO. 08-0035
It is requested that Council authorize the purchase of seventeen (17) two-tone
blue & white Crown Victoria pursuit vehicles, in the amount of $350,693.00; and
five (5) standard white Crown Victoria pursuit vehicles, in the amount of
$100,245.00, from Peach County Ford (Columbus, GA).
The pursuit vehicles are replacement units that will be used by the Police and
Sheriff Departments in the performance of their duties.
Specifications were posted on the City?s website; bid responses were received
on January 16, 2008 from three bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Option 1 Option 1 Option 2 Option 2 Grand Total
Two-Tone
Blue & White Two-Tone
Blue & White Standard White
Standard White
(17 units) (17 units) (5 units)
Unit Cost Total Cost Unit Cost Total Cost
Peach County Ford (Byron, GA)
$ 20,629.00 $ 350,693.00 $ 20,049.00
$ 100,245.00 $450,938.00
Legacy Ford (McDonough, GA)
$ 20,644.00 $ 350,948.00 $ 20,064.00
$ 100,320.00 $ 451,268.00
Rivertown Ford (Columbus, GA) 1
$ 20,836.95 $ 354,228.15 $ 20,256.95
$ 101,284.75 $ 455,512.90
1 Rivertown Ford failed to include the required Addendum No. One
acknowledgement. Addendum No. One deleted four items from the
specifications. Vendors are required to acknowledge all addenda in order to
ensure they are bidding per any changes to the specifications. Therefore, the
vendor?s bid was deemed incomplete. The vendor has been notified in writing.
For comparison purposes, the GA State Contract unit pricing for pursuit
vehicles is as follows:
Crown Victorias (Two-tone) $22,119.00; (White) $21,100.00
Dodge Charger (Two-tone) $21,341.95; (White) $20,741.95
Funds in the amount of $350,963.00 are budgeted in the FY08 Budget: 1999 Sales
Tax Project Fund ? 1999 SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ?
Police Vehicles; 0540-695-2123-TXPO-7721-50110-20080. Funds in the amount of
$100,245.00 are budgeted in the FY08 Budget: 1999 Sales Tax Project Fund ? 1999
SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ? Sheriff Vehicles;
0540-695-2123-TXSH-7721-50130-20080.
* * * * * * * *
(G) PERSONAL COMPUTERS AND MONITORS
It is requested that Council approve the purchase of one hundred (100) Lenovo
ThinkCentre Personal Computers, with three year warranty, in the amount of
$53,600.00; and one hundred (100) Lenovo ThinkVision 17? Flat Panel Monitors,
in the amount of $20,399.00, from Lenovo (Pittsburgh, PA). The purchase will
be made via Georgia Statewide Contract A74813.
The computers and monitors will replace computers, 5-8 years old, currently
utilized throughout City departments.
Funding in the amount of $53,600.00 is budgeted in the FY08 Budget as follows:
Columbus Building Authority Series 2001 ? Finance ? Building Authority Series
2001 ? Computer Equipment ? Technology Enhancements,
0553-200-2436-CBA-7751-40208-20010; and funding in the amount of $20,399.00 is
budgeted in the FY08 Budget as follows: General Fund ? Information Technology
? Computer Equipment; 0101-210-ISS-1000-7751.
(H) PRISONER TRANSPORT BUS ? RFB NO. 08-0034
It is requested that Council authorize the purchase of a prisoner transport bus
from Startrans Bus d/b/a Supreme Indiana Operations, Inc., in the amount of
$114,119.00. The Sheriff?s Department will utilize this replacement vehicle.
Forty-two bid invitations were mailed and specifications were posted on the
website of the City. Four bid responses were received on February 5, 2008.
This bid has been advertised, opened and reviewed. The bidders were:
Vendor Bid Amount
Startrans Bus d/b/a Supreme Indiana Operations, Inc.
(Goshen, IN) $114,119.00
Yancey Bus Sales & Service
(Austell, GA) 114,785.00
Great Lakes Coach Sales Company
(Schoolcraft, MI) 147,277.00
Krystal Enterprises
(Brea, CA) 195,000.00
Funding is budgeted in the FY08 Budget: 1999 SPLOST-Police/Fire
Vehicles/Equipment-Buses-Sheriff Vehicles: 0540-695-2123-TXBS-7724-50130-20080.
* * * * *
(I) CONCESSIONAIRE SERVICES ? SOUTH COMMONS (ANNUAL CONTRACT) ? RFP NO. 08-0018
It is requested that Council approve the annual contract for Concessionaire
Services for South Commons from Country?s Barbecue. The contractor shall
provide all equipment, supplies, materials, merchandise, transportation, and
labor necessary for the concession area in the Round House and the Stadium.
The concessionaire services will be utilized for Spring Softball, Fall
Softball, and Tournaments. The menu shall consist of hotdogs, hamburgers,
chips, drinks, popcorn, candy and other similar foodstuffs.
The contract term shall be for two years with the option to renew for three
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
The RFP invitations were mailed and specifications were posted on the City?s
website. The RFP has been advertised, opened and evaluated. One proposal was
received, January 30, 2008, from the following offeror:
Country?s Barbecue (Columbus, GA)
The proposal was reviewed by the Evaluation Committee members, which consisted
of representatives from Parks and Recreation Department. The proposal
received was responsive to the RFP specifications and is recommended for award
of the contract.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. In the event
Council does not approve the recommended offeror(s), no proposal responses or
any negotiated components are made public until after the award of the
contract. If Council does not approve the recommended offeror, the RFP will be
re-advertised. The cost proposal has been submitted to the City Manager in a
separate memo.
The City?s portion of the proceeds will be deposited in the Revenue Account.
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES, INC./CLT
DIVISION (DALLAS, TX), IN THE AMOUNT OF $74,175.00, FOR THE ANNUAL RENEWAL FEE
FOR OASIS MAINTENANCE SUPPORT, TO BE PAID MONTHLY BEGINNING JANUARY 2008
THROUGH DECEMBER 2008.
WHEREAS, This maintenance provides Information Technology, the Tax
Assessor's Office and the Tax Commissioner's Office with software enhancements,
documentation updates, Users Group Support and Hotline Support for the OASIS
property tax and appraisal system; and,
WHEREAS, This maintenance has been budgeted and approved annually since the
OASIS software system was purchased in 1985. The vendor is the developer of
the Software, and is therefore, the only known source available to provide the
maintenance support.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Tyler
Technologies, Inc./CLT Division (Dallas, TX), in the amount of $74,174.00, for
the annual renewal fee for OASIS Maintenance Support, to be paid monthly
beginning January 2008 through December 2008. Funds are budgeted in the FY08
Budget: Information Technology - Software Lease; 0101-210-1000-ISS-6541.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______________
A RESOLUTION AUTHORIZING THE EXECUTION OF REAL ESTATE APPRAISAL SERVICES
CONTRACTS WITH REALTY APPRAISAL SERVICES AND CLIATT & NORRIS APPRAISALS ON AN
?AS NEEDED BASIS?.
WHEREAS, an RFP was administered (RFP No. 08-0006) and three proposals were
received; and,
WHEREAS, the proposals submitted by Realty Appraisal Services and Cliatt &
Norris Appraisals met all proposal requirements and was evaluated most
responsive to the RFP; and,
WHEREAS, the term of this contract shall be for two years, with an option to
renew for three additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute contracts for
real estate appraisal services, with Realty Appraisal Services and Cliatt &
Norris Appraisals on an ?as needed basis?. Funds will be budgeted each fiscal
year for this on-going expense; CDBG ? Community Reinvestment, Land
Acquisition, Appraisals 0210-245-3110-LACQ-6373; Land Disposition, Appraisals,
0210-245-3120-LDSP-6373; Real Estate, Appraisals, 0101-245-2400-REAL-6373;
Right-of ?Way Acquisition, 1999 SPLOST - Various accounts, Capital Improvement
Projects. Other various projects will be funded through the 1999 SPLOST Sales
Tax.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) TWO-WHEEL DRIVE
MID-SIZE SUV FROM LEGACY FORD (MCDONOUGH, GA) IN THE AMOUNT OF $18,309.00.
WHEREAS, the SUV is a replacement unit that will be used by PC
technicians, in the Information Technology Department, to transport IT related
equipment to various city locations.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) two-wheel drive
mid-size SUV from Legacy Ford (McDonough,GA) in the amount of $18,309.00.
Funds are budgeted in the FY08 Budget: General Fund ? Information Technology -
Automobiles; 0101-210-1000- ISS - 7721.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF A FILING SYSTEM FOR
PROBATE COURT FROM THE OVERBY COMPANY IN THE AMOUNT OF $25,211.85, VIA GEORGIA
STATEWIDE CONTRACT NO. 60748.
WHEREAS, the easy track filing system is part of the renovation of the
Probate Court Office. The new filing system will provide more storage capacity
for the safekeeping of vital court records.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase and install a filing
system for Probate Court from The Overby Company in the amount of $25,211.85.
Funding available pending approval of carry over included in the FY08 Mid-Year
Budget Amendment: General Fund ? Probate Court ? Judge of Probate ? Furniture;
0101-540-1000-PROB-7731
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF FIREFIGHTER HELMETS ON AN ?AS NEEDED
BASIS? FROM FIRE RESCUE HELP GROUP FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF
$67,458.00.
WHEREAS, the contracted vendor will provide firefighter helmets on an ?as
needed basis; and
WHEREAS, the contract term shall be for two years with an option to
renew for three additional twelve month periods. Renewal of the contract is
contingent upon the mutual agreement of the City and the Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase firefighter helmets on
an ?as needed basis? from Fire Rescue Help Group for the estimated annual
contract value of $67,458.00. Funds are budgeted each fiscal year for this
ongoing expense; Fire & EMS - Logistic/Support ? Uniforms,
0101-410-3610-LOGI-6781.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF SEVENTEEN (17) TWO-TONE BLUE & WHITE
CROWN VICTORIA PURSUIT VEHICLES IN THE AMOUNT OF $350,693.00; AND FIVE (5)
STANDARD WHITE CROWN VICTORIA PURSUIT VEHICLES, IN THE AMOUNT, OF $100,245.00
FROM PEACH COUNTY FORD (BYRON, GA).
WHEREAS, the pursuit vehicles are replacement units that will be used by the
Police and Sheriff Departments in the performance of their duties.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase seventeen (17) two-tone
blue & white Crown Victoria pursuit vehicles in the amount of $350,693.00; and
five (5) standard white Crown Victoria pursuit vehicles, in the amount of
$100,245.00, from Peach County Ford (Byron, GA). Funds in the amount of
$350,963.00 are budgeted in the FY08 Budget: 1999 Sales Tax Project Fund ?
1999 SPLOST ? 99 SPLOST Pol/Fire Veh/Equp ? Automobiles ? Police Vehicles;
0540-695-2123-TXPO-7721-50110-20080. Funds in the amount of $100,245.00 are
budgeted in the FY08 Budget: 1999 Sales Tax Project Fund ? 1999 SPLOST ? 99
SPLOST Pol/Fire Veh/Equp ? Automobiles ? Sheriff Vehicles;
0540-695-2123-TXSH-7721-50130-20080.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE HUNDRED (100) LENOVO THINKCENTRE
PERSONAL COMPUTERS, WITH THREE YEAR WARRANTY IN THE AMOUNT OF $53,600.00; AND
ONE HUNDRED (100) LENOVO THINKVISION 17? FLAT PANEL MONITORS IN THE AMOUNT OF
$20,399.00, FROM LENOVO (PITTSBURGH, PA).
WHEREAS, the purchase will be made via Georgia Statewide Contract A74813l; and,
WHEREAS, the computers and monitors will replace computers, 5-8 years
old, currently utilized throughout City departments.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one hundred (100) Lenovo
ThinkCentre Personal Computers, with three year warranty in the amount of
$53,600.00; and one hundred (100) Lenovo ThinkVision 17? Flat Panel Monitors in
the amount of $20,399.00, from Lenovo (Pittsburgh, PA). Funding in the amount
of $53,600.00 is budgeted in the FY08 Budget as follows: Columbus Building
Authority Series 2001 ? Finance ? Building Authority Series 2001 ? Computer
Equipment ? Technology Enhancements, 0553-200-2436-CBA-7751-40208-20010; and
funding in the amount of $20,399.00 is budgeted in the FY08 Budget as follows:
General Fund ? Information Technology ? Computer Equipment;
0101-210-ISS-1000-7751.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM H?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF A PRISONER TRANSPORT BUS FROM
STARTRANS BUS D/B/A SUPREME INDIANA OPERATIONS, INC., IN THE AMOUNT OF
$114,119.00.
WHEREAS, the Sheriff?s office will utilize this replacement vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase a prisoner transport bus
from Startrans Bus d/b/a Supreme Indiana Operations, Inc., in the amount of
$114,119.00. Funding is budgeted in the FY08 Budget: 1999 SPLOST-Police/Fire
Vehicles/Equipment-Buses-Sheriff Vehicles: 0540-695-2123-TXBS-7724-50130-20080.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of ___________________, 2008 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM I?
A RESOLUTION
NO.______________
A RESOLUTION AUTHORIZING THE EXECUTION OF THE ANNUAL CONTRACT FOR
CONCESSIONAIRE SERVICES FOR SOUTH COMMONS WITH COUNTRY?S BARBECUE ON AN ?AS
NEEDED BASIS?.
WHEREAS, an RFP was administered (RFP No. 08-0018) and one proposal was
received; and,
WHEREAS, the proposal submitted by Country?s Barbecue met all proposal
requirements and was evaluated responsive to the RFP; and,
WHEREAS, the term of this contract shall be for two years, with an option to
renew for three additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract for
Concessionaire Services for South Commons with Country?s Barbecue on an ?as
needed basis?. The City?s portion of the proceeds will be deposited in the
Revenue Account.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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